Bid Notice-Johnson County Administration Building HVAC Renewal Project.pdf

2026-031

Johnson County Administration Building HVAC Renewal Project

Issue Date: 6/16/2026

Questions Deadline: 7/2/2026 12:00 AM (CT)

Response Deadline: 7/10/2026 02:00 PM (CT)

Purchasing

Contact Information

Contact: Megan Wasek Address: FMA - Purchasing

Administrative Bldg 2nd Floor 111 S Cherry St Olathe, KS 66061

Phone: 913 (715) 0591 Email: megan.wasek@jocogov.org

Deadline: 7/10/2026 02:00 PM (CT) 2026-031Page 1 of 7 pages

Event Information

Number: 2026-031 Title: Johnson County Administration Building HVAC Renewal Project Type: Invitation for Bid Issue Date: 6/16/2026 Question Deadline: 7/2/2026 12:00 AM (CT) Response Deadline: 7/10/2026 02:00 PM (CT) Notes: Sealed bids for Bid Request No. 2026-031 fo r the Johnson County

Administration (Admin) HVAC Renewal Project shall be submitted electrically via IonWave at https://jocogov.ionwave.net until the close date reflected above. At that time, all bids that have been duly received will be publicly read aloud via Zoom Video Conferencing at:

https://us02web.zoom.us/j/81968828482?

pwd=vHpuHCHUh5ee9Baava6eHFODd1PLQv.1 Meeting ID: 819 6882 8482 Passcode: 667545

This bid includes the following Work:

Renewal of the Air Handler Unit (AHU), Chillers, Boiler, and Pumps at the Johnson County Administration Building, including all materials, labor, equipment, supervision, and all other items necessary to fully complete the Work.

Copies of the Plans and Project Manual are available through IonWave at https://jocogov.ionwave.net/SourcingEvents.aspx?SourceType=1 o r c a n b e downloaded for a non-refundable fee online at https://projectbids.drexeltech.com in their eDistribution public jobs plan room; additional assistance is available at distribution@drexeltech.com.

A Mandatory Pre-Bid Conference and Site Visit will be held at 2:00PM CT on June 25, 2026, at the Johnson County Administrative Building located at 111 S. Cherry Street, Olathe, Kansas 66061. Representation is required by General/Prime Contractors to be eligible to submit a bid. Please gather in the lower-level conference room 202/204.

Technical questions and requests for clarification shall be submitted via IonWave no later than 5:00PM CT on July 2, 2026, to allow adequate time to issue an addendum, if needed.

Bidders shall submit the following with their bid:

Bid Bond: Bidders shall submit with their bid a bid bond issued by a surety company licensed to do business in the State of Kansas in the amount of five percent (5.0%) of the total amount of their bid. Said guarantee shall be made payable to the Public Building Commission of Johnson County, Kansas.

No bid may be withdrawn within a period of sixty (60) days from the date of the bid opening.

Deadline: 7/10/2026 02:00 PM (CT) 2026-031Page 2 of 7 pages

Bid Activities

Mandatory Pre-Bid Conference & Site Visit 6/25/2026 2:00:00 PM (CT)

A Mandatory Pre-Bid Conference and Site Visit will be held at the date/time reflected above at the Johnson County Administration Building located at 111 S. Cherry Street, Olathe, Kansas 66061. Please gather in the lower-level conference room 202/204.

Attendance will be recorded. Representation is required by General/Prime Contractors to be eligible to submit a bid.

Clarification (Question) Deadline 7/2/2026 5:00:00 PM (CT)

Technical questions and requests for clarification shall be submitted via IonWave no later than the date and time reflected above to allow adequate time to issue an addendum, if needed.

Bid Closing (Virtual) 7/10/2026 2:00:00 PM (CT)

Sealed bids for shall be submitted electrically via IonWave at https://jocogov.ionwave.net until the close date reflected above. At that time, all bids that have been duly received will be publicly read aloud via Zoom Video Conferencing at:

https://us02web.zoom.us/j/81968828482?pwd=vHpuHCHUh5ee9Baava6eHFODd1PLQv.1 Meeting ID: 819 6882 8482 Passcode: 667545

Bid Attachments

2026-031 Johnson County Administration Building HVAC Renewal Project Plans (6.04.2026).pdf

Download

2026-031 Johnson County Administration Building HVAC Renewal Project Plans (6.04.2026)

2026-031 Johnson County Administration Building HVAC Renewal Project Manual (6.16.2026).pdf

Download

2026-031 Johnson County Administration Building HVAC Renewal Project Manual (6.16.2026)

2026-031 Bid Bond Form (Word).docx Download

2026-031 Bid Bond Form (made available in Word)

Requested Attachments

Bid Bond (Attachment required)

Bidders shall submit with their bid a bid bond issued by a surety company licensed to do business in the State of Kansas in the amount of five percent (5.0%) of the total amount of their bid. Said guarantee shall be made payable to the Public Building Commission of Johnson County, Kansas.

Bid Attributes

1 Bid Terms & Conditions

Bidder has read and fully accepts all terms & conditions as presented. If you object, please upload any exceptions you take under the response attachment tab, under "other".

Acknowledged (Required: Check if applicable)

Deadline: 7/10/2026 02:00 PM (CT) 2026-031Page 3 of 7 pages

2 Binding Agent

Please indicate the agent who has authority to bind your company to a contract. Binding Agent's name, title, and email address are requested.

(Required: Maximum 4000 characters allowed)

3 Insurance

By submitting a response to this solicitation, the Contractor certifies that, if awarded a contract, it shall provide a certificate of insurance with stated amounts and within the specified time in the Bidding/Contract documents.

Acknowledged (Required: Check if applicable)

4 Bonding Requirements

By submitting a response to this solicitation, the Contractor certifies that, if awarded a contract, it shall provide a performance bond and statutory (payment) bond at 100% of the project cost within the specified time in the Bidding/Contract documents.

Acknowledged (Required: Check if applicable)

5 CORE4 Tax Clearance

By submitting a response to this solicitation, the Contractor certifies that, if awarded a contract, the CORE4 Tax Clearance form RD-C3 and multi-jurisdictional forms will be completed and approved if contract is to exceed $150,000.

Acknowledged (Required: Check if applicable)

6 Authorization to Conduct Business in Kansas

By submitting a response to this solicitation, the Contractor certifies that, if registration with the Kansas Secretary of State is required per applicable law, the entity is currently registered and in good standing or will obtain such registration and good standing prior to execution of any resulting contract. The Contractor shall provide proof of registration and good standing prior to contract execution.

Acknowledged (Required: Check if applicable)

7 Debarment Notice

Please certify your company has not been debarred, suspended or otherwise ineligible for participation in Federal Assistance programs under Executive Order 12549, "Debarment and Suspension", as described in the Federal Register and Rules and Regulations. Johnson County verifies this information through the use of the GSA System for Award Management prior to award of contract.

Acknowledged (Required: Check if applicable)

8 Litigation

Has your company been a party to any pending or concluded litigation that could effect the outcome of a contract with Johnson County?

Yes No (Required: Check only one)

Deadline: 7/10/2026 02:00 PM (CT) 2026-031Page 4 of 7 pages

9 Bankruptcy

Has your company ever declared bankruptcy?

Yes No (Required: Check only one)

Drawing, Plans and/or Specifications Printing Disclaimer

If bid package is downloaded from IonWave and printed, then the supplier shall be responsible for ensuring that any drawings, plans, and/or specifications have been printed to scale. Failure to do so may result in quantities or estimations to be inaccurate when responding. The supplier may download materials and then select a plan room or other appropriate alternative of their choice for printing, with consideration of printing to scale.

Acknowledged (Required: Check if applicable)

Questions & Addenda Acknowledgement

I have read and understand all published answers to questions received and issued addenda for this IFB.

Acknowledge (Required: Check if applicable)

Preference

Effective January 1, 2026, when all factors are equal, a preference policy will be applied in the following order:

1. Local Preference: Business or physical office must be located in Johnson County.

2. Apprenticeship program registered with U.S. Department of Labor.

3. Individuals with disabilities and disabled veterans that align with K.S.A. 75-3740.

Please indicate if your firm qualifies for any of the preferences. If so, supporting documentation is required to be provided as an attachment to the submission. (i.e.: Letterhead with Johnson County address, Certificate of Apprenticeship Program issued by U.S. Department of Labor, Individuals with disabilities or disabled veterans a Certificate or a list with vendor name indicated from the Kansas Department of Administration)

Local Preference - Location in Johnson County

Apprenticeship Program - Registered with U.S. DOL

Individuals with disabilities per K.S.A. 75-3740

Disabled Veteran - Per K.S.A 75-3740 (Optional: Check all that apply)

Bid Lines

1 BASE BID #1 (LUMP SUM):

Provide all labor, materials, equipment, and services necessary to complete the Johnson County Administration Building HVAC Renewal Project in accordance with the Adams Architects Drawings dated June 4, 2026, and Project Manual dated June 16, 2026.

(Response required)

Quantity: 1 UOM: LS Price: $ Total: $

Supplier Notes:

Additional notes

(Attach separate sheet)

Deadline: 7/10/2026 02:00 PM (CT) 2026-031Page 5 of 7 pages

2 Contingency Allowance - Unforeseen Conditions

A $150,000 allowance for unforeseen conditions is included for all bid submittals. Refer to Section 012100 - Allowances

UOM: LS Total: $150,000.00

3 ALTERNATE #1

Provide the additive cost to replace the entire AHU units (1-4) instead of the indicated scope of Base Bid #1 that includes fan array renewal, coil cleaning and associated demo.

(Response required)

Quantity: 1 UOM: LS Price: $ Total: $

Deadline: 7/10/2026 02:00 PM (CT) 2026-031Page 6 of 7 pages

Supplier Information

Company Name:

Contact Name:

Address:

Phone:

Fax:

Email:

Supplier Notes

By submitting your response, you certify that you are authorized to represent and bind your company.

Print Name Signature

Deadline: 7/10/2026 02:00 PM (CT) 2026-031Page 7 of 7 pages