Bid Evaluation Form Summary

This is a bid evaluation form for the Pinellas County School District's Chemical Fire Suppression Systems Maintenance and Repair Services solicitation (25-JG-027B). The district is seeking a qualified contractor to provide maintenance and repair services for 163 chemical fire suppression systems across district facilities, including 138 kitchen systems, 7 paint booth systems, and 18 culinary systems. Sealed electronic bids are due by 3:00 PM on Tuesday, February 10, 2026, through the district's e-Procurement Portal. The contract period runs from February 25, 2026, to May 27, 2027, with potential for one two-year renewal period and unilateral extensions of up to three additional thirty-day periods. Contractors must possess a Fire Equipment Dealer Class D license, maintain a business office within 50 miles of the district's central administration, and have four continuous years of business licensing.

Bid evaluation utilizes a point-based scoring system allocating 290 total points across multiple criteria. Pricing is evaluated based on hourly rates for permitted technicians, helpers, and supervisors at straight time and emergency rates (totaling 240 points), six-year maintenance service offerings (25 points), and cost-plus markup percentages for materials from five specified manufacturers—Amerex, Ansul, Kidde, Pyrochem, and Range Guard (25 points combined). The estimated initial contract value is approximately $50,000, with price escalation at renewal periods capped at the previous year's Consumer Price Index for All Urban Consumers (CPI-U). No specific set-aside designations for disadvantaged enterprises are mentioned. Required insurance includes general liability, automotive liability, and workers' compensation with specific minimum coverage limits. Contractors must comply with Florida's E-Verify employment verification requirements, obtain Level 2 background clearance for employees accessing school grounds, use Original Equipment Manufacturer parts, provide loaner equipment during maintenance, and maintain parts availability for a minimum of five years post-delivery.