38898_Oct_19_26_solicitation_doc.pdf

This is an Invitation to Bid (ITB) solicitation document issued by the Litchfield Housing Trust for drainage upgrades at Gagarin Place in Litchfield, Connecticut. The project encompasses stormwater management improvements across five residential units (16, 18, 20, 22, and 24 Gagarin Place), including installation of new underground PVC piping to collect stormwater from building downspouts, re-grading of drainage swales, installation of a new 6-inch swale and trench drain, removal and replacement of riprap, re-grading of backyard areas, erosion and sediment control installation, and repair of pavement damage incurred during construction. The scope specifies materials including SDR-35 PVC pipe, HDPE pipe, 4-inch and 6-inch PVC roof drains, catch basins with silt sacs, trench drains, and cast iron H-20 rated catch basin grates. A pre-bid meeting is scheduled for September 22, 2026, at 10:00 a.m. at the project site. Bids are due October 13, 2026, at 2:00 p.m. at the Office of the First Selectman, 74 West Street, Litchfield, Connecticut, where they will be opened and read publicly. The vendor question and answer period runs through September 28, 2026, at 4:00 p.m. The project must be completed within 45 consecutive calendar days from the Notice to Proceed.

Bidders must submit pricing on prescribed Housing Trust forms including Form of Bid, Hold Harmless Agreement, Supplemental Agreement, Non-Collusion, Non-Discrimination, and References, with separate pricing for permits, general conditions, and all drainage work. The contractor must obtain all local, state, and federal permits and prepare complete civil drawings. No bid bond or performance bond is required. The contractor provides a one-year guarantee period and receives monthly payments with 10 percent retention until guarantee expiration. Liquidated damages of $500 per day apply for project delays beyond 45 calendar days. The contractor must provide evidence of workers' compensation, comprehensive general liability, and automobile liability insurance, naming the Litchfield Housing Trust and Hrica Associates LLC as additional insured parties. No contract value is disclosed, there is no bid fee, and award is contingent upon receipt of requested grant funding.