CITY OF DODGE CITY, KANSAS

Request for Development Proposals

For

Birds of a Feather Lot Project 314 W. Spruce Street Dodge City, Kansas

Due June 8, 2026

5:00 PM

Birds of a Feather Lot Project

Table of Contents

Invitation

I. Property Data

II. Development Overview

III. Submittal Requirements

IV. Selection and Evaluation Criteria Process

V. Disposition Process

VI. Terms and Conditions

Appendix A- Site Description

Appendix B- Proposal

INVITATION

The City of Dodge City “City” invites developers to submit proposals for the purchase and development of the former Birds of a Feather property, located at 314 West Spruce Street in Dodge City. The City is requesting commercial or mixed-used development for this proposal. The property is to be in an expanded Heritage Star Bond district and sits in an existing Neighborhood Revitalization Program (NRP) district.

I. PROPERTY DATA

The Birds of a Feather property is approximately 120x140, .038 acres or 16,552 SF. Details of the property are included in Appendix A. It is located in Historic Downtown Dodge City and is directly to the north of a planned 55 room Hilton Outset Hotel and within walking distance of Boot Hill Museum.

The property was purchased by the City in 2025 for $100,000. The City spent an additional $35,000 for demolition to compact and bring the site into its current developable condition.

The property is located within the expanded Star Bond District of which the goal is to stimulate economic growth by:

Attracting regional and national visitation to Kansas.

Creating jobs and boosting local economies.

Funding large-scale projects that serve as destination attractions

II. DEVELOPMENT OVERVIEW

The City of Dodge City has an extensive quality assurance process and a thorough construction inspection process. This quality assurance process significantly improves the quality of the design and construction and customer service on City projects.

No environmental study has been performed on the property.

III. SUBMITTAL REQUIREMENTS

Terms of Sale

The property will be sold “As Is.” No funding for purchase will be provided by or through the City.

The City will allow all uses of Development Financing Tools such as Special Assessments, Reinvestment Housing Incentive Districts (RHID, Historic Tax Credits or any available tool provided by the City or the State of Kansas

Preference will be given to the highest potential generator of sales tax over a ten and twenty year period.

Plans will be acquired by the developer and reviewed and approved by the City.

Developer will place a good faith 10% deposit in escrow with the City.

A. Responses Due

In order to be considered, submission (one unbound original plus one digital copy) must be submitted to the City by 5:00 p.m., June 8, 2026 and should be sealed and addressed as follows:

Birds of a Feather Property Proposals Att: Ryan Reid Director of Administration 806 N. 2nd Ave Dodge City, KS 67801 Phone: 620-225-8100 (option 6) Email: rtreid@dodgecity.org Fax: 620-225-8146

PROPOSAL:

The above stated deadline is firm as to date and hour. A n y s u b m i s s i o n r e c e i v e d a f t e r t h e d e a d l i n e w i l l b e i n e l i g i b l e . Faxed or emailed submissions will not be accepted. All submissions will become the property of t h e CITY and will not be returned.

The CITY will hold submitted proposals in confidence and will not release them in any manner until after the award of the project in accordance with the Freedom of Information Act. Proprietary information must be distinctly and clearly noted in proposals by the submitters.

Each proposal must remain valid for at least ninety days from the due date of this

RFP.

Submittal Contents

All proposals must include, but are not limited to, the following elements:

A. Description of Builder/Developer

1. Name of developer and ownership structure including names of all managing members/or partners

2. Appropriate examples of work of each, including locations and references

3. Plan to assure faithful execution of the plans and compliance with the

City Construction Inspection Process

4. Ownership resume

5. Management resume

B. Project Description

1. Description of the project

2. Timeline for completion

3. Sketches and/or renderings of the project

C. Financial capacity

1. The submitter should provide a 10-year operating pro-forma for the development

2. Estimated property value of the project

3. List of all potential funding sources

D. Proposal Form filled out in its entirety.

IV. SELECTION AND EVALUATION CRITERIA PROCESS

A. Evaluation Criteria

The selection of builder(s) to develop the properties is a competitive process.

Proposals must be submitted in accordance with the requirements outlined in Section III, Submission Requirements, shall be judged on the evaluation criteria stated below.

Each factor is assigned a point value relative to its overall importance. The maximum number of points to be awarded is 100. The proposal(s) receiving the highest composite score will be considered by the City for selection.

Award shall be made based on the following specified factors:

1. Professional qualifications and experience of the developer and local staff with respect to those services identified in this proposal and past performance (customer satisfaction, quality of plans, degree of completeness, accuracy of reported information) with the CITY and/or other firms: 20 points

2. Purchase price offering bid: 20 points

3. Overall development approach and demonstrated ability to build the facility specified in proposal within the construction schedule provided herein: 30 points

4. Outreach efforts. (It is the policy of the CITY to contribute to the establishment, preservation and strengthening of small businesses and to encourage their participation in procurement activities. Your response should contain information on any proposed small business participation, either in terms of personnel within your organization or use of subcontractors): 30 points

The developer must comply with the requirements of the RFP, as outlined herein or amended, and within the time frame established. No substantial change will be permitted in the approved proposal without the prior written approval from the CITY, which may be granted or withheld at the sole discretion of the CITY.

To achieve the objectives of the RFP, and recognizing that all aspects of creative design cannot be anticipated, the CITY reserves the right to: negotiate reasonable changes in the proposed plan; waive irregularities or non-essential requirements of the RFP in the best interests of the CITY; or reject any and all proposals at any time prior to execution of a land disposition contract.

B. Instructions to Submitters:

1. Proposals must be completed in accordance with the criteria and instructions contained herein. Any additional information that the submitter feels is relevant to the proposal may be included with the submission.

2. Submitted proposals will become the property of the CITY and will not be returned.

3. Proposals will be evaluated by the CITY as stated in the Evaluation Criteria section of this document.

4. Copies of the RFP, containing requirements and specifications may be obtained from the CITY website; dodgecity.org , or from Ryan Reid, Director of Administration, City of Dodge City, 8 0 6 N . 2 n d D o d g e C i t y , K S 6 7 8 0 1 , r t r e i d @ d o d g e c i t y . o r g

5. The CITY will hold submitted proposals in confidence and will not release them in any manner until after the award in accordance with the Freedom of Information Act. Proprietary information must be distinctly and clearly noted in proposals by the submitters.

6. By submission of a proposal, the submitter agrees, if his proposal is accepted, to enter a contract with the CITY in a form prescribed by the CITY.

7. The submitter must agree to all requirements, specifications, and terms and conditions of the RFP and/or as amended.

8. Proposals will not be opened publicly nor read aloud.

9. The CITY reserves the right to reject any or all proposals if it is in the best interest of the CITY and to waive any informality in the evaluation of the proposals offered.

10. The ultimate assignment of the property is solely left to the discretion of the CITY.

VII. DISPOSITION PROCESS

Upon notification of selection by the City, the successful developer must provide a 10% deposit in escrow with the City. The deposit of the successful bidder will be retained by the City and applied against the developer's obligations described below. By submitting the earnest money deposit, the developer agrees to meet the following performance milestones:

A. Preliminary Submittals will be submitted to the City within 45 days following the selection of a developer.

Final Submittals shall be submitted to the Authority within 90 days following approval of the Preliminary Submittal. Upon Final Submittal approval by the CITY, the plans are to be submitted by the developer to the

City of Dodge City Plan Review Team and the Planning Commission.

B. Land Disposition Contract will be executed within 30 days after final plan approval by the City at which time a deposit in an amount equal to 10% of the purchase price of the land will be required. The earnest money deposit will be applied to the down payment. If the contract is not executed (unless by reason of events beyond developer's control) within this period, the earnest money deposit will be forfeited.

C. Construction shall commence within 6 months after closing and shall be completed within the negotiated timeframe.

D. The CITY reserves the right to negotiate a sales contract that may be a different format than presented here if doing so furthers project goals and is in the best interest of the City.

E. Any property not fully developed after 3 years shall revert back to the City.

The City will reimburse the purchaser for this property at the purchase price the developer paid for the property.

VIII. TERMS AND CONDITIONS

A. Licenses. Respondents must be currently licensed as a Contractor with the City of Dodge City, Kansas or one of the team must be licensed or have the ability to be licensed by the time construction starts.

B. Incurred Expenses. All expenses incurred in the preparation and submission of qualifications and/or proposals shall be borne by the submitter. THE CITY will not be liable for any costs incurred by the responder in connection with interviews or presentations that may occur during the selection process.

C. Interpretations. Questions regarding this RFP should be directed in writing, to Ryan Reid, rtreid@dodgecity.org

D. Sole Discretion. The determination of the criteria and process whereby responses are evaluated, the decision as to who shall receive a contract award, or whether or not an award shall be made as a result of this RFP, shall be at the sole and absolute discretion of the City.

E. Rules and Regulations. The Builder/Developer shall comply with all laws;

ordinances and regulations applicable to the services contemplated herein, including those applicable to conflict of interest. Developers are presumed to be familiar with all Federal, State, and local laws, ordinances, codes, rules and regulations that may in any way affect project implementation.

F. Economy of Preparation. Submissions should be prepared simply and economically, providing a straightforward, concise description of the respondent’s ability to fulfill the requirements of the RFP.

G. Proprietary Information. All submissions received from respondents will become the property of the City and will not be returned to the respondents.

H. Cost Benefit Analysis. A cost benefit analysis will be required prior to approval of Local and State incentives, if sought by the developer.

I. Respondent’s Certification. By submitting proposals, the respondent certifies that he/she has fully read and understands the requirements of this RFP and has full knowledge of the scope, nature, and quality of work to be performed and is fully qualified to perform the work.

J. Anti-Discrimination. Respondents agree that there will not be discrimination as to race, sex, religion, color, age, creed, or national origin in regard to obligations, work, and services performed under the terms of any contract ensuing from this RFP.

K. Personnel. In submitting their proposals, respondents are representing that the personnel described in their proposals shall be available to perform the services described, barring illness, accident, or other unforeseeable events of a similar nature in which cases the respondent must be able to provide a qualified replacement. Furthermore, all personnel shall be considered to always be, the sole employees of the respondent under its sole direction, and not employees or agents of the City.

APPENDIX A

Site Plan

Appendix B

PROPOSAL

Birds of the Feather Lot Project

TO THE CITY MANAGER AND SELECTION COMMITTEE OF THE CITY OF DODGE

CITY, KANSAS:

THE UNDERSIGNED BIDDER, having examined the Request for Proposal (RFP), the property, and all addenda thereto; and being acquainted with and fully understanding the RFP.

HEREBY PROPOSES to purchase the Birds of the Feather property and fully meet all the stipulations and guidelines of this RFP for a dollar amount of $ .

The undersigned Bidder does, by his signature below, agree that he has received each of the addenda listed below, that he understands the content of each addenda and further that he shall comply with all the conditions of each addenda specified.

Addenda No. and Date

______________________________________Addenda No. and Date

______________________________________Addenda No. and Date

Dated in _____________________________ this ____________ day of

SIGNATURE OF BIDDER:

If an Individual: ____________________________, doing business as ______________________________________________________________

If a Partnership: _______________________________________________ by ___________________________________________________, a partner

If a Corporation: _______________________________________________

By: ______________________________

Title: ___________________________

(SEAL)

Business Address of Bidder and Telephone Number: ________________