Bid Opening Instructions 8.19.26~2.docx

This Bid Opening Instructions document outlines meeting logistics for the City of Salem, Oregon Department of Public Works Bid No. 267080 for Electrical System Testing services. The City is soliciting bids for preventive maintenance, testing, and power loading of electrical distribution equipment at the Willow Lake Water Pollution Control Facility and River Road facilities. Bids are due August 19, 2026 at 11:00 a.m. through Equity Hub's Bid Locker. The scope of work encompasses NETA Maintenance Testing Specifications (MTS-2019) compliant testing on a three- to five-year cycle with critical equipment tested annually, totaling an estimated 325 hours through June 30, 2027. The contract is a non-exclusive one-year agreement commencing upon execution through June 30, 2027, with four optional one-year renewal periods subject to satisfactory performance and City approval. The bid opening will be conducted via Microsoft Teams meeting with dial-in phone options provided for remote participation.

Bidders must hold Oregon field evaluation firm certification and maintain NETA membership, with all on-site technicians NETA-certified. Bids must include lump-sum yearly pricing covering travel time, contractor-owned test equipment, and data analysis, along with separate hourly rates for on-site testing, shop work, arc flash study data verification and entry, and final report preparation. Materials supplied may be marked up a maximum of 15 percent, with subcontracted work limited to 10 percent markup. The contractor must maintain comprehensive general liability insurance of at least $2 million combined single limits and provide 24-hour on-call emergency service with one-hour notification response capability. Award will be made to the lowest responsive bidder within 30 days of closing. The City reserves the right to cancel the procurement, reject any bids, or terminate the agreement with 30 days' notice for lack of appropriations.