267080 Bid Tabulation.pdf

This is a Bid Tabulation document for the City of Salem, Oregon Department of Public Works soliciting electrical system testing services under Bid No. 267080. The scope of work encompasses preventative maintenance, testing, and power loading of electrical distribution equipment at the Willow Lake Water Pollution Control Facility and River Road facilities on a three- to five-year maintenance cycle, with critical equipment tested annually. The estimated requirement is 325 hours through June 30, 2027. Bids were due on August 19, 2026, at 11:00 a.m. through Equity Hub's Bid Locker. The contract is a non-exclusive one-year agreement commencing upon execution through June 30, 2027, with four optional one-year renewal periods subject to satisfactory performance and City approval. Award will be made to the lowest responsive bidder within 30 days of closing.

The bid tabulation shows a lump-sum yearly bid structure with Hollywood Lights of Portland, Oregon submitting a proposal of $66,625.00 for 325 estimated hours at $205.00 per hour. Additional hourly rates for costing purposes include on-site testing at $225.00 per hour, shop work at $175.00 per hour, arc flash study data verification at $175.00 per hour, and data entry and final report preparation at $205.00 per hour. Bidders must hold Oregon field evaluation firm certification and maintain NETA membership or provide equivalent documentation, with all on-site technicians NETA-certified. The contractor must maintain comprehensive general liability insurance of at least $2 million combined single limits, provide materials with a maximum 15 percent markup, and limit subcontracted work to 10 percent markup. The City reserves the right to cancel the procurement, reject any bids, or terminate the agreement with 30 days' notice for lack of appropriations.