Bid_List_for_Fire_Sprinkler_Systems_Inspection_FY27.docx

This is a bid list for fire sprinkler systems inspection contractors issued by the City of Palo Alto, California for a three-year automatic fire extinguishing system inspection, testing, and repair contract running from June 1, 2026 through May 30, 2029. The scope of work encompasses quarterly inspections (scheduled for June, September, December, and March), annual inspections (scheduled for June and December), and five-year maintenance service tests and certifications for wet pipe fire sprinkler systems and fire standpipe systems across 33 municipal facilities totaling approximately 1.3 million square feet. All work must comply with NFPA 25 2025 Edition standards and California Code of Regulations Title 19. The bid submission deadline is March 23, 2026 at 3:00 p.m. through the City's OpenGov portal, with a questions submission deadline of March 13, 2026 at 1:00 p.m. No pre-bid conference is scheduled. Inspections are to commence June 1, 2026, with completed inspection forms submitted to designated City representatives within five days of completion and documentation uploaded to The Compliance Engine system at contractor expense.

The estimated project value is approximately $500,000 across the three-year contract period, with 275 hours of straight-time labor budgeted annually for repair work. Bid security of at least 10 percent of the bid amount is required. Contractors must possess a valid California State Contractor's License (C-16 classification for fire protection), current Department of Industrial Relations registration, and must obtain 100 percent Performance and Payment Surety Bonds within ten business days of award notification. Prevailing wage requirements and certified payroll records are mandatory, with liquidated damages assessed at $500 per day for unexcused delays. Required insurance includes Workers' Compensation (statutory limits), General Liability ($1,000,000 per occurrence and aggregate), Automobile Liability ($1,000,000 per occurrence and aggregate), and Professional Liability ($1,000,000), with the City named as additional insured on all policies except Workers' Compensation and Professional Insurance. The bid list identifies eleven pre-qualified contractors eligible to submit proposals. The City reserves the right to award multiple contracts and reject all bids at its discretion.