bid-graphics-260153-award.pdf

This is a bid award document for printing and typesetting services issued by the New Hampshire Bureau of Graphic Services on behalf of the NH Department of Safety for the production of high-security Motor Vehicle Certificates of Title (Project #260153). The procurement requires the manufacturing of 480,000 one-part laser forms sized 8-1/2" x 11" with a 3% acceptable variance in quantity. Deliverables are scheduled across three staged shipments: 50,000 forms by September 15, 2025, 215,000 forms by January 2, 2026, and 215,000 forms by June 2, 2026. The bid submission deadline was 2:00 p.m. EDT on August 21, 2025. Bidders were required to provide product samples demonstrating their capability to meet complex security specifications and were restricted to manufacturers capable of producing and storing the product within their own facility.

The procurement mandates extremely rigorous security features, including controlled-distribution paper with an eagle watermark, embedded security threads, fluorescent fibers, chemical sensitivity features, and advanced anti-fraud printing techniques such as microprint lines, latent images, void pantographs, and erasure-sensitive inks. Evaluation criteria focused on the lowest qualified bid meeting all technical and security specifications. Invoicing occurs upon initial shipment and confirmation of total quantity, with the state accepting an invoice for the full contract amount. No specific set-asides or restrictions for disadvantaged enterprises were noted in the solicitation. The restriction to manufacturers with in-house production and secure storage capabilities significantly limited the bidder pool. No information regarding incumbent vendors, existing technological infrastructure, or specific budget allocations was provided.