BID SPECIFICATIONS FOR

RFB-DCB-13-26

Quiet Cove Pickleball Court Micro Milling & Resurfacing

COUNTY OF DUTCHESS

NEW YORK

BIDS DUE:

September 3, 2026 at 11:00am

Submit bids to:

Diane McKenna, Contract Specialist

County of Dutchess Department of Public Works 626 Dutchess Turnpike

Poughkeepsie, NY 12603

Sue Serino County Executive

David C. Whalen

Acting Commissioner of Public Works

RFB-DCB-13-26

BIDDER’S SUBMISSION INCLUDES

CHECK DESCRIPTION

SIGNED AND FILLED OUT BID PROPOSAL FORM & NON-COLLUSION

BID BOND

SIGNED LABOR STANDARDS & APPRENTISHIP

STATEMENT OF UNDERSTANDING OF INDEMNIFICATION AND

INSURANCE REQUIREMENTS

NYSDOL CONTRACTOR REGISTRATION CERTIFICATE

PERFORMANCE BOND INFORMATION

INSURANCE INFORMATION FORM

CONTRACTOR QUALIFICATIONS INFORMATION

August 2026 TOC RFB-DCB-13-26

TABLE OF CONTENTS

TITLE PAGE

TABLE OF CONTENTS

DIVISION 00 - BIDDING AND CONTRACT REQUIREMENTS

BIDDING REQUIREMENTS

Section NTB Notice to Bidders 00200 Invitation to Bid Instruction to Bidders

BID FORMS – ALL THE FOLLOWING BID FORMS MUST BE SUBMITTED WITH YOUR BID

Section 00300 Bid Forms – 1 Prime – General Construction Bid Bond Labor Standards Notice NYSDOL Contractor Registry Certificate Statement of Understanding – Indemnity & Insurance Requirements 00485 Performance Bond Information Form 00490 Insurance Information Form (Sample Insurance is attached only for reference regarding format) Contractor’s Qualification Statement

POST BID REQUIREMENTS

Section 00450 Materials and Equipment Supplier Listing 00500 Post Bid Requirements 00510 Subcontractor Listing 00520 Lump Sum Bid Breakdown – General Construction 00530 Substitution/Equivalent Products Listing

CONTRACT DOCUMENTS

Section 00600 DCDPW Notice of Award Dutchess County Standard Form of Agreement Between Owner and Contractor 00610 DCDPW Notice to Proceed Payment Bond and Performance Bond

CONDITIONS OF THE CONTRACT

Section Dutchess County General Conditions of the Contract for Construction NYS Prevailing Wage Rates

TECHNICAL SPECIFICATIONS

UPDATE

NYS Department of Labor

Electronic Submission of Certified Payroll

As of January 1, 2026 ALL Contractors and Subcontractors working on projects covered by Article 8 of the Labor Law must electronically provide Certified Payroll Records to the New York State Department of Labor through the Certified Payroll Portal.

Payroll information must be reported every 30 days for the length of the project. Failing to submit on time may result in penalties of up to $100 per day following a 14-day grace period.

Submit Certified Payroll Records Here:

https://mpwr-public.labor.ny.gov/en/login

NYS Department of Labor

Contractor and Subcontractor Registry

As of December 31, 2024 ALL Contractors and Subcontractors submitting bids or performing construction work on public work projects or private projects covered by Article 8 of the Labor Law are required to register with the New York State Department of Labor (NYSDOL) under Labor Law Section 220-i.

https://www.nysenate.gov/legislation/laws/LAB/220-I

The registry is available at:

https://dol.ny.gov/public-work-contractor-and-subcontractor-registry-landing https://www.nysenate.gov/legislation/laws/LAB/A8 https://mpwr-public.labor.ny.gov/en/login https://www.nysenate.gov/legislation/laws/LAB/A8 https://www.nysenate.gov/legislation/laws/LAB/220-I https://dol.ny.gov/public-work-contractor-and-subcontractor-registry-landing

NTB-1 3/17(rev)

N O T I C E T O B I D D E R S - RFB-DCB-13-26

NAME OF PROJECT: Quiet Cove Pickleball Court Milling & Resurfacing

Single Prime Bids shall be received for the following classes of work: General Construction

The County of Dutchess official bid documents for this project are obtained from the Empire State Purchasing Group’s Regional Bid Notification System at www.bidnetdirect.com/new-york/county-of-dutchess. Copies of bidding documents obtained from any other source are not considered official copies. It is incumbent upon all potential bidders to view all posted addenda prior to the bid close date. You may obtain an official copy by registering on the Empire State Regional Bid Notification System at www.bidnetdirect.com/new-york/county-of-dutchess or by using the link provided at www.dutchessny.gov, selecting “Government” then selecting “Bidding and RFP Opportunities.” For those without Internet access, you may obtain an electronic copy of bidding documents by contacting the Dutchess County Department of Public Works at dpwcontracts@dutchessny.gov, or in person, Monday through Friday, 8 am to 4 pm: Dutchess County DPW, Business Office, 1st Floor, 626 Dutchess Turnpike, Poughkeepsie, NY 12603.

Upon request, all interested parties may review the hard copy of the Bid Specifications and Drawings by visiting the above referenced address.

All Addenda will be posted on BidNet Direct (aka Empire State Purchasing Group) site.

Bids for the above project will be received by:

Diane McKenna, Contract Specialist Dutchess County Department of Public Works (DPW) 626 Dutchess Turnpike-1st Floor Poughkeepsie, NY 12603

Bids due on or before 11:00am Thursday, September 3, 2026, and at that time opened and read aloud. Bids received after that time will not be accepted. All interested parties are invited to attend. The bid opening for this solicitation may also be attended through Microsoft Teams Audio Conferencing. Anyone who wishes to hear bids read aloud will need to call into the phone number listed below. We ask that you call in at least three minutes prior to bid due/time to ensure you are connected properly. All call-ins will be asked to identify themselves by name and organization.

Join Microsoft Teams Meeting +1 516-268-4602 United States, Hempstead (Toll) Conference ID:476 876 566#

Each bid shall be submitted as one paper original and one electronic flash drive copy and be accompanied by Bid Security (bid bond, certified check, official bank check) or a Letter of Credit (in a form agreeable to Dutchess County) in the amount of 10% of the bid amount.

Bidders’ security will be retained until the successful bidder has signed the Owner-Contractor Agreement and the County has finalized the Agreement.

Each bid with Bid Security shall be enclosed in a sealed envelope bearing the name of the Project, Name of the Bidder, and the date and hour of the bid opening, which must be visible upon delivery.

Questions will be accepted by the close of business August 27, 2026 and emailed to Diane McKenna at dpwcontracts@dutchessny.gov and cc’d dmckenna@ducthessny.gov with the County’s response published in Addenda prior to 48 hours before the bid opening date.

This project may be subject to NYS Department of Labor Prevailing Wage Rates PRC #: 2026023097

Starting December 30, 2024: NYSDOL Contractor and Subcontractor registry requirements.

View Bid Specifications regarding APPRENTICESHIP PROGRAM, if applicable.

The County reserves the right to waive irregularities in bids and in bidding and to reject any or all proposals.

mailto:dpwcontracts@dutchessny.gov mailto:dmckenna@ducthessny.gov

August 2026 00200-1 RFB-DCB-13-26

SECTION 00200 – INVITATION TO BID

1.0 RECEIPT OF BIDS

1.1 Sealed Bids will be received in one paper original and one electronic copy at the Department of Public

Works, County of Dutchess, County Office Building, 626 Dutchess Turnpike, Poughkeepsie, New York 12603, until the specified dates and times indicated below and then at said office publicly opened and read aloud for:

BID NO. RFB-DCB-13-26

GENERAL CONSTRUCTION

Bids Due 11:00 AM Thursday, September 3, 2026

1.2 Proposals received after that time will not be accepted. All interested parties are invited to attend the bid opening.

1.3 The project will be constructed under one (1) prime contract with the Owner.

1.4 Bids will be received on a lump sum basis.

1.5 Bids will include cost of all alternate specified to be part of the work, if any.

1.6 Bids will include unit prices for certain items of work. Unit prices shall be inclusive of labor, material, overhead & profit and apply to both Adds and Deducts to the Contract Sum.

2.0 BIDDING DOCUMENTS

2.1 Official bid documents are obtained from the Empire State Purchasing Group’s Regional Bid Notification

System at www.bidnetdirect.com/new-york/county-of-dutchess

3.0 PERFORMANCE BOND AND PAYMENT BOND

3.1 Bidders shall include the cost for a Performance Bond and Payment Bond for 100% of the value of the

Contract in the Bid.

4.0 BID SECURITY AND INSURANCE

4.1 Bid Security in the amount of 10% of the total bid must accompany each Bid. Bid Security shall be submitted in the form of a certified check made payable to the Dutchess County Commissioner of Finance, or in the form of a Security Bond, written on the Bid Bond complete with a Certified and current copy of the power of attorney.

4.2 Bidders are required to furnish insurance documentation, as detailed in the Article 11 of the General

Conditions, within five (5) days from date of the Notice of Award. Failure to do so will give the County the option to deem the bidder non-responsive and the County may seek the next lowest bidder. Failure to submit acceptable insurance documentation will also result in forfeiture of Bid Security. The Owner will be entitled to such other rights as may be granted by law.

5.0 BIDDING REQUIREMENTS

http://www.bidnetdirect.com/new-york/county-of-dutchess

August 2026 00200-1 RFB-DCB-13-26

5.1 Each bid must be submitted in one paper original and one electronic copy and shall be enclosed in a sealed envelope bearing the name of the Project, name of the Bidder, and the date and hour of the Bid Opening.

5.2 If the Bid is sent by mail, the sealed envelope shall be enclosed in a separate mailing envelope with the notation “SEALED BID ENCLOSED” on the face thereof.

5.3 The County reserves the right to waive irregularities in bids and in bidding and to reject any or all proposals.

End of Section 00200

IB - 1 6/14 (CF)

INSTRUCTIONS TO BIDDERS

PROJECT:

RFB-DCB-13-26

Quiet Cove Pickleball Court Micro Milling & Resurfacing

PROJECT OWNER:

Dutchess County Department of Public Works, Parks Division 626 Dutchess Turnpike Poughkeepsie, NY 12603 Tel. (845) 486-2925

Sealed bids for RFB-DCB-13-26 Quiet Cove Pickleball Court Micro Milling & Resurfacing will be received by the Dutchess County Department of Public Works, at 626 Dutchess Turnpike, 1st Floor, Poughkeepsie, New York, 12603 until September 3, 2026 at 11:00am, then publicly opened and read aloud. The successful Bidder, whose bid shall be subject to the approval of the Project Owner as to form and sufficiency, will be required to furnish bonds and insurance documentation as indicated below.

The successful Bidder shall provide a Performance and Payment/Labor & Material bonds in the amount indicated in the Notice of Award (100% of the contract amount) with the signed Contract and insurance, after approval of the Bonds. The date on the bonds shall be the contract start date.

The Successful Bidder will be required to enter into a formal contract agreement with the County of Dutchess. Bidders must acknowledge the insurance requirements by signing the “Statement of Understanding of Indemnification and Insurance Requirements”. Insurance certificates must be submitted and approved by Dutchess County before the contract can be fully executed. Any inquiry regarding the contract and insurance requirements must be submitted in accordance with the section titled

QUESTIONS.

The successful Bidder shall furnish the insurance documentation listed below.

At all times during the term of this Agreement, the Contractor and his sub-contractors, if any, shall maintain at his own cost the following insurance and shall provide proof thereof to the County, in the form of a Certificate of Insurance, prior to commencing work under this Agreement:

I) Worker’s Compensation Employer’s Liability (statutory limits). In compliance with the Workers’ Compensation Law of the State of New York, each contractor shall provide:

a. a certificate of insurance on an Acord form indicating proof of coverage for Worker’s Compensation, Employer’s Liability, OR

b. a New York State Workers Compensation Notice of Compliance (Form C-105, Form U-26.3, Form SI-12 or Form SI-105.2P).

•If the workers compensation Notice of Compliance is used instead of the Acord certificate of insurance, the Notice of Compliance must indicate that a waiver of subrogation in favor of the County of Dutchess is provided, and must indicate that prior to cancellation or material change of the policy, a thirty (30) day notice shall be given to the Certificate Holder

c. In the event that the Contractor is exempt from providing coverage, he must provide a properly executed copy of the Certificate of Attestation of Exemption from NYS Workers' Compensation Board, Form CE-200.

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d. A certificate of participation in a self-insurance program. The department responsible for the implementation of the Agreement will obtain verification from the Director of Risk Management for those municipalities participating in the Dutchess County Self- Insured Plan

II) Commercial General Liability

a. Insurance coverage including blanket contractual coverage for the operation of the program under this Agreement with limits not less than $1,000,000 per occurrence and $2,000,000 in the aggregate.

b. This insurance shall be written on an occurrence coverage form and include bodily injury and property damage liability.

c. The County must be listed as additional insured.

d. The additional insured endorsement for the Commercial General Liability insurance required above shall not contain any exclusion for bodily injury or property damage arising from completed operations.

III) Automobile Liability

a. Insurance coverage for all owned, scheduled, hired, and non-owned vehicles with a combined single limit of liability of not less than $1,000,000.

b. This insurance shall include coverage for bodily injury and property damage.

c. The County must be listed as additional insured.

IV) CERTIFICATE HOLDER AND ADDITIONAL INSURED SHALL BE NAMED AS:

County of Dutchess 22 Market Street Poughkeepsie, NY 12601

v) Excess/Umbrella Liability

a. with limits not less than $5,000,000 per occurrence with a $5,000,000 aggregate.

b. The County must be included as additional insured.

VI) The Acord form certificate of insurance must contain the following provisions:

A. The County of Dutchess must be listed as certificate holder and additional insured on the commercial general, umbrella/excess, and automobile liability policies.

County of Dutchess

Poughkeepsie, NY 12601

B. In addition, the commercial general liability policy must include the additional insured endorsement forms cg 2037 July 2004 edition and the cg 2010 April 2013 edition or their equivalent.

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C. The commercial general and automobile policies are primary and noncontributory.

D. The commercial general liability, auto liability and workers compensation policies must contain a waiver of subrogation in favor of the County of Dutchess.

E. The umbrella/excess policy is primary and noncontributory and must contain a waiver of subrogation in favor of the County of Dutchess.

F. If the workers compensation Notice of Compliance is used instead of the

Acord certificate of insurance, the Notice of Compliance must indicate that a waiver of subrogation in favor of the County of Dutchess is provided.

VII) All policies of insurance referred to above

a. shall be underwritten by companies authorized to do business in the State of New York with an A.M. Best financial strength rating of A- or better.

i) In the alternative, the policies of insurance referred to above may be underwritten by Non-Admitted companies with an A.M. Best financial strength rating of A+ or higher.

b. In addition, every policy required above shall be primary and noncontributory.

c. Any insurance carried by the County, its officers, or its employees shall be excess and noncontributory insurance to that provided by the Contractor. The Contractor and his sub-contractor(s), if any, shall be solely responsible for any deductible losses under each of the policies required above.

VIII) Payment(s) to the Contractor may be suspended in the event the Contractor and his sub-contractor(s), if any, fails to provide the required insurance documentation in a timely manner.

IX) Prior to cancellation or material change in any policy, a thirty (30) day notice shall be given to the County Attorney at the address listed below:

Dutchess County Attorney

County Office Building 22 Market Street

Poughkeepsie, New York 12601

a. On receipt of such notice, the County shall have the option to cancel this Agreement without further expense or liability to the County, or to require the

Contractor to replace the cancelled insurance policy, or rectify any material change in the policy, so that the insurance coverage required by this paragraph is maintained continuously throughout the term of this Agreement in form and substance acceptable to the County.

i) Failure of the Contractor to take out or to maintain, or the taking out or the maintenance of any required insurance, shall not relieve the Contractor from any liability under this Agreement nor shall the insurance requirements be construed to conflict with or to limit the obligations of the

Contractor concerning indemnification.

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b. All losses of County property shall be adjusted with and made payable directly to the County.

c. All Certificates of Insurance shall be approved by the County’s Director of Risk Management or designee prior to commencement of any work under this Agreement.

d. In the event that claims in excess of these amounts are filed in connection with this Agreement, the excess amount or any portion thereof may be withheld from payment due or to become due the Contractor until the Contractor furnishes such additional security as is determined necessary by the County.

ARTICLE 1 - BIDDING DOCUMENTS

§ 1.1 COPIES

Bidders shall use complete sets of Bidding Documents in preparing Bids; the Project Owner assumes no responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

§ 1.2 INTERPRETATION OR CORRECTION OF BIDDING DOCUMENTS

§ 1.2.1 Bidders requiring clarification or interpretation of the Bidding Documents shall make a written request which shall reach the Project Owner at least five business days prior to the date for receipt of Bids.

§ 1.2.2 Interpretations, corrections and changes of the Bidding Documents will be made by Addendum.

Interpretations, corrections and changes of the Bidding Documents made in any other manner will not be binding, and Bidders shall not rely upon them.

§ 1.3 SUBSTITUTIONS / EQUIVALENT PRODUCTS

§ 1.3.1 The materials, products and equipment described In the Bidding Documents establish a standard of required function, dimension, appearance and quality to be met by any proposed substitution/equivalent product.

§ 1.3.2 No equivalent product will be considered prior to receipt of bids unless written request for approval has been received by the Project Owner at least ten days prior to the date for receipt of Bids.

Such requests shall include the name of the material or equipment for which it is to be substituted and a complete description of the proposed substitution including drawings, performance and test data, and other information necessary for an evaluation. A statement setting forth changes in other materials, equipment or other portions of the Work, including changes in the work of other contracts that incorporation of the proposed substitution would require shall be included. The burden of proof of the merit of the proposed substitution is upon the proposer. The Project Owner's decision of approval or disapproval of a proposed substitution shall be final.

§ 1.3.3 If the Project Owner approves a proposed equivalent product prior to receipt of bids, such approval will be set forth in an Addendum. Bidders shall not rely upon approvals made in any other manner.

§ 1.4 ADDENDA

§ 1.4.1 Copies of Addenda will be made available for inspection wherever Bidding Documents are on file for that purpose.

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§ 1.4.2 Addenda will be transmitted no later than twenty four (24) hours prior to the date for receipt of Bids except an Addendum withdrawing or postponing the Bid opening.

§ 1.4.3 Upon receipt of any and all Addenda, each Bidder shall confirm that he has received the Addenda issued by making note on the bid form where indicated.

ARTICLE 2 - BIDDING PROCEDURES

§ 2.1 PREPARATION OF BIDS

§ 2.1.1 Bids shall be submitted on the forms included with the Bidding Documents.

§ 2.1.2 All blanks on the bid form shall be legibly executed in a non-erasable medium.

§ 2.1.3 Sums shall be expressed in both words and figures. In case of discrepancy, the amount written in words shall govern.

§ 2.1.4 Interlineations, alterations and erasures must be initialed by the signer of the Bid.

§ 2.1.5 All requested Alternates shall be bid. If no change in the Base Bid is required, enter "No Change."

§ 2.1.6 Each copy of the Bid shall state the legal name of the Bidder Each copy shall be signed by the person or persons legally authorized to bind the Bidder to a contract. A Bid by a corporation shall further give the state of incorporation and have the corporate seal affixed. A Bid submitted by an agent shall have a current power of attorney attached certifying the agent's authority to bind the Bidder.

§ 2.2 BID SECURITY

§ 2.2.1 Each Bid shall be accompanied by bid security (Bid Bond, Certified Check or Official Bank Check made payable to the Dutchess County Commissioner of Finance) or a letter of credit (in a form agreeable to Dutchess County) in the amount of 10% of the Bid amount. The Bidder pledges to enter into an Agreement with the Project Owner on the terms stated in the Bidding Documents and will furnish bonds covering the faithful performance of the Contract and payment of all obligations arising there under. Should the Bidder refuse to enter into such Contract, fail to furnish such bonds, or fail to furnish acceptable insurance documentation, the bid security shall be forfeited to the Project Owner. The bid security shall not be forfeited to the Project Owner in the event the Project Owner fails to comply with Section 4.2 in the Instructions to Bidders.

§ 2.2.2 The bid bond shall be written in a form acceptable to the Project Owner, unless otherwise provided in the Bidding Documents, and the attorney-in-fact who executes the bond on behalf of the surety shall affix to the bond a certified and current copy of the power of attorney.

§ 2.2.3 The Project Owner will return all bid security to the Bidders upon one of the following occurrences: (a) there is a fully-executed numbered Agreement between the Project Owner and successful bidder in place, (b) the specified time has elapsed so that Bids may be withdrawn, or (c) all Bids have been rejected.

§ 2.2.4 Bidder accepts all of the terms and conditions of the Notice to Bidders and Instructions to Bidders, including without limitation those dealing with the disposition of Bid Security. This bid will remain subject to acceptance for forty-five (45) days after the day of Bid opening. Award of contract will be made by the Project Owner to the lowest responsible Bidder meeting the requirements of the Project Owner and will be made within forty-five (45) days after the opening of the bids.

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§ 2.3 SUBMISSION OF BIDS

§ 2.3.1 All copies of the Bid, the bid security, and any other documents required to be submitted with the Bid shall be enclosed in a sealed opaque envelope. The envelope shall be addressed to the Project Owner and shall be identified with the Project name and the Bidder's name and address. If the Bid is sent by mail, the sealed opaque envelope shall be enclosed in a separate mailing envelope with the notation "SEALED BID ENCLOSED" on the face thereof.

§ 2.3.2 Bids shall be deposited at the designated location prior to the time and date for receipt of Bids.

Bids received after the time and date for receipt of Bids will be returned unopened.

§ 2.3.3 The Bidder shall assume full responsibility for timely delivery at the location designated for receipt of Bids.

§ 2.3.4 Oral, telephonic, telegraphic, facsimile or other electronically transmitted bids will not be considered.

§ 2.3.5 The following documents must be returned as a complete Bid in accordance with the Bidding Documents:

• Completed Bid Proposal Form with the Non-Collusion

• Bid Bond, Certified Check, Official Bank Check or Letter of Credit for 10 percent (10%) of the total bid, made payable to the Dutchess County Commissioner of Finance.

• Signed Labor Standard Notice

• NYSDOL Contractor and Subcontractor Registration Certificate

• Completed Contractors Qualifications Information

• Statement of Understanding of Indemnification and Insurance Requirements

• Performance Bond Information Form

• Insurance Information Form

§ 2.4 MODIFICATION OR WITHDRAWAL OF BID

§ 2.4.1 A Bid may not be modified, withdrawn or canceled by the Bidder within forty-five (45) days after the Bid opening.

§ 2.4.2 Prior to the time and date designated for receipt of Bids, the bidder or his agent may modify or withdraw the bid.

§ 2.4.3 Withdrawn Bids may be resubmitted up to the date and time designated for the receipt of Bids provided that they are then fully in conformance with these Instructions to Bidders. Bid security, if required, shall be in an amount sufficient for the Bid as resubmitted.

ARTICLE 3 - CONSIDERATION OF BlDS

§ 3.1 REJECTION OF BlDS

The Project Owner shall have the right to reject any or all Bids. A Bid not accompanied by the required bid security, other required documents, or is in any way incomplete or irregular is subject to rejection.

§ 3.2 ACCEPTANCE OF BID (AWARD)

It is the intent of the Project Owner to award an Agreement to the lowest qualified Bidder provided the Bid has been submitted in accordance with the requirements of the Bidding Documents and does not exceed

IB - 7 6/14 (CF)

the funds available. The Project Owner shall have the right to waive informalities and irregularities in a Bid and to accept the Bid which, in the Project Owner’s judgment, is in the Project Owner’s best interest.

ARTICLE 4 - POST-BID INFORMATION

§ 4.1 CONTRACTOR'S QUALIFICATION STATEMENT

Bidders to whom an award of an Agreement is under consideration shall submit to the Project Owner, upon request, any information that will assist the Project Owner in determining the qualifications or character of the Bidder, including the status of prior or current projects, contact information for the Project Owners and/or stakeholders of such projects, and legal claims or actions, on-going or settled, relating to such projects.

§ 4.2 PROJECT OWNER'S FINANCIAL CAPABILITY

The Project Owner shall, at the request of the Bidder to whom award of an Agreement is under consideration, furnish to the Bidder reasonable evidence that financial arrangements have been made to fulfill the Project Owner's obligations under the Agreement within five (5) business days from receipt of the request. Unless such reasonable evidence is furnished, the Bidder will not be required to execute the Agreement between the Project Owner and Contractor.

August 2026 00300-1 RFB-DCB-13-26

SECTION 00300 - BID FORM – General Contractor

FOR: RFB-DCB-13-26

Quiet Cove Pickleball Court Micro Milling & Resurfacing

OWNER:

MAIL BIDS

TO:

Dutchess County

Department of Public Works 626 Dutchess Turnpike Poughkeepsie, New York 12603

FROM

Name of Bidder Bid Opening

Date

Street City, State, Zip Code

Telephone

Fax No.

Email

1. The undersigned BIDDER proposes and agrees, if this Bid is accepted, to enter into an Agreement with the OWNER in the form included in the Contract Documents to perform and furnish all Work as specified or indicated in the Contract Documents for the Contract Price and within the Contract Time indicated in this Bid and in accordance with the other terms and conditions of the Contract Documents.

2. BIDDER accepts all of the terms and conditions of the Notice to Bidders, Invitation to Bid and Instructions to Bidders, including without limitation those dealing with the disposition of Bid Security. This Bid will remain subject to acceptance for forty-five 45 days after the day of Bid opening. Award of contract will be made by the Owner to the lowest responsible Bidder meeting the requirements of the Owner and will be made within forty-five

(45) days after the opening of the bids. When award is made, the successful Bidder’s collateral only, will be retained until the executed agreement, executed performance and labor and material payment bonds and acceptable Certificate of Insurance have been delivered. Should the award be delayed more than forty-five (45) days after the opening of the bid, all Bidders’ collateral shall be returned, unless such delay is from causes beyond the control of the Owner. BIDDER will sign and submit the Agreement in accordance with Instruction to Bidders.

3. In submitting this Bid, BIDDER represents, as more fully set forth in the Agreement, that:

A. BIDDER has examined copies of all the Bidding Documents and the following addenda (receipt of which is hereby acknowledged):

Addendum No. Date

August 2026 00300-2 RFB-DCB-13-26

B. BIDDER has familiarized itself with the nature and extent of the Contract Documents, Work, site, locality, and all local conditions and Laws and Regulations that in any manner may affect cost, progress, performance or furnishing of the Work.

C. BIDDER has obtained and carefully studied (or assumes responsibility for obtaining and carefully studying) all such examinations, investigations, explorations, tests and studies which pertain to the physical conditions at the site, that affect the cost, schedule, performance or furnishing of the Work.

D. BIDDER has correlated the results of all such observations, examinations, investigations, explorations, tests, reports and studies with the terms and conditions of the Contract Documents.

E. BIDDER has given ARCHITECT/ENGINEER written notice of all conflicts, errors, omissions or discrepancies that it has discovered in the Contract Documents and the written resolution thereof by ARCHITECT/ENGINEER is acceptable to BIDDER.

4. BIDDER will complete the work for the following price(s). If there are multiple primes or multiple contracts, the Owner may accept Bids, separately or in any combination, at its sole discretion:

A. BASE BID:

The Work of Project is defined by the Contract Documents and consists of the following:

Quiet Cove Pickleball Court Micro Milling & Resurfacing

Pursuant to, and in compliance with the specifications herein described and including any Addenda issued by Dutchess County and mailed or delivered to the undersigned prior to the opening of Bids, whether received by the undersigned or not, we, Insert Company Name hereby propose to furnish all labor, supplies, materials, and equipment for GENERAL CONTRACTOR work as required by and in strict accord with the applicable provisions of the Drawings and Specifications entitled Quiet Cove Pickleball Court Micro Milling & Resurfacing:, to the satisfaction and approval of Dutchess County in accordance with the terms and conditions of the Contract Documents for the following sum:

_________________________________________________________________Dollars ($___________________)

B. ALLOWANCE(S)

The following cash allowance is to be included in the Base Bid:

ALLOWANCE NO. 1: FIVE THOUSAND 00/100 DOLLARS ($5,000.00)

This allowance includes material cost, receiving, handling, and installation and Contractor overhead and profit. Bidders shall include an owner’s allowance in their base bid. This allowance shall be used at the owner’s discretion. Any unused balance of this allowance shall not be billed to the owner.

5. BIDDER agrees to commence work immediately upon receipt of an executed Notice to Proceed.

6. BIDDER agrees that the Work will be complete in accordance with the Project Master Schedule attached to the Owner/Contractor Agreement.

August 2026 00300-3 RFB-DCB-13-26

7. APPRENTICESHIP PROGRAM, CERTIFICATION AND COUNTY PROCUREMENT POLICY

The bidder certifies, under penalty of perjury, that it has it has in place, or will have at the time of entering into a Contract, appropriate apprenticeship agreements registered with the NYS Department of Labor. The County requires proof of this program to be submitted with the bid.

The County of Dutchess requires that any contractor or subcontractor have, prior to entering into a contract for the process of building, renovating or demolishing a public building owned, operated and maintained by the County of Dutchess, with a value in excess of $500,000.00, apprenticeship agreements appropriate for the type and scope of work to be performed and which have been registered with the NYS Department of Labor in accordance with Article 23 of the Labor L

August 2026 00300-4 RFB-DCB-13-26

BID # RFB-DCB-13-26

1. NON-COLLUSION CERTIFICATION

As required by Section 103-d of the New York State General Municipal Law, the bidder certifies under the penalties of perjury that:

By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief:

a. The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor;

b. Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor;

c. No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition.

2. IRANIAN ENERGY SECTOR DIVESTMENT CERTIFICATION

As required by Section 103-g of New York State General Municipal Law, the bidder certifies under the penalties of perjury that:

By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each bidder is not on the list created pursuant to NYS Finance Law Section 165-a(3)(b).

CERTIFICATION SIGNATURE(S) FOR 1 AND 2:

Signed __________________________________

By _____________________________________

Dated _____________________

Bid submitted by: Name: ____________________________________________

Address: __________________________________________

Phone: ____________________________________________

Fax #: ____________________________________________

Email: ____________________________________________

August 2026 00300-5 RFB-DCB-13-26

The undersigned Bidder further agrees to comply with all the requirements as to conditions of employment, wage rates and hours as set forth by statute.

If BIDDER is an INDIVIDUAL

By:

(signature)

(print or type individual’s name, & title if applicable) Doing Business As:

Business Address:

Phone No.:

Fax No.:

If BIDDER is a PARTNERSHIP

(print or type firm name) By:

(signature of general partner)

Business Address:

(print or type partner’s name & title)

Phone No.:

Fax No.:

August 2026 00300-6 RFB-DCB-13-26

If BIDDER is a CORPORATION

If BIDDER is a JOINT VENTURE

(Each joint Venturer must sign. The manner of signing for each individual, partnership, and corporation that is a party to the joint venture should be in the manner indicated above.)

END OF SECTION 00300

(print or type the Corporation’s name)

(state of incorporation) By:

(signature of president or vice-president, see Instructions to Bidders)

(print or type name & title) (Corporate Seal) Attest (by corporate secretary or assistant secretary):

(signature)

(name & title) Business Address:

Phone No.:

Fax No.:

(print or type firm name of joint venture)

(signature) (name & title) Business Address:

Phone No.:

Email:

(signature) (name & title) Business Address:

Phone No.:

Email:

STATEMENT OF UNDERSTANDING OF

INDEMNIFICATION AND INSURANCE REQUIREMENTS

FOR

RFB-DCB-13-26

I (We) have read the Indemnification and Insurance requirements cited in the subject

Sample Agreement sections 6 and 11 of the Request for Bids or Proposals and understand the obligations thereof. These requirements have been reviewed with our insurance agent and/or legal counsel and it was determined that the Indemnification and

Insurance requirement s are acceptable. Upon receipt of a designation from the County of Dutchess to perform the services described in the subject RFB or RFP, I (we) intend to enter into an agreement with the County of Dutchess that will include the

Indemnification and Insurance requirements as stated within the RFB or RFP.

Company Name: ________________________________________________________

Address: ______________________________________________________________

City: ___________________________ State: __________ Zip: ___________________

Name of Authorized Official Submitting Proposal: ______________________________ Signature

Print Name

Date: _____________________

THIS COMPLETED FORM MUST BE INCLUDED WITH YOUR PROPOSAL

PW-3

BID BOND

Bond No: xxxxxxxx

SURETY:

(Name, Legal status and principal place of business) xxxxxxxxxxxxxxxxxxxxxxxxxx Address City, State, Zip

CONTRACTOR:

(Name, legal status and address)

Xxxxxxxxxxxxxxxxx Address City, State, Zip

OWNER:

(Name, legal status and address) Dutchess County Department of Public Works 22 Market St Poughkeepsie, NY 12601

BOND AMOUNT: XXXXXXXXXXXXXXXXXXXXX

PROJECT:

(Name, Location or address and Project number, if any) RFB-DCX-xx-xx Project Title

The Contractor and Surety are bound to the Owner in the amount set forth above, for the payment of which the Contractor and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, as provided herein. The conditions of this Bond are such that if the Owner accepts the bid of the Contractor within the time specified in the bid documents, or within such time period as may be agreed to by the Owner and Contractor, and the Contractor either (1) enters into a contract with the Owner in accordance with the terms of such bid, and gives such bond or bonds as may be specified in the bidding or Contract Documents, with a surety admitted in the jurisdiction of the Project and otherwise acceptable to the Owner, for the faithful thereof; or (2) pays to the Owner the difference, not to exceed the amount of this Bond, between the amount specified in said bid and such larger amount for which the Owner may in good faith contract with another party to perform the work covered by said bid, then this obligation shall be null and void, otherwise to remain in full force and effect. The Surety hereby waives any notice of an agreement between the Owner and Contractor to extend the time in which the Owner may accept the bid. Waiver of notice by the Surety shall not apply to any extension exceeding sixty (60) days in the aggregate beyond the time for acceptance of bids specified in the bid documents, and the Owner and Contractor shall obtain the Surety’s consent for an extension beyond sixty (60) days.

If this Bond is issued in connection with a Subcontractor’s bid to a Contractor, the term Contractor I this Bond shall be deemed to be Subcontractor and the term Owner shall be deemed to be Contractor.

When this Bond has been furnished to comply with a statutory or other legal requirement in the location of the Project, any provision in this Bond conflicting with said statutory or legal requirement shall be deemed deleted here from and provisions conforming to such statutory or other legal requirement shall be deemed incorporated herein. When so furnished, the intent is that this Bond shall be construed as a statutory bond and not as a common law bond.

Signed and sealed this xxxxxx day of xxxxxxxxxxxxxxxxx, 20xx

Company Name: xxxxxxxxxxxxxxxxxxxxxxx

(Principal) Print Name (seal)

(Witness) ___________________________________________ (Title)

Surety Name:xxxxxxxxxxxxxxxxxx

(Surety) name (seal) (Witness) (Title)

ACKNOWLEDGEMENT OF PRINCIPAL – IF A CORPORATION

STATE OF )

COUNTY OF ) SS

On this ………………………………… day of …………………….., ……… before me personally appeared

…………………………………………………….. to be known, who, being by me duly sworn, did dispose and say; that he/she resides at ……………………………………………. that he/she is the …………………………

…………. of ……………………………………………….. the corporation described in and which executed the within insurance instrument; that he/she knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that is was to affixed by the Board of Directors of said corporation; and that he/she signed his/her name thereto by like order.

ACKNOWLEDGMENT OF PRINCIPAL – IF INDIVIDUAL OR FIRM

COUNTY OF ) SS

On this ……………………………………. day of …………………., ……… before me personally appeared

…………………………………………………………. to me know to be (the individual) (one of the firm of ……..…………………………………….), described in and who executed the within instrument and he/she thereupon acknowledged to me that he/she executed the same (as the act and deed of said firm).

ACKNOWLDEGEMENT OF SURETY COMPANY

COUNTY OF ) SS

On this ………………………………………, before me personally came ……………………………………….

to me known, who, being by me duly sworn, did depose and say; that he/she resides in

……………………………………………..; that he/she is the Attorney-In-Fact of the …………………………………………………………. the corporation described in which Executed the above instrument; that he/she knows the seal of said corporation; that the seal affixed to said instrument is such corporate seal; that is was so affixed by the Board of Directors of said corporation; and that He/she signed his/her name thereto by like order; and the affiant did further depose and say that the Superintendent of Insurance of the Sate of New York, has, pursuant to Section 1111 of the Insurance Law of the State of New York, issued to …………………………………………….. his/her certificate of qualification evidencing the qualification of said Company and its sufficiency under any law of the State of New York as surety and guarantor, and the propriety of accepting and approving it as such; and that such certificate has not been revoked.

Notary Public

XXXXXXXXX XXXXXXX INSURANCE COMPANY

XXXXXXX, STATE

Financial Statement, xxxxx xx, 20xx

Statutory Basis

ASSETS LIABILITIES

U.S. Governmental Bonds $xxxxxx.xx Reserve for Claims Bonds of Other Governments $xxxxxx.xx and Claim Expense $xxxxxxx.xx State, County Municipal Reserve for Unearned Premiums $xxxxxx.xx Miscellaneous Bonds $xxxxxx.xx Reserve for Taxes, License Stocks $xxxxxx.xx and Fees $xxxxxxx.xx Short Term Investments $xxxxxxx.xx Miscellaneous Liabilities $xxxxxxx.xx $xxxxxxx.xx Total Liabilities $xxxxxxx.xx

Real Estate $xxxxxxx.xx Capital Paid In $xxxxxxxx.xx Cash $xxxxxxx.xx Surplus $xxxxxxxx.xx Agents’ Balances (under 90 Day) $xxxxxx.xx Other Invested Assets $xxxxxxx.xx Surplus as regards Policy Holders

$xxxxxxxxx.xx Miscellaneous $xxxxxxx.xx Total Liabilities, Capital Total Admitted Assets $xxxxxxx.xx and Surplus

$xxxxxxxxx.xx

STATE OF XXXXXXXX )

COUNTY OF XXXXXXXX )

CITY OF XXXXXXXXXX )

Xxxxxxxx, Title and xxxxxxxx, Title of the xxxxxxxxxxx Insurance Company, being duly sworn, each deposes and say that the foregoing is a true and correct statement of the said company’s financial condition as of xxxx, xx, 20xx.

Subscribed and sworn to before me this xxx day of xxxxxx 20xx. ___________________________ Name & title

SEAL

Xxxxxxxxx Name & Title Notary Public

PW-4

LABOR STANDARDS NOTICE

I, David C. Whalen, Acting Commissioner of the Department of Public Works, Dutchess County, New York, pursuant to Section 220 of the Labor Law of the State of New York, does hereby determine that the following is the schedule of wages and supplements to be paid for the following trades or occupations in connection with Quiet Cove Pickleball Court Resurfacing.

Section 220 of the Labor Law, as amended, provides among other things, that it shall be the duty of the fiscal officer to make a determination of the schedule of wages to be paid to all laborers, workmen, and mechanics employed on public works projects including supplements for welfare, pension, vacation and other benefits. These supplements may include hospital, surgical or medical insurance or benefits; life insurance or death benefits; accidental death or dismemberment insurance; and pension or retirement benefits. If the amount of supplements provided by the employer is less than the total supplements shown on the wage schedule, the difference shall be paid in cash to the employees.

Section 220 of the Labor Law, as amended, also provides that the supplements to be provided to laborers, workmen and mechanics upon public works “shall be in accordance with the prevailing practices in the locality…”. The amount of supplements listed on the enclosed schedule does not necessarily include all types of prevailing supplements in the locality, and a future determination of the industrial Commissioner may require the Contractor to provide additional supplements. The Contractor shall provide statutory benefits for disability benefits, workers’ compensation, unemployment insurance and social security.

REQUIRED 10 HOUR TRAINING

All laborers, workers and mechanics employed by a contractor, subcontractor or other person doing or contracting to do the whole or part of the work, shall be certified prior to performing any work on the project as having successfully completed a course in construction safety and health approved by the United States Department of Labor’s Occupational Safety and Health Administration (OSHA) that is at least then ten (10) hours in duration for all contracts for construction, reconstruction, maintenance and/or repair of public work in excess of two hundred and fifty thousand dollars ($250,000.00). This requirement is in pursuant to NYS Labor Law Section 220-h. Rules and regulations are available on the NYSDOL website.

APPRENTICESHIP PROGRAMS

The County of Dutchess requires that any contractor or subcontractor have, prior to entering into a contract for the process of building, renovating or demolishing a public building owned, operated and maintained by the County of Dutchess, with a discreet contract or sub-contract value in excess of $500,000.00, and certain bridge construction contracts in excess of $1,000,000.00, apprenticeship agreements appropriate for the type and scope of work to be performed and which have been registered with NYS Department of Labor in accordance with Article 23 of the Labor Law. This policy shall not apply to any Construction Contracts utilizing federal, state, county, or other funding assistance to the extent the terms of such funding assistance precludes the application of this policy and shall not apply to any Construction Contract where another governmental entity is also a signatory to the contract, or to an intermunicipal agreement relating to the contract, unless such other entity agrees to be bound by the provisions of this policy.

ENFORCEMENT OF LABOR LAW SECTION 220

In addition to any enforcement actions taken by the Federal or the New York State Departments of Labor, the Dutchess County District Attorney’s Office shall pursue enforcement of violations of New York State Labor Law Section 220, conviction of which is punishable by fine or imprisonment, or both.This LABOR STANDARDS NOTICE MUST be returned to the Project Owner attached to the Bid. Failure to submit the signed notice may result in a bid being deemed incomplete and rejected. All Contractors and subcontractors shall provide NYSDOL Public Work Contractor Certificate of Registration.

ACCEPTANCE OF NOTICE

In preparing the attached bid, I (we) have read, understand and acknowledge this LABOR STANDARDS NOTICE and if awarded this bid, I (we) shall comply with all Federal, State and Local wage and labor requirements, including Section 220 of the Labor Law, and the Dutchess County Procurement Policy.

Date: _____________________________________

Company Name: ________________________________

By: _________________________Title: ____________

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August 2026 00485 RFB-DCB-13-26

SECTION 00485 - PERFORMANCE BOND INFORMATION FORM

(To be completed and submitted with Bid Forms by all Bidders.)

Project Location

Name of Contact

Name of Contractor

Address

Bonding Company or Person Issuing Security Bond

Bonding Company Agent

Amount of Bond* $ Contract Price As Awarded

Duration of Bond* One Year After Date of Final Payment

Identification Number of Bond Assigned When Bond is Furnished

* Amount and duration of bond are in accordance with the General Conditions and any applicable

Supplementary Conditions.

END OF SECTION 00485

August 2026 00490 RFB-DCB-13-26

SECTION 00490 - INSURANCE INFORMATION FORM

(To be completed and submitted with Bid Forms by all Bidders.)

Project Location

Name of Contact

Name of Contractor

Insurance Company or Companies Issuing Project Insurance _____________

Insurance Company Agent

* Amounts of insurance are in accordance with the General Conditions and must be approved by the Dutchess County Director of Risk Management.

** Bidders are required to furnish said insurance documentation within five (5) days from date of the…