Bid Package - Drainage - Gagarin Place - Sept 2026.pdf

LEGAL AD

Litchfield Housing Trust Litchfield, CT

Invitation to Bid Gagarin Place Drainage Upgrades

The Litchfield Housing Trust is accepting bids for drainage upgrades at Gagarin Place, Gagarin Place (unit #16, #18, #20, #22, and #24), Litchfield, CT 06759. All bids must be submitted on forms and in accordance with specifications supplied by the Litchfield Housing Trust, P.O. Box 1121, Litchfield, CT 06759. Bids will be received at the Office of the First Selectman, 74 West St., Litchfield, CT 06759 units 2:00PM on October 8, 2026, and will be opened and read publicly at that time in said office. There is NO fee for this bid. Bids may be picked up from the Office of the First Selectman (see above address) or downloaded from the Town of Litchfield website: www.townoflitchfield.org or on CT Source, Solicitation # 38898.

The Litchfield Housing Trust reserves the right to waive the technical defects in the bids, to reject any bid which does not conform to the terms and conditions described in the bid documents, to accept or reject any part or any bid and to reject all bids and again invite bids.

No bidder may withdraw a bid within 60 days after the bid opening. EOE-AA http://www.townoflitchfield.org/

FORM OF BID

Drainage Upgrades

At Gagarin Place Litchfield, CT

PROPOSAL

OF:

(Official name of company and hereinafter called "bidder") organized and existing under the laws of the state of , and doing business as: a corporation, a partnership, or an individual (check one).

TO the Litchfield Housing Authority hereinafter called the “Owner”.

READERS:

The BIDDER, in compliance with your invitation to bid for:

Gagarin Drainage Upgrades

The BIDDER, having examined the specifications with related documents and the site of the proposed work, and being familiar with all of the conditions surrounding the installation of the proposed systems, including the availability of materials and labor, hereby proposes to furnish all labor, materials, and supplies, and to construct the project in accordance with the contract documents; within the time set forth therein, and at the prices stated below. These prices are to cover all expenses incurred in performing the work required under the contract documents, of which this proposal is a part.

BIDDER hereby agrees to commence work under this contract on or before a date to be specified in written "Notice to Proceed" of the OWNER and to fully complete the project within 45 consecutive calendar days thereafter as stipulated in the specifications. Bidder further agrees to pay as liquidated damages, the sum of $_500_ for each consecutive calendar day thereafter.

BIDDER acknowledges receipt of the following addenda:

1.

2.

PROPOSAL:

The bidder agrees to furnish and install all labor and materials required to fully construct the work in accordance with the contract documents.

BASE BID: (Provide separate $ amounts in words for each Section being Bid)

Permits $_________________________

General Conditions $_________________________

All Work Related to the

Gagarin Drainage Upgrades $___________________________

For the total sum of:

(Indicate the dollar amount of the bid using written words)

(Indicate same amount using figures)

In the case of a discrepancy, the bid amount shown in words will prevail.

The BIDDER understands that the OWNER reserves the right to reject any or all bids and to waive any informalities in the bidding.

The BIDDER agrees that this bid shall be valid and may not be withdrawn for a period of 120 calendar days after the scheduled closing time for receiving bids.

Upon receipt of written notice of the acceptance of this bid, the BIDDER will execute the OWNER'S formal contract within 10 days and deliver Surety Bonds as required.

Small, Minority, Women-Owned Business Concern Representation

The bidder represents and certifies as part of its bid/ offer that it –

(a) is, is not a small business concern. "Small business concern," as used in this provision, means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding, and qualified as a small business under the criteria and size standards in 13 CFR 121.

(b) is, is not a women-owned business. “Women-owned business enterprise," as used in this provision, means a business that is at least 51 percent owned by a woman or women who are U.S. citizens and who also control and operate the business.

(c) is, is not a minority business enterprise. "Minority business enterprise," as used in this provision, means a business which is at least 51 percent owned or controlled by one or more minority group members or, in the case of a publicly owned business, at least 51 percent of its voting stock is owned by one or more minority group members, and whose management and daily operations are controlled by one or more such individuals. For the purpose of this definition, minority group members are:

(Check the block applicable to you)

Black Americans Asian Indian Americans

Asian Pacific Americans Native Americans

Hispanic Americans Hasidic Jewish Americans

(d) is, is not, a bonafide Section 3 Company, and that it does not meet the following definition of a Section 3 Business.

1. 51% or more of the ownership of this company is owned by Section 3 residents, as defined by

HUD.

2. Currently, at least 30% of the employees of the company are Section 3 residents, as defined by

HUD.

3. At least 30% of the employees of the company were Section 3 residents, as defined by HUD, within three years of the date of first employment with this company.

4. I commit to subcontract at least 25% of the total value of this contract to Section 3 subcontractors, as these companies are defined above, and to provide the necessary evidence to substantiate this, prior to the award of contract.

The apparent low bidder will be required to submit documentation from a Certified Agency for any of the designations noted in the affirmative above prior to the award of the contract.

RESPECTFULLY SUBMITTED:BY:

(type or print name and title)

(authorized signature of bidder) (date)

Contact Cell Phone #:

Company Name:

Address:

Phone: Email:

FEIN or SSN#:

If bid is submitted by a corporation, its seal must appear.

NOTE: The penalty for making false statements in offers is prescribed in U.S.C. 1001.

Litchfield Housing Trust

Invitation to Bid

Gagarin Place: Drainage Upgrades

Litchfield, Connecticut

The Litchfield Housing Trust (LHT) is accepting bids for Drainage Upgrades at Gagarin

Place. All bids must be submitted on forms and in accordance with specifications supplied by the Litchfield Housing Trust, PO Box 1121, Litchfield, CT, 06759. Bids will be received at the Office of the First Selectman, 74 West Street, Litchfield, CT, 06759 until 2:00PM on October 8, 2026, and will be opened and read publicly at that time in said office. There is a No fee for this bid. Bid may be downloaded from the Town of Litchfield web site:

www.townoflitchfield.org or at CT Source Solicitation # 38898.

Instructions to Bidders

1. Intent

The intent of these specifications is to obtain a Contractor to upgrade existing drainage at

Gagarin Place (units #16, #18, #20, #22, and #24) located at Gagarin Place, Litchfield, CT, 06759. The Contractor shall have adequate licenses, equipment, and materials for this project to insure completion within 45 consecutive calendar days from the agreed upon starting date.

All Bidders shall observe the following instructions and specifications:

2. General Provisions

Place of Opening: Office of First Selectman, 74 West Street, Litchfield, CT 06759

Time & Date of Opening: 2:00PM on October 8, 2026

Bid Return Envelope: Bidders shall submit bids in an envelope clearly marked, with the bid title and opening date to prevent a sealed bid from being opened prior to the opening date. Any bid not so marked and opened by the Housing Trust shall be rejected. The following forms must be submitted:

A. Form of Bid

B. Hold Harmless Agreement and Supplemental Agreement

C. Non-Collusion

D. Non-Discrimination

E. References http://www.townoflitchfield.org/

3. Pre-Bid Meeting / Proposal Questions

There will be a pre-bid meeting at Gagarin Place, #20 Gagarin Place, Litchfield, CT 06759, at 10AM on September 22, 2026.

Any questions pertaining to the scope of the work or content or procedure for submitting proposals should be directed to Ken Hrica of Hrica Associates LLC by e-mail to be received no later than 4:00 PM on September 28, 2026. Any questions received after that date will not be answered. All questions and answers will be issued in an addendum no later than October 2, 2026. Contact information is as follows:

Hrica Associates LLC

Litchfield, CT 06759

(860) 567-2112 hricaassociates@optonline.net

4. Basis of Award

It is intended this Contract shall be awarded to the Bidder that best meets the needs of the

Litchfield Housing Trust with respect to qualifications, contractor’s submitted start date and cost. Qualifications shall include the ability of the Contractor to complete all work within the stated time frame. The Housing Trust reserves the right to reject all & any bids.

Award of Contract is contingent on grant requested being received.

5. Notice of Award

The Litchfield Housing Trust shall give notice of Acceptance of a bid to the successful bidder by mail to the Bidder’s address stated in the bid. Individuals are invited to attend the Bid Opening, with official bid results pending notification of the successful bidder.

6. Award of Contract

The Litchfield Housing Trust reserves the right to reject any and all bids for any reason the

Trust deems advisable, and to award contract or contracts to any Contractors bidding on the work, regardless of the amount of bid.

7. Bid Security

A bid bond or certified check is not required for this bid.

8. Performance; Labor and Material Bond

A Performance Bond or Certified Check is not required for this bid.

9. Scope of Work Change

The Housing Trust reserves the right to change the scope of the project after the bid is awarded, without penalty to the Trust. All changes in scope will be issued in writing by the

Civil Engineer, Ken Hrica or Litchfield Housing Trust Administrator, Jim Simoncelli Jr.

10. Substitution of Named Brands

Should brand names appear in this bid, before bidding on any item considered equal to or better than a named item, the Bidder must get written approval from the Engineer.

11. Price, Discounts, and Payment

Prices bid shall not include any taxes, Local, State, or Federal, as the Litchfield Housing

Trust is not liable. In addition to the price bid, each Bidder may quote binding discounts, which will be considered when making the award.

12. Delays

Contract time delays for completion of work shall be authorized in writing by the

Administrator of the Litchfield Housing Trust.

13. Liquidated Damages

The amount of five hundred dollars ($500) is agreed upon as liquidated damages and shall be paid for every day the Contractor exceeds the allowable contract time. (for completion, forty-five (45) consecutive calendar days.) This sum shall be paid by the Contractor to the

Litchfield Housing Trust or withheld from final payment to the Contractor. The contract time period must start with the Notice to Proceed from the Litchfield Housing Trust.

14. Assignment of Contract

Contractor shall not sublet, sell, transfer, assign, or dispose of contract or any portion thereon or of right, title, or interest therein of obligations thereunder, without written consent of the Litchfield Housing Trust.

15. Acceptance of Subcontractor

Submission of name of Subcontractor in proposal shall be deemed to constitute an acceptance by Contractor, if awarded contract of bid, of such Subcontractor. Any alteration therein, after award of contract, shall be subject to the approval of the Litchfield Housing

Trust.

16. Basis of Payment

Payment for this work shall be at the lump sum bid for work completed and accepted, except as noted herein and shall include all equipment, materials, labor, and tools incidental to the completion of this work.

17. Payments for Extra Work

Written notice of claims for extra work shall be given by Contractor within ten (10) days after receipt of written instruction from the Litchfield Housing Trust as approved by the

Administrator of the Litchfield Housing Trust or his designee, to proceed with extra work and also before any work is commenced, except in emergency endangering life or property. No claim shall be valid unless so made. In all cases, Contractor’s itemized sheet showing all labor and material must be submitted to Hrica Associates, LLC. The

Litchfield Housing Trust order for extra work shall specify any extension of contract time and one of the following methods of payment:

A. Unit Prices or combination of unit prices.

B. A lump sum based on Contractor’s estimate accepted by owner and approved by the

Litchfield Housing Trust Board of Trustees.

C. Actual costs plus ten percent (10%) for overhead and profit.

18. Payment Requests, Retainage and Guarantee Period

Contractor must submit a payment request for payment once each month for work done and materials delivered and installed on the site. East request for payment must be computed from work completed, less ten percent (10%) to be retained until expiration of the guarantee period, which is one (1) year from written acceptance of work.

19. Insurance

The contractor will file with the Litchfield Housing Trust, the following evidence of insurance. Certificates must be on file with the Housing Trust before acceptance of Bid or work commences.

Workers Compensation

Coverage A: Statutory

Coverage B: Employers Liability:

Bodily injury by accident $ 100,000 per person

Bodily injury by disease $ 100,000 per person

Bodily injury $ 500,000 aggregate

Comprehensive Commercial Liability

Bodily injury; General Limit $ 1,000,000 aggregate

Products/Completed Operations $ 1,000,000 aggregate

Personal and Advertising Injury $ 1,000,000 aggregate

Each Occurrence $ 1,000,000 aggregate

Fire Damage Limit $ 1,000,000 aggregate

Medical Expenses $ 100,000 per person

Coverages:

Premises/Independent Contractors

Contractual/Completed Operations/Products

Contractual/Liability will be Broad Form

XCU (explosion/collapse/underground utilities)

Comprehensive Broad Form Liability endorsement or Equivalent

Broad Form property Damage Liability

Automobile Liability

Bodily Injury $1,000,000 per person

Aggregate $1,000,000 per person

Property Damage $1,000,000 per person

Coverages:

All owned/non owned/hired/borrowed

Contractual liability to be included

Contractors must name the Litchfield Housing Trust and Hrica Associates, LLC as additional named insured on all certificates. All policies will provide thirty (30) days’ notice of cancellation as well as ten (10) days’ notice of material change in the policies to

The Litchfield Housing Trust.

20. Environmental. Health and Safety Compliance

The contractor must comply with all local, state and federal environmental health and safety regulations. The contractor’s employees must have all required Occupational Health and Safety Administration, Environmental Protection Agency, Connecticut Department of

Environmental Protection and Connecticut Department of Health training and certifications. Copies of all applicable training records shall be submitted as part of or in addition to a Health and Safety Plan to the Litchfield Housing Trust prior to commencing the project. Material Safety Data Sheets must be submitted prior to commencing work for all materials used prior to beginning the project.

21. Permits

The contractor is responsible for obtaining all local, state and federal permits required for completion of the project. Copies of all permits will be submitted to the Litchfield Housing

Trust prior to commencing work. In instances where the governing body waives a permit a copy of the communication in lieu of the permit.

22. Hold Harmless Agreement

The Contractor agrees to hold harmless the Town of Litchfield Housing Trust and its respective officers, agents, and employees from any loss, costs, damages, expenses, judgements, and liability whatsoever kind or nature howsoever the same may be caused resulting directly or indirectly by any act of omission of the Contractor, any Subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable resulting in bodily injury including sickness and death, personal injury, or damage to property directly or indirectly, including the loss of use resulting therefrom as permitted by law. The Contractor will be required to sign the enclosed Hold Harmless

Agreement prepared by the Housing Trust.

23. Supplemental Agreement

The Contractor named below is an independent contractor and neither the Contractor nor its employees nor the Contractor’s Subcontractor(s) under any circumstances, will be considered servants or agents of the Litchfield Housing Trust will be at no time legally responsible for any negligence or other wrong doing by the Contractor, its servants or agents or the Contractor’s Subcontractor(s). The Housing Trust will not withhold from contract payments to the Contractor any Federal or State unemployment taxes, Federal or

State Income Taxes, Social Security Tax, or any other amount for benefits to the

Contractor. The lump sum or unit charges for service provided does not represent gross wages and further the Housing Trust will not provide the Contractor any insurance coverage or other benefits, including Worker’s Compensation, normally provided by the

Housing Trust to its employees. The Contractor will be required to sign the enclosed

Supplemental Agreement prepared by the Housing Trust.

Technical Specifications

1. Drainage Upgrades

Provide new piping to collect stormwater from existing building downspouts and reshape existing drainage swales to capture more stormwater surface flow, reduce flooding behind existing buildings, and improve the general existing drainage system’s performance. The project shall include, but is not limited to, the following:

• Complete civil drawings of drainage improvements including erosion and sediment controls.

• All permits required by Town (Wetlands, building, etc.)

• All General Conditions costs associated with the completed project.

• Installation of new underground pvc piping connecting existing roof downspouts to either existing or proposed stormwater structures (see plans).

• The re-grading of existing drainage swales to provide for improved stormwater drainage capability.

• The installation of a new 6” swale and trench drain located behind units #16 and #18.

• The removal of existing riprap and installation of 3” rock in re-graded swales.

• The re-grading of existing backyard areas to promote drainage away from buildings and towards existing or proposed drainage structures (see plans).

• The installation of all appropriate erosion and sediment controls.

• The repair of any pavement damage (if any should occur during construction).

Scope of work shall include full coordination with LHA and tenants to minimize inconveniences throughout construction within lease areas.