Bid Solicitation DQ1 2019-0658.pdf

Request for Documented Quotations

DQ1 2019‐0658

BID DUE: Wednesday, May 1, 2019 by 3:00 pm MT

All bids shall be submitted F.O.B. Destination unless otherwise specified.

Potential bid respondents are urged to read this solicitation thoroughly before submitting a bid.

Issuing Office This Request for Documented Quotations (DQ1) is issued by the State of Colorado, acting by and through the Department of Natural Resources, Colorado Division of Parks and Wildlife (CPW). All contact regarding this solicitation is to be directed to:

Michelle Mills, CPW Purchasing Agent Colorado Parks and Wildlife

1313 Sherman St., Room 618, Denver, CO 80203 Phone: 303‐866‐3203 x 4634 or Email: dnr_cpw_bids@state.co.us

Purpose The purpose of this Request for Documented Quotations is to obtain competitive quotations from qualified individuals and firms for the following commodity(s):

3,400 Tons of 5/8” AGGREGATE BACKFILL MATERIAL (Trail Material), including delivery

It is the intent of Colorado Parks and Wildlife to make one vendor award from this solicitation. Other Departments, Divisions, or Agencies of the State of Colorado are eligible to use the pricing resulting from this award.

The commodity(s) proposed by bidders must meet or exceed all specifications listed to be considered responsive.

The determination of the equivalency of proposed substitute(s) of commodity(s) rests solely with Colorado Parks and Wildlife.

Colorado Vendor Self‐Service Website This solicitation is published using Colorado Vendor Self‐Service (VSS): www.colorado.gov/vss.

Solicitation documents and information (including any amendments or modifications) will be updated with revisions on this site. If you are unable to download documents from VSS, please contact the purchasing agent listed above. It is preferred that all vendors are registered on VSS; registration information is included at the link above.

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Commodity Specifications

Description 3,400 Tons of 5/8” AGGREGATE BACKFILL MATERIAL (Trail Material), including delivery

Quantities The required quantity is 3,400 Tons of 5/8” AGGREGATE BACKFILL MATERIAL (Trail Material), including delivery

Measurements

Quantities shall be measured by the ton, delivered to project site. All weights shall be performed on a certified scale. Copies of certified weight tickets shall be submitted to Engineer with payment application.

Gravel Materials

Aggregates for base courses shall be crushed stone, crushed slag, crushed gravel or natural gravel conforming to AASHTO M 147 except that the requirements for the ratio of minus No. 200 sieve fraction to the minus No. 40 sieve fraction will not apply.

Gravel Materials

The liquid limit shall not be greater than 30 and the plasticity index shall not exceed 6 when the aggregate is tested in accordance with

AASHTO T 89 and AASHTO T 90, respectively.

Gravel Grading Requirements

Aggregates for base material shall meet the grading requirements of the following table and table is also be for material identification:

Inspection

Representative samples of the 3,400 Tons of 5/8” AGGREGATE

BACKFILL MATERIAL (Trail Material), including delivery shall be evaluated at your quarry prior to the award of the bid by a Colorado

Parks and Wildlife Engineer. Engineer will contact a vendor to schedule an inspection date no less than five working days after bid closes. All criteria shall meet Engineer’s satisfaction for quarry before bid awarded

Delivery of Gravel Loads Quarry shall furnish certified weight tickets for all loads delivered to the project site. Weight tickets shall be submitted to Engineer at time

Page 3 of 12 DQ1 2019‐0658 of delivery. Weight tickets shall have the following information at a minimum:

1. Supplier’s name and date

2. Truck number

3. Delivery to (project site)

4. Material description (i.e. Class 2, etc.)

5. Weight of material delivered

Delivery Date

Material shall be delivered to the project site between May 29 and

June 15, 2019

Delivery Location

Delivery shall be to the Hayden Shooting Range on CR 37 3 miles south of Hayden, CO. See attached map on page 4 of this bid submission.

Coordinates to site:

40 27’ 27” N

107 13’ 09” W

Delivery shall be made in pre‐approved locations at Hayden Shooting Range

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Insurance Required All insurance policies required by this award shall be issued by insurance companies with an AM Best rating of A‐VIII or better.

a) Automobile Liability. Automobile liability insurance covering any auto (including owned, hired and non‐owned autos).

Written Inquiries Potential bidders may make written inquiries concerning the solicitation and its specifications. No inquiries will be accepted after the date and time specified in the Solicitation Schedule, Written Inquiry Deadline (see table below). Written inquiries should be submitted via email to the Purchasing Agent listed on page 1, to the following email: dnr_cpw_bids@state.co.us.

The preferred method for submitting inquiries is via email as an attachment that can be opened in Microsoft Word. The answers to the written inquiries that are received by the Written Inquiry Deadline stated will be posted in a new document on VSS by the date and time stated in the Solicitation Schedule below.

Amendments to This Request for Documented Quotations In the event it should be necessary to revise any portion of this Request for Documented Quotations, addenda will be posted on Colorado VSS. See page 1 for more information on VSS.

Solicitation Schedule

Bid Posted Wednesday, April 24, 2019

Written Inquiry Deadline Monday, April 29, 2019 by 11:00 am MT

Answers to Written Inquiries posted on VSS Tuesday, April 30, 2019 by 3:00 pm MT

Bid Closes Wednesday, May 1, 2019 by 3:00 pm MT

Notice of Intent to Award expected After required inspection by CPW Engineer has been completed

Colorado Purchase Order A Purchase Order will be issued to the awarded bidder. The Purchase Order will incorporate the terms of this Request for Documented Quotations, the awarded respondent’s bid, and the Colorado Purchase Order Terms and Conditions, which are attached to this solicitation.

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Measurement and Payment Payment for the solicited commodity will occur following the delivery and acceptance of the product(s) by the CPW project manager.

Service Disabled Veteran Owned Small Businesses Service Disabled Veteran Owned Small Businesses (SDVOSBs), who are incorporated or organized in Colorado or maintain a place of business or have an office in Colorado and who are officially registered and verified as an SDVOSB by the Center for Veteran Enterprise, U.S. Department of Veterans Affairs (www.vip.vetbiz.gov), may receive a 5% preference on their bid. This preference applies only to the price, and the SDVOSB must still meet all other requirements of this solicitation.

Any SDVOSB claiming this preference shall submit documentation of SDVOSB certification issued through the U.S. Department of Veterans Affairs in their response to the solicitation. Bid submissions without this documentation will not be given a preference.

Resident Bidder Preference When an award for commodities or services is to be awarded to a bidder, a resident bidder shall be allowed a preference against a nonresident bidder equal to the preference given or required by the state in which the nonresident bidder is a resident.

Awards in Excess of $500,000 If the bid or award price exceeds $500,000 for State‐funded projects, the following apply:

a) Colorado statute (§8‐19‐104 C.R.S.) requires that a comparable percentage disadvantage be applied to a bid from a contractor based in a state that provides a percentage bidding preference. More information is available at www.colorado.gov/spo.

b) A good faith effort must be made by the awarded Contractor to report the use of foreign goods on any public works project. Upon completion of the project, the Contractor must report to the Project Manager the total cost and country of origin for each of the five most costly goods used in the project, (§24‐103‐210 C.R.S.).

Bid Submission Instructions All respondents to this DQ1 shall include the following items in their bid:

1) Bid Pricing Sheet (Page 8)

2) Specification Verification and Delivery Sheet (Pages 9‐11)

3) Vendor Information and Verification Sheet (Page 12)

4) Current Insurance Certificate(s) with all required coverage

5) Current Vendor W‐9 (required only if not registered in VSS)

Failure by the bidder to submit any of the required items listed above may cause the bid to be deemed non‐responsive and it may not be evaluated. Bidders may submit additional information if it assists in explaining their bid, but such information cannot be provided in lieu of the required items listed above.

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Bids shall only be submitted by one of the following methods:

Vendor Self‐Service (VSS) ‐ PREFERRED (see more information on page 1);

Email to dnr_cpw_bids@state.co.us;

Courier delivery via USPS or other service, F.O.B. Destination, or

Personal delivery (hand delivered) to the Purchasing Agent and address on page 1

PLEASE NOTE: All bids must be received by the bid closing time or the bid will not be accepted –

NO EXCEPTIONS.

Attachments:

Colorado Purchase Order Terms and Conditions

Blank W‐9

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BID

Bid Pricing Sheet All costs, including delivery, trade‐in value, and discounts, shall be figured into the final bid price. State of Colorado will NOT pay for shipping and/or freight.

Commodity Price per Ton Total price for 3,400

Tons, delivered

3,400 Tons of 5/8” AGGREGATE BACKFILL MATERIAL (Trail Material), including delivery

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Specification Verification and Delivery Sheet

Commodity 3,400 Tons of 5/8” AGGREGATE BACKFILL

MATERIAL (Trail Material), including delivery

Required Vendor Specifications Does your bid item meet these specifications?

Y N If No, describe your bid item:

Quantities

The required quantity shall be 3,400 Tons of 5/8” Natural Gravel for walkways

Measurements

Quantities shall be measured by the ton, delivered to project site. All weights shall be performed on a certified scale. Copies of certified weight tickets shall be submitted to Engineer with payment application.

Gravel Materials

Aggregates for base courses shall be crushed stone, crushed slag, crushed gravel or natural gravel conforming to

AASHTO M 147 except that the requirements for the ratio of minus No.

200 sieve fraction to the minus No. 40 sieve fraction will not apply.

Gravel Materials

The liquid limit shall not be greater than 30 and the plasticity index shall not exceed 6 when the aggregate is tested in accordance with AASHTO T 89 and AASHTO T 90, respectively.

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Gravel Grading Requirements

Aggregates for base material shall meet the grading requirements of the following table and table is also be for material identification:

Inspection

Representative samples of the 5/8” Natural

Gravel for walkways shall be evaluated at your quarry prior to the award of the bid by a Colorado Parks and Wildlife

Engineer. Engineer shall contact a vendor to schedule an inspection date no less than five working days after bid closes. All criteria shall meet Engineer’s satisfaction for quarry before bid awarded.

Delivery of Gravel Loads

Quarry shall furnish certified weight tickets for all loads delivered to the project site.

Weight tickets shall be submitted to

Engineer at time of delivery. Weight tickets shall have the following information at a minimum:

1. Supplier’s name and date

2. Truck number

3. Delivery to (project site)

4. Material description (i.e. Class 2, etc.)

5. Weight of material delivered

Delivery Date

Able to delivery material to the project site between May 29 and June 15, 2019?

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Delivery Location

Able to deliver to the Hayden Shooting Range on CR 37 3 miles south of Hayden, CO? See attached map on page 4 of this bid submission.

Coordinates to site:

40 27’ 27” N

107 13’ 09” W

Able to deliver to pre‐approved locations at Hayden Shooting Range?

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Vendor Information and Verification Sheet

Company Name

Address

City, State, Zip

Phone

Email Address

Typed/Printed Name

Title

Date

Signature

Have all requirements for this solicitation, as stated above, been met? Yes No

Do you accept the Colorado Purchase Order Terms and Conditions without modifications?

Yes No The State of Colorado reserves the right to reject the incorporation of vendor terms and conditions, including potentially determining that a bid that includes vendor terms and conditions is non‐responsive.

Are you registered on VSS?

Yes No

If Yes, VSS #:_____________________________ If No, have you included your vendor W‐9? Yes No

Have you included proof of your current auto insurance policy as required above?

Yes No If no, explain why: _____________________________________________________

All costs, including delivery, trade‐in value and discounts, shall be figured into the final bid price. State of Colorado will NOT pay for shipping and/or freight.