Bid_QA_S-25700-00015581.xlsx

This is a Bid Quality Assurance Report documenting clarifications submitted by a bidder regarding an Invitation to Bid issued by the State of Oregon, Department of State Police, for the purchase and installation of a FLIR thermal imaging camera system on a Cessna T206H aircraft. The ITB specifies a Wescam MX-10 or equivalent system with components including an HD mid-wave infrared thermal imager, daylight HD color imager, geo-referenced target location and tracking, image blending functionality, FAA-certified Cessna 206 side mount, and a satellite airborne datalink system. The complete installation includes all hardware, software, FAA review and approval documentation, and a minimum of 24 hours of initial ground and in-flight training for two pilots. Five clarification questions were submitted by the bidder on February 11-12, 2026, with responses provided the same dates. The bid submission deadline is February 24, 2026, at 12:00 PM Pacific Time, with a Notice of Intent to Award expected approximately two days after bid opening and a maximum twelve-month timeline for project completion.

Key clarifications from the Bid QA Report address technical specifications and operational responsibilities. The bidder inquired whether the omission of an HD Daylight Spotter (1920 x 1080 pixels) from Exhibit A was an oversight and requested permission to quote this as optional goods. The bidder also sought clarification on camera display quantities, sizes, and locations, expressing interest in providing a second control in the rear seat as an optional offering. The state confirmed that the Oregon State Police will be responsible for ground monitors and internet connectivity to receive video from the aircraft. Additional optional services inquired about include video streaming capabilities to cellular phones via ATAK or similar dissemination systems. Finally, the bidder requested confirmation regarding subcontracting arrangements for a general contractor licensed in Illinois, with the state directing reference to Attachment A, Sample Contract number 26. Qualified bidders must hold FFA Part 145 repair station certification, AS9100 quality certification, authorization as an integrator, and capability to complete final installation in Oregon as a single-source supplier. A 10% Oregon Supplies and Services preference applies to qualifying bids, and a Certified Disadvantaged Business Outreach Plan is required from all bidders.