Bid Notice.pdf

Dutchess County Water and Wastewater Authority

Request for Bids for the 2027 Generator Maintenance and Service Agreement

NOTICE TO BIDDERS

Dutchess County Water and Wastewater Authority (hereinafter referred to as “Authority”) will accept bids for the 2027 Generator Maintenance and Service in accordance with the specification and requirements contained in this request.

INSTRUCTIONS TO BIDDERS

All Bids shall be sealed in a separate envelope distinctly marked “Bid for 2027 Generator Maintenance and Service" and sent directly to the Authority office. In order to place a bid for this annual agreement, documents can be obtained in PDF form via www.bidnetdirect.com or via New York State Contract Reporter at www.nyscr.ny.gov. For bidding purposes, the Contract Documents must be obtained only from the Authority via Bidnet or Contract Reporter. Contract Documents obtained from any other source are for information only and the Bidder is advised that it assumes the responsibility of errors that may be a result of using such documents.

BID SUBMISSION

Bids shall be received at the office of the Dutchess County Water and Wastewater Authority until 1:00 P.M. (local time) on Thursday, August 27, 2026 at the 1 Lagrange Avenue, Poughkeepsie, NY 12603 address and at that time opened and read aloud. Bids will be reviewed, and the Contract will be awarded within sixty (60) days of receipt of bids.

Bids must be submitted on the Authority Bid Form. Bids can be either mailed or hand-delivered. For hand delivery, there is a secure drop box located at the backdoor entrance within the back-parking lot that bids can be inserted. Bids can be submitted in a sealed envelope addressed as follows:

Dutchess County Water and Wastewater Authority Attn: Executive Director 1 Lagrange Avenue Poughkeepsie, NY 12603

Bid for 2027 Generator Maintenance and Service

• A Certificate of Non-Collusion must be submitted. The successful bidder shall execute a contract prepared by the Authority. The Authority Board reserves the right to reject all bids and advertise anew, if, in the judgement of the Board, it shall be in the best interest of the Authority to do so.

• All work is subject to “Prevailing Wage” requirements of the New York State Department of

Labor (NYS DOL) and requires submission of Certified Payroll. The Prevailing wages for this contract can be found on prevailing rate case (PRC) number: 2026018796, attached herein.

This PRC number is valid until June 31, 2027. The awarded vendor will receive a new PRC number on July 1, 2027.

• As of December 31, 2025 all contractors and subcontractors must electronically provide certified payroll records to the NYS DOL through their Certified Payroll portal. All Certified

Payroll forms (form #WH-347) must be uploaded within 30 days of work completion to the

NYS DOL website: www.dol.ny.gov/Electronic-Payroll. Please note that a pdf copy must http://www.bidnetdirect.com/ http://www.nyscr.ny.gov/ http://www.dol.ny.gov/Electronic-Payroll

Request for Bids for the 2027 Generator Maintenance and Service Agreement also be submitted with the awarded vendor’s invoice to the DCWWA accounting department after work is completed.

• Work covered by the Scope of Services shall include all supervision, labor, transportation, fuel costs, product cost, equipment, and any other expense necessary to perform any and all generator maintenance and service. To clarify: the rate that you state on the bid form per site visit for each location is the rate that is to be charged on the invoice. No other costs/charges other than what is on the bid form for each site will be honored. It is the responsibility of the Contractor to make sure they understand all aspects of the Scope of

Services and bid documents before placing their bid.

• Submission of a NYS DOL Contractor Registration Certificate must be submitted along with the bid form and Non-Collusion form. The NYS DOL implemented a registration system for contractors and subcontractors as outlined in Labor Law Section 220-I for public works contracts effective December 30, 2024. The NYS DOL website to apply for a Contractor

Registration Certificate is www.dol.ny.gov/contractor-and-subcontractor-registry-landing.

All Contractors and Subcontractors must supply a $200.00 non-refundable fee at the time of registration and each certificate is valid for two (2) years.

• The awarded contractor shall submit a W-9 form, proof of insurance, and Workers Compensation forms as required in the Sample Contract, attached herein, and shall name the “Authority” as an additional insured on the general and auto liabilities. Within fifteen

(15) days of bid award, the W-9 and all insurance certificates must be on file.

• Requests for prior years bid results should be addressed to the FOIL Officer thru direct mail, fax: 845-486-3656, or email: dcwwa@dutchessny.gov in accordance with the guidelines provided on the DCWWA website’s Frequently Asked Questions (FAQ) page at:

WWW.DCWWA.ORG.

QUESTIONS

Any questions/clarifications can be e-mailed in writing to Carol Falcone, Contract Specialist, cfalcone@dutchessny.gov. No phone calls please. Deadline for questions is Tuesday, August, 18, 2026. Responses will be issued via Addendum and uploaded to Bidnet and Contract Reporter by Thursday, August 20, 2026. It is the responsibility of the bidder to locate and read any Addendums issued.

FACILITY SITE VISITS

Facility visits may be scheduled by interested bidders by calling the following staff members to set up an appointment:

Hyde Park facilities: Alain Petit, 845-229-2524 All other facilities: Don Corey, 845-475-3530.

BY ORDER OF THE DUTCHESS COUNTY WATER & WASTEWATER AUTHORITY

AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER

http://www.dol.ny.gov/contractor-and-subcontractor-registry-landing mailto:dcwwa@dutchessny.gov http://www.dcwwa.org/ mailto:cfalcone@dutchessny.gov

Request for Proposals for 2027 Generator Maintenance and Service

Attachment A

Scope of Services

SCOPE OF SERVICES

1.0 General

The Contractor will supply professional services for the Generator Maintenance and

Service of multiple DCWWA facilities in accordance with all applicable laws, rules, regulations and regulatory agencies, including but not limited to the United States

Environmental Protection Agency (USEPA), NYS Department of Environmental

Conservation (NYSDEC), NYS Department of Health (NYSDOH), Dutchess County

Department of Behavioral and Community Health (DBCH), NYS Department of

Transportation (DOT), NYS Department of Motor Vehicles (DMV), Occupational Safety and Health Administration (OSHA), and the National Fire Protection Association

(NFPA). This would also include Dutchess County Water and Wastewater Authority

(“DCWWA”, the “Authority”) regulations and standards.

Sites to be serviced include:

1. Birch Hill Water Treatment Facility

Town of Beekman

165 Reilly Road

Lagrangeville, NY 12540

Call Jeremy Gruhl: 845-240-9732

2. Central Dutchess Water Treatment

Facility

Town of Poughkeepsie

21 Page Park Drive

Poughkeepsie, NY 12601

Call Anthony D’Ambrosio 845-702-4147

3. Chelsea Cove Wastewater Treatment

Town of Beekman

94 Miller Road

Hopewell Junction, NY 12533

4. Dalton Farms Wastewater Treatment

Town of Beekman

21 Recreation Road

Poughquag, NY 12570

5. Commons Lift Station

4 East Saw Mill Road

Poughquag, NY 12570

Call Jeremy Gruhl: 845-240-9732

6. Plum Court Lift Station

Adjacent to 299 Beekman-Poughquag

Road

7. Reynolds Road Lift Station

54 Reynolds Road

8. Victoria Estates Lift Station

140 Victoria Drive

Poughquag NY 12570

9. Dalton Farms Water Treatment

91 Recreation Road

Poughquag, NY 12571

10. Roosevelt Road Booster Station

141 Roosevelt Drive

11. Greenfields Wastewater Treatment Facility

9 Windmill Road

Hyde Park, NY 12538

Call Sean Cornelison: 845-401-5871

12. Greenfields Water Treatment Facility

191 Cream Street

13. Pinebrook Wastewater Treatment

225 Pinebrook Drive

14. Quaker Hill Water Treatment Facility

35 Quaker Hill Drive

15. Valley Dale Wastewater Facility

Town of Pleasant Valley

68 Forest Valley Road

Pleasant Valley, NY 12569

16. Upper Lift Station

Vicinity of 266 Forest Valley Road

17. Lower Lift Station

Vicinity of 316 Forest Valley Road

18. Valley Dale Water Treatment Facility

76 Forest Valley Road

19. Vanderburg Cove Wastewater

Treatment Plant – North Facility

Cove Road

Rhinebeck, NY 12572

20. Vanderburg Cove Wastewater

Treatment Plant – South Facility

Cove Road

Rhinebeck, NY 12572

21. Hyde Park Water System – Zone A

48 South Drive

Call Alain Petit: 845-229-2524

22. Hyde Park Water System – Zone B

145 River Road

Call Alain Petit: 845-229-2524

23. Shore Haven Water Treatment Facility

11 Rocky Mountain Way

Holmes, NY 12531

24. Tivoli Wastewater Lift Station

101 Broadway

Tivoli, NY 12583

25. South Cross Water Treatment Facility

51 Long Meadow Drive

Staatsburg, NY 12538

2.0 Standard Services

Description of Work

The procedure for the Generator Maintenance and Service of the multiple DCWWA facilities shall be as follows and requires that the Maintenance Checklists for May and

November (attached herein) be signed/dated by Vendor and DCWWA staff. The checklists stated below for May and November must be strictly adhered to.

Any item not completed as outlined in this section, for either May or November, will result in DCWWA requesting the Vendor to return and complete the items not completed during the scheduled maintenance visit at Vendor’s own expense.

DCWWA will not compensate for the extra visit to complete the checklist tasks that the Vendor neglected to complete during their initial visit. Payment to Vendor may be held until all the work has been completed.

• The first semi-annual inspection and maintenance shall be performed in the month of

May and include, but not necessarily be limited to, the following items:

A. Change engine oil and filter(s)

B. Clean engine crankcase breather

C. Check air cleaner /replace air filter element as required

D. Change fuel filter(s) and check fuel system

E. Check engine coolant level and concentration

F. Check engine coolant hoses and connections

G. Clear radiator of external debris that inhibits air flow across the radiator

H. Check condition and tension of drive belts

I. Check for oil /coolant leaks on engine

J. Verify proper operation of engine block heater

K. Record engine coolant temperature and oil pressure

L. Check engine combustion air intake system

M. Check engine exhaust system

N. Verify proper operation of automatic transfer switch during and after a full transfer load test of the generator for the total programmed run time. The

Contractor shall not change timers in order to shorten the duration of the programmed load test. The typical load test duration is approximately 30 minutes.

O. Verify proper operation of remote annunciator panel

P. Check battery specific gravity, electrolyte level, and clean connections

Q. Verify proper operation of battery charger

R. Verify proper operation of volt meter, frequency meter, ammeter, and safety systems

S. Verify proper operation of indicator lights and lamps (replace or repair as required)

T. Check ignition timing, wiring, points, and plugs as applicable

U. Check and adjust applicable components of the fuel delivery system. This includes components on the engine as well as components of the fuel storage system.

V. Check entire generator set for sources of abnormal noise

W. Verify proper operation of engine governor

X. Inspect engine mounts, couplings, and guards

Y. Check and lubricate generator bearings as applicable

Z. Inspect automatic transfer switch for cleanliness and integrity as well as signs of excessive heat and wear

• The second semi-annual inspection and maintenance shall be performed in the month of November.

The second semi-annual inspection and maintenance consists of all items included in the first semi-annual inspection and maintenance with the exclusion of the following items:

A. Change Engine oil and filter(s)

B. Change Fuel filter(s)

• The Contractor shall submit a checklist service report for each generator (forms for both the May service and November are attached herein) within two (2) weeks of the completed service for all activities performed on DCWWA generators for the duration of this Agreement. All items on the checklist must be completed and the finished report emailed to Don Corey at:

dcorey@dutchessny.gov.

• The Contractor shall provide the cost to perform a full load resistor bank test on any of the generator sets owned by the Authority. The price quoted shall consist of a base cost for a full load bank test on any individual generator set selected by the Authority.

The Contractor shall also quote a supplemental charge per rated KW capacity of the generator set. Said full load bank test shall test the capability of the generator set to maintain voltage stability while generating its rated electric output for a minimum time period of two hours. The Contractor shall document any abnormalities observed during the full load bank test.

Contractor shall employ and supervise trained and competent service technicians for the duration of this Agreement.

The Contractor shall provide preventative maintenance according to the schedule outlined above and shall schedule the preventative maintenance service at least forty-eight (48) hours prior to performing the service. The Contractor will be held fully responsible for proper performance of contract requirements as it pertains to each item as stated in the service checklist A through Z.

All replacement parts shall be new and of the same quality and brand name as that being replaced. All supplies such as coils and refrigerants shall be as specified by the equipment manufacturer. Substitutions will be permitted only with prior authorization by the Authority.

Work hours will be limited to the hours of 8:00 a.m. to 4:00 p.m. Monday to Friday unless an alternate time is approved or required by the Authority.

mailto:dcorey@dutchessny.gov

Work covered by this Scope of Services shall include all supervision, labor, products, transportation and equipment necessary to performing any and all Generator Maintenance and Service. The Contractor shall secure and pay for all equipment products (such as belts, oil, filters etc..) permits, inspections and licenses necessary for the execution of his work.

As stated in the Instructions to Bidders, all work is subject to “Prevailing Wage” requirements of the New York State Department of Labor. The Prevailing Rate Case

(PRC) number for this contract is: 2026018796, attached herein.

2.0 Safety

Each employee shall be trained in, and familiar with, the safety-related work practices, safety procedures, and other safety requirements in this section that pertain to his or her job assignments. Each employee shall also be trained in and familiar with any other safety practices, including applicable emergency procedures that are not specifically addressed by this section but that are related to his or her work and are necessary for his or her safety. Each qualified employee shall also be trained and competent in:

• The skills and techniques necessary to distinguish exposed live parts from other parts of electric equipment.

• The skills and techniques necessary to determine the nominal voltage of exposed live parts.

• The minimum approach distances corresponding to the voltages to which the qualified employee will be exposed and the skills and techniques necessary to maintain those distances.

• The proper use of the special precautionary techniques, personal protective equipment, insulating and shielding materials, and insulated tools for working on or near exposed energized parts of electric equipment.

• The recognition of electrical hazards to which the employee may be exposed and the skills and techniques necessary to control or avoid these hazards.

3.0 Additional Work

Any extra major repair work required, in addition to that covered by this Scope of

Services or the price bid, shall be authorized in writing by the Authority via a separate

Public Works Contract. Please call the contact person for each location to discuss any additional work needed. Site and contact information is below:

• Central Dutchess Water Transmission Line: Bob Doyle or Anthony D’Ambrosio, 845-471-0917

• Hyde Park Systems: Alain Petit, 845-229-2524

• All other Systems: Don Corey, 845-475-3530 or Rich Winchester, 845-486-3626

** Please note that any additional repair services that are needed beyond the Scope of

Service detailed in Section 2.0 will not be automatically awarded to the contractor who is awarded the Maintenance & Services Contract. With each additional repair service needed, the Authority will request quotes from three (3) vendors, one of which will be the contractor awarded the Maintenance & Service Contract, for whom they may or may not be the lowest bidder awarded the additional work via a separate Public Works Contract.

The Contractor shall provide the standard hourly billing rate for their service technicians to perform unscheduled maintenance and repair upon the specific request of the

Authority. The Contractor shall also provide the labor rate multiplier for overtime hours and holiday hours.

The Contractor shall provide a detailed quotation for parts and labor for any unscheduled work required to correct an operational deficiency found during the scheduled inspection and maintenance of a generator.

4.0 Emergency Services

All emergency situations that occur, whether inside or outside of the normal business hours of 8:00 a.m. to 4:00 p.m., Monday through Friday, shall have an immediate response time within one (1) hour of having received a phone call requesting emergency service. Work shall be performed as Emergency Work only when it is necessary to make an immediate, temporary or permanent repair. All other issues shall be addressed during routine maintenance and service visits.

5.0 Building and Grounds

Special precautions shall be taken to ensure safety of existing buildings and structures on the site, including hydrants, fences, gates, lawn areas, trees, and other items in the vicinity of the work site. The Contractor shall take special care to avoid driving in areas that will cause damage to lawn areas as the Contractor will be required to repair such areas.

Remove all debris and rubbish from the site as fast as it accumulates during the progress of the work. On completion of the work, the premises shall be left in a clean, presentable condition.

Bid Form

Authority Bid Form

Company Name: ______________________________________________________________

Completed by: (Signature/Title) ______________________________________________________________

Phone Number: ______________________________________________________________

E-mail: _______________________________________________________________

Address: ________________________________________________________________

1. Birch Hill Water Treatment Facility

Insert Cost below:

First Service $______________ Second Service $______________

2. Central Dutchess Water Treatment Facility

Pump Station

First Service $_______________ Second Service $_______________

3. Chelsea Cove Wastewater Treatment Facility

Distribution System Electrical Characteristics Generator Data Transfer Switch Data

Location Voltage Configuration Phase Hertz No. Wires Amps Type Manufacturer Model Fuel Rating KW KVA PF Manufacturer Model Type

Well/Production

240/120 Open Delta 3 60 4 200 Fixed Katolight LP Gas CSB 60 81.25 0.8 Westinghouse Auto

Location Voltage Configuration Phase Hertz No. Wires Amps Type Manufacturer Model Fuel Rating KW KVA PF Manufacturer Model Type

Pump Station 480/277 Wye 3 60 4 2000 Fixed Onan DFEK 5741998 Diesel SB 500 625 0.8 ASCO 7000 Series Auto

Location Voltage Configuration Phase Hertz No. Wires Amps Type Manufacturer Model Fuel Rating KW KVA PF Manufacturer Model Type

Treatment Plant 208/120 Wye 3 60 4 400 Fixed Olympian Diesel SB 150 187.5 0.8 ASCO Auto

4. Dalton Farms Wastewater Treatment Facility

E. Sawyer Commons

Plum Court

Reynolds Road

Victoria Estates

Treatment Plant

5. Dalton Farms Water Treatment Facility

Location Voltage Configuration Phase Hertz No. Wires Amps Type Manufacturer Model Fuel Rating KW KVA PF Manufacturer Model Type

E. Sawyer

Commons Lift

Station

208/120 Wye 3 60 4 200 Fixed Katolight D4CFJP4 Diesel CSB 40 50 0.8 ASCO 300 Auto

Plum Court Lift

Station 208/120 Wye 3 60 4 200 Fixed Generac 6352320200 Diesel SB 37.5 40 0.8 Generac 6352320100 Auto

Reynolds Road Lift

Station 240/120 Wye 3 60 4 125 Fixed CAT D30/C2.2 Diesel SB 30 37.5 0.8 CAT ATS 100A, 3 Pole, Type 1 enclosure Auto

Victoria Estates Lift

Station 208/120 Wye 3 60 4 200 Fixed Kohler 30RZG Diesel SB 35 44 0.8 Kohler 261475-001RE Auto

Treatment Plant 208/120 Wye 3 60 4 600 Fixed Generac 14999470100 Diesel SB 276 345 0.8 Generac 90A02832-W Auto

Location Voltage Configuration Phase Hertz No. Wires Amps Type Manufacturer Model Fuel Rating KW KVA PF Manufacturer Model Type

Well/Production

Facility 240/120 Open Delta 3 60 4 200 Fixed Kohler 50RZG LP Gas SB 61 76.25 0.8 Kohler GLS-164341-0225 Auto

Roosevelt Road

Booster Station 240/120 Open Delta 3 60 4 200 Fixed Kohler 50R0ZJ01 Diesel SB 61 76.25 0.8 Kohler KSS-AFJA-0225S Auto

Well/Production Facility

Roosevelt Road Booster Station

6. Greenfields Wastewater Treatment Facility

First Service $_____________ Second Service $_______________

7. Greenfields Water Treatment Facility

8. Pinebrook Wastewater Treatment Facility

Location Voltage Configuration Phase Hertz No. Wires Amps Type Manufacturer Model Fuel Rating KW KVA PF Manufacturer Model Type

Treatment Plant 120-208 3 Fixed CAT 100DH Diesel 100 Generac J160312207

Location Voltage Configuration Phase Hertz No. Wires Amps Type Manufacturer Model Fuel Rating KW KVA PF Manufacturer Model Type

Well/Production

120-208 3 200 Fixed Dayton 4LM43 Propane 40 Dayton 4W126 Auto

Location Voltage Configuration Phase Hertz No. Wires Amps Type Manufacturer Model Fuel Rating KW KVA PF Manufacturer Model Type

Well/Production 120/208 3 60 208 Fixed Kohler 60REOZK Diesel 60 75 General Electric TC35362

9. Quaker Hill Water Treatment Facility

10. Valley Dale Wastewater Treatment Facility

Lower

Upper

Treatment Plant

11. Valley Dale Water Treatment Facility

Location Voltage Configuration Phase Hertz No. Wires Amps Type Manufacturer Model Fuel Rating KW KVA PF Manufacturer Model Type

Well/Production

240/120 Fixed Katolight L35FJH4 Propane 35 Katolight Zenith 43R-1000R Auto

Location Voltage Configuration Phase Hertz No. Wires Amps Type Manufacturer Model Fuel Rating KW KVA PF Manufacturer Model Type

Lower Lift Station 240/120 Wye 3 60 4 225 Fixed Katolight D35FJP4 Diesel CSB 35 43.75 0.8 Eaton Cutler Hammer ATV5KDC30225WRU Auto

Upper Lift Station 240/120 Wye 3 60 4 225 Fixed Katolight Diesel CSB 35 43.75 0.8 Eaton Cutler Hammer KF01057 Auto

Treatment Plant 208/120 Wye 3 60 4 200 Fixed Katolight D35FPP4 Diesel CSB 35 43.75 0.8 ASCO 300 series Auto

Location Voltage Configuration Phase Hertz No. Wires Amps Type Manufacturer Model Fuel Rating KW KVA PF Manufacturer Model Type

Well/Production

240/120 Wye 3 60 4 200 Fixed Katolight D125FJJ4 Diesel SB 125 156 0.8 ASCO 300 series Auto

12. Vanderburgh Cove Wastewater Treatment Facility

North

South

13. Hyde Park Water Treatment Facility

Zone A

Zone B

14. Shore Haven Water Treatment Facility

Generator Data (date of manufacture 6/2010) Transfer Switch Data

Location Voltage Phase Hertz Type Manufacturer Model Fuel KW KVA Manufacturer Type

North 120/240 1 60 Fixed Kohler 30REZG LP Gas 29 29 Kohler Auto

South 120/240 1 60 Fixed Kohler 30REZG LP Gas 29 29 Kohler Auto

Location Voltage Configuration Phase Hertz No. Wires Amps Type Manufacturer Model Fuel Prod. Model # KW KVA Manufacturer Model Type

Zone A GENSET Cummins 6BT5.9-G6 Diesel 100 DGDB-5553678P 100 7000 series ASCO

Zone B GENS Cummins KTA19-G4 Diesel 500 DFED-5553692G 500 7000 series ASCO

Location Voltage Configuration Phase Hert z No. Wires Amps Type Manufacturer Model Fuel Serial # KW KVA PF Manufacturer Model Type

Shore

Haven

Facility

120/208 3 John Deere

Engine M#6068HF285 6.8l Diesel S# PE6068N002241

Spec# GM81645-

GA1 / 150KW

Kohler ATS 150REOZJF

M# KEP-DCTC-0800S

/ S# SGM32JW6R

15. South Cross Water Treatment Facility

16. Tivoli Wastewater Lift Station

Lift Station

NO FIRST SERVICE NEEDED Second Service ONLY $_______________

Please Note Hourly Rates for Additional Services: ____________________________________

*Prices shall include all labor, equipment charges, fuel & transportation surcharges and any other expense necessary. The service technician(s) shall be trained, competent, and qualified to service generators in which you submit proposals for. Any part of this RFP may be awarded separately.

COST FOR EMERGENCY SERVICES TECHNICIAN HOURLY RATE FOR ANY OF THE SYSTEMS OUTSIDE OF NORMAL BUSINESS HOURS: __$________/ Hour

Location Voltage Configuration Phase Hertz No. Wires Amps Type Manufacturer Model Fuel Serial # KW KVA PF Manufacturer Model Type

South

Cross

120/240 Generac 4674-2 propane 3922944

Location Voltage Configuration Phase Hertz No. Wires Amps Type Manufacturer Model Fuel Serial # KW KVA PF Manufacturer Model Type

Lift

Station 208/120 Wye 3 60 4 100 fixed Cummins C10D6 Diesel B260528674 10 12.5 0.8 Cummins OTECA 125A auto

Classification Hourly Rate OT/Holiday Hourly Rate Equipment Hourly Rate OT/Holiday Hourly Rate

Load Bank Testing

Sample Standard Service Contract

STANDARD SERVICE CONTRACT

The Dutchess County Water and Wastewater Authority (hereinafter referred to as the “Dutchess County

Water & Wastewater Authority”, the “Authority”, the “DCWWA”) enters into this contract with

(Contractor Name and Address) hereinafter referred to as the “Contractor,” for the conduct of certain services, upon the following terms and conditions:

1. STATEMENT OF WORK. The Contractor shall use its best efforts to conduct the

Scope of Services indicated on Attachment “A”, which is incorporated herein and made part of this contract.

2. ESTIMATED COST. The cost (fees and/or expenses) for total service under this contract is detailed in Attachment “B” and includes any related travel or out of pocket travel expenses.

3. PERIOD OF SERVICE. The period of service shall be from January 1, 2027 through

December 31, 2027 unless extended by mutual written contract or terminated in accordance with the terms of this contract.

4. PAYMENT. The Dutchess County Water & Wastewater Authority will pay Contractor for services that have been received and accepted by the Authority. The Contractor shall submit no later than the 5th day of each month their invoice with an Authority Payment

Voucher (attached herein) and Certified Payroll, as the Authority requires to process payment for the previous period. Certified Payroll must also be submitted to the Dept. of

Labor website. Should all documents required be found satisfactory, the Authority will schedule payment no later than the 5th day of the following month.

5. GENERAL PROVISIONS. It is understood that this Contract is for services and is not for employment, and that the Contractor is not to be considered an employee of the

Dutchess County Water & Wastewater Authority.

6. HOLD HARMLESS. The Contractor agrees to protect, save and hold harmless and indemnify the Dutchess County Water & Wastewater Authority against any and all costs

(including attorney’s fees) and liability whatsoever for injury to or death of any person or persons, including but not limited to contractor and/or contractor’s employees, or for loss or for damage to any property, occurring in connection with or in any way incident to this contract. The Contractor shall have and submit proof of insurance as follows and shall name the “Dutchess County Water and Wastewater Authority” as an additional insured:

a. Workers’ Compensation and disability benefits covering employees or agents at statutory levels as required by law submitted on either form no. C105.2 or U-

26.3. For ALL out of NYS contractors, the Certificate of Insurance must also state: “This policy is extended to cover the insured’s operation and locations while working in the State of New York and benefits will be paid under the New

York Workers’ Compensation Law”.

b. Comprehensive General and Employer’s Liability including premises – operation, explosion and collapse, underground hazard, product/completed operations hazard, contractual insurance, board form property damage, independent contractors and personal injury written on an occurrence basis -

$1,000,000 each occurrence, $2,000,000 total aggregate, which shall include a

$1,000,000 aggregate for pollution incidents.

c. Automobile Liability - $1,000,000 combined single limit bodily injury and property damage covering motor vehicles owned, non-owned, hired or otherwise used by, or furnished for, or used in connection with, the services provided.

d. Excess Liability Coverage – in an umbrella form in the amount of $3,000,000 per occurrence, $3,000,000 aggregate.

For General Liability, wavier of subrogation in favor of the Dutchess County Water and

Wastewater Authority shall apply and be noted on the Certificate of Insurance.

Within fifteen (15) days of bid award, the successful bidder shall provide the Dutchess

County Water and Wastewater Authority with all required insurance certificates.

The Contractor shall maintain all required insurance coverages for the life of the contract, up until and including, the issuance of final payment to the Contractor by the Dutchess

County Water & Wastewater Authority.

7. TERMINATION. This contract shall terminate upon full performance of the services state in Attachment A, Scope of Services. Either party may terminate this contract upon

30 day written notice to the other party.

8. NOTICE. Except as otherwise provided in this agreement, notice required to be given pursuant to this Agreement shall be made in writing and addressed to the following parties:

Executive Director

Dutchess County Water & Wastewater Authority

1 Lagrange Avenue

Poughkeepsie, NY 12603

9. CHOICE OF LAW, VENUE. Any dispute arising from this Agreement shall be determined pursuant to the laws of the State of New York. The parties hereby choose the

New York State Supreme Court, Dutchess County as the forum for any such dispute.

10. ENTIRE AGREEMENT. The terms of this Agreement, including its attachments and exhibits, represent the final intent of the parties. Any modification, rescission or waiver of the terms of this Agreement must be in writing and executed and acknowledged by the parties with the same formalities accorded this basic Agreement.

(Contractor Name) Dutchess County Water and

Wastewater Authority

Contractor Executive or Deputy Director

Dated: __________________________ Dated: ________________________

Non-Collusion Form

NON-COLLUSIVE PROPOSAL CERTIFICATION

PURSUANT TO SECTION 103-D OF THE GENERAL MUNICIPAL LAW, STATE OF NEW YORK

By submission of this proposal the proposer certifies that:

A. This proposal has been independently arrived at without collusion with any other proposer or without any competitor or potential competitor.

B. This proposal has not been knowingly disclosed prior to the opening of proposals for this project to any other proposer, competitor or potential competitor.

C. No attempt has been or will be made to induce any other person, partnership or corporation to submit or not to submit a proposal.

D. The person signing this proposal certifies that (s)he has fully informed (her)himself regarding the accuracy of the statements contained in this certification and under penalties of perjury, being applicable to the proposer as well as the person signing in its behalf.

Name of Proposer

By (Signature)

(Printed or Typed Name)

Title

Date

STATE OF NEW YORK:

COUNTY OF _____________________:

On this ________day of__________________________, 20__, before me, the undersigned, a Notary Public in and for said State, personally appeared ____________________________________ to me personally known or proved to me on the basis of satisfactory evidence to be the individual whose name is subscribed to the within instrument and acknowledged to me that he/she executed the same in his/her capacity, and that by his/her signature on the instrument, the individual, or person upon behalf of which the individual acted, executed this instrument.

Notary Public

DCWWA 2027 Generator Maintenance Contract Checklist Inspection Report No. 01: Month of: _MAY 2027 SYSTEM: _____________________ The first semi-annual inspection and maintenance shall be performed in the month of May and include, but not necessarily be limited to, the following Checklist items.

Please Check off each item listed when completed and submit report to Don Corey, Dcorey@dutchessny.gov when completed. Items not completed will not be accepted as a completed service and the Vendor will be required to return to complete the service at their own expense.

A. Change engine oil and filter(s)

B. Clean engine crankcase breather

C. Check air cleaner /replace air filter element as required

D. Change fuel filter(s) and check fuel system

E. Check engine coolant level and concentration, add coolant if required

F. Check engine coolant hoses and connections

G. Clear radiator of external debris that inhibits air flow across the radiator

H. Check condition and tension of drive belts

I. Check for oil /coolant leaks on engine

J. Verify proper operation of engine block heater

K. Record engine coolant temperature and oil pressure

L. Check engine combustion air intake system

M. Check engine exhaust system

N. Verify proper operation of automatic transfer switch during & after a full transfer load test of the generator for the total programmed run time. The Contractor shall not change timers in order to shorten the duration of the programmed load test. The typical load test duration is approximately 30 minutes.

O. Verify proper operation of remote annunciator panel

P. Check battery specific gravity, electrolyte level, and clean connections

Q. Verify proper operation of battery charger

R. Verify proper operation of volt meter, frequency meter, ammeter, & safety systems

S. Verify proper operation of indicator lights and lamps (replace/repair as required)

T. Check ignition timing, wiring, points, and plugs as applicable

U. Check & adjust applicable components of the fuel delivery system. This includes components on the engine and components of the fuel storage system.

V. Check entire generator set for sources of abnormal noise

W. Verify proper operation of engine governor

X. Inspect engine mounts, couplings, and guards

Y. Check and lubricate generator bearings as applicable

Z. Inspect automatic transfer switch for cleanliness and integrity as well as signs of excessive heat and wear.

VENDOR SIGNATURE: ______________________________ DATE: ___________

mailto:Dcorey@dutchessny.gov

DCWWA 2027 Generator Maintenance Contract Checklist Inspection Report No. 02: Month of: _NOVEMBER 2027 SYSTEM: __________________ The second semi-annual inspection and maintenance shall be performed in the month of November and include, but not necessarily be limited to, the following Checklist items.

Please Check off each item listed when completed and submit report to Don Corey, Dcorey@dutchessny.gov when completed. Items not completed will not be accepted as a completed service and the Vendor will be required to return to complete the service at their own expense.

A. Clean engine crankcase breather

B. Check air cleaner /replace air filter element as required

C. Check fuel system

D. Check engine coolant level and concentration, add coolant if required

E. Check engine coolant hoses and connections

F. Clear radiator of external debris that inhibits air flow across the radiator

G. Check condition and tension of drive belts

H. Check for oil /coolant leaks on engine

I. Verify proper operation of engine block heater

J. Record engine coolant temperature and oil pressure

K. Check engine combustion air intake system

L. Check engine exhaust system

M. Verify proper operation of automatic transfer switch during & after a full transfer load test of the generator for the total programmed run time. The Contractor shall not change timers in order to shorten the duration of the programmed load test. The typical load test duration is approximately 30 minutes.

N. Verify proper operation of remote annunciator panel

O. Check battery specific gravity, electrolyte level, and clean connections

P. Verify proper operation of battery charger

Q. Verify proper operation of volt meter, frequency meter, ammeter, & safety systems

R. Verify proper operation of indicator lights and lamps (replace/repair as required)

S. Check ignition timing, wiring, points, and plugs as applicable

T. Check & adjust applicable components of the fuel delivery system. This includes components on the engine and components of the fuel storage system.

U. Check entire generator set for sources of abnormal noise

V. Verify proper operation of engine governor

W. Inspect engine mounts, couplings, and guards

X. Check and lubricate generator bearings as applicable

Y. Inspect automatic transfer switch for cleanliness and integrity as well as signs of excessive heat and wear.

VENDOR SIGNATURE: ______________________________ DATE: ___________

mailto:Dcorey@dutchessny.gov

PREVAILING WAGE SCHEDULE FOR ARTICLE 8 PUBLIC WORK PROJECT

Attached is the current schedule(s) of the prevailing wage rates and prevailing hourly supplements for the project referenced above. A unique Prevailing Rate Case Number (PRC#) has been assigned to the schedule(s) for your project.

The schedule is effective from July 2026 through June 2027. All updates, corrections, posted on the 1st business day of each month, and future copies of the annual determination are available on the Department's website www.labor.ny.gov. Updated PDF copies of your schedule can be accessed by entering your assigned PRC# at the proper location on the website.

It is the responsibility of the contracting agency or its agent to annex and make part, the attached schedule, to the specifications for this project, when it is advertised for bids and /or to forward said schedules to the successful bidder(s), immediately upon receipt, in order to insure the proper payment of wages.

Please refer to the "General Provisions of Laws Covering Workers on Public Work Contracts" provided with this schedule, for the specific details relating to other responsibilities of the Department of Jurisdiction.

Upon completion or cancellation of this project, enter the required information and mail OR fax this form to the office shown at the bottom of this notice, OR fill out the electronic version via the NYSDOL website.

NOTICE OF COMPLETION / CANCELLATION OF PROJECT

Date Completed: Date Cancelled:

Name & Title of Representative:

Phone: (518) 457-5589 Fax: (518) 485-1870 W. Averell Harriman State Office Campus, Bldg. 12, Room 130, Albany, NY 12240 www.labor.ny.gov. PW 200 Ask.PWAsk@labor.ny.gov

Kathy Hochul, Governor Roberta Reardon, Commissioner

Dutchess County Water Authorit

Carol Falcone, Contract Specialist 1 Lagrange Ave.

Poughkeepsie NY 12603

Schedule Year 2026 Date Requested 07/01/2026

PRC# 2026018796

Location 33 different sites Project ID# Generator Project Type Annual Generator Maintenance Contract for all of our water and sewer systems.

General Provisions of Laws Covering Workers on Article 8 Public Work Contracts

Introduction

The Labor Law requires public work contractors and subcontractors to pay laborers, workers, or mechanics employed in the performance of a public work contract not less than the prevailing rate of wage and supplements (fringe benefits) in the locality where the work is performed.

Contractor Registry

Effective December 30, 2024 all contractors and subcontractors submitting bids or performing construction work on public work projects, or private projects covered by Article 8 of the Labor Law, are required to register with the New York State Department of Labor (NYSDOL) under Labor Law Section 220-i. To register, contractors and subcontractors must submit an application through NYSDOL’s Contractor Registry portal which is available through the agency’s Management System for Protecting Worker Rights (MPWR) https://mpwr-public.labor.ny.gov/en/login.

For additional information, please visit online.

Responsibilities of the Department of Jurisdiction

A Department of Jurisdiction (Contracting Agency) includes a state department, agency, board or commission: a county, city, town or village; a school district, board of education or board of cooperative educational services; a sewer, water, fire, improvement and other district corporation; a public benefit corporation; and a public authority awarding a public work contract.

The Department of Jurisdiction (Contracting Agency) awarding a public work contract MUST obtain a Prevailing Rate Schedule listing the hourly rates of wages and supplements due the workers to be employed on a public work project.

This schedule may be obtained by completing and forwarding a "Request for wage and Supplement Information" form (PW

39) to the Bureau of Public Work. The Prevailing Rate Schedule MUST be included in the specifications for the contract to be awarded and is deemed part of the public work contract.

Upon the awarding of the contract, the law requires that the Department of Jurisdiction (Contracting Agency) furnish the following information to the Bureau: the name and address of the contractor, the date the contract was let and the approximate dollar value of the contract. To facilitate compliance with this provision of the Labor Law, a copy of the Department's "Notice of Contract Award" form (PW 16) is provided with the original Prevailing Rate Schedule.

The Department of Jurisdiction (Contracting Agency) is required to notify the Bureau of the completion or cancellation of any public work project. The Department's PW 200 form is provided for that purpose.

Both the PW 16 and PW 200 forms are available for completion online.

Hours

No laborer, worker, or mechanic in the employ of a contractor or subcontractor engaged in the performance of any public work project shall be permitted to work more than eight hours in any day or more than five days in any week, except in cases of extraordinary emergency. The contractor and the Department of Jurisdiction (Contracting Agency) may apply to the Bureau of Public Work for a dispensation permitting workers to work additional hours or days per week on a particular public work project.

Wages and Supplements

The wages and supplements to be paid and/or provided to laborers, workers, and mechanics employed on a public work project shall be not less than those listed in the current Prevailing Rate Schedule for the locality where the work is performed. If a prime contractor on a public work project has not been provided with a Prevailing Rate Schedule, the contractor must notify the Department of Jurisdiction (Contracting Agency) who in turn must request an original Prevailing Rate Schedule form the Bureau of Public Work. Requests may be submitted by: mail to NYSDOL, Bureau of Public Work, State Office Bldg. Campus, Bldg. 12, Rm. 130, Albany, NY 12226; Fax to Bureau of Public Work (518) 485-1870; or electronically at the NYSDOL website www.labor.ny.gov.

Upon receiving the original schedule, the Department of Jurisdiction (Contracting Agency) is REQUIRED to provide complete copies to all prime contractors who in turn MUST, by law, provide copies of all applicable county schedules to each subcontractor and obtain from each subcontractor, an affidavit certifying such schedules were received. If the original schedule expired, the contractor may obtain a copy of the new annual determination from the NYSDOL website www.labor.ny.gov.

The Commissioner of Labor makes an annual determination of the prevailing rates. This determination is in effect from July 1st through June 30th of the following year. The annual determination is available on the NYSDOL website www.labor.ny.gov.

Payrolls and Payroll Records

Every contractor and subcontractor MUST keep original payrolls or transcripts subscribed and affirmed as true under penalty of perjury. As per Article 6 of the Labor law, contractors and subcontractors are required to establish, maintain, and preserve for not less than six (6) years, contemperaneous, true, and accurate payroll records. At a minimum, payrolls must show the following information for each person employed on a public work project: Name, Address, Last 4 Digits of Social Security Number, Classification(s) in which the worker was employed, Hourly wage rate(s) paid, Supplements paid or provided, and Daily and weekly number of hours worked in each classification.

The filing of payrolls to the Department of Jurisdiction is a condition of payment.Every contractor and subcontractor shall submit to the Department of Jurisdiction (Contracting Agency), within thirty (30) days after issuance of its first payroll and every thirty (30) days thereafter, a transcript of the original payrolls, subscribed and affirmed as true under penalty of perjury. The Department of Jurisdiction (Contracting Agency) shall collect, review for facial validity, and maintain such payrolls.

In addition, the Commissioner of Labor may require contractors to furnish, with ten (10) days of a request, payroll records sworn to as their validity and accuracy for public work and private work. Payroll records include, but are not limited to time cards, work description sheets, proof that supplements were provided, cancelled payroll checks and payrolls. Failure to provide the requested information within the allotted ten (10) days will result in the withholding of up to 25% of the contract, not to exceed $100,000.00. If the contractor or subcontractor does not maintain a place of business in New York State and the amount of the contract exceeds $25,000.00, payroll records and certifications must be kept on the project worksite.

The prime contractor is responsible for any underpayments of prevailing wages or supplements by any subcontractor.

All contractors or their subcontractors shall provide to their subcontractors a copy of the Prevailing Rate Schedule specified in the public work contract as well as any subsequently issued schedules. A failure to provide these schedules by a contractor or subcontractor is a violation of Article 8, Section 220-a of the Labor Law.

All subcontractors engaged by a public work project contractor or its subcontractor, upon receipt of the original schedule and any subsequently issued schedules, shall provide to such contractor a verified statement attesting that the subcontractor has received the Prevailing Rate Schedule and will pay or provide the applicable rates of wages and supplements specified therein. (See NYS Labor Laws, Article 8 . Section 220-a).

Determination of Prevailing Wage and Supplement Rate Updates Applicable to All Counties

The wages and supplements contained in the annual determination become effective July 1st whether or not the new determination has been received by a given contractor. Care should be taken to review the rates for obvious errors. Any corrections should be brought to the Department's attention immediately. It is the responsibility of the public work contractor to use the proper rates. If there is a question on the proper classification to be used, please call the district office located nearest the project. Any errors in the annual determination will be corrected and posted to the NYSDOL website on the first business day of each month. Contractors are responsible for paying these updated rates as well, retroactive to July 1st.

When you review the schedule for a particular occupation, your attention should be directed to the dates above the column of rates. These are the dates for which a given set of rates is effective. To the extent possible, the Department posts rates in its possession that cover periods of time beyond the July 1st to June 30th time frame covered by a particular annual determination. Rates that extend beyond that instant time period are informational ONLY and may be updated in future annual determinations that actually cover the then appropriate July 1st to June 30th time period.

Withholding of Payments

When a complaint is filed with the Commissioner of Labor alleging the failure of a contractor or subcontractor to pay or provide the prevailing wages or supplements, or when the Commissioner of Labor believes that unpaid wages or supplements may be due, payments on the public work contract shall be withheld from the prime contractor in a sufficient amount to satisfy the alleged unpaid wages and supplements, including interest and civil penalty, pending a final determination.

When the Bureau of Public Work finds that a contractor or subcontractor on a public work project failed to pay or provide the requisite prevailing wages or supplements, the Bureau is authorized by Sections 220-b and 235.2 of the Labor Law to so notify the financial officer of the Department of Jurisdiction (Contracting Agency) that awarded the public work contract.

Such officer MUST then withhold or cause to be withheld from any payment due the prime contractor on account of such contract the amount indicated by the Bureau as sufficient to satisfy the unpaid wages and supplements, including interest and any civil penalty that may be assessed by the Commissioner of Labor. The withholding continues until there is a final determination of the underpayment by the Commissioner of Labor or by the court in the event a legal proceeding is instituted for review of the determination of the Commissioner of Labor.

The Department of Jurisdiction (Contracting Agency) shall comply with this order of the Commissioner of Labor or of the court with respect to the release of the funds so withheld.

Summary of Notice Posting Requirements

The current Prevailing Rate Schedule must be posted in a prominent and accessible place on the site of the public work project. The prevailing wage schedule must be encased in, or constructed of, materials capable of withstanding adverse weather conditions and be titled "PREVAILING RATE OF WAGES" in letters no smaller than two (2) inches by two (2) inches.

The "Public Work Project" notice must be posted at the beginning of the performance of every public work contract, on each job site.

Every employer providing workers. compensation insurance and disability benefits must post notices of such coverage in…