Bid Notice-Elevator _ Escalator Preventative Maintenance _ Repair Services.pdf

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Bid Information Type Invitation to Bid (Formal)

Status Issued

Number ITB #26/27-01 (Elevator & Escalator Preventative Maintenance & Repair Services)

Issue Date & Time 7/1/2026 08:00:01 AM (PT)

Close Date & Time 8/4/2026 02:00:00 PM (PT)

Question Cut Off Date 7/15/2026 05:00:00 PM (PT)

Time Left 28 days 23 hours 30 minutes 53 seconds

Notes The Reno-Tahoe Airport Authority (RTAA) has issued this Invitation to Bid (ITB) with the sole purpose and intent of obtaining sealed bids (Bid) from qualified contractors (Contractor) to provide monthly preventative maintenance and repair service, and when conditions warrant, adjust, repair, or replace all parts and components, on elevators and escalators at Reno-Tahoe International Airport (RNO) and elevators at Reno-Stead Airport (RTS).

If awarded, a Maintenance Services Contract (Contract) will be effective on the date the Contract is approved by the RTAA Board of Trustees, signed by all required parties, and filed with the Director of Contracts & Procurement. The Contract will be for an initial term of three (3) years, from October 1, 2026 through June 30, 2029, with an option for two (2) one-year extensions at the sole discretion of the RTAA that could extend the Contract through June 30, 2031.

The RTAA reserves the right to not award a Contract for any work herein; issuance of this ITB does not guarantee any subsequent award. Furthermore, the RTAA reserves the right to hire any additional contractors or consultants, as needed, at its discretion.

Bidders are required to submit their Bid via the Nevada Government eMarketplace (NGEM) website:

https://nevada.ionwave.net/. Bidders must upload documentation per the requirements noted in the ITB, or the web-based system will not allow the Contractor to finalize and submit their Bid. Oral, telephonic, faxed, mailed, hand-delivered, or emailed Bids are invalid and will not receive consideration.

Prospective Contractors must direct all questions and communication regarding this ITB, including questions and assistance using NGEM, to Katelyn Duggan (775) 328-6673 kduggan@renoairport.com.

Help requests should be submitted with ample time to answer the question and/or address or troubleshoot the issue, or the help requests may not be able to be addressed by the Bid due date/time.

NGEM will not accept submissions after the posted deadline date and time. Contractors assume and maintain full responsibility for the timely submission of their Bid.

Late Bids will not be accepted and will be automatically disqualified from further consideration.

No Bid shall be considered if it has not been received by the RTAA Contracts & Procurement Department via online portal submission on or before the deadline.

All Prospective Contractors are responsible for continually monitoring NGEM to ensure receipt of any Addenda associated with this Bid.

Contact Information Name Katelyn Duggan, Senior Buyer

Address 2770 Vassar Street Reno, NV 89502 USA

Phone (775) 328-6673

Fax

Email kduggan@renoairport.com

Bid Attachments https://nevada.ionwave.net/Login.aspx

1 1 items in 1 pages

File Name Description File Size

ITB2627-01_ElevatorEscalatorMaintenance_Final.pdf (please login to view this document)

ITB #26/27-01 Elevator & Escalator Preventative Maintenance & Repairs 2.84 MB

Bid Event Participation Activity Activity Date Activity Name Description

7/15/2026 05:00:00 PM

(PT)

Written Questions Due to RTAA All official clarifications or interpretations of the ITB documents will be by written addenda issued by the RTAA's Contracts & Procurement Department. Verbal clarifications provided during the ITB solicitation period will be considered unofficial.

The RTAA shall not be held responsible for verbal interpretations. Only written responses to written questions will be considered official and will be incorporated as part of the ITB as an addendum. Written questions may be submitted directly to the authorized representative identified in Section 4, ITB Communications & Inquiries or via the NGEM website. Written questions must be received no later than the date published in Section 5, Schedule. Additionally, all interested parties are responsible for monitoring the NGEM website to ensure receipt of any addenda associated with this ITB. Prospective Contractors are solely responsible for checking the NGEM website for any addenda issued for this solicitation.

Prospective Contractors shall be required to acknowledge receipt of all addenda by signing the Acknowledgement of Receipt of Addenda form, found on page 8 of Attachment A - Contractor Certifications, in blue or black ink and including in their Bid submittal. Failure to acknowledge all addenda may be reason for disqualification of the submitted Bid.

7/21/2026 05:00:00 PM

(PT)

RTAA Written Responses to Questions All official clarifications or interpretations of the ITB documents will be by written addenda issued by the RTAA's Contracts & Procurement Department. Verbal clarifications provided during the ITB solicitation period will be considered unofficial.

The RTAA shall not be held responsible for verbal interpretations. Only written responses to written questions will be considered official and will be incorporated as part of the ITB as an addendum. Written questions may be submitted directly to the authorized representative identified in Section 4, ITB Communications & Inquiries or via the NGEM website. Written questions must be received no later than the date published in Section 5, Schedule. Additionally, all interested parties are responsible for monitoring the NGEM website to ensure receipt of any addenda associated with this ITB. Prospective Contractors are solely responsible for checking the NGEM website for any addenda issued for this solicitation.

Prospective Contractors shall be required to acknowledge receipt of all addenda by signing the Acknowledgement of Receipt of Addenda form, found on page 8 of Attachment A - Contractor Certifications, in blue or black ink and including in their Bid submittal. Failure to acknowledge all addenda may be reason for disqualification of the submitted Bid.

8/4/2026 02:00:00 PM (PT) Bid Due Date & Time Bids shall be submitted no later than the date and time stated in Section 5, Schedule.

Bidders are required to submit their Bid via the Nevada Government eMarketplace (NGEM) website: https://nevada.ionwave.net/. Bidders must upload documentation per the requirements noted in the ITB, or the web-based system will not allow the Contractor to finalize and submit their Bid. Oral, telephonic, faxed, mailed, hand-delivered, or emailed Bids are invalid and will not receive consideration.

Prospective Contractors must direct all questions and communication regarding this ITB, including questions and assistance using NGEM, to Katelyn Duggan (775) 328- 6673 kduggan@renoairport.com. Help requests should be submitted with ample time to answer the question and/or address or troubleshoot the issue, or the help requests may not be able to be addressed by the Bid due date/time. NGEM will not accept submissions after the posted deadline date and time. Contractors assume and maintain full responsibility for the timely submission of their Bid.

Late Bids will not be accepted and will be automatically disqualified from further consideration. No Bid shall be considered if it has not been received by the RTAA Contracts & Procurement Department via online portal submission on or before the deadline.

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Activity Date Activity Name Description

9/8/2026 01:00:00 PM (PT) RTAA Board of Trustees' Committee Meeting Presentation The successful Contractor will be expected to have representation at this meeting, either virtually or in-person.

9/10/2026 09:00:00 AM

(PT)

RTAA Board of Trustees' Meeting / Award Consideration The successful Contractor will be expected to have representation at this meeting, either virtually or in-person.

Bid Event Non-Participation Activity Activity Date Activity Name Description

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