BID- RFX3160007304 HIGH-BUILD TRAFFIC PAINT_COMPRESSED (2).pdf

Descriptions Page Number 1..0 Genera1............ I

Table of Contents

2.0 Bid Submittal.

2.1 Submittal Deadline

2.2 Response to Rf,'X (Bid)

2.3 Electronic Bid Submittal.

2.4 Electronic Competitive Sealed Bid Submittal Assistance

2.5 Sealed Paper Competitive Bid Submittal.

2.6 Sealed Paper Competitive Bid Submittal Instructions

3.0 RFX Specifications

4.0 Protest Procedure

4.lProtest Information

5.0 General Instructions

5.L lnstructions for Bidders.

5.2 Office Closure.

6.0 Award Instructrons

6.1 Award Criteria...

6.2 Awarded Bidder Instructions

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6.3 Agency Contract Term

6.4 Cancellation of Agency Contract.. 4

7.0 Submittal Instructions for a Sealed Paper Competitive Bid

8.0 Competitive Sealed Bid Electronic Submittal Instructions

9.0 Proposal

10.0 Cooperative Purchase.. 9

11.0 Contract Terms and Conditions....... l0

Table of Contents

Descrintions

12.0 Invoicing and Payment ...

Pase Number

13.0 Checklist Information..........................., Attachments:

Attachment A: RFX Response in MAGIC

Attachment B: MAGIC Supplier Self-Service Guide

Attachment C: EEV Certilication and Agreement

Attachment D: Mississippi Department of Transportation Contract Terms and Conditions

NOTICE AND INSTRUCTIONS

RFX No. 3160007304

1.0 GENERAL

The Mississippi Transportation Commission (MTC) intends to utilize the Sealed Bid Process to award an agency contract for the purchase of Waterborne Hish-Build Traffic Paint for the Mississippi Department of Transportation (MDOT). The contract period shall be Julv 1.2025 throueh June 30.2026.

2.0 BID SUBMITTAL

2.I SUBMITTAL DEADLINE

Sealed competitive bids will be received until 10:30 PM CST., Thursday, May 1, 2025 at the William J.

"Billy" McCoy Building, (Department of Transportation Building), Procurement Division, 5th Floor, 401 N.

West, Jackson, Mississippi,3g20l or electronically into the MAGIC Procurement Portal as described herein and shortly thereafter publicly opened.

2.2 RESPONSE TO RFX (BrD)

When submitting the bid, the bidder must ensure all questions have been answered within the RFX and all proposed items in the RFX have a response.

2.3 ELECTRONIC BID SUBMITTAL

Sealed Competitive Bids may be submitted electronically throush the State of Mississinpi's MAGIC svstem at the followins websites:

https://portal.maeic.ms.sov (Preferred) or bid

Please use the websites above to search for RFX No. 31 60007304

Attachment C must be submitted with bid

2.4 ELECTRONIC COMPETITIVE SEALED BID SUBMITTAL ASSISTANCE

Bidder must have the Bid (RF)O number listed in the advertisement. Please refer to Attachment A for instructions for RFX responses in MAGIC. If you need assistance, please call the Mississippi Management and Reporting System (MMRS) help desk at 601-359-1343, select Option 2 for MAGIC functionality. Please allow a day or two for assistance with your issue.

Bidders must be resistered in MAGIC when submittins an electronic bid nroposal.

If the bidder is not registered as a bidder for the State of Mississippi, please go to the following website:

http://www.dfa.ms.gov/dfa-offices/mmrs/mississippi-suppliers-vendors/ and click on Mississippi Suppliers (Vendors) on left side of the webpage. Arrow to bottom of page and select Supplier Self Service and click the

If the bidder cannot submit an electronic bid proposal, a sealed paper competitive bid will be received by the MTC at its offices in the William J. "Billy" McCoy Building, (Department of Transportation Building), Procurement Division, 5th Floor, 401 N. West, Jackson, Mississippi,3g20l until 10:30 AM CST . Thursday.

Mav 1.2025.

link "MAGIC Supplier Self-Service Reference Guide" (Attachment B). This website has information to help you register as a vendor for the State of Mississippi. Should you need assistance, please contact the MMRS help desk at 601 -359-1343.

2.5 SEALED PAPER COMPETITIVE BID SUBMITTAL

2.6 SEALED PAPER COMPETITIVE BID SUBMITTAL INSTRUCTIONS

Proposals must be made on forms furnished by the Mississippi Department of Transportation or they will not be considered. Letters will NOT be considered a part of your proposal and eUy alteration of the bid forms in any manner shall be considered non-conforming and bid shall be rejected.

If you are submitting an ALTERNATE BID, YOU MUST MAKE COPIES OF ORIGINAL FORMS

AND SUBMIT AS SEPARATE BID.

Facsimile transmissions or email submissions will not be accepted for Bid Submittals.

Conditional or qualified bids will not be considered.

3.0 RFX SPECIFICATIONS

All materials must conform to the Mississippi Standard Specifications for Road and Bridge Construction of 2017 andany amendments thereto, where applicable

Please refer to sections 625 and 710.07 of the Mississippi Standard Specifications for Road and Bridge Construction of 2017 for information Waterbome High-Build Traffic Paint.

Materials that are bid must be on the Mississippi Department of Transportation Approved Products List.

All materials supplied be subject to testing by the Mississippi Department of Transportation Materials Division.

Any material which does not meet Mississippi Department of Transportation specification shall be returned at the bidder's expense and invoice for said material shall not be processed.

4.0 PROTEST PROCEDURE

4.I PROTESTINFORMATION

It is the intent of the Specifications to obtain a product that will adequately meet the needs of the user while promoting the greatest extent of competition that is practicable. It is the responsibility of the prospective bidder to review the entire Notice and Instructions and proposal packet and to notifu MDOT Procurement Division if the Specifications or Instructions are formulated in a manner which would unnecessarily restrict competition.

Any protesl or question concerning the specifications or bidding procedures must be received in writing by the Mississippi Department of Transportation Procurement Division by 10:00 AM CST, Thursday, April 24, 2025. The Mississippi Department of Transportation Procurement Division may be reached at telephone number 601-359-7300, facsimile number 601-359-7302, or aharrell@mdot.ms.gov.

Protest of the award of this bid shall be done in accordance with Chapter VI of the Procurement Manual of the Office of Purchasing, Travel and Fleet Management of the Mississippi Department of Finance and Administration.

5.0 GENERAL INSTRUCTIONS

5.I INSTRUCTIONS FOR BIDDERS

Detailed information may be obtained from the PROCUREMENT DIVISION by calling (601) 359-7300.

The MTC reserves the right to reject any or all bids and to accept all or only certain units of any bid. The MTC reserves the right to award one or more of the items in the various proposals to one or more companies.

It is understood that all proposals are submitted on the basis of complying with the provisions, terms and specifications set out herein, and in the proposal forms PROVIDED THAT YOU CAN DO SO UNDER THE VAzuOUS GOVERNMENT RULINGS AND DIRECTIVES NOW IN EFFECT OR WHICH MAY BE ISSUED DURING THE PERIOD OF CONTRACT. In the event you bid on furnishing any materials which are prohibited from being manufactured by a Government ruling or directive and are awarded such materials, you will not be required to make such shipment of said prohibited materials so long as Government directive is in effect. However, any change in specifications or provisions of the quotation should be discussed with MDOT promptly upon your being advised of the Government ruling or directive necessitating a change.

The MTC reserves the right to waive minor technicalities on bid proposals and specifications when it is in the best interest of the Mississippi Department of Transportation. The MTC reserves the right to waive minor technicalities when it is in the best interest of the State.

Unless otherwise specified, all formal bids shall be binding for a minimum of sixty (60) days after opening. If a bid is withdrawn after opening, bidder will be removed from the list of eligible bidders for a period of (6) six months.

Failure to respond on three contract advertisements will result in removal from the prospective bidders list.

Bidder must be duly qualified to do business and in good standing in the State of Mississippi and remain duly qualified and in good standing throughout the term of the contract and for as long thereafter-as any obligations may remain outstanding under the contract.

To register or check your status with https ://com..sos.ms. gov/cgrp/portal/c/page/lo gin/portal. asE the State of Mississippi, visit

5.2 OFFICE CLOSURE

If the location of the bid opening to the public is closed for any reason, including but not limited to: acts of God, strikes, lockouts, riots, acts of war, epidemics, governmental regulations superimposed after the fact, fire, earthquake-s, floods, or other natural disasters, (the "Force Majeure Events"), which closure prevents the opening of bids at the advertised date and time, all bids received shall be publicly opened and read aloud on the next business day that the location shall be open to the public and at the previousfy advertised time. The new date and time of the bid opening, as determined in accordance with this paragraph, shall not be advertised, and all bidders., upon-submission of a bid proposal, shall be deemed to have knowledge of and shall have agreed to the provisions of this paragraph. Bids shall be received by the agency until the new date and time of-the bid gpening as set forth herein. The agency shall not be held responsible for the receipt of any bids for which the delivery was attempted and failed due to closure as a result of a Force Majeure Event. Each bidder shall be required to ensure the delivery and receipt of its bid by the agency prior to the new date and time of the bid openmg.

6.0 AWARD INSTRUCTIONS

6.1 AWARD CRITERIA

Award will be made, based on the lowest and best TOTAL BID meeting Mississippi Department of Transportation specifications and bid requirements. The bidder with the lowest price that meets Mississippi Department of Transportation specifications and bid requirements for these lines added together will be awarded the agency contract.

Each bidder will be required to submit a minimum order for each size container and paint. MDOT will honor the minimum order submiued by the awarded bidder.

6,2 AWARDED BIDDER INSTRUCTIONS

If award is made by the MTC, a contract will be forwarded to the successful bidder(s). Purchase Orders will be issued on as needed basis by MDOT. A Purchase Order will only be issued by MDOT when there is an executed contract between the agency and bidder. Any action by a bidder prior to the receipt of a Purchase Order will be at the bidder's "OWN RISK'and the Mississippi Department of Transportation will not be held liable for such action.

6.3 AGENCY CONTRACT TERM

The contract shall begin on July 1r2025 through June 30, 2026.If an agency contract is awarded and executed in connection with this proposal, the MTC reserves the right to extend the agency contract for this proposal for up to twelve (12) months at one time, upon written acceptance of both parties. The total amount of eitensions will be-two (2). The contract shall not exceed thirty-six (36) months. Tlie contract extension shall begin on the original termination date or the extension termination date.

6.4 CANCELLATION OF AGENCY CONTRACT

Any contract or item award may be canceled with or without cause by the MTC upon 30 days written notice of intent to cancel. Cause for the MTC to cancel may include, but is not limited to: cost exceeding current market prices for comparable purchases; request for increase in prices during the period of the contract; or, failure to perform to contract conditions. The bidder will be required to honor all purchase orders prepared and dated prior to the date of expiration or cancellation if received by the bidder within a period of 30 days following the date of expiration or cancellation. Cancellation by the MTC does not relieve the bidder of any liability arising out of a default or nonperfonnance. If a contract is canceled by the MTC due to the request for increase in prices or failure to perform, bidder may be removed from the bidders list for a period of twelve (12) months. Protests of said removal from the bidders list shall be in accordance with Chapter VI of the Procurement Manual of the Office of Purchasing and Travel of the Mississippi Department of Finance and Administration.

7.0 SUBMITTAL INSTRUCTIONS FOR A SEALED PAPER COMPETITIVE BID

The bidder has chosen not to submit the Sealed Competitive Bid electronically into the MAGIC Svstem.

Bids must be submitted in sealed envelone(s).

*,,, RFX IDENTIFICATION INFORMATION ON THE OATSIDE OF THE ENVELOPE

MAST BE AS SHOWN BELOW.**

STREET DELIVERY:

RFQF NO. 3160007304 .r-rr

PROCUREMENT DIVISION (5'- FLOOR)

WILLIAM J. "BILLY" MCCOY BUILDING

MS DEPT. OF TRANSPORTATION

4OI NORTH WEST STREET

JACKSON MS 39201

1. VWe certify that we have read and understand the "NOTICE AND INSTRUCTIONS" which is a part of this RfX @id).

COMPANY NAME:

(Print or type)

ADDRESS: SIGNATURE:

TITLE:

PHONE: DATE:

FAX:

EMAIL

Sign your bid and return it, as shown above.

The I'NOTICE AND INSTRUCTIONS'r arc apart of your bid, sign and return with your bid.

BRAD WHITE

EXECUTIVE DIRECTOR

MISSISSPPI DEPARTMENT OF TRANSPORTATION

8.0 COMPETITIVtr SEALED BID ELECTRONIC SUBMITTAL INSTRUCTIONS

The instructions in Section 8.0 are for the electronic submittal of the bids bv the bidder in the MAGIC System.

Please referto sections 2.3 and r 4 qn page I ofthe bid packet for further information on the electronic submittal of the bid in the MAGIC System.

The ''NOTICE AND INSTRUCTIONS'' is apart qf your bid, and by submitting acknowledges and certifies that it has read and understands the "NOTICE AIYD a part of this bid.

an electronic bid, the bidder INSTRUCTIONSTT which is

BRAD WHITE

EXECUTIVE DIRECTOR

MISSISSIPPI DEPARTMENT OF TRANSPORTATION

9.0 PROPOSAL

FOR FURNISHING WATERBORNE HIGH.BUILD TRAFFIC PAINT

RFX NO.3160007304

Mississippi Transportation Commission Mi ssissippi Department of Transportation Building Jackson, MS 39201

Pursuanttoyouradvertisementforproposa1stobereceiveduntil, I/We residing at do submit our bid for furnishing the following in accordance with the "Standard Specifications for Road and Bridge Construction" adopted 2017, and any amendment made thereto, your specifications and the "NOTICE AND INSTRUCTIONS". This proposal is made without collusion on the part of any person, firm or corporation.

ourpricesquotedinWforfurnishingWATERBoRNHIGHBUILDTRAFFIC PAINT, FOB, Mississippi Department of Transportation.

Award will be made. based on the lowest and best TOTAL BID meeting Mississippi Department of Transportation specifications and bid requirements. The bidder with the lowest price that meets Mississippi Department of Transportation specifications and bid requirements for these lines added together will be awarded the agency contract. Final award approval will be made by the Mississippi Transportation Commission.

Each bidder will be required to submit a minimum order for each size container and paint. MDOT will honor the minimum order submitted by the awarded bidder.

Paint is to be delivered on flat be trucking. Drums are to be open head 55-gallon drum with resalable gasket, 12 gauge ring, 5/" bold, 16 gauge lid, 18 gauge body and bottom, 3 rolling hoops.

All delivers are to made between the hours of holidays. Twenty-four Q\ hours notice shall

7:00 A.M. and3:00 P.M., @, expect be give before delivery is made.

PROPOSAL F'OR F'IIRNISHING WA RNE HIGH-BUILD TRAF'FIC PAINT

WHITE WATERBORNE HIGH.BUILD TRAF'FIC PAINT

ss.GALLON DRUMS

YELLOW WATERBORNE HIGH-BUILD TRAFFIC PAINT

ss.GALLON DRUMS

WHITE WATERBORNE HIGH.BUILD TRAF'FIC PAINT @ $

2sO.GALLON POLY TOTES

YELLOW WATERBORNE HIGH.BUILDTRAFFIC PAINT @ $

2sO.GALLON POLY TOTES

TOTAL BID: $

MANUFACTURER OF PAINT:

COMPANY: NAME:

ADDRESS: SIGNATURE:

TITLE

PHONE: DATE:

FAX:

EMAIL

F'INAL ACCEPTABLE DELIVERY, AS PER CONTRACT.

/GAL.IN

/GAL.IN

IN

IN

(Print or type)

10.0 COOPERATIVE PURCHASE

TO: Waterborne High-Build Traffic Paint Bidders

FROM: ProcurementDivision

DATE: April2025

We agree to extend the prices quoted for the Mississippi Department of Transportation Procurement Division in RFX No. 3160007304 for the period of Julyl,2025 through June 30,2026 to the governmental entities indicated below.

Please indicate by checking the appropriate blank for the following:

Governing Authorities

Other State Agencies

COMPANY: NAME:

(Print or type)

ADDRESS: SIGNATURE:

TITLE:

PHONE DATE:

FAX:

EMAIL

1 1.0 MISSISSPPI TRANSPORTATION COMMISION

CONTRACT TERMS AND CONDITIONS

VWe certify that we have read and understand the "MISSISSPPI TRANSPORTATION COMMMISION CONTRACT TERMS AND CONDITIONS" (ATTACHMENT D) and if awarded the proposed bid the "TERMS and CONDITIONS" will be followed accordingly. Vwe understand that the "NOTICE AND INSTRUCTIONS" and any attachments, as well as my/our responses to this solicitation will be fully incorporated by reference in the "TERMS and CONDITIIONS" of any contract that may be executed as a result of this solicitation.

ATTACHMENT D does not need to be completed. The bidder shall acknowledge by initialing the blank in the paragraph above that the terms and conditions have read and understood. A contract will be sent to the bidder after the contract is awarded.

Please complete the following:

COMPANY: NAME:

(Print or type)

ADDRESS: SIGNATURE:

TITLE:

PHONE: DATE:

FAX:

EMAIL

12.0 INOVICING AND PAYMENT

Please complete the section below.

This section pertains to invoicing and payment. The bidder name and address below is what will appear on the invoice submitted by the vendor to MDOT for the purchase of Waterborne lligh Build Traffic Paint if a contract is awarded to the bidder.

BIDDER

NAME:

ADDRESS:

TL

13.0 CHECKLISTINT'ORMATION

(X) "NOTICE AND INSTRUCTIONS" - signed and enclosed (Section 7.0, Sealed Bid Submittal)

(X) Correct RFX number is used in address - (final portion of Section 7.0,)

(X) "PROPOSAL" - completed and enclosed (Section 9.0)

(X) Cooperative Purchase (if applicable)- (Section 10.0)

(X) Acknowledgement of MTC *CONTRACT TERMS AND CONDITIONS" - (Section 11.0)

(X) Invoicing and Payment- (Section 12.0)

(X) "EEV CERTIFICATION AND AGREEMENT" - Employment Eligibility Verification, signed and enclosed (Attachment C)

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