bid-graphics-270217-award.pdf

This is a bid award document from the New Hampshire Department of Administrative Services Bureau of Graphic Services on behalf of the Department of Safety for the printing and delivery of Motor Vehicle Certificates of Title (TDMV 1, Revision 11/18). The project requires the production and delivery of 375,000 laser-compatible cut sheet forms measuring 8.5" x 11" with integrated security features and tamper-evident security tape. Bids were due September 4, 2026 at 2:00 p.m. EST. The award document reflects two bidders: Ennis, Inc. and RR Donnelley, with one bidder disqualified. Delivery is structured in three shipments: 50,000 forms by September 30, 2026; 162,500 forms by January 2, 2027; and 162,500 forms by June 2, 2027, with all deliveries to the NH Department of Safety Warehouse in Concord.

Pricing for the awarded bid was $110.09 per thousand units, totaling $41,283.75 for the 375,000 units, while the competing bid was $120.99 per thousand units for $45,371.25. All bidders were required to be domestic manufacturers with United States-based facilities capable of secure on-site production and warehousing. The vendor is responsible for all manufacturing, secure storage, insurance, and delivery costs, with the State reserving the right to inspect contractor premises at any time. Quality assurance requirements include a penalty of fifty cents per defective, duplicate-numbered, or missing-numbered document. Upon receipt and confirmation of the initial shipment quantity, the Department will accept an invoice for the entire order and remit payment in full.