(______________) Published on the City’s Website wichita.gov/legalnotices, Friday, September 18, 2026

REQUEST FOR PROPOSAL NO. – 260236

Sealed Request for Proposal will be received in the office of the City Purchasing Manager, 12th Floor, City Hall, 455 North Main, Wichita, Kansas, prior to 10:00 O'CLOCK A. M., FRIDAY, NOVEMBER 6, 2026.

One (1) electronic copy of the proposal is required. Proposals are to be submitted electronically through the City’s Procurement Portal (wichita.gov/procurementportal) using secure login/password for:

VARIOUS CITY DEPARTMENTS, BOARDS, & AGENCIES

Sale of Scrap Metal Collection, Removal, and Disposal

AS PER SPECIFICATIONS

F.O.B.: Wichita, KS

Specifications for the sealed proposals are on file in the office of the City Purchasing Manager, 12th Floor, City Hall, 455 North Main, Wichita, Kansas, (316) 268-4636. This information is also available on the City of Wichita Web Site at wichita.gov/procurementportal.

Sealed proposals shall be received (electronically as stated) in the office of the City Purchasing Manager prior to 10:00 o’clock a.m., Friday, November 6, 2026.

The review and evaluation of the submitted Proposals will take estimated 60 to 90 days before notification from the City of Wichita that a contract has been approved by City Council. If the Purchasing Division may be of further assistance, please contact us at (316) 268-4636.

Dated at Wichita, Kansas, on the 18th day of September, 2026.

Josh L. Lauber, MBA, CPSM Purchasing Manager

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable infrastructure; Provide conditions for living well.

City of Wichita 1 RFP #260236

CITY OF WICHITA

FINANCE DEPARTMENT/PURCHASING DIVISION

455 N. MAIN ST, 12TH FLOOR, WICHITA, KS 67202

PHONE: (316) 268-4636

PURCHASING@WICHITA.GOV

WICHITA.GOV/PURCHASING

WICHITA.GOV/PROCUREMENTPORTAL

REQUEST FOR PROPOSAL #260236

Sale of Scrap Metal Collection, Removal, and Disposal City of Wichita – Various City Departments, Boards, & Agencies

September 18, 2026

PROJECT DEFINITION

The City of Wichita is seeking proposals from firm(s) for Sale of Scrap Metal Collection, Removal, and Disposal for Various City Departments, Boards, & Agencies.

The City of Wichita through its operation in various department activities generates scrap metal waste through cleaning, installation, and maintenance functions. These activities require the services of a vendor to purchase scrap metal generated by various City departments estimated to be six-hundred (600) to seven-hundred (700) tons annually.

The selection of the consulting firm by the City’s Staff Screening and Selection Committee will be based on several factors, including: (1) ability to meet proposal terms and conditions, (2) project understanding/presentation, (3) technical qualifications/resources, (4) references/past performance, (5) cost, and (6) Small & Emerging Business Enterprise Program participation.

Any questions regarding this document must be submitted via the procurement portal’s “Ask a Question” functionality or by email to Josh Lauber (jlauber@wichita.gov) no later than 5:00 p.m. October 23, 2026.

Questions must be submitted via email or procurement portal, and they will be answered through an addendum made available to all interested parties.

Tentative Schedule

RFP Released September XX, 2026 Pre-Proposal Meeting located at Public Works & Utilities Dept./Central Maintenance Facility 1801 S. McLean Blvd Wichita, KS 67213

October 16, 2026 @ 1:00 pm

Questions Due Via Email October 23, 2026 5:00 p.m.

Questions Answered Via Addendum October 28, 2026

Proposals Due November 6, 2026 10:00 a.m.

Evaluation November - December 2026

Project Awarded (tentative) January 2027

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 2 RFP #260236

Table of Contents

1. OVERVIEW AND SUMMARY

2. PROJECT OBJECTIVES

3. SCOPE OF SERVICES

A. Estimated Usage & Locations:

B. Ongoing Usage & Service Requirements:

C. Reporting Requirements & Documentation Standards:

D. Contract Pricing & Market Index Usage:

E. Scrap Pricing Example:

F. Annual Renewal Pricing:

G. Additional Service Requirements & Considerations:

4. PROPOSAL TERMS

A. Questions and Contact Information:

B. Proposal Submission:

C. Evaluation Criteria:

D. Tentative Schedule:

E. Minimum Respondent Qualifications:

F. Mandatory Elements:

G. City of Wichita Responsibilities:

H. Debriefing:

I. Challenges and Protests:

5. CONTRACT PERIOD AND PAYMENT TERMS

6. INSURANCE REQUIREMENTS

7. GENERAL SPECIFICATIONS:

8. REQUEST FOR PROPOSAL CONDITIONS CERTIFICATION (SUBMITTAL LETTER)

9. S/EBE PROGRAM PARTICPIATION DOCUMENTATION

10. ATTACHMENT A – CITY CONTRACT

11. ATTACHMENT B – KANSAS DEPARTMENT OF HEALTH AND ENVIRONMENT (KDHE) POLICY

2011-P3

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 3 RFP #260236

1. OVERVIEW AND SUMMARY

The City of Wichita is the largest city in Kansas with a population of approximately 397,000 and is the seat of Sedgwick County. As of May 2024, the City’s total land area was approximately 167 square miles. Major highways, including the Kansas Turnpike (I-35), Interstate 135 and U.S. 54 (Kellogg Avenue) link the City with a large trade area that encompasses a population of more than 1.1 million people within a 100-mile radius. The City of Wichita employs approximately 3,100 employees providing a full range of municipal services, including police and fire protection, parks and recreation programs, libraries, public housing, municipal transportation, airports, water and sewer utilities, general administration, and other services.

Information regarding the City of Wichita can be found at wichita.gov. The legislative body of the City consists of a six-member City Council, elected by district, and a full-time Mayor elected from the City-at-large. The Council members and the Mayor serve four-year terms overlapping. The Council and Mayor establish general policies, which are executed by the City Manager.

The City of Wichita is soliciting request for proposals from vendors and/or firms for Sale of Scrap Metal Collection, Removal, and Disposal for Various City Departments, Boards, & Agencies. The City reserves the right to award all, some, or none of the goods/services set forth in this Request for Proposal (RFP) to any one proposer based on the City’s review and assessment of the proposals meeting the criteria/specifications set forth herein.

The City of Wichita through its operation in various department activities generates scrap metal waste through cleaning, installation, and maintenance functions. These activities require the services of a vendor to purchase scrap metal generated by various City departments estimated to be six hundred (600) to seven hundred (700) tons annually. These quantities are estimates only and in no way guarantee the amount of scrap metal to be generated. The successful proposer must have the ability to legally facilitate collection, removal, and disposal of City scrap metal. An awarded firm will be expected to oversee the provision of scrap metal containers/collection sites on City property, routinely collect City scrap metal aggregated at determined sites, and ensure appropriate disposal in compliance with local, state, and federal law outlining environmental disposal practices and procedures.

2. PROJECT OBJECTIVES

The purpose of the proposal is to demonstrate the qualifications, competence and capacity of firms seeking to provide services specified herein for the City of Wichita, in conformity with the requirements of this Request for Proposal. The proposal should demonstrate the qualifications of the firm and the staff to undertake this project. It should also specify the proposed approach that best meets the Request for Proposal requirements.

The proposer must address each of the service specifications under the Scope of Services.

3. SCOPE OF SERVICES

A. Estimated Usage & Locations:

The successful proposer will be required to furnish approximately fifteen (15) to seventeen (17) suitable containers for holding the scrap metal at the following locations:

1801 S. McLean Blvd Wichita, KS 67213 (Public Works & Utilities Department/Central Maintenance Facility);

o Fleet Maintenance: 20-yard roll-off o Sewer Maintenance: 20-yard roll-off o Storm Water Utility: 20-yard roll-off o Street Maintenance: 2 20-yard roll-offs

4100 N. West St. Wichita, KS 67205 (Public Works & Utilities Department/Brooks Landfill Facility);

o Three 30-cubic yard containers.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 4 RFP #260236

1825 S. McLean Blvd Wichita, KS 67213 (Public Works & Utilities Department/Water Distribution Facility);

o 20-yard roll-off

3100 S. Grove St. Wichita, KS 67216 (Public Works & Utilities Department/Sewage Treatment Facility);

o 1 20-yard dumpster

2305 E. 57th St. S. Wichita, KS 67216 (Public Works & Utilities Department/Sewage Treatment Facility);

o 1 30-yard dumpster o 1 20-yard dumpster

1245 S. McLean Blvd Wichita, KS 67213 (Park & Recreation Department/Park Maintenance Facility);

o 20 yard dumpster

777 E. Waterman Wichita, KS 67202 (Transit Department/Transit Maintenance Facility);

o 20-yard roll-off o 1-yard bin

3303 N. Hillside (Public Works & Utilities Department/Street Maintenance) o 20-yard roll-off

5801 W. 3rd St N. (Public Works & Utilities Department/Street Maintenance) o 20-yard roll-off

2901 E 33rd St. N (Public Works & Utilities Department/Paving Maintenance) o 20-yard roll-off

Locations identified by the City throughout the duration of the agreement requiring services Containers will be labeled for each site outlining address information.

B. Ongoing Usage & Service Requirements:

The containers should be of sufficient size to handle a normal accumulation of scrap metal between collections. Items too large to fit in the containers can be placed next to the containers for pickup by the successful proposer. The successful proposer will ensure ability to outline an itemized monthly statement that includes:

Labeling each container and/or site location picked up;

Identify the type of scrap metal/material collected at each container and/or sit location pick up in each.

The City will be responsible for seeing that the scrap metal is segregated and placed in the proper container.

The City will also be responsible for not “overfilling” the containers. The successful proposer will provide the City definition and guidance of “overfilling” to ensure City compliance and safety standards are met. The City will notify the successful proposer when the container(s) are full so they can be picked up and replaced with another container. All containers must be picked up in a timely manner after notification by the City to avoid overfilling. Instances of delayed Contractor pickup after a period of 48 hours’ notice by City will be outside the City’s responsibility to transport or account for overfilling materials due to failure of Contractor pickup response time.

Prior to removing the scrap metal from any location, the Contractor’s driver must notify City personnel designated at each location. Upon return with the empty container, the successful proposer’s driver will leave a copy of an automated, machine stamped, pre-numbered weight ticket generated from the scale equipment.

This weight ticket must show the date, City Department and Division, address of pickup, type of scrap metal, weight, etc. A ticket with the same information must also be given to the City employee when scrap metal is taken to the successful proposer’s yard.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 5 RFP #260236

C. Reporting Requirements & Documentation Standards:

Awarded proposer must demonstrate ability to generate automated, machine stamped, pre-numbered weight ticket generated from the scale equipment. This weight ticket must show the Date of Service, City Facility Address (if picked up at City location; Contractor address for City transported material), Identification of Scrap Metal/Material Collected, Weight, etc. A ticket with the same information must also be given to the City employee when scrap metal is taken to the successful proposer’s yard. City employees will be expected to identify their name, department, and City employee number for recording purposes.

Vendor will provide automated ticket(s) generated from the prior month’s scrap metal activity that will accompany the monthly statement outlining itemized scrap metal activity each month. No handwritten tickets will be allowed.

When feasible, the City will provide clean metals. If “unclean metals” (scrap metal with concrete, asphalt, dirt, sand, or metal of no value) are received by the successful proposer, “a reasonable poundage or percentage deduction” will be allowed from the total scrap weight. The awarded proposer will note on the weight ticket the total poundage or percentage deduction taken, and the reason it was taken (concrete, asphalt, sand, dirt, metal of no value, etc.). The City will rely on the successful proposer’s determination what a fair deduction is for the “unclean metals.”

The monthly statement with associated scrap metal collection activity will be remitted each month with payment that may include Automated Clearing House (ACH) payment (preferred) or check. Revenue payment activity will include itemized tickets to allow reconciliation against detailed account activity sent to:

City of Wichita Treasury, 455 N. Main – 12th Floor, Wichita, KS 67202. City contracts awarded to the responsive proposer will be expected to outline language surrounding late fees, charges, and payments for failures to remit timely revenue checks. Please account for this expectation in a submitted vendor response submission.

The City reserves the right to periodically conduct on-site visits of the successful proposer’s yard to ensure the certificate of inspection on the scale is inspected annually, as required by State law, to observe the weighing of scrap metal and to observe how the “poundage or percentage deduction” is determined on “unclean metals.” The City may also conduct periodic independent weight checks prior to pickup by the successful proposer to ensure reliability of their scales and services rendering processes. All scrap metal must be weighed on a certified public weight scale as the successful proposer will be held accountable for accuracy of the scrap metal’s weight.

D. Contract Pricing & Market Index Usage:

The successful proposer will reimburse the City monthly by the fifteenth (15th) of the following month through Automated Clearing House (ACH) payment. City contracts awarded to the responsive proposer will be expected to outline language surrounding late fees, charges, and payments for failures to remit timely revenue checks. Please account for this expectation in a submitted vendor response submission. Alternative payment options may be entertained by the City’s Treasurer, but ACH payment is preferred. Contract pricing will be established upon the lowest proposer’s costs deducted from the prior 12-month average calculated at the point of contract execution (i.e. – If contract execution date is September 2026, the prior 12 months encompassing September 2025 – September 2026 will determine the price per ton distributed to the City (minus the lowest proposer’s costs proposed). The subsequent annual renewal periods will determine the next 12 months of pricing to be distributed to the City from the prior term’s 12 months of Federal Reserve Economic Data (FRED): Federal Reserve Bank of St. Louis – Producer Price Index by Commodity: Metal and Metal Products (WPU10) reporting, applicable to the specific groupings outlined below:

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 6 RFP #260236

101 Iron and Steel: https://fred.stlouisfed.org/series/WPU101 o 101213 Cast Iron Scrap: https://fred.stlouisfed.org/series/WPU101213 o 101211 Carbon Steel Scrap: https://fred.stlouisfed.org/series/WPU101211

Unprepared Steel scrap items o 10121191 Heavy Melting Scrap: https://fred.stlouisfed.org/series/WPU10121191

“HMS” scrap items Unprepared Steel scrap items

Torch Iron scrap items o 10121194 Cut Plate and Structural Scrap: https://fred.stlouisfed.org/series/WPU10121194

“P&S” scrap items o 101212 Stainless and Other Alloy Steel Scrap: https://fred.stlouisfed.org/series/WPU101212

102 Nonferrous Metals: https://fred.stlouisfed.org/series/WPU102 o 1023 Nonferrous Scrap: https://fred.stlouisfed.org/series/WPU1023

#3 Insulated Copper Wire “ICW” (low) scram items o 102302 Aluminum Base Scrap: https://fred.stlouisfed.org/series/WPU102302 o 10230101 No. 1 Copper Scrap, Including Wire: https://fred.stlouisfed.org/series/WPU10230101

No. 1 Copper scrap items Insulated Copper Wire 65% items o 10230102 No. 2 Copper Scrap, Including Wire: https://fred.stlouisfed.org/series/WPU10230102 No. 2 Copper scrap items Insulated Copper Wire 50% items

#2 Insulated Copper Wire “ICW” scrap items o 10230103 Yellow Brass Scrap: https://fred.stlouisfed.org/series/WPU10230103

Brass scrap items Brass BKG scrap items o 10230104 Other Copper and Brass Scrap: https://fred.stlouisfed.org/series/WPU10230104 Whole Meter Brass BTM scrap items Red Brass scrap items Semi-Red Brass scrap items

103 Metal Containers https://fred.stlouisfed.org/series/WPU103 o 103103 Aluminum Cans and Can Components: https://fred.stlouisfed.org/series/WPU103103

Used Beverage Can “UBC” scrap items o 10310231 Steel Cans and Tinware End Products: https://fred.stlouisfed.org/series/WPU10310231

Tin scrap items

E. Scrap Pricing Example:

An example of industry standard scrap collection may be No. 2 Copper Scrap, including Wire is remitted by pound (lb). In this example, the City recently awarded a contract September 2026 and have requested their first pick up date at Brooks Landfill in October 2026. The net revenue disbursement to the City will be calculated by taking the abovementioned market rate average per ton minus the Contractor’s cost as awarded form this solicitation. The pricing for the Contractor’s cost will be their proposal cost meeting specifications subtracted from the market rate per ton for a net revenue disbursement to the City.

To convert Copper pounds collected to tonnage, the awarded firm agreed to the 12-month average, rounded to the nearest hundreds decimal point from the most recently reported April 2025 – April 2026 market pricing.

The 12-month average is calculated through the following:

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 7 RFP #260236

Month of Activity Market Price

(WPU10230102)

4/1/2025 $857.042

5/1/2025 $860.668

6/1/2025 $923.064

7/1/2025 $967.669

8/1/2025 $899.033

9/1/2025 $873.524

10/1/2025 $1,042.996

11/1/2025 $1,057.327

12/1/2025 $1,100.668

1/1/2026 $1,175.7

2/1/2026 $1,221.747

3/1/2026 $1,202.557

4/1/2026 $1,135.966

12 Month AVERAGE $1,024.458538

The 12-month AVERAGE price per ton can be converted to industry standard pounds (lbs) through the following:

1 U.S. Ton = 2,000 lbs Price per Lb Formula: $1,024.46/2,000 = $0.51223, rounded to $0.51/per lb for No. 2 Copper

The Lowest proposer awarded outlined a cost of $100/ton for No. 2 Copper. The City’s contract would outline a collection of one (1) ton for No. 2 Copper to remit $1,024.46/ton - $100/ton = $924.46/ton NET REVENUE to the City for a price of $0.46223, rounded to $0.46/lb for No. 2 Copper for the initial 1-year term of the contract pricing.

If 20 pounds of No. 2 Copper are collected by the Contractor, the City will expect a monthly statement outlining October 2026’s activity to reflect a revenue check owed from scrap metal collection at the Brooks Landfill facility amounting to $9.24 (20 x $0.46/lb).

F. Annual Renewal Pricing:

Contract pricing will be updated during the period of annual renewal exercised by mutual parties. The updated pricing for the next 12 months will be based upon the rotating average from the prior 12 months of pricing data published on the Federal Reserve Bank of St. Louis (FRED) Producer Price Index by Commodity:

Metals and Metal Products (WPU10) and the appropriate Commodity Subgroup listed above (101-103). This federal agency publication will determine the amount paid to the City per ton collected for scrap metal.

G. Additional Service Requirements & Considerations:

The following Conditions and Requirements for this project are outlined:

1. Fuel surcharges for transporting the material shall not be allowed. The proposal cost shall be inclusive of all fees for contractor-provided containers and transportation, as applicable.

2. Contractor shall operate in compliance with OSHA and DOT regulations. Contractor shall possess and keep in force all licenses, business permits and other permits required to perform the services of this Agreement.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 8 RFP #260236

a. Scrap Metal processed in Kansas will require an awarded vendor to have a KDHE Solid Waste Processor Permit. If an awarded proposer only recycles and is not processing scrap metal, no permit is required (See KDHE BWM Policy 2011-P3 for guidance).

b. Scrap Metal recycled will require licensure to operate within the City limits and have each collection vehicle inspected annually, as outlined in Chapter 7.08 of the Municipal Code. If an awarded vendor is not currently operating inside the city limits, the company may wait to obtain a license and pay for the vehicle inspections upon awarding before any executed City contract is provided.

3. The successful proposer will be required to furnish a certificate of insurance certifying insurance coverage as required by the City, including the City’s listing as additionally insured as outlined in 5. INSURANCE REQUIREMENTS.

4. Attached are spreadsheets from 2024 & 2025 Scrap Metal Payments and quantities with product that the City of Wichita turned in for scrap metal.

5. The quantities outlined have been adjusted to show an estimate of quantities expected annually.

These quantities are estimates only and in no way guarantee the amount of scrap metal to be generated.

6. All proposers are expected to comply with the following, or proposals will not be considered (copies of the below referenced items may be submitted electronically as part of a proposal submission):

a. A sample automated, machine stamped, pre-numbered weight ticket must accompany the proposal. No handwritten tickets will be allowed.

b. Proof of certified public weight scales must be submitted with the propsal (certificate, letter, etc.).

c. A copy of the receipt for occupation tax, license tax, or permit fee issued must accompany the proposal.

d. Vendor will submit an example of an automated ticket generated that will accompany the invoice each month. No handwritten tickets will be allowed.

e. Proof of having a current City of Wichita solid waste collection vehicle license must be submitted with the proposal. Vendors without a current license may propose; the successful proposer will be required to obtain a license prior to the execution of the contract.

4. PROPOSAL TERMS

A. Questions and Contact Information:

Any questions regarding this document must be submitted via the procurement portal’s “Ask a Question” functionality or by email to Josh Lauber, jlauber@wichita.gov in accordance with the dates and times stipulated for questions. Any questions of a substantive nature will be addressed in written form as a posted addendum on the City’s Procurement Portal (wichita.gov/procurementportal) within the “Open Public Opportunities” tab under the associated solicitation number’s “Supporting Documentation.”

Respondents are responsible for checking the City’s Procurement Portal and acknowledging any addenda electronically as a part of the Procurement Portal submission’s electronic acknowledgment for all stipulated response forms and addendum acknowledgments.

To ensure interested parties receive notification of any published addendum by the City, respondents need to verify the selection of “Semi-hourly” on their Procurement Portal - Notification Center settings:

Accept Invites from Agencies (to receive invitations for new solicitation opportunities) Accept Messages (to receive notifications for any published addendum)

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 9 RFP #260236

Failure to select “Semi-hourly” notification settings will impact your Procurement Portal profile’s ability to receive notifications and messages by the City of Wichita Purchasing Division.

To view your Procurement Portal’s Notification Center settings, log into your account and select Settings, Global Vendor Record, Manage my Organization, and Notifications to view this settings screen. If further assistance is needed, please contact the Purchasing Office directly at purchasing@wichita.gov or by phone at 316-268-4636.

B. Proposal Submission:

Proposals will be received (electronically as stated) in the office of the City Purchasing Manager, 12th Floor, City Hall, 455 North Main, Wichita, Kansas 67202, prior to 10:00 O'CLOCK A.M., Friday, November 06, 2026. Proposals are to be submitted electronically through the City’s Procurement Portal (wichita.gov/procurementportal) using a secure login/password.

If a Bonfire registration for system access has not been completed, please visit wichita.gov/purchasing for assistance. On the Purchasing website page, a video tutorial (Bonfire Registration Video) walkthrough and registration resources are available to help in the completion of the registration process. If further assistance is needed, please contact the Purchasing Office directly at purchasing@wichita.gov or by phone at 316-268-4636.

All cost incurred in the preparation and presentation of a proposal shall be wholly absorbed by the respondent.

All proposals, including supporting documentation/manuals, shall become the property of the City.

C. Evaluation Criteria:

A Screening and Selection Committee composed of City staff from various departments, and in requested instances, community members will evaluate received proposals. At the discretion of the Selection Committee, respondents may be asked to make an oral presentation to clarify information in their submittal. The Selection Committee will make recommendations regarding the selection to the City Council and request authorization to enter into a contract with the approved firm.

The Staff Screening and Selection Committee will evaluate proposals submitted. Proposal responses will be evaluated on the following but not limited criteria*:

Ability to Meet Proposal Terms and Conditions (10%) Proposal contains all required elements No conflict of interest with the City, current City Council members or staff Verifiable record of professionalism and quality

Project Understanding/Presentation (30%) Understanding of project objectives Qualifications/knowledge/experience with similar projects Approach to project Knowledge of local situation Proposed work schedule Preparation/presentation/format of proposal Small business participation commitment and proposed subcontractor utilization

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 10 RFP #260236

Technical Qualifications/Resources (30%) Financial strength of the firm Management capabilities Experience of assigned personnel Staff/time availability to handle project within desired period

References/Past Performance (10%)

Cost (10%)

Small & Emerging Business Enterprise Program participation (10%)*

*Effective December 30, 2025, the City implemented the revised small business program titled, “Small & Emerging Business Enterprise Program” (S/EBE). Proposers interested in claiming program participation may see their requirements outlined in Section 4. Proposal Terms; F. Mandatory Elements to claim the 10 points afforded towards S/EBE participation. Additional information may be found online at wichita.gov/purchasing.

The Staff Screening and Selection Committee at their discretion may or may not conduct interviews. If interviews are conducted, the Committee may interview part or all of the respondents. The City reserves the right to make an award based on the greatest benefit to the City and not necessarily on the lowest fee proposal.

Following selection by the Staff Screening and Selection Committee, the highest ranked firm(s) will be recommended. The City Council reviews and approves or disapproves the selection and authorizes the necessary signatures.

The City reserves the right to accept or reject any or all proposals and reserves the right to modify the scope of services during negotiation of the contract. Submission of a proposal indicates acceptance of the conditions contained in the Request for Proposal (RFP) and an agreement to negotiate a contract for services. The City reserves the right to make an award on the basis of greatest benefit to the City and is not obligated to select the lowest cost option.

The City, through its Purchasing Manager, reserves the right to accept or reject any or all proposals and any part or parts of any proposal, and to waive formalities therein to determine which is the most beneficial proposal.

D. Tentative Schedule:

The tentative schedule will apply to this Request for Proposal (RFP) and may change according to with the City’s needs or unforeseen circumstances. All dates and times will be in Central Standard Time (CST;

CDT) and can be confirmed through the Purchasing Office located at 455 N. Main 12th Floor Wichita, KS 67202, calling (316) 268-4636, or by contacting the buyer listed on the solicitation document.

Questions of a substantive nature will be reviewed and answered in written form as an addendum and posted to the City’s Procurement Portal at wichita.gov/procurementportal.

Vendors are encouraged to complete vendor registration by visiting the City of Wichita’s Procurement Portal found at wichita.gov/procurementportal, then follow the link to the Bonfire vendor registration page

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 11 RFP #260236 to register your company. Please check our website, wichita.gov/purchasing for upcoming registration opportunities, training dates & locations, and information as it is updated in the near future.

The review and evaluation of the submitted proposals historically takes an estimated 60 to 90 days before notification from the City of Wichita that a contract has been approved by City Council.

Event Date Solicitation Advertised September XX, 2026 Pre-Proposal Meeting October 16, 2026 @ 1:00 pm Last Day for Written Question October 23, 2026 @ 5:00 p.m.

Addendum Posting October 28, 2026 Proposal Due November 6, 2026 @ 10:00 a.m.

Evaluation/Optional Oral Presentations November - December 2026 City Council Approval (tentative) January 2027

E. Minimum Respondent Qualifications:

This section lists the criteria to be considered in evaluating the ability of firms interested in providing the goods and/or service(s) specified in this Request for Proposal. Firms should meet or exceed these qualifications to be considered for award. Any exceptions to the requirements listed should be clearly detailed in the proposer’s response. Proposers shall:

1. Have a minimum of 3 years’ experience in providing similar services specified in this RFP.

2. Understanding of industry standards and best practices.

3. Have experience in providing goods and/or services of comparable size and complexity to that being requested.

4. Have knowledge of and comply with all currently applicable, and as they become enacted during the contract term, federal, state and local laws, statutes, ordinances, rules and regulations. All laws of the State of Kansas, whether substantive or procedural, shall apply to the contract, and all statutory, charter, and ordinance provisions that are applicable to public contracts in the city shall be followed with respect to the contract.

5. Registration with the Kanas Secretary of State’s Office before contract execution.

6. Having Municipal government experience is preferable; however, the City will make the final determination based on responses received and the evaluation process.

7. Have the capacity to acquire all bonds, escrows or insurances as outlined in the terms of this RFP.

8. Provide project supervision (as required) and quality control procedures.

9. Have appropriate material, equipment and labor to perform specified services.

10. Ensure parking occurs only in designated areas and parking permits are displayed (if provided).

11. Wear company uniform or ID badge for identification purposes.

12. Meet local, state, and federal guidelines as applicable.

F. Mandatory Elements:

All proposals must adhere to the following guidelines:

1. All proposals must be submitted on 8 ½" X 11” page sizing (no legal size or odd size pages are permitted) and fully address the Scope of Services.

2. A profile of the firm including the official contact person, telephone number and mailing address.

If the firm is a joint venture or consortium, the qualifications of each firm comprising the joint venture or consortium should be separately identified.

3. The proposal must include the signature of an official of the firm that is authorized to contract for the firm.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 12 RFP #260236

4. The firm’s experience, including length of time in business, and the experience of staff members and their role in this project.

5. A minimum of three (3) professional references with the nature of the services provided and contact information for each reference. Letters of Reference provided by a City of Wichita officer, employee, or agent, participating in preparing the solicitation or participating in source selection or from any City Council member will be prohibited and not considered to prevent improper influence, improper lobbying, or a conflict of interest.

a. Letters of Reference will be submitted as a part of response submission on company letterhead/signature block to identify a submitter and source of reference.

b. A letter of reference written by a City of Wichita employee participating in preparing the solicitation or participating in source selection will not be considered.

6. Disclose any civil litigation or alternative dispute resolution proceedings involving the Proposer (and any subcontractor proposed in a response submission) within the last year.

a. Continuing disclosure required for any new litigation, arbitration, or other proceeding commencing after proposal submission within 30 days of occurrence in a written statement to the contact person identified.

b. Details of settlements that are prevented from disclosure by law may be annotated as such.

7. Proposal for services and methodology for delivery of services.

8. Reasoning that explains why the proposed approach will achieve the City’s objectives.

9. Timeline for completing the project.

10. Proposals may not be withdrawn for a period of 120 days following the opening of this Request for

Proposal. Prices MUST also be free of duties and federal, state, and local taxes unless otherwise imposed by a governmental body, and applicable to the material on the proposal.

11. Proposed not-to-exceed fee for professional services in accordance with Section 2. Scope of Services outlining Market Index Usage minus the Contractor’s fee for services.

12. Description of any City responsibilities or assistance sought from City staff, including assistance required from the City to ensure expedient project completion and lessen project costs.

13. Completed Request for Proposal Conditions Certification (Submittal Letter) electronic acknowledgment in City Procurement Portal (Yes/No).

14. Completed Request for Proposal Addendum electronic acknowledgment in City Procurement Portal (Yes/No).

15. Small & Emerging Business Enterprise (S/EBE) participation demonstrated by a submitted S/EBE Certification by a federal or state-certified S/EBE; City certified EBE Certification; or having a provable, existing subcontractor relationship for the proposal submission in question demonstrated by the following:

a. S/EBE Utilization Form

b. S/EBE Participation Schedule

c. S/EBE Letter of Intent

d. All other S/EBE Participation attestation, short of actual, provable certification at the time of opening the proposals will warrant zero (0) points.

i. Provided S/EBE lists a respondent would utilize or provided “good faith efforts” will not qualify.

ii. Self-Attestation as an S/EBE at the time of proposal submission will not qualify.

16. Exceptions to any part of this document clearly delineated and detailed.

17. Responses that do not include all required forms/items may be deemed non-responsive.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 13 RFP #260236

G. City of Wichita Responsibilities:

1. Designate a Department contact person for any daily communication(s) required to ensure goods and/or services delivery.

2. Provide Contractor with appropriate facility access(es) for completion of awarded goods and/or services.

3. Provide Contractor with Contact Information for key City staff who will manage the contract.

4. The City staff will clean water, chemical or cleaning solutions spills, or dirt left on office or hall flooring surfaces. The City will then bill the Contractor at a rate of $18.00 per hour (1 hour minimum) plus cost of material such as carpet, tile and etc.

5. City maintenance personnel will perform normal mechanical maintenance of product dispensers. The City staff will repair damage done by Contractor’s employees to dispensers (internal breakage or obvious vandalism) and the City will then bill the Contractor at a rate of $18.00 per hour (1 hour minimum).

H. Debriefing:

The City of Wichita encourages solicitation respondents to learn, grow, and improve their competitiveness for City procurement opportunities. In the event of an unsuccessful solicitation response, solicitation respondents may request a debriefing regarding the selection process from the project manager and the buyer/purchasing representative identified in the solicitation document. The City of Wichita Purchasing Office may be directly contacted at (316) 268-4636 for assistance regarding the debriefing process.

I. Challenges and Protests:

Challenges A challenge is defined as a written objection by any party interested in responding to either a bid or proposal (collectively referred to as solicitations), when that party wishes to have the City consider an addition, substitution or modification to the specifications stated in the outstanding solicitation.

The written challenge of the solicitation specifications must be filed with the Purchasing Manager located on the 12th Floor, Finance Department at City Hall, 455 N Main, Wichita, KS 67202, telephone number

(316) 268-4636, at least five (5) business days before the solicitation opening due date and time as listed on the solicitation documents. Any challenge to solicitation specifications received after the five (5) business days deadline will not be considered by the City. The Purchasing Manager will acknowledge receipt of the challenge. The written challenge is to include the name, address, email address and telephone number of the interested party, identification of the solicitation number and project title, a detailed statement of the reasons for the challenge, supporting evidence or documentation to substantiate any arguments, and the form of relief requested, e.g. the proposed addition, substitution or modification to the specifications. The Purchasing Manager will investigate the written challenge and any evidence or documentation submitted with the challenge.

In the event of a timely challenge of the solicitation specifications to the Purchasing Manager, the affected pending solicitation shall not proceed further until the challenge is resolved by Purchasing Manager decision. The Purchasing Manager will issue a written decision, which will be posted on the City’s Procurement Portal, wichita.gov/procurementportal for viewing by all interested parties. The decision rendered by the Purchasing Manager will be final.

Protests

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 14 RFP #260236

A protest is defined as a written objection to a proposed award, or the award of a contract, with the intention of receiving a remedial result. In order to be considered valid, a protest must 1) come from an actual bidder or proposer for the contract, 2) who claims to be the rightful award recipient, 3) whose economic interest may be affected substantially and directly by the award of a contract or by the failure to award a contract. Suppliers or subcontractors to a bidder or proposer cannot file a valid protest. A valid protest can only be filed by a bidder or proposer which can show that it would be awarded the contract if the protest were successful. Therefore, all conditions numbered 1 through 3 listed above in this paragraph must be met.

The written protest for bids must be filed with the Contract Compliance Officer located on the 12th Floor, Finance Department, City Hall, 455 N Main, Wichita, KS 67202 prior to 9:00 a.m. of the Tuesday immediately following the posting of the notice of intent to award on the City’s Purchasing Bid Results site wichita.gov/purchasing. Failure of a protestor to file a written protest related to the award of a contract prior to the 9:00 a.m., Tuesday deadline will invalidate that protest and cause it not to be considered.

The written protest for proposals must be filed with the Contract Compliance Officer located on the 12th Floor, Finance Department, City Hall, 455 N Main, Wichita, KS 67202 prior to 5:00 p.m. on the third business day following the day of issuing an email or written notification of award. Failure of a protestor to file a written protest related to the award of a contract prior to 5:00 p.m. on the third business day deadline will invalidate that protest and cause it not to be considered.

The Contract Compliance Officer will acknowledge receipt of the written protest. The written protest is to include the name, address, email address and telephone number of the protestor, identification of the solicitation number or contract number and project title, a detailed statement of the reasons for the protest which justify the relief sought, supporting evidence or documentation to substantiate any arguments, and a concise statement of the form of relief requested (e.g. reconsideration of the offer). All the above required information must be included in the protest at its submission. Untimely protests will be returned unopened. Incomplete protests will be rejected without consideration.

In the event of a valid, timely protest, the City shall not proceed with the execution of the contract until all City administrative remedies have been exhausted or waived, or until a determination is made that a contract award is required to protect the interests of the City.

The decision of the Contract Compliance Officer, based on review of the written protest and information available from City sources, will be rendered within ten (10) business days after receipt of protest, will recite the reasons for the decision, and be provided to the protestor by email or written notification.

The protestor may seek reconsideration of the decision of the Contract Compliance Officer’s decision in writing to the Internal Auditor on the 13th Floor, City Manager Office, City Hall, 455 N Main, Wichita, KS 67202 prior to 5:00 p.m. on the third business day following the day of issuing an email or written notification of decision. Failure of a protestor to file a written reconsideration request related to the Contract Compliance decision prior to 5:00 p.m. on the third business day deadline will invalidate that protest and cause it not to be considered. The Internal Auditor decision will be issued by email or written notification, within ten (10) business days after receiving the written reconsideration, unless this time for a response is extended in writing and agreeable by both parties.

The Internal Auditor’s decision will be final, unless the protestor seeks a hearing before the City Council, Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 15 RFP #260236 by written request filed with the City Clerk, located on the 13th Floor, City Hall, 455 N Main, Wichita, KS 67202, prior to 5:00 p.m. on the third business days after issuance of the Internal Auditor written decision.

Failure of a protestor to file a written reconsideration request related to the internal Auditor’s decision prior to 5:00 p.m. on the third business day deadline will invalidate that protest and cause it not to be considered.

If there is a timely written reconsideration request, the protestor may seek reconsideration of the decision of the Internal Auditor by means of a hearing before the City Council. This hearing must be in aid of the City Council’s legislative authority to approve contracts for goods, services, and public improvements on behalf of the City, and does not imply any due process right of the protestor in an unawarded, unexecuted contract. The hearing must be scheduled as soon as practicable according to the City Council’s calendar. The hearing must be granted only upon such facts and issues as are presented in writing to the City Clerk for submission to City Council at or before noon on the Thursday preceding the scheduled hearing. No documents or other evidence must be accepted at the hearing. The protesting party must have available no more than 20 minutes for presentation of argument, followed by no more than 20 minutes of argument presented by City staff. The City Council may deliberate in executive session to seek the assistance of the City Attorney, but must deliver its decision from the bench during the City Council meeting.

If a written protest is made against any proposed award or the award of a contract that relies in part on federal funding, then the Contract Compliance Officer must notify the Granting Authority in writing with all information regarding the protest. A protestor must exhaust all administrative remedies with the City of Wichita before pursuing a protest with the Granting Authority. Protestors are put on notice that according to federal regulations, certain determinations made at the local level are not subject to appeal to the Granting Authority. If a review is granted by the Granting Authority, it will be limited to:

1. the City of Wichita’s failure to have or follow its protest procedures, or its failure to review a complaint or protest; or

2. violations of Federal law or regulations.

The Contract Compliance Officer will provide notice to the Granting Authority Regional Office or Headquarters Office of any request for reconsideration before the City Council, and also provide notice of the decision rendered by the City Council, or any alternative resolution reached.

5. CONTRACT PERIOD AND PAYMENT TERMS

The term of this contract shall be for a one (1) year period with four (4) one (1) year options to renew under the same terms and conditions by mutual agreement of both parties. Specific project details (Statement of Work, Milestones, etc) will be negotiated prior to execution of contract. Once goals as outlined are met and parties mutually agree that terms have been satisfied, the contract shall be complete.

Either party may cancel its obligations herein upon thirty-day (30) prior written notice to the other party. It is understood that funding may cease or be reduced at any time, and in the event that adequate funds are not available to meet the obligations hereunder, the city reserves the right to terminate this agreement upon thirty (30) days prior written notice to the contracted party.

Our Mission as an exceptionally well-run city, we will: Keep Wichita safe; Grow our economy; build dependable

City of Wichita 16 RFP #260236

6. INSURANCE REQUIREMENTS

LIABILITY INSURANCE SPECIFICATIONS

The Successful Bidder will be required to furnish a Certificate of Insurance (prior to the Purchase Order, Agreement, or Contract being issued) with the following minimum coverage:

1. Commercial General Liability

Covering premises---operations, xcu hazards, Product/Completed Operations, errors and omissions, Broad Form Property Damage and Contractual Liability with minimum limits as follows:

Bodily Injury Liability $1,000,000 Each Occurrence $2,000,000 Annual Aggregate

Property Damage Liability $1,000,000 Each Occurrence $2,000,000 Annual Aggregate Or Bodily Injury and Property Damage $1,000,000 Each Occurrence Liability (Combined Single Limit) $2,000,000 Annual Aggregate

2. Comprehensive Automobile Liability All Owned, Non-Owned, and Hired vehicles with minimum limits as follows:

Bodily Injury Liability $1,000,000 Each Occurrence

Property Damage Liability $1,000,000 Each Occurrence Or Bodily Injury and Property Damage Liability (Combined Single Limit) $1,000,000 Each Occurrence

3. Workers' Compensation to meet Statutory requirements.

4. Employers Liability $1,000,000 Each Accident $1,000,000 Occupational Disease $1,000,000 Annual Aggregate

The following additional coverages will apply when selected:

Required: YES___ NO _X__

5. Professional Liability (Claims made basis) $1,000,000 Each Claim

$1,000,000 Annual Aggregate Required: YES_X__ NO ___

6. Pollution Liability $1,000,000 Each Claim

$1,000,000 Annual Aggregate Required: YES_X__ NO ___

7. Umbrella…