Bid No. 1072 - Highview Drive Detention Basin Specifications.pdf

TOWN OF BRISTOL, RI

INVITATION FOR BID

BID #1072

HIGHVIEW DRIVE DETENTION BASIN

TOWN OF BRISTOL, RHODE ISLAND

10 COURT STREET

BRISTOL, RI 02809

Professional Registration No.: 9724

Andrew McGrath Stamp

TABLE OF CONTENTS

Page No.

I. Notice to Bidders

II. Instructions to Bidder

III. Terms and Conditions

IV. Special Provisions for Services

V. Statement of Requirements

VI. Minimum Bid Specifications

VII. Measurement and Payment

VIII. Bid Documents to be Returned

IX. Bid Form (Attachment A)

X. Non-Collusion Affidavit (Attachment B)

XI. Insurance Coverage (Attachment C)

XII. Bidder Statement of Relevant Experience (Attachment D)

NOTICE TO BIDDERS

BID # 1072

The Town of Bristol is requesting sealed bids for “Bid No. 1072, Highview Drive Detention Basin”, in accordance with all terms and specifications contained herein. Sealed proposals will be received at the Town Clerk’s Office, Town Hall, 10 Court Street, Bristol, RI, until:

Twelve (12) o’clock P.M., Local Time October 1, 2025

All Bids received will be publicly opened at this time at Bristol Town Hall*.

Proposals/Bids (1 original marked “MASTER” and 2 copies) must be submitted in sealed envelopes addressed to the Town Clerk’s Office, Town Hall, 10 Court Street, Bristol, RI 02809, and must be plainly marked in the upper left hand corner, “Bid No. 1072, Highview Drive Detention Basin”.

A non-mandatory pre-bid conference will be held at 10:00 AM on September 23, 2025 onsite at 15 Highview Drive, Bristol, RI 02809.

A payment and performance bond on 100% of the proposed contract will be required by the successful bidder within 15 days after the award.

Individuals requesting interpreter services for the hearing impaired must notify the Town Clerk’s Office (401) 253-7000 three business days prior to the bid opening.

It is the bidder’s responsibility to see that the bid is delivered within the time and at the place prescribed. Bids received prior to the time of opening will be securely kept, unopened. Bids may be withdrawn upon written request (on the letterhead of the bidder and signed by the person signing the bid) if such request is received prior to the time fixed for opening. Bids may be modified in the same manner. No bid or modification thereof received after the time set for opening will be considered, even if it is determined by the Town that such non-arrival before the time set for opening was due solely to the delay in the mail for which the bidder is not responsible.

Any bidder taking exception to, or questioning any of the provisions, procedures, conditions or specifications herein stated should make such exceptions known to the undersigned, in writing, not less than five (5) days before the bid opening.

Any change or interpretation made as a result thereof will be published in an addendum and sent to all prospective bidders. Should a bidder still not be satisfied, he may, in the bid, set out and stipulate the exception, with enough explanation to be understood by the Town and, within the stipulation, the INCREASE or DECREASE in the bid price because of the exception shall be stated. The Town may, at its discretion, accept or reject any or all exceptions.

It is required that all supplies and services provided to the Town comply with applicable governmental laws and regulations.

The work shall meet the requirements and satisfaction of the Town of Bristol, Rhode Island.

The right is reserved, as the interest of the Town may require, to reject any or all bid proposals, to waive any technical defect or informality in bids received, and to accept or reject any bid or portion thereof.

One copy of these papers is furnished to bidders. One complete copy must be attached to the bid if a bid is tendered.

Prevailing Wages:

The successful contractor and sub-contractor(s) shall comply with the provisions of Rhode Island General Laws, (RIGL) Chapter 37 pertaining to the “Prevailing Wage Laws” for all municipal funded projects in excess of one thousand ($1,000) dollars. The RI Department of Labor has accepted the prevailing wage rates as determined by the Federal Wage and Hour Division under the Davis-Bacon Act. A copy of the most current wage decision pertaining to this bid is available from the Director of Labor at 401-457-1860 or on the web site: Prevailing Wage | RI Department of Labor & Training.

As required under RIGL 37-13-13, the successful contractor and/or sub-contractor(s) must certify and submit weekly payroll forms to the Treasurer’s Office. Rules and requirements for prevailing wages and the associated required payroll forms are located at Workforce Regulation and Safety | RI Department of Labor & Training.

Note: All bidders are responsible for insuring that no alterations have been made to the original package. All bid packages and addenda (if any) are located at Bristol, RI | Official Website under “Bid & RFP Opportunities” - or you can contact the Clerk’s Office.

INSTRUCTIONS TO BIDDER

ACCEPTANCE PERIOD Unless otherwise specified herein, bids are firm for a period of 1 year.

If the successful bidder and the Town of Bristol mutually agree, the period of service may be extended for an additional 1 year.

AUTHORIZED SIGNATURES Every bid must be signed by the person or persons legally authorized to bind the Bidder to a contract for the execution of the work. Upon request of the Town of Bristol, any agent submitting a bid on behalf of a Bidder shall provide a current power of attorney certifying the agent’s authority to bind the Bidder. If an individual makes the bid, his or her name, signature, and post office address must be shown. If a firm or partnership makes the bid, the name and post office address of the firm or partnership and the signature of at least one of the general partners must be shown. If a corporation makes the bid, the bid shall show the name of the state under the laws of which the corporation is chartered, the name and post office address of the corporation and the title of the person signing on behalf of the corporation. Upon request of the Town of Bristol, the corporation shall provide a certified copy of the bylaws or resolution of the board of directors showing the authority of the officer signing the bid to execute contracts on behalf of the corporation.

AWARD OF BID Award will be made to the Bidder offering the lowest qualified, evaluated bid.

CANCELLATION OF SOLICITATION The Town of Bristol may cancel this solicitation at any time.

COMPLIANCE WITH LAWS All bids shall comply with current federal, state, and other laws relative thereto.

DEFINITION OF TERMS For the purposes of this Invitation for Bid, the following definitions will be used:

a. Contractor. Same as Successful Bidder.

b. May. Indicates something that is not mandatory but permissible.

c. Must/Shall. Indicates a mandatory requirement. A bid that fails to meet a mandatory requirement will be deemed non-responsive and not be considered for award.

d. Bidder. The person or firm making the offer.

e. Bid. The offer presented by the Bidder.

f. Should. Indicates something that is recommended but not mandatory. Failure to do what "should" be done will not result in rejection of your bid.

g. Submittal Deadline. The date and time on or before all bids must be submitted.

h. Successful Bidder. The person, contractor, or firm to whom the award is made.

DOCUMENTS TO BE RETURNED WITH BID Failure to completely execute and submit the required documents before the Submittal Deadline shall render a bid non-responsive. The documents that must be returned by the Submittal Deadline are listed on the form entitled "Bid Documents to Be Returned" and attached hereto.

INK OR TYPEWRITTEN All information, prices, notations, signatures, and corrections must be in ink or typewritten. Mistakes may be crossed out and corrections typed or printed adjacent to the mistake and initialed in ink by the person signing the bid.

NOMENCLATURES The terms Successful Bidder, Successful Contractor, and Contractor may be used interchangeably in these specifications and shall refer exclusively to the firm with whom the Town of Bristol enters into a contract because of this solicitation.

NON-COLLUSION AFFIDAVIT Bidders are required to submit a Non-Collusion Affidavit with their Bids. See Attachment B. If there is reason to believe that collusion exists among the Bidders, the Town of Bristol may refuse to consider bids from participants in such collusion.

OPENING OF BIDS All bids, irrespective of irregularities or informalities, will be opened and the names of the Bidders and proposed prices will be publicly read aloud at the Submittal Deadline.

All interested persons are invited to be present at the opening and reading of bids.

a. Postponement of Opening The Town of Bristol reserves the right to postpone the Submittal Deadline and opening of bids any time before the date and time announced in the Invitation for Bids.

PRICE DISCREPANCIES In the event that there are unit price items in a bid schedule and the "amount" indicated for a unit price of an item does not equal the product of the unit price and quantity listed, the unit price shall govern and the amount will be corrected accordingly. If there is more than one item in a bid schedule, and the total indicated for the schedule does not agree with the sum of prices of the individual items, the prices given for the individual items shall govern and the total for the schedule will be corrected accordingly. The Bidder will be bound by said corrections.

PRICES All Bids shall give the prices proposed, both in writing and in figures, shall give all other information requested herein, and shall be signed by the Bidder’s authorized representative. Bid prices shall include everything necessary for the completion and fulfillment of the contract.

BID FORMS/SUBMITTAL Bids should be clearly labeled and submitted in a sealed envelope or box bearing the name of the Bidder and Bid number. Bidder’s authorized representative must properly initial any erasures or alterations of any kind. Bids that contain omissions or improper erasures or irregularities may be rejected. No oral, electronic, telegraphic, or telephonic bids or modifications will be considered.

a. Forms. Bids must be submitted on the form in Attachment A.

b. Copies. One (1) original and two (2) copies must be submitted on or before the

Submittal Deadline. Bidders shall submit one (1) original bid marked “MASTER”, and the two (2) identical copies.

c. Discrepancies. If discrepancies are found between the original and copies, the original "MASTER" will provide the basis for resolving such discrepancies. If one document is not clearly marked “MASTER", the Town of Bristol reserves the right to use the original as the Master.

BID CONTENT Bidder must describe in detail how they will meet the requirements of this Bid, and may provide additional related information with his bid. Bids should be straightforward and concise. Emphasis should be concentrated on conforming to the Bid instructions, responding to the Bid requirements, and on providing a complete and clear description of the offer. If a complete response cannot be provided without referencing supporting documentation, the bidder must provide such documentation with the bid indicating where the supplemental information can be found.

The Town of Bristol is not liable for any costs incurred by Bidders before entering into a formal contract. Costs of developing the bids or any other such expenses incurred by the Bidder in responding to the Bid, are entirely the responsibility of the Bidder, and shall not be reimbursed in any manner by the Town of Bristol.

BID MODIFICATIONS Any Bidder who wishes to make modifications to a bid already received by the Town of Bristol must withdraw his bid in order to make the modifications. Withdrawals must be made in accordance with the terms and conditions of this solicitation (see Bid 1Withdrawal). All modifications must be made in ink, properly initialed by Bidder’s authorized representative, executed, and submitted in accordance with the terms and conditions of this solicitation. It is the responsibility of the Bidder to ensure that modified or withdrawn bids are resubmitted before the Submittal Deadline.

BID WITHDRAWAL Bidders' authorized representative may withdraw bids only by written request received before the Submittal Deadline.

BIDDER'S BACKGROUND Bidder must provide a company profile. Information shall include:

a. Company ownership. If incorporated, the state in which the company is incorporated and the date of incorporation.

b. Location of the company offices.

c. Number of employees both locally and nationally.

d. Location(s) from which employees will be assigned.

e. Name, address, and telephone number of the Bidder’s point of contact for a contract resulting from this Bid.

f. Company background/history and why Bidder is qualified to provide the services described in this Bid.

g. Length of time Bidder has been providing services described in this BID. Please provide a brief description.

Bidder must include in his bid a complete disclosure of any alleged significant prior or ongoing contract failures, any civil or criminal litigation or investigation pending which involves the Bidder or in which the Bidder has been judged guilty or liable. Failure to comply with the terms of this provision will disqualify any bid. The Town of Bristol reserves the right to reject any bid based upon the Bidder’s prior history with the Town of Bristol or with any other party, which documents, without limitation, unsatisfactory performance, adversarial or contentious demeanor, significant failure(s) to meet contract milestones or other contractual failures.

BIDDER'S REFERENCES Bidders should provide a minimum of three (3) references from similar projects performed within the last five years. Information provided shall include:

a. Client/Business name;

b. Project description;

c. Project dates (starting and ending);

d. Client/Business project manager name and telephone number.

PUBLIC RECORDS Rhode Island law provides that municipal records shall at all times be open for personal inspection by any person. Information and materials received by the Town of Bristol in connection with a Bid response shall be deemed to be public records subject to public inspection upon award, recommendation for award, or 10 days after bid opening, whichever occurs first.

However, certain exemptions to the public records law are statutorily provided. If the Bidder believes any of the information contained in his or her response is exempt from the Public Records Law, then the Bidder, must in his or her response, specifically identify the material which is deemed to be exempt and cite the legal authority for the exemption, otherwise, the Town of Bristol will treat all materials received as public records.

QUALIFICATION OF BIDDERS Each Bidder shall be skilled and regularly engaged in the general class or type of work called for under the contract. The Bidders experience shall be set forth and submitted on the form provided herewith. It is the intention of the Town of Bristol to award a contract to a Bidder who furnishes satisfactory evidence that the Bidder has the requisite experience, ability, sufficient capital, and facilities to enable the Bidder to prosecute the work successfully and properly, and to complete it within the time specified in the contract. To determine the degree of responsibility to be credited to the Bidder, the Town of Bristol will weigh any evidence that the Bidder has performed satisfactorily other contracts of like nature, magnitude and comparable difficulty and comparable rates of progress. In selecting the lowest responsive and responsible Bidder, consideration will be given not only to the financial standing but also to the general competency of the Bidder for the performance of the work covered and/or specified in the contract documents. To this end, each Bid shall be supported by a statement of the Bidder’s experience on the form entitled “Bidder’s Experience”, which is a part of the contract documents.

QUESTIONS AND COMMENTS Questions and comments regarding this solicitation must be submitted in writing, either by mail to Nicole Iannuzzi, P.E., BETA Group, Inc., 701 George Washington Highway, Lincoln, RI 02809, or by email to Nicole Iannuzzi, P.E. at NIannuzzi@BETA-Inc.com no later than 12:00 PM on Wednesday, September 24, 2025. The questioner's company name, address, phone and email, and contact person must be included with the questions or comments. Answers, if any, made by the Town of Bristol, will be posted to the Town’s web site as an addendum and electronic notification will be sent to all registered, prospective bidders.

REJECTION OF BIDS, WAIVER OF INFORMALITIES The right is reserved, as the interest of the Town may require, to reject any or all bid proposals, to waive any technical defect or informality in bids received, and to accept or reject any bid or portion thereof. The Town reserves the right to reject the Bid of any Bidder who previously failed to perform adequately for the Town of Bristol or any other governmental agency. The Town expressly reserves the right to reject the Bid of any Bidder who is in default on the payment of taxes, licenses or other monies due the Town of Bristol.

SIGNATURES An individual who is authorized to bind the Bidder must sign the bid.

SUBMITTAL DEADLINE The Submittal Deadline is indicated on page 2 of this document. Bids must arrive in the Town Clerk’s Office, Town of Bristol, 10 Court Street, Bristol, RI 02809. The receiving time in the Town Clerk’s Office will be the governing time for acceptability of bids.

TIME OF COMPLETION The substantial completion date of the project shall be no later than December 1, 2025. Reseeding of the project area will be required in the spring seeding window in accordance with RIDOT Section L02.

TAXES, EXEMPT The Town of Bristol is exempt from Federal Excise and State Sales Tax. If requested, the Town of Bristol will furnish exemption certificates when the successful bidder submits invoices for payment.

TERMS OF THE OFFER The Town of Bristol reserves the right to negotiate final contract terms with any Bidder selected. The contract between the parties will consist of the Bid together with any modifications thereto, the awarded Bidder’s bid, and all modifications and clarifications that are submitted at the request of the Town of Bristol during the evaluation and negotiation process. In the event of any conflict or contradiction between or among these documents, the documents shall control in the following order of precedence: the final executed contract, the Bid, any modifications and clarifications to the awarded Bidder’s bid, and the awarded Bidder’s bid. Specific exceptions to this general rule may be noted in the final executed contract. Bidder understands and acknowledges that the representations above are material and important, and will be relied on by the Town of Bristol in evaluation of the bid. Bidder misrepresentation shall be treated as fraudulent concealment from the Town of Bristol of the facts relating to the bid.

TERMS AND CONDITIONS

ASSIGNMENT OF RIGHTS OR OBLIGATIONS Except as noted hereunder, Successful Bidder may not assign, transfer or sell any rights or obligations resulting from this solicitation without first obtaining the specific written consent of the Town of Bristol.

ATTORNEY FEES In the event a suit or action is instituted in connection with any controversy arising out of this contract, the prevailing party shall be entitled to receive, in addition to its costs, such sum as the court may adjudge reasonable as to attorney’s fees and costs.

AUTHORITY OF THE TOWN Subject to the power and authority of the Town of Bristol as provided by law in this contract, the Town of Bristol shall in all cases determine the quantity, quality, and acceptability of the work, materials and supplies for which payment is to be made under this contract. The Town of Bristol shall decide the questions that may arise relative to the fulfillment of the contract or the obligations of the contractor hereunder.

CANCELLATION OF THE CONTRACT Without cause, the Town of Bristol may cancel this contract at any time with thirty (30) days written notice to the supplier/contractor. With cause, the Town of Bristol may cancel this contract at any time with ten (10) days written notice to the Bidder. Cancellation for cause shall be at the discretion of the Town of Bristol and shall be, but is not limited to, failure to supply the materials, or service specified within the time allowed or within the terms, conditions or provisions of this contract. The successful Bidder may not cancel this contract without prior written consent of the Town of Bristol Town Administrator.

CHANGES IN WORK The Town of Bristol may, at any time work is in progress, by written order, make alterations in the terms of work as shown in the specifications, require the performance of extra work, decrease the quantity of work, or make such other changes as the Town of Bristol may find necessary or desirable. The Contractor shall not claim forfeiture of contract by reasons of such changes by the Town of Bristol. Changes in work and the amount of compensation to be paid to the Contractor for any extra work as so ordered shall be determined upon mutual agreement with Contractor.

COMPLIANCE WITH OR DEVIATION FROM SPECIFICATIONS Bidder hereby agrees that the material, equipment or service offered will meet all the requirements of the specifications in this solicitation unless deviations from them are clearly indicated in the Bidder’s response.

Bidder may submit an attachment entitled “Exceptions to Specifications”, which must be signed by Bidder’s authorized representative. An explanation must be made for each item in which an exception is taken, giving in detail the extent of the exception and the reason for which it is taken. Bids failing to comply with this requirement will be considered non-responsive. Submittal of brochure or other manufacturer literature is desirable but may not be a substitution for this requirement.

CONTRACT INCORPORATION This contract embodies the entire contract between the Town of Bristol and the Contractor. The parties shall not be bound by or be liable for any statement, representation, promise, inducement or understanding of any kind or nature not set forth herein.

No changes, amendments, or modifications of any of the terms or conditions of the contract shall be valid unless reduced to writing and signed by both parties. The complete contract shall include the entire contents of the Bid solicitation, all of Bidder’s successful submittal, supplemental agreements, change orders, performance bond(s), and any and all written agreements which alter, amend or extend the contract.

FORMATION OF CONTRACT Bidder’s signed Bid and Town of Bristol’s written acceptance shall constitute a binding contract.

LAWS GOVERNING CONTRACT This contract shall be in accordance with the laws of the State of Rhode Island and Providence Plantations. The parties stipulate that this contract was entered into in the County of Bristol, in the State of Rhode Island and Providence Plantations.

The parties further stipulate that the County of Bristol, Rhode Island, is the only appropriate forum for any litigation resulting from a breach hereof or any questions risen here from.

SEVERABILITY If any provisions or portion of any provision, of this contract are held invalid, illegal or unenforceable, they shall be severed from the contract and the remaining provisions shall be valid and enforceable.

SPECIFICATIONS, CHANGES TO The parties shall not be bound by or be liable for any statement, representation, promise, inducement or understanding of any kind or nature not set forth herein or by written amendment. No changes, amendments, or modifications of any of the terms or conditions of the specification shall be valid unless reduced to writing and signed by both parties.

SPECIFICATIONS, DEFINITION The term "specification" or "Bid specification" as used in this solicitation shall be interpreted to mean all the pages that make up this solicitation.

SPECIAL PROVISIONS FOR SERVICES

CONTRACTOR, DEFINITION The term "Contractor" refers to the party entering into a contract with the Town of Bristol as a result of this solicitation.

COOPERATION BETWEEN CONTRACTORS The Town of Bristol reserves the rights to contract for and perform other or additional work on or near the work covered by these specifications. When separate contracts are let within the limits of any one project, each contractor shall conduct his work so as not to interfere with or hinder the progress or completion of the work being performed by other contractors. Contractors working on the same project shall cooperate with each other as directed. Each contractor involved shall assume all liability, financial or otherwise, in connection with his contract and shall protect and save harmless the Town of Bristol from any and all damages or claims that may arise because of inconvenience, delays, or loss experienced by him because of the presence and operations of other contractors working within the limits of the same project.

COORDINATION WITH AGENCIES The Contractor shall coordinate his activities with the proper regulatory agencies and have their representative on site at the proper times.

DAMAGE The contractor shall be held responsible for any breakage, loss of the Town of Bristol’s equipment or supplies through negligence of the contractor or his employee while working on the Town of Bristol’s premises. The contractor shall be responsible for restoring or replacing any equipment, facilities, etc. so damaged. The contractor shall immediately report to the Town of Bristol any damages to the premises resulting from services performed under this contract. Failure or refusal to restore or replace such damaged property will be a breach of this contract.

INSURANCE REQUIREMENT Within ten (10) consecutive calendar days of award of contract, Successful Bidder must furnish the Town of Bristol with the Certificates of Insurance proving coverage as specified in “Bidder’s Statement Regarding Insurance Coverage” and naming the Town of Bristol, its officers and agents, Additional Insured by endorsement. The “Bidder’s Statement Regarding Insurance Coverage” is Attachment C.

REJECTION OF WORK Contractor agrees that the Town of Bristol has the right to make all final determinations as to whether the work has been satisfactorily completed.

RIGHTS RESERVED (a) Rejection of Work Contractor agrees that the Town of Bristol has the right to make all final determinations as to whether the work has been satisfactorily completed.

(b) Completion of Work If Contractor fails to comply with the conditions of the contract, or fails to complete the required work or furnish the required materials within the time stipulated, the Town of Bristol reserves the right to purchase in the open market, or to complete the required work, at the expense of the Contractor.

STATEMENT OF REQUIREMENTS

The location, general characteristics, and principal details of the Work are indicated in a set of Contract Documents, entitled “Town of Bristol, Rhode Island, Highview Drive Detention Basin, Bid No. 1072".

The work in this Contract includes, but is not limited to:

Grading and compacting of existing subgrade;

Removal and disposal of chain link fence;

Installation of temporary sediment control devices, including catch basin inlet protection, compost filter sock, and construction access;

Installation of temporary construction chain link fence;

Installation of water quality enhancement basin, including grassed access path, and concrete overflow weir;

Construction of a riprap sediment forebay, and overflow spillway including concrete overflow weir;

Installation of an overflow structure, corrugated plastic drain pipe, riprap pad, and concrete headwalls;

Installation of wood post and rail fence;

Installation of loam and seed;

Clearing and grubbing;

grubbing;

Other related civil/site work necessary to complete the project as designed.

A payment and performance bond on 100% of the proposed contract will be required by the successful bidder within 15 days after the award.

The attention of bidders is particularly referred to the Federal and State requirements as to conditions of employment to be observed and wage rates to be paid under the contract as determined by the Department of Labor and Industries under the provision of Chapters 12 and 13 of Title 37, General Laws of Rhode Island, 1956, as amended. The bidder’s attention is also called to the “Equal Opportunity Clause” and the “Nondiscrimination in Employment” requirements of the Contract.

MINIMUM BID SPECIFICATIONS

Work Covered by Contract Documents

A. The Work includes, but is not necessarily limited to:

Grading and compacting of existing subgrade;

Removal and disposal of chain link fence;

Installation of temporary sediment control devices, including catch basin inlet protection, compost filter sock, and construction access;

Installation of temporary construction chain link fence;

Installation of water quality enhancement basin, including grassed access path, and concrete overflow weir;

Construction of a riprap sediment forebay, and overflow spillway including concrete overflow weir;

Installation of an overflow structure, corrugated plastic drain pipe, riprap pad, and concrete headwalls;

Installation of wood post and rail fence;

Installation of loam and seed;

Clearing and grubbing;

Other related civil/site work necessary to complete the project as designed.

all as more particularly indicated, shown or described in the Drawings, Specifications, and other Contract Documents.

B. All work done under this contract shall be in conformance with the Rhode Island Department of Transportation Standard Specifications for Road and Bridge Construction, amended 2018, and all compilations and the State and Federal Special Provisions included in the Contract Documents. Standard details for this project are Rhode Island Standard Details, 2019 edition, with all revisions, or the Town of Bristol Standard Details. All traffic control devices and signage to be in accordance with the U.S. Department of Transportation Federal Highway Administration Manual on Uniform Traffic Control Devices (MUTCD), latest edition at time of Bid. Specifications of the Contract shall govern for measurement and payment.

Evaluation Criteria

The bid will be awarded based upon the lowest qualified, evaluated bid price. The evaluation will be based upon how well the specifications have been met and the price.

MEASUREMENT AND PAYMENT

LUMP SUM PRICES

A. Lump sum prices are to include the cost of all necessary materials, labor, equipment, overhead, profit and other applicable costs.

PRICES INCLUDE

A. The prices stated in the Proposal include full compensation not only for furnishing all the labor, equipment and material needed for, and for performing the work, but also for assuming all risks of any kind for expenses arising by reason of the nature of the soil, ground water, or the action of the elements; for all excavation and backfilling; for the removal of and delay or damage occasioned by trees, stumps, pipes, ducts, timber, masonry or other obstacles; for removing, protecting, repairing, or restoring, without cost to the Owner, all pipes, ducts, drains, sewers, culverts, conduits, curbs, gutters, walks, fences, tracks, or other obstacles, road pavements and other ground surfacing whether shown on plans or not for draining, damming, pumping or otherwise handling and removing, without damage to the work or to other parties, and without needless nuisance, all water or sewage from whatever source which might affect the work or its progress, or be encountered in excavations made for the work; for all signs, fencing, lighting, watching, guarding, temporary surfacing, bridging, snow removal, etc., necessary to maintain and protect travel on streets, walks and private ways; for making all provisions necessary to maintain and protect buildings, fences, poles, trees, structures, pipes, ducts and other public or private property affected or endangered by the work; for the repair or replacement of such things if injured by neglect of such provisions for removing all surplus or rejected materials as may be directed; for replacing, repairing and maintaining the surfaces of streets, highways, public and private lands if and where disturbed by work performed under the Contract or by negligence in the performance of work under the Contract; for furnishing the requisite filling materials in case of any deficiency or lack of suitable materials; for obtaining all permits and licenses and complying with the requirements thereof, including the cost of furnishing any security needed in connection therewith; for protection against inclement or cold weather; for all expenses incurred by or on account of the suspension; interruption or discontinuance of work; for the cost of the surety bond and adequate insurance; for all taxes, fees, union dues, etc., for which the Contractor may be or become liable, arising out of his operations incidental to the Contract; for providing equipment on the site and off site; for tools, implements and equipment required to build and put into good working order all work contemplated by the Contract; for maintaining and guaranteeing the same as provided; and for fulfilling all obligations assumed by the Contractor under the Contract and its related documents.

B. The Owner shall pay, and the Contractor shall receive the prices stipulated in the BID made a part hereof as full compensation for everything performed and for all risks and obligations undertaken by the Contractor under and as required by the Contract.

C. The prices for those Items which involve excavation shall include compensation for disposal of surplus excavated material and handling water.

D. In all Items involving excavation, the price shall be based on doing the entire excavation in earth. Where rock is excavated, the price, therefore, shall be in addition to the cost of excavating earth and no deduction will be made in the amount for earth excavation.

PAYMENT

A. In general, one final payment requisition will be submitted at the end of the project for all work agreed upon by the Owner and Contractor which has been completed and accepted by the Engineer.

METHOD OF MEASUREMENT AND BASIS OF PAYMENT

BID ITEM NO. 1 SITE PREPARATION

A. METHOD OF MEASUREMENT

1. This item does not require a measurement for payment, and shall be paid for at the contract unit price bid per lump sum.

B. BASIS OF PAYMENT

1. The lump sum price for this item shall include full compensation for all labor, equipment, materials and incidentals needed to complete the following

a. Furnishing, placing, relocating, maintaining, removing and disposing of erosion control measures, including but not limited to catch basin inserts, construction entrances, concrete washout, dewatering basins, erosion control blankets, and compost filter socks throughout the duration of the Work, as indicated on the Plans or as otherwise directed by the Engineer;

b. Any clearing and grubbing as indicated on the Plans or as required by the Engineer;

c. Removal and legal disposal of existing trees as indicated on the plans or required by the Engineer.

d. Removal and legal disposal of residential building materials, yard waste and boulders;

e. Excavation and backfill for test pits including:

i. Excavation including any sawcutting of the existing pavements and removal and disposal of all existing pavements, including any existing bituminous concrete, concrete base or reinforced concrete base (in encountered);

ii. The work shall include any temporary excavation support, dewatering, furnishing and installing backfill material including compacting the material as specified;

iii. Installation of a minimum 3-inch temporary bituminous patch over test pit area;

iv. Collection and recording of data and existing conditions discovered as a result of the test pit;

v. Data to be collected shall be approved by the Engineer prior to the start of the work. The Contractor or its subcontractor shall submit all findings in a form acceptable by the Engineer;

vi. Test Pits which data has not yet been submitted shall not be included for payment;

f. Furnishing, placing, maintaining, removing and disposing of temporary tree and shrub protection throughout the duration of the Work, as indicated on the Plans or as otherwise directed by the Engineer;

g. Removal and legal disposal of all existing fence and gates including posts and post foundations, framework, fabric, hardware and appurtenances as indicated on the Plans;

h. Removal and stacking of all existing fence and gates including posts and post foundations, framework, fabric, hardware and appurtenances as indicated on the Plans;

i. Water for dust control

j. Furnishing and installing temporary fence and gates including posts and post foundations, framework, fabric, hardware and appurtenances;

k. Maintaining the temporary fence socks throughout the duration of the Work, as indicated on the Plans or as otherwise directed by the Engineer;

l. Replacement and/or restoration of fence damaged due to construction activities, accidents, vandalism, and/or damaged in any other manner;

m. Final removal of temporary fence;

n. Any and all other work, whether direct or incidental, associated with the preparation of the site not specifically identified herein.

BID ITEM NO. 2 HIGHVIEW DRIVE DETENTION BASIN

1. This item does not require a measurement for payment, and shall be paid for at the contract unit price bid per lump sum.

1. The lump sum price for this item shall include full compensation for all labor, equipment, materials and incidentals needed to complete the following:

a. Excavation and legal disposal of all materials, including but not limited to silt, loam, sand, organic matter, gravel or other soils, existing or temporary pavements, berms, curbs, and any other materials;

b. Any temporary excavation support and dewatering required to complete the work;

c. Furnishing, placing and compacting gravel borrow to the relative density required for the specific location or application for which it is being used;

d. All trimming and fine grading required and/or as directed by the Engineer;

e. Construction of the water quality enhancement basin, including all excavation, trimming and fine grading, and loam and seed as indicated on the Plans;

f. Furnishing and installing proposed riprap sediment forebay, including riprap, gravel borrow, mortar, 6” PVC drain, and filter fabric, as indicated on the Plans;

g. Furnishing and installing concrete overflow weirs, including concrete curb, excavation, bedding, removal and replacement of gravel backfill, 4,000 PSI Class XX concrete, and compaction;

h. Furnishing and installing riprap at concrete overflow weir and outfall, including all labor, materials, and equipment required to complete the work, as indicated on the Plans.

i. Inspecting and testing performed exclusively for the contractor’s quality control and for conformance with the specifications shall be sole responsibility of the Contractor;

j. Initiating and administering the contract, including but not limited to furnishing performance and payment bonds and all other securities and insurances required, project meetings, securing of all necessary permits, etc., for providing all other materials, supplies, tools, equipment, labor, financing, supervision, temporary structures, traffic control, and any and all other administrative expenses incurred in carrying out the work and furnishing the materials, keeping records and preparing required reports, and assuming risks;

k. Placing loam borrow;

l. Furnishing and placing seed, lime and fertilizer;

m. Protecting and maintaining the loamed and seeded area until such time as an acceptable level of grass growth has been established;

n. Furnishing, installing and maintenance of erosion control blanket until such time that permanent stabilization has been established;

o. Costs for all material testing and quality control testing required by the Contract Documents;

p. Costs for mobilizing all machinery, plant, tools, and other equipment necessary to carry on and complete the work;

q. Costs for demobilizing all machinery, plant, tools, and other equipment used to perform the work upon completion of the project;

r. Any and all other work, whether direct or incidental, associated with the reconstruction of the Highview Drive Detention Basin not specifically identified herein.

BID ITEM NO. 3 CONCRETE HEADWALL (RI STD 2.1.0)

1. The quantity of concrete headwalls to be paid for under this item shall be measured per each, based on the actual number of concrete headwalls installed, complete-in-place, as indicated on the Plans or as otherwise directed by the Engineer.

1. The unit price for this item shall include full compensation for all labor, equipment, materials and incidentals needed to complete the following:

a. Excavation of all materials, including but not limited to silt, loam, sand, organic matter, gravel or other soils, existing or temporary pavements, berms, curbs, and other materials, trimming and fine grading;

b. Removing and legally disposing of the existing pipe and headwall, including accumulated debris;

c. Furnishing and installing concrete forming, reinforcing steel and cement concrete for cast in place headwalls, or;

d. Furnishing and installing precast concrete headwalls;

e. Placing, finishing and curing cast-in-place concrete;

f. Stripping and removing concrete forms for cast-in-place concrete headwalls;

g. Any and all other work, whether direct or incidental, associated with the construction of concrete headwalls not specifically identified herein.

BID ITEM NO. 4 WOOD POST AND RAIL FENCE

1. The quantity of wood post and rail fence to be paid for under this item shall be measured per linear foot, based on the actual number of linear feet, furnished and installed, as indicated on the Plans or as otherwise directed by the Engineer.

a. Furnishing and installing wood rail fence including posts and concrete post foundations, framework, fabric, hardware and appurtenances;

b. Furnishing and installing of 14-gauge black welded wire mesh;

c. Furnishing and installing double gates;

d. Excavation for, backfill for, concrete for, and installation of post bases;

e. Any and all other work, whether direct or incidental, associated with the installation of the wood post and rail fence not specifically identified herein.

BID ITEM NO. 5 OVERFLOW STRUCTURE

1. The quantity of overflow structures to be paid for under this item shall be measured per each, based on the actual number of overflow structures furnished and installed, complete-in-place, as indicated on the Plans or as otherwise directed by the Engineer.

a. Furnishing and installing, complete-in-place, precast concrete overflow structure, including sawcutting, temporary excavation support, dewatering, excavation and disposal of material, furnishing and installing bedding and gravel backfill materials, placing and compacting backfill, connection of perforated PVC riser, and all other work and materials required to complete the work as indicated on the Plans and as specified;

b. Furnishing and installing of perforated 6” and 24” PVC riser, including full compensation for all labor, equipment, materials and incidentals necessary for excavation and disposal of material, temporary excavation support, furnishing and installing gravel bedding material, furnishing and installing riser cap , and all other work associated with the installation as indicated on the Plans and as specified;

c. Furnishing and installing catch basin structure, including furnishing materials, excavation and disposal of material, temporary excavation support, furnishing and installing crushed stone bedding material, and connecting the proposed structure to the proposed pipes;

d. Furnishing and installing of ¾” crushed stone jacket;

e. Furnishing and installing of 6” solid PVC pipe, tees, cleanouts and other adaptors or couplings required to install the system complete-in-place, as specified and indicated on the Plans;

f. Furnishing and installing of frame and grate;

g. Coring or drilling holes as needed in the perforated outlet risers;

h. Any and all other work, whether direct or incidental, associated with the installation of the overflow structure not listed herein.

BID ITEM NO. 6 18 INCH GRAVITY DRAIN PIPE - HDPE

1. The quantities of gravity drains to be paid for under these items shall be measured by the linear foot along the horizontal projection of the centerline of the completed drain, excluding the length of manholes and catch basins, measured to the limits of the manhole inside diameter or the catch basin inside face of wall.

1. The unit prices for these items shall include full compensation for all labor equipment, materials and incidentals needed to complete the following:

a. Furnishing and installing the gravity drains, complete-in-place, including all excavation, excavation support, disposal of material, furnishing and installing gravel borrow backfill, crushed stone for pipe bedding/backfill material, compacting materials as specified, and all incidental work not specifically included for payment under other items;

b. Protection and support of existing utilities, maintaining flows of all utilities, and repairing and/or replacing damaged or impacted existing utilities not specifically included for payment under other items;

c. Designing, furnishing, installing, operating, maintaining and removing temporary dewatering systems required to lower and control water levels and hydrostatic pressures during construction, as well as the appropriate disposal of pumped water;

d. Connecting new gravity drains to the new/existing gravity drain structures or system, including all excavation, modifications to existing structures (including but not limited to form work, coring, cutting, concrete work, masonry and bricks) installation of concrete collars, and furnishing and installing adapters and couplings;

e. Any and all other work, whether direct or incidental, associated with the furnishing and installation of the gravity drains not specifically identified herein.

BID ITEM NO. 7 LOCATE AND RECONSTRUCT/REBUILD SEWER MANHOLE

TO GRADE

1. The quantity of sewer manholes to locate and reconstruct/rebuild to grade to be paid for under this item shall be measured per each, based on the actual number of sewer manholes located and reconstructed/rebuilt to grade as indicated on the Plans or as otherwise directed by the Engineer.

a. Saw cutting, brick and masonry, materials, excavation, excavation support, backfill, compaction;

b. The unit price for these items shall constitute full compensation for labor, materials and equipment required for rebuilding/reconstructing/adjusting the existing structure;

c. Removal and disposal of existing frame and cover;

d. Furnishing and installing new frame and cover;

e. Adjustment of structures to grade shall be paid for under this item;

f. Any and all other work, whether direct or incidental, associated with the rebuilding or adjusting of sewer structures not specifically identified herein.

BID DOCUMENTS TO BE RETURNED

The following documents must be completed and submitted on or before the Submittal Deadline for the Bid to be considered complete:

1. Bid Form

2. Non-Collusion Affidavit

3. Bidder’s Statement Regarding Insurance Coverage

4. Bidder’s Statement of Relevant Experience

Additional information to be provided:

1. Company ownership. If incorporated, the State in which the company is incorporated and the date of incorporation.

2. Location of the company offices.

3. Number of employees both locally and nationally.

4. Location(s) from which employees will be assigned.

5. Name, address, and telephone number of the Bidder’s point of contact for a contract resulting from this Bid.

6. Company background/history and why Bidder is qualified to provide the services described in this Bid.

7. Length of time Bidder has been providing services described in this Bid. Please provide a brief description.

Responses to Bids must be submitted on preprinted forms supplied with this Bid. One (1) original bid marked “MASTER” and two (2) copies must be submitted on or before the Submittal Deadline.

ATTACHMENT A

BID FORM

Item Estimated Brief Description: unit or lump-sum Number Quantity price bid in both words and figures. Total in Figures

1 1 Site Preparation, LS per lump sum, __________________________dollars and___________cents ($___________) $_________________

2 1 Highview Drive Detention Basin, LS per lump sum, __________________________dollars and___________cents ($___________) $_________________

3 2 Concrete Headwall (RI STD 2.1.0), EA per each, __________________________dollars and___________cents ($___________) $_________________

4 485 Wood Post and Rail Fence, LF per linear foot, __________________________dollars and___________cents ($___________) $_________________

5 1 Overflow Structure, EA per each, 6 35 18 Inch Gravity Drain Pipe - HDPE, LF per linear foot, __________________________dollars and___________cents ($___________) $_________________

7 1 Locate and Reconstruct/Rebuild Sewer Manhole to Grade, EA per each, CONTRACT TOTAL OF BID:

dollars and cents $

NAME AND ADDRESS OF BIDDING FIRM:

I herein agree to abide by all requirements as detailed in the “Invitation for Bid #1072”.

Signature: _______________________________

Printed Name & Title: ___________________________________

Date: __________________

ATTACHMENT B

NON-COLLUSION AFFIDAVIT

TO BE COMPLETED, NOTARIZED, AND SUBMITTED WITH BID

State of Rhode Island County of Bristol

“________________________________________________, Bidder, being first duly sworn, deposes and says that he or she is Owner of the party making the foregoing bid that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the Bidder has not directly or indirectly induced or…