Bid Notice-Two (2) New 2026-2027 Trucks with 25 Yard High Compaction Read Loader Bodies.pdf

Quotation Number: 045-26 Vendor Name: ______________________________ Date Issued: 10-01-2026 Address: ___________________________________ Closing Date: 10-23-2026, 2:00pm Phone Number:______________________________

THIS IS NOT AN ORDER

1. In communications, always refer to the above quotation number.

2. All prices and conditions must be shown. Additions or conditions not shown on this bid will not be allowed.

3. Shawnee County reserve the right to accept or reject any part of, or all of, any bid or proposal.

4. All prices quoted are to be less Federal Excise Tax and Kansas Sales Tax.

5. Price quoted shall remain firm for ninety (90) days after bid closing date.

*SHAWNEE COUNTY HAS AN ELECTRONIC BID SYSTEM*

All vendors are required to create an online portal account (www.snco.gov/purchasing) in order to receive or submit bid requests. All responses must be submitted through the bid portal

ITEM AND DESCRIPTION

Shawnee County is soliciting sealed bids for (2) New/unused (2026 – 2027) Trucks and 25-yard high compaction rear loader bodies per the following minimum specifications.

TECHNICAL SPECIFICATIONS

It is the intent of these specifications to describe a hydraulically actuated packer body of the rear loading type with the following minimum specifications considered necessary to perform the work assigned. The body shall be capable of compacting and transporting refuse to a landfill or transfer station and dispensing the load by means of hydraulic ejection. The body shall not be required to be tilted, lifted or otherwise displaced from the chassis in order to eject the load.

The Chassis & Packer body shall be current (2026-2027) models, made under standard production by the manufacturer and which the bidder stocks parts.

All equipment furnished under this contract shall be new and unused, and the same as the manufacturers current production model. Accessories not specifically mentioned, but necessary to furnish a complete unit ready for use shall also be included. The equipment furnished shall conform to all ANSI Safety Standards A245.1-1-1984.

The unit as specified and all equipment, standard and optional, shall be completely assembled, adjusted, installed and ready for use on a truck chassis furnished by others. Bidder shall provide a (5) year warranty on hydraulic cylinders, (5) year warranty for defects in materials and workmanship parts and labor from date

SHAWNEE COUNTY

REQUEST FOR PROPOSAL

(RFP)

of delivery including wiring and electrical components wired in or connected to chassis or transmission or engine system shall be covered for five (5) years parts and labor.

The following specifications are the minimum acceptable specifications. Failure to comply may be used as a basis for rejection of the bid.

If the equipment offered differs from the provision contained herein, these differences must be explained in detail.

Bidders must indicate compliance, or state exceptions, or the bid may be subject to rejection.

TRUCK CHASSIS:

WARRANTY: 5 yr bumper to bumper and 5 yr-200,000 mile engine (Cummins PP1) including engine after treatment and 5 yr transmission. to include all parts, labor, on transmission, rear axles, any internally lubricated parts of diesel engine and including starter, alternator, fuel pump, fuel injectors, turbocharger, water pump, all engine electronics including chassis wiring to and from engine and transmission, modules, relays, solenoid, sensors, chassis wiring, switches, dash gauges, hvac, etc. With Towing. Must be included in the price of the truck.

ENGINE:

The engine shall be diesel fueled wet sleeve design with a minimum of 10 liters at 380 - 400 hp, turbo exhaust brake controlled from a dash mounted switch. The engine shall have a low oil pressure and high engine temperature engine shut down system. The engine must use an S.C.R. system to achieve compliance with E.P.A. (2026 -2027) emission standards. The fan will have a Horton two speed air operated clutch. The DEF tank shall be 9.5 gallons minimum of usable volume, located on LH side under cab. Exhaust must be RH under cab DPF/SCR w RH SOC vertical tailpipe. Shall have Cummins 18.7 CFM ISL air compressor.

Shall have engine mounted Power core air cleaner w/constant torque SS clamps, pop-up air flow restriction indicator. Shall have immersion engine block heater 120V 1000W. Shall have multi-function engine connector for body builder; body builder harness to EOF for customer installed remote throttle control. Shall have 160 amp alternator; fuel cooler required; must have heated filter/water separator w/WIF sensor. Starter shall be 12V electrical system w/centralized power distribution. Batteries shall be 3 Optima 31A Threaded post (950) 2,850 CCA. Must have battery disconnect switch on the side or back of the battery box to kill all power. Battery box shall be cantilever steel BOC w/fiberglass cover, mounted on LH side. Shall have jump start terminals mounted to the battery box.

WEIGHT:

The unit shall have a total GCW of no less than 62,000 pounds.

WHEELBASE:

The unit shall have a minimum wheelbase of 224”; CA shall have a minimum of 157”; and overall length shall be 376”. Turning radius of not more than 35 feet, TURNING RADIUS MUST BE STATED IN BID.

AXLES AND SPRINGS:

The unit must have an 16,000 K wide track steering axle, or approved equivalent. The front springs must have a capacity of not less than 16K with shock absorbers, 2-leaf, with threaded bushings for taper leaf springs. The unit must have a 46K rated rear axle rated at not less than 46,000 pound capacity, with 16 MM load housing & wheel to wheel differential lockouts in both rear axles, or approved equivalent. Gear ratio shall be 5.63. The rear suspension shall be Tandem Hendrickson HMX EX 460 46K, have 54” axle spacing with a laden height of 11.5 inches, with shocks, rubber bolster bushings, heavy duty (Hendrickson) torque rods, and Transverse track rods, or approved equivalent.

TIRES & WHEELS:

Front: 22.5 x 9 Steel Armor powder coat, hub pilot mount, 5-hand holes. 315/80R 22.5 20 PR 20” SLR or approved equal.

Tandem rear: 22.5 x 8.25 Steel Armor powder coat, hub pilot mount, heavy-duty 5-hand holes. 11R22.5 16 PR Continental HDR2+ or approved equal.

STEERING:

The unit shall have single power steering gear; power steering cooler shall be radiator mounted.

TRANSMISSION:

The unit shall have a 6 speed Allison 3000RDS with auto neutral Shifter shall be a stalk style, mounted on the steering column. Shall include heat exchanger & oil level sensor. Shall have center bearing driveline.

Shall have Severe Service rear transmission support springs. The unit must have a low oil level sensor with readout at shift selector. If road speed exceeds 70 mph after a scan run it shall be electronically governed to no more than 75 mph and no less than 75 mph.

FRAME & EQUIPMENT:

The unit shall have a Medium Duty, double C channel, reinforced frame. Frame rails shall be 10 ¾” x 3 ½ x 3/8” steel, with full steel inserts. The bumper shall be HD swept back, painted steel. Shall have two front mounted forged tow hooks, each rated for the weight of the fully loaded truck; huck bolts throughout frame where possible. Shall have 80 gallon fuel tank LH under cab.

BRAKES:

Front brakes shall be 22K Bendix ES S-Cam 16.5x6 in. Drums 22k lbs, 16.5x6 in Cast, with slack adjusters. Rear dual brakes shall be Bendix 16.5x7 into 46k, with automatic slack adjusters. Bendix ES S-Cam drums: Cast Lite. Bendix 6S/6M anti-lock brake system w/air traction control. Air compressor shall be Cummins 30.4 CFM ISL or approved equivalent, Air Dryer shall be Bendix AD- IS Extended Purge heated , or equivalent, to be located inside RH rail BOC; moisture ejection valve w/pull cable drain.

CAB:

The unit must have Air ride cab suspension, galvanized steel, conventional cab. Hood shall be sloped, with the top factory painted with anti-glare flat black, with radiator mounted grill, split fenders, mudflaps, & separate bumper. Shall have multi-plex wiring; must include PTO, beacon light and work light switches integrated in to the dash and wired. Driver seat shall be an air suspension high back with lumbar support and vinyl upholstery with inboard arm rests. Steering column must have tilt & telescoping capabilities. A two man passenger seat shall also be provided with vinyl upholstery and under seat storage. Audible warning and seat belt light indicator must be present in dash. Seat belts shall be orange. Shall have AM/FM/ Bluetooth radio. Shall have two 12V outlets. Shall have electric LH & RH door locks. Dual mirrors shall be heated & motorized and door mounted; 7.5” x 14” w/ chrome shell; LH/RH heated convex mirrors 7.5” x 7”. Shall have one single convex mirror 7 ½” square located on rider side, non-heated.. Shall have exterior aerodynamic sun visor w/ integral marker lights; 2” rubber wheel well fender extension; severe service reinforcements. Shall have LED headlamps; electric backup alarm; junction box at end of frame. The unit shall have circuit breakers for stop/brake/turn, tail lamp, high & low beams, marker/clearance lamps, horn, fuel heat, gauges, wipers, air dryer, HVAC controls, panel lamps. Some circuits will remain fuses. The instrument panel shall have speedometer, tachometer, fuel gauge, engine coolant temperature gauge, engine oil pressure, voltmeter, primary & secondary air reservoir gauges & air application gauge. DEF level gauge and warning lamp; engine hour meter and outside air temperature readouts. Shall have self-cancelling turn signals w/column mounted headlight dimmer switch & intermittent wiper control. Shall have cab access contoured grab handles LH/RH, inside doorframe above dash. Shall have daylight door. Shall have bug screen mounted behind grille. Shall have firewall mounted, HVAC system with air conditioning and cabin filter for accessibility. Must have air line coupler & hose that reaches farthest axle to air up tires. This must be able to attach to the main air tank with easy access to the driver. Park brake alarm, Test exterior light, flashes all lights except backup lights, headlights on with wipers on, windshield wiper speed control, force wipers to slow when park brake is set for a pre-determined time

PAINT:

DuPont Imron Polyurethane Enamel Orange (Spectra Master Yellow)

WARRANTY: Warranty pricing MUST reflect pricing for a chassis to be used in a refuse application.

Warranties that are misquoted for use in a non-refuse application and are not of adequate coverage according to the Original Equipment Manufacturer shall become the financial responsibility of the vendor.

SERVICE:

The vendor shall give any information as to how long they have been involved with the product, and how they plan to support the vehicle after delivery. Provide hours of operation, mobile phone numbers for after hour servicer and describe parts and services available. Warranty repair facility shall be within 75 mile radius of 1515 NW Saline Street, Topeka, Kansas.

COMPACTION UNIT:

GENERAL:

Packer body to be a minimum 25 cubic yard capacity, exclusive of the hopper. Packer body capable of packing 1,000 pounds per cubic yard based on the average household refuse. Packer body must meet all applicable ANSI Z-245.1 safety standards.

Packer body must have at minimum of 6 inches of height above rear tandem tires no exceptions. Shall have one rear center mounted forged tow hook or “D” ring, rated for the weight of the fully loaded truck

WARRANTY:

The unit as specified and all equipment, standard and optional, shall be completely assembled, adjusted, installed and ready for use on a truck chassis furnished by others. Bidder shall provide a (5) year warranty on hydraulic cylinders, (5) year warranty for defects in materials and workmanship parts and labor from date of delivery including wiring and electrical components wired in or connected to chassis or transmission or engine system shall be covered for five (5) years parts and labor.

BODY CONSTRUCTION:

The roof and side sheets are to be one piece, 11ga 80,000-PSI minimum yield strength steel throughout with no seams.

Roof and sides are to be joined together by a one-piece formed corner; 1/4" 50,000 PSI minimum yield strength steel.

Body sides and roof must be curved design.

Clean out trough integrated across underneath entire front of packer body approximately 20” wide x 10” tall, with doors & latches on both sides.

The floor sheets shall have a thickness of 5/16” and be made of 50,000 PSI minimum yield strength steel.

The floor sheets are to have a formed flange, minimum 3” tall, that ties into side sheet.

A metal side access door located at the left front corner of the body, at floor level, is to be provid¬ed.

Opening is to be a minimum of 30" X 30" and can be slide rearward or hinge forward. Door to incorporate latch and locking mechanisms.

The body ramp liners shall be Hardox 450 175,000 PSI minimum yield strength (NO EXCEPTIONS)

BODY DIMENSIONS:

The inside height from bottom of floor-trough to center of roof sheet is to be no less than 90-7/8".

The overall height of body above the chassis frame is not to exceed 93" (no mounting sills) The maximum inside width is to be no less than 90 7/8".

The outside width is to be no more than 96".

EJECTION SYSTEM:

Unloading shall be by full ejection method only. Dumping or rising of the body is not acceptable.

The ejection cylinder shall be telescopic consisting of multiple stages. A variable (adjustable) externally piloted resistance valve, which controls packing density and cylinder retraction, must be incorporated in the ejector panel/tailgate lift, two spool valve assembly. No portion of the ejection forces shall be directed toward the body floor (downward).

The telescopic ejection system hydraulic cylinder must angle upward from its front mounting location to avoid forces being directed into the floor. Telescopic ejection cylinders mounted downward or horizontally are not acceptable. The case end of the cylinder must be attached to the ejection panel with full style bearing housings for easy removal and be secured approximately half way up the panel to counter the tipping forces applied to the ejection panel by the tailgate packing mechanism.

The ejector panel face sheet is to be minimum 3/16" thick, 50,000-PSI steel. The panel must withstand the packing mechanism forces and the ejection of highly compacted refuse.

The ejector panel is to travel the full length of the body and be equal in area to the cross section area of the body.

The ejector panel must be designed to act as a bulkhead against which refuse is compressed and incorporate a "diamond-shaped deflector structure" which enhances compaction by directing material entering from the packing mechanism toward the upper corners of the body.

The ejector panel shall travel on four 10-1/2" long poly shoes on the lower panel guide and four 9-7/8" long poly shoes on the upper panel guide. These guide shoes must be replace-able without remov¬ing the ejection panel from body.

At no time may any portion of the ejector panel, when in its rearmost position, extend beyond the plane of the rear body opening.

TAILGATE:

The tailgate is to be top hinged to the body at the roofline utilizing cast steel hinges. It is to be raised for load ejection by two, 4" bore, single acting “RAM style” cylinders mounted on the outside of the tailgate.

Cylinders shall contain a restricting mechanism to prevent rapid descent of the tailgate and be manufactured with chrome-plated rods for added durability.

The tailgate is held in the closed position by two double lead thread screw clamps, one on each side of the tailgate. Clamps are to be equipped with a fast spin handle.

Two tailgate props (one each side) externally mounted shall be furnished. Tailgate to be open in the propped position a minimum of 24".

An extruded rubber gasket is to be affixed to the tailgate to provide a watertight seal between the body and tailgate. Sealing must be effective up to a minimum of 49".

Welded-on riding steps are to be provided on each side of the tailgate (bottom of step) set NO LOWER than 18 inches from the bottom surface of step to the ground, which must extend to the rear most point container latches not to interfere with dumping carts or metal containers.

1" min. diameter grab handles will be located in a convenient place for rider safety. The steps must be made of grip-strut open grate material and allow for vertical adjustment. Steps must comply with ANSI standards.

The tailgate shall be equipped with a "tailgate ajar" switch with an indicator light in the cab. The purpose of this light is to indicate to the driver that the tailgate is not completely closed.

The "tailgate ajar" switch with light must comply with ANSI safety standards.

Tailgate top sheets are to be two-piece poly (for ease of removal no tools required) and secured by quick release type fasteners.

The tailgate-loading still must be 5" below the chassis frame after mounting.

Tailgate hinges shall have ground level grease points.

HOPPER:

Hopper floor is to be Hardox 450 175,000 PSI minimum yield strength steel NO EXCEPTIONS.

The hopper sides to be Hardox 450 175,000 PSI minimum yield strength steel NO EXCEPTIONS.

Inside hopper width is to be a minimum of 80".

The hopper opening is to be a minimum of 80" wide x 54" high.

The hopper capacity is to be a minimum of 3.5 cubic yards.

The total cycle time is not to exceed 24 seconds.

Hopper bottom to incorporate a minimum of three (3) external longitudinal flat bar reinforcing members.

Each bar to be 1/2" thick and 4" wide.

PACKING MECHANISM:

The packer faceplate is to be a minimum of 1/4" 100,000 PSI yield strength steel.

The carrier faceplate is to be a minimum of 3/16" 50,000 PSI yield strength steel.

Minimum two (2) double acting, single stage, induction hardened, cushioned, 5.5" bore, packer plate cylinders.

Minimum two (2) double acting, single stage, induction hardened, cushioned, 5.5" bore, packer plate cylinders

The packer and carrier plate cylinders must be mounted inside the tailgate and all four cylinders must be interchangeable with each other.

The packing plate is to compact material into the body against the ejector panel and not into the forward portion of the hopper itself. Pre-crushing of material in the hopper is not acceptable.

The upper carrier plate is to utilize rollers vs. slides for easy movement. Rollers are to be 5" diameter made from forged 4150 steel induction hardened to 57-60 "Rockwell C" and have grease fittings accessible from external roller access openings.

When the packing mechanism reaches the interrupt position, the packer plate must stop approximately 16" above the loading sill to avoid a pinching action. The packing control handles must then be reactivated to complete the cycle. The packing control handles must be able to stop or reverse the packing mechanism at any position in the cycle.

The packing plate shall be protected from overload by an independent packer (load edge stress sensing) circuit relief valve located at the operating valve.

HYDRAULIC SYSTEM:

Hydraulic hoses MUST NOT be located Anywhere close to the DPF filter & Muffler. Minimum of 20” clearance from all of the hydraulic system hoses.

The hydraulic pump is to be a spur gear type with wear compensating side plates using hydraulic pressure to keep them properly tensioned and positioned to maintain a consistent fluid flow rate.

Pump to be a transmission mounted pump.

The capacity of the pump must not be rated at less than 42 gallons per minute at 1200 rpm.

A factory sealed relief valve is to be set at a maximum of 2100 PSI

There shall be an internally mounted 141-micron suction strainer with built-in by-pass.

A 10 micron filter with a visual indicator to show when the filter is in a bypass mode must be supplied.

The hydraulic oil reservoir to be located on the curbside, mounted on the body floor, and have an oil sight gauge located for easy viewing. Must have Ball valve shut-off at tank.

The hydraulic oil reservoir must have a combination filler / breather cap with 10-micron air filtration.

The hydraulic oil reservoir shall supply adequate capacity to run all functions on the vehicle at a 15% grade.

The hydraulic system shall contain the following cylinders:

A. All cylinders to operate without direct contact with collected refuse.

B. All cylinder rods must be chrome plated to increase durability.

C. Two packer plate and two carrier plate cylinders-5-1/2" bore, double acting, cushioned, with a stroke of 30-5/16". These four cylinders must have fully welded hydraulic fittings and must be interchangeable with each other. The cylinder rods must be induction hardened to a minimum 55 Rockwell “C” and chrome plated.

D. Two tailgate lift cylinders - 4" bore, single acting “RAM style”, with a stroke of 32-11/16". Rods to be chrome plated

E. Telescopic Ejection Cylinder 25 yard = 6", 5", 4" Bore, 110" stroke

Hydraulic hose construction to be SAE approved with a burst pressure at least four times working pressure.

All hydraulic tubing to be zinc and yellow chromate plated. Must pass 100-hour salt spray.

A manually operated control valve assembly utilizing direct mounted handles for ejection and tailgate lift is to be provided. This valve is to be located at the left front corner of the body. The valve is to incorporate the main system relief valve, which is set and sealed at a maximum pressure of 2100 PSI.

At no time shall control handles be inaccessible due to chassis components or configurations.

The packing mechanism-operating valve shall be a two-spool stack style hydraulic valve and incorporate self-contained pressure release detent end cap assemblies.

For ease of access, the valve assembly is to be located at the right hand side of the tailgate. The hydraulic valve work ports must point upward for ease of service. Also, all hydraulic lines going to the main valve must be isolated by bulkhead style connections from all moving hydraulic lines.

The body shall have a hydraulic pressure gauge.

CONTROLS:

The manually operated controls for the packing mechanism are to be located curbside at the rear of the tailgate. An automatic throttle advance must be provided. The dual lever controls must have the capability of stopping, starting, and reversing the packing mechanism. To avoid possible damage from rubbish, the dual level control rods must be located outside the hopper. A push-button switch that activates a buzzer in the cab is to be provided on both sides of the tailgate to signal the driver. Must be equipped with large red “emergency stop” stop button located at right rear with controls that disables main hydraulic pump operation when pressed. Clean out door must also have a safety switch that disables main hydraulic pump operation while the door is open.

The tailgate lift and ejector controls, complete with a manually operated engine speed-up switch, are to be located at the left front corner of the body.

PTO/pump controls are to be mounted inside the cab.

LIGHTING & ELECTRICAL:

Body lighting must comply with FMVSS #108 regulations.

For maximum visibility, a light panel above the hopper must also be provided, consisting of:

(2) 4" upper mounted (Red) stop/tail lights

(2) 4” lower mounted (Red) stop/tail lights

(2) 4" upper mounted (Amber) turn signal/strobe lights

(2) 4” lower mounted (Amber) turn signal/strobe lights

(2) lower mounted (White) Back up lights

(1) one license plate bracket with light All lights to be grommet (flush) mounted except utility and license plate lights.

(4) Turn signals shall be dual purpose (Turn Signal/ Strobe Lights) LED (Amber) flush mounted in the corners of the upper and lower light panels of tailgate (Powered on by a switch in the cab, and during signal use)

(1) Amber Grote type multi-flash LED strobe with guard RH top of tailgate

Work lights: Tailgate – Qty 6; 2-Mounted outside Hopper illuminating inside of hopper area. 2-Outside on tailgate facing down towards rider steps. 2- Mounted underside of Packer Body FACING DOWN at the ground in front of #3,4 and #5,6 front sets of Duals

Oval strobe – LED – flush mounted tailgate upper light panel – Qty 2

Oval strobe – LED – flush mounted front body upper panel – Qty 2

Wiring to be enclosed in a pre-assembled sealed harness to meet SAE spec, J22223-1-2-3.

All electrical junction locations are to be within the body structure and must be weather-proof, meeting SAE spec J2202. All junction locations are to be located so no overhead access is required.

All wiring to be color-coded and numbered.

A back-up alarm conforming to current ANSI standards must be provided. The alarm must also sound when the tailgate is not closed.

PAINTING:

All metal burrs, weld residue and rough areas are to be ground off to a clean, smooth surface.

A coat of two-part epoxy, rust-inhibiting primer is to be applied to all metal surfaces.

A high gloss two part polyurethane topcoat is to be applied. Color is to be DuPont Imron Polyurethane Enamel Orange. (Master Yellow YS018HN) Top finish coat is to be baked on.

MOUNTING:

All body installation is to be completed by the manufacturer.

Factory mounting to incorporate rear mounts, spring supported front mounts, with integral lateral restraints.

FEATURES TO BE INCLUDED WITH THE PACKER BODY:

REEVING CYLINDER CONTAINER LIFT:

A hydraulically powered container–lifting device, mounted to the top of body on all trucks.

Cylinder shall have a 12,000 lb lift capacity, and lift up to 8 yd rear load containers

A set of container latches and ears for securing the container while being dumped into the hopper shall be installed to the sides of the tailgate.

Adjustable container stop bar, top light guard shall also be furnished.

Single lever control for the Reeving cylinder shall be mounted to the rear curbside of unit.

CART TIPPERS:

Bayne 1999-0180 MBTL 3/4 tuck cart tippers (No Exceptions) shall be mounted to the rear of the hopper with control handles mounted on right rear and left rear of hopper. Tippers shall be operational when blade is in movement. Tipper mounting heights MUST be 40 -42 inches from ground.

SAFETY REAR VISION CAMERA:

Rear view camera system with in-cab minimum 7” color LCD monitor mounted in cab. Unit to have sound in cab and mount to a swivel pedestal. Camera system to have 36-month warranty.

MUD GUARDS:

Rubber anti-sail mud guards mounted in front of front drive axle and behind rear drive axle.

Side Door Ladder – with step and grab handles

Full Center Bearings on Packer

Shall have 1 street broom & 1 shovel with holding / mounting brackets on both sides.

Shall have 20lbs fire extinguisher mounted with protective bag.

Shall have large riding steps – ANSI Max; to be flush with hopper bottom & sides; 18” minimum from ground to bottom of step.

Shall have curbside mounted weather proof tool box 24” x 24” x 24”

Must have audible back up beeper mounted on top of tailgate in secure place

SERVICE:

The vendor shall give any information as to how long they have been involved with the product, and how they plan to support the vehicle after delivery. Give hours of operation, mobile phone numbers for after hour service and describe parts and services available.

ADDITIONAL SPECIFICATIONS:

Pre-delivery Service:

The truck and all components shall be free of leaks and fully operational with all adjustments made prior to delivery.

Repair and Parts Manuals:

Supplier shall furnish two sets of repair, service and parts manuals one set of paper manuals, and one set on a Thumb Drive for the truck cab and chassis, engine, SCR system, controls, and also packer body & other equipment added to the standard body, such as Tippers, Winch.

Technical Services:

Supplier shall provide the services of a competent technician thoroughly trained in the use, operation and preventive maintenance for a period of one working day.

Training:

Supplier shall provide 8 hours of service and maintenance training supplied by an appropriately trained instructor. This instructor must be employed by the manufacturer, not the supplier. Supplier shall also provide adequate operational training. Operational training may be provided by an adequately trained supplier employee. All training must take place at the customer’s location at their convenience.

WARRANTY PERIOD:

60-month/200,000 miles with a bumper-to-bumper, no-deductible warranty to include all parts and labor on transmission, rear axles, any internally lubricated parts of diesel engine and including starter, alternator, fuel pump, fuel injectors, turbocharger, water pump, DEF & DPF system, filters, sensors, doser, heater lines, all engine electronics including chassis wiring to and from engine and transmission, modules, relays, solenoid, sensors, chassis wiring, switches, dash gauges, hvac. Towing to be provided by dealer from point of break down to dealers’ facility if dealer is more than 25 miles away, unless vendor agrees to subcontract repair services.

Delivery:

Delivery shall be within 180 days from the date a purchase order is issued to the winning bidder. Delivery shall be to: Shawnee County Solid Waste Maintenance Shop, 1515 NW Saline Street; Topeka, Kansas.

Delay Damages:

Owner and Vendor recognize that time is of the essence of this Agreement and that Owner will suffer financial loss if the Equipment is not completed / delivered within the time specified. They also recognize the delays, expense and difficulties involved in proving in legal proceedings the actual loss and increased maintenance costs suffered by Owner if the equipment is not completed and delivered on time. Accordingly, instead of requiring any such proof, Owner and Vendor agree that, by signing the “Schedule of Prices” bid form, as damages for delay (but not as a penalty), Vendor shall reduce the invoice amount submitted to the Owner by an amount of $50.00/calendar day/vehicle for each calendar day beyond the 180-day delivery period that a vehicle is not received by Owner at the location listed above.

If additional information is required, please contact submit your questions through the bid portal and an answer will be given.

TITLE: Shawnee County is requiring the vehicle to have a temporary 60-day tag included from day of delivery. All titles shall be made out to;

Shawnee County 200 E 7th, Topeka, KS 66603

RESPONSE REQUIREMENTS

The bid response shall include complete warranty/product support information, including printed manufacturing specifications, published literature, and photos or illustrations of units that the bidder proposes to furnish.

Warranty Information

Signed bid form

Attachment 1 which includes:

o Pricing schedules o Contact Information o Exceptions to terms and conditions, if any exist

EXCEPTIONS: Any exceptions or variances to the exact bid specifications stated herein shall be listed on a separate page clearly marked “Exceptions:” Failure to do so may result in rejection of the bid.

BID EVALUATION: The County reserves the right to reject any bid. Bid evaluation criteria will include, but not be limited to the following:

1. Compliance to bid specifications

2. Purchase price

3. Owner’s experience with performance of manufacturer’s equipment and after purchase service

4. Location of nearest dealer/repair facility

5. Warranty terms

6. References on performance of manufacturer

7. Design and quality of construction

8. Financial stability of manufacturer

PLEASE SUBMIT ATTACHMENT 1 AS THE FIRST PAGE OF YOUR BID

BID RESPONSE

Document Information: The bid portal will only allow one PDF document uploaded for a response. It is your responsibility to make sure the uploaded file is the correct, complete and contains all required information and signatures. The document file name should only contain spaces and letters or numbers, please do not use special characters or dashes. The file can be changed until the bid close time.

Closing Date: Bids will be received until 2:00 p.m. CDT on the scheduled closing date. The online bid portal will not accept any new bids after this time.

Signature of Bids: Each bid must show in the space provided the complete business or mailing address of the bidder and must be signed by him/her with his/her usual signature.

Withdrawal of Bids: Bids already submitted may be withdrawn on the Electronic Bid System or upon proper identification of bidder and provided request is received prior to time of closing. Negligence on the part of the bidder in preparing the bid confers no right for the withdrawal after the time set for closing of bids.

Submitting Multiple Bids: The online bid portal will only allow one file to be uploaded per bid, per company. If you are submitting multiple bids, please complete the Multiple Bids Cover Page and attach as the first page of your bid upload. The document can be found under Purchasing in the bid portal.

Register Your Company: If a mandatory pre bid meeting is listed, you must be registered in our bid portal for us to record you as an attendee. If you are not marked as attended, the system will not allow you to upload a bid response. To receive automatic updates on RFP subscribe to the bid types. If a RFP has a mandatory pre bid meeting it will be clearly marked on the RFP and in the bid portal.

Please Submit Your Bids Early: In case you have problems getting your bid to upload and need assistance, we suggest you submit before 1:30 pm. Please contact us at once if you have issues uploading. Our system will not allow any bids to be uploaded after 2:00 pm. If your pricing changes, you can replace your bid in the system any time before the 2:00 closing.

Bid Openings: All bids submitted before the specified bid closing time shall be opened and properly recorded on the bid tabulation sheet. Subsequent to the bid opening, all bids shall be thoroughly evaluated and a determination made as to their compliance with applicable specifications. The appropriate County department head shall make this determination. Upon completion of the above determination, an analysis of all bids submitted shall be prepared and formally presented to the Board of County Commissioners for acceptance and approval of the lowest and/or best bid. The Board of County Commissioners reserves the right to accept or reject any and/or all bids and to waive any irregularities or informalities therein.

Notice to Successful Bidders: The successful bidder will be notified by email or telephone as soon as possible after bids have been opened, tabulated, and analyzed.

Notice to Unsuccessful Bidders: Unsuccessful bidders will not be notified.

Submission of Questions: All questions must be submitted through the bid portal. Respondents are encouraged to review all RFP documents prior to submitting questions. By submitting questions the bidder acknowledges that they have reviewed the RFP in full and make reasonable efforts to locate answer prior to submitting the question to the portal. The County reserves the right not to respond to questions that are duplicate, irrelevant, or demonstrate that the respondent has not reviewed the RFP in full.

Disclosure of Proposal Content and Proprietary Information: All proposals become the property of the Shawnee County. The Open Records Act (K.S.A. 45-215 et seq) of the State of Kansas requires public information be placed in the public domain at the conclusion of the selection process, and be available for examination by all interested parties. No proposals shall be disclosed until after a contract award has been issued. Shawnee County reserves the right to destroy all proposals if the RFP is withdrawn, a contract award is withdrawn, or in accordance with Kansas law. The online bid portal will not accept late proposals.

How to include Proprietary Information in your proposal: Trade secrets or proprietary information legally recognized as such and protected by law may be requested to be withheld if clearly labeled "Proprietary" on each individual page and provided in a clearly marked and separated with the Proprietary Divider page, section within the pdf file uploaded to the online bid portal. Only one file is allowed to be uploaded to the bid portal. Pricing information is not considered proprietary and the bidder's entire proposal response package will not be considered proprietary.

Proprietary Divider Page: This document is available to be downloaded in the bid portal underneath the Purchasing section.

All information requested to be handled as "Proprietary" shall be submitted in the separate section from the main proposal and clearly labeled and section off by the divider page. The bidder shall provide detailed written documentation justifying why this material should be considered "Proprietary". Shawnee County reserves the right to accept, amend or deny such requests for maintaining information as proprietary in accordance with Kansas law.

Shawnee County does not guarantee protection of any information which is not submitted as required.

DEMANDSTAR POSTINGS

Demandstar Website: Shawnee County open projects are posted on Demandstar as a secondary posting.

Demandstar tracks broadcast and plan holder data. Bids must be submitted through the Shawnee County Bid Portal.

Shawnee County Bid Portal: When an open project is posted, Shawnee County is not able to track who downloads project information off the bid portal website. Bids must be submitted through the Shawnee County Bid Portal to be considered. All projects are posted on the County website, not all projects are posted on the Demandstar website. Registration is free.

TERMS AND CONDITIONS

In the event that goods or services delivered by the vendor are unsatisfactory and remain unsatisfactory after a notice and an opportunity to correct the deficiencies, the County reserves the right to purchase substitute goods or services from the other bidders.

Shawnee County reserves the right to negotiate separately with any vendor after the opening of this RFP when such action is considered in its best interest. Subsequent negotiations may be conducted, but such negotiations will not constitute acceptance, rejection or a counteroffer on the part of the County.

Shawnee County interprets the term “lowest responsible and best bidder” as requiring Shawnee County to:

A. Choose between the kinds of materials, goods, wares, or services subject to the proposal, and

B. Determine which proposal is most suitable for its intended use or purpose. Shawnee County can consider among other factors such things as labor cost, service and parts availability and maintenance costs of items upon which proposals are received. Shawnee County can determine any differences or variations in the quality or character of the material, goods, wares or services performed or provided by the respective vendors.

Shawnee County will award the bid. If the successful vendor refuses or fails to make deliveries of the materials/services within the times specified in the RFP, purchase order or contractual agreement, Shawnee County may by written notice, terminate the contract OR purchase order. The successful vendor will certify and warrant that goods, personal property, chattels, and equipment sold and delivered are free and clear of any and all liens, or claims of liens, for materials or services arising under, and by virtue of the provisions of K.S.A. 58-201, et seq., and any other lien, right, or claim of any nature or kind whatsoever.

The vendor hereby certifies that he or she has carefully examined all of the documents for the project, has carefully and thoroughly reviewed this RFP, understands the nature and scope of the work to be done; and that this proposal is based upon the terms, specifications, requirements and conditions of the RFP, and documents. The vendor further agrees that the performance time specified is a reasonable time, having carefully considered the nature and scope for the project as aforesaid.

Shawnee County reserves the right to enter into agreements subject to the provisions of the Cash Basis Law (K.S.A. 10-1112 and 10-1113), the Budget Law (K.S.A.79-2935). Agreements shall be construed and interpreted so as to ensure that the County shall at all times stay in conformity with such laws, and as a condition of agreements the County reserves the right to unilaterally sever, modify, or terminate agreement at any time if, in the opinion of its legal counsel, the Agreement may be deemed to violate the terms of such law.

The vendor certifies that this proposal is submitted without collusion fraud, or misrepresentation as to other vendors, so that all proposals for the project will result from free, open, and competitive proposing among all vendors.

This RFP, responses thereto and any contract documents will be governed by the law of the State of Kansas.

Any dispute arising out of the same will be litigated only within the courts of the State of Kansas.

Vendor agrees that all data, documents, and information, regardless of form that is generated as a result of this RFP are the property of Shawnee County. The County shall not be liable to reimburse any vendor for the costs of creating, compiling or delivering the same to the County.

By submission of a response, the proposer agrees that at the time of submittal, it: 1) has no interest (including financial benefit, commission, finder’s fee, or any other remuneration) and will not acquire any interest, either direct or indirect, that would conflict in any manner or degree with the performance of proposer’s services, or 2) benefit from an award resulting in a “Conflict of Interest.” A “Conflict of Interest” will include holding or retaining membership, or employment, on a board, elected office, department, division, or bureau, or committee sanctioned by and/or governed by the Board of Shawnee County Commissioners of the County of Shawnee, Kansas. Proposers will identify any interests, and the individuals involved, on separate paper with the response and will understand that the County may reject their proposal at its sole discretion.

No gifts or gratuities of any kind shall be offered to any County employee at any time.

The Proposer certifies that this proposal is submitted without collusion, fraud, or misrepresentation as to other Proposers, so that all proposals for the project will result from free, open, and competitive proposing.

The County is exempt from the payment of Federal and excise taxes and from Kansas sales tax.

Vendor credit agreements are prohibited. Unless otherwise stated in this document, payment will be made from vendor-submitted invoice(s) via ACH (automated clearinghouse network) transfer or credit card, net 30 days. Shawnee County will not complete any credit application or agree to credit terms supplied by vendor. Shawnee County prefers to pay its vendor invoices via electronic fund transfers through ACH. To initiate payment of invoices vendors shall execute the County’s standard ACH Vendor Payment Authorization Agreement which will be provided upon being awarded the RFP.

Attached is Shawnee County CPA (Contractual Provisions Agreement) which all vendors must be agree to upon awarded contract.

Nondiscrimination: Shawnee County is committed to the concept of equal employment opportunity. All bidders and contractors are expected to comply with the provisions of K.S.A. 44-1030 and 44-1031, copies of which are attached and shall be a part of this contract and other applicable Federal and Kansas laws governing equal employment opportunity.

In accordance with K.S.A 44-1030, vendor hereby agrees to the following:

A. He or she will observe the provision of the Kansas Commission on Human Rights and will not discriminate against any person in the performance of work under the present contract because of race, religion, color, sex, national origin, ancestry, or physical disability.

B. In all solicitations or advertisements for employees, he or she will include the phrase, “Equal Opportunity Employer”, or a similar phrase to be approved by the Kansas Commission on Human Rights.

C. If he or she fails to comply with the manner in which he or she will be deemed to have breached the present contract, and it may be canceled, terminated, or suspended, in whole or in part, by Shawnee County, Kansas.

D. If he or she is found guilty of a violation of the Kansas Act Against Human Rights under a decision, or order of the Kansas Commission on Human Rights which has become final, he or she will be deemed to have breached the present contract, and it may be canceled, terminated, or suspended, in whole or in part, by Shawnee County, Kansas; and, E. He or she will include the provisions of subsections (a) through (d) inclusively of this paragraph in every subcontract or purchase order so that such provision will be binding upon such subcontractor of vendor.

Provisions of K.S.A. 44-1030 Statute:

Mandatory provisions applicable to contracts of the state and other political subdivisions; cancellation, when; application to subcontract; non-application to certain contract. (a) Except as provided by subsection

(c) of this session, every contract for or on behalf of the state or any county or municipality or other political subdivision of the state or any agency of or authority created by any of the foregoing, for the construction, alteration or repair of any public building or public work or for the acquisition of materials, equipment, supplies or services shall contain provisions by which the contractor agrees that:

1. The contractor shall observe the provisions of the Kansas act against discrimination and shall not discriminate against any person in the performance of work under the present contract because of race, religion, color, sex physical handicap unrelated to such person’s ability to engage in the particular work, national origin or ancestry.

2. In all solicitations or advertisements for employees, the contractor shall include the phrase, “equal opportunity employer,” or a similar phrase to be approved by the commission.

3. If the contractor fails to comply with the manner in which the contractor reports to the commission in accordance with the provisions of K.S.A. 44-1032, the contractor shall be deemed to have breached the present contract and it may be cancelled, terminated or suspended, whole or in part, by the contracting agency.

4. If the contractor is found guilty of a violation of the Kansas act against discrimination under a decision or order of the commission which has become final, the contractor shall be deemed to have breached the present contract and it may be cancelled, terminated or suspended, in whole or in part, by the contracting agency.

5. The contractor shall include the provisions of paragraphs one (1) through four (4) inclusively of this sub-section (a) in every subcontract or purchase order so that such provisions will be binding upon such subcontractor or vendor. (b) The Kansas commission on civil rights shall not be prevented hereby from requiring reports of contractors found to be not in compliance with the Kansas act against discrimination. (c) The provisions of this section shall not apply to a contract entered into by a contractor: (1) Who employs fewer than four (4) employees during the term of such contract; or (2)

Whose contracts with the governmental entity letting such contract cumulatively total five thousand dollars ($5,000) or less during the fiscal year of such governmental entity.

Provisions of K.S.A. 44-1031 Statute:

Same; personnel to be used in performing contracts; reports; non-application to certain contractors. Every person, as defined in subsection (a) of K.S.A. 44-1002, who wishes to enter into a contract which is covered by the provisions of K.S.A. 44-1030 shall upon request of the commission, inform the commission in writing of the manner in which such person shall recruit and screen personnel to be used in performing the contract. The report shall be made on forms to be supplied by the commission. The provisions of K.S.A.

44-1030 and of this section shall not apply to any contractor who has already complied with the provisions of such sections by reason of holding a contract with the federal government or a contract involving federal funds.

History: L.1972, ch.184, & 15; L. 1975, ch. 264, & 8; L. 1977, ch. 183, & 2; July 1.

All questions regarding this bid should be posted on the Shawnee County Online Bid System.

For problems with the online Electronic Bid System, please contact:

Shawnee County Audit Finance Department e-mail: Auditfinance@snco.us phone: (785) 251 – 4039

The undersigned agrees with all terms and conditions stated above:

Signature _______________________________________________

Printed Name _______________________________________________

Title _______________________________________________

Email Address _______________________________________________

Phone Number _______________________________________________

ATTACHMENT 1

Quotation Number: 045-26 Vendor Name: ______________________________ Date Issued: 10-01-2026 Closing Date: 10-23-2026, 2:00pm

SCHEDULE OF PRICES

NEW TRUCK QTY Unit Price Total Bid Price (2026-2027) Heavy-Duty Refuse Truck with 25-yard high compaction Rear load unit 2 $________________ $________________

Turning Radius: ________________

State Make and Model of Truck Chassis

State Make & Model Rear load Compaction Units

TRADE-IN VEHICLE Trade-in Allowance

SW 3146 – 2023 International HV607 Cummins 9.0 L 90,074 Miles $___________________

VIN: 3HAEKTAT9PL381902

Packer Body: Loadmaster Model No. SXL 25 Serial Number LM22-4380 Manu Date 11-7-22

SW 3147 – 2023 INTERNATIONAL HV607 SBA Cummins 9.0 L 62,784 Miles $___________________

VIN: 3HAEKTAT7PL381901

Packer Body : Loadmaster Model SXL-25 Serial No. LM82-4379 11/7/22

TOTAL TRADE-IN ALLOWANCE $_________________

TOTAL BID PRICE

Total Bid Price (Extended Price minus Trade-in Allowances): $____________________________

Total Bid Price (Printed in Words):

Estimated Delivery: _______________ F.O.B. _____________________________________________

COMPANY or FIRM NAME BY DATE

PHONE EMAIL

EXCEPTIONS

Quotation Number: 045-26 Vendor Name: ______________________________ Date Issued: 10-01-2026 Closing Date: 10-23-2026, 2:00pm

Rev. 01/2026

ATTACHMENT TO

SHAWNEE COUNTY CONTRACT C_________

CONTRACTUAL PROVISIONS ATTACHMENT

The undersigned parties agree that the following provisions are hereby incorporated into the contract to which it is…