Bid Documents_ITB 2024 ENG_128 COS Street Res.pdf

Invitation to Bid (ITB) ITB 2024 ENG-128: City of Statesboro Street Resurfacing FY 2024

The City of Statesboro (COS) requests submittals of qualifications and Invitation To Bid (ITB) from qualified contractors for the plant mix resurfacing on roads within the COS. All roads can be located on the location map provided in this ITB package.

Sealed bids will be received by the Department of Central Services’ Purchasing Division at 22 West Grady Street, Statesboro, Georgia, 30458 (Attention: Darren Prather, Director of Central Services) until 3:30 PM, Tuesday, June 18, 2024 to perform work under the contract for “City of Statesboro Street Resurfacing FY 2024”. Bids will be opened publicly and read aloud in the Statesboro Municipal Court Room. The COS reserves the right to reject any or all bids, waive technicalities or informalities, and re-advertise, if necessary. For more information concerning bid qualifications, please contact the City of Statesboro’s Director of Central Services, Darren Prather, at (912) 764-0642.

The work in this contract includes asphalt resurfacing of approximately 5.12 miles of city streets and 20,665 square yards of asphalt milling and 2,375 square yards of 6-inch GAB as well as permanent grassing, shoulder dressing, and the installation of thermoplastic striping.

OBTAINING BIDDING DOCUMENTS

Proposal forms, plans and specifications can be obtained by sending a request to bidinfo@statesboroga.gov.

All bids must be accompanied by a bid bond of five percent (5%) of the total bid.

OVERVIEW

A. Through this ITB the City of Statesboro is seeking bids and with statements of work from qualified firms who are GDOT Pre-Qualified Contractors for plant mix resurfacing Services. The qualified bidders must provide verifiable experience and construction of similar projects in accordance with these specifications:

1. Bidder must submit a minimum of (3) references (including a contact email) demonstrating experience completing projects of similar scope.

2. Bidders that respond to this request, and are determined by COS to be sufficiently qualified, will also submit a cost proposal for these services.

3. All bidders are subject to instructions communicated in this document, and are cautioned to completely review the entire ITB and follow instructions carefully.

4. COS reserves the right to reject any or all Statements of Qualifications, and to waive technicalities and informalities at the discretion of COS.

B. Criteria For Evaluation

The Selection Committee comprised of engineering staff may consider information provided from references for relevant projects, knowledge any selection committee member has of performance on relevant projects, mailto:bidinfo@statesboroga.gov and performance evaluations or knowledge presented on completed projects listed. The Selection Committee will consider all factors in their score for the Performance and Experience.

1. Past Performance – 25%

2. Staff assigned to the project and their credentials - 15%

3. Cost - 10%

4. References - 25%

5. Methodology of project management and completion - 25%

City of Statesboro Street Resurfacing FY 2024

Bid Package

General Requirements, Specifications, and Notes

1) All requests for information, concerning this bid request, must be emailed to bidinfo@statesboroga.gov no later than Monday, June 10, 2024 at 3:00 PM local time.

2) It is the bidders’ responsibility to ensure that all attachments are included in the bid package received. For this bid package, the following attachments apply:

a. FY 2024 Resurfacing List

b. FY 2024 Resurfacing Map

c. Brampton Deep Patch Map

d. Bid Table

3) All bids must be accompanied by a bid bond for five percent (5%) of the total bid (no personal or company checks are accepted). A performance bond and a payment bond equal to 100 percent (100%) of the awarded bid price must be provided at the time the contract is awarded. All bonds must meet qualifications acceptable to the City of Statesboro, and must be secured from bonding companies licensed to do business in the State of Georgia.

4) It is the intent of the City of Statesboro to encourage participation by minority and female owned business enterprises (MFBE) for all procurement processes. The construction phase of this project must include a minimum 20% minority or female business enterprise participation of total construction cost. All submittals for this RFQ must include a statement acknowledging compliance with 20% MFBE requirement at time for submittal of sealed bids.

Upon submittal of sealed bids pre-qualified contractors will be required to provide proof of MFBE certification if general/prime contractor is a certified MFBE or provide list of MFBE sub-contractors, identify % of participation by each sub-contractor and proof of minority or female owned business certification for proof of compliance with this section requirement.

5) All bids must be submitted on the “Bid Table” (page 9) and “Bid Form” (page 10) provided herein. The Contractor E- Verify Affidavit (page 11) and Non-collusion affidavit (page 18) must also be completed and submitted with the bid.

All sheets must be fully completed. All bids must be sealed and clearly marked on the outside of submitted envelope: “City of Statesboro Street Resurfacing FY 2024, ITB 2024 ENG-128: City of Statesboro Street Resurfacing FY 2024”. All bid packages must be submitted to the attention of the Director of the Department of Central Services, Darren Prather, 22 West Grady Street, Statesboro, Georgia, 30458, prior to the Bid Opening scheduled for 3:30 PM on Tuesday, June 18, 2024. For additional information on the bid package, contact Darren Prather at (912) 764- 0642.

6) Bidders will be fully responsible for the delivery of their bids in a timely manner. Reliance upon the US Postal Service or other carriers will be at the bidder’s risk. Late bids will not be considered.

7) PRICES, NEGOTIATIONS, AND MISTAKES. All prices and notations must be in ink or typewritten. Mistakes may be crossed out and corrections typed or printed adjacent to the mistake and initialed in ink by the person who signs the bid. Prices must be stated in units and quotations made separately on each item. Mathematical calculations on all bid submittals will be checked by the City and any mistakes corrected. The City of Statesboro will not post the bid submittal results until after the mathematical verification process has been completed. In case of conflict, unit prices will govern. Where there is a conflict between words and figures, words will govern.

8) The City of Statesboro reserves the right to reject any or all bids, to accept bids in whole or part, and to waive technicalities and informalities.

9) Before City executes contract, contractor must provide the following:

a. Proof of proper Workers Compensation Insurance as required per State Law.

10) Proof of General Liability Insurance of $1 million per incident and $2 million aggregate.

11) City may at its discretion before executing contract, request proof of automobile insurance for all company vehicles used on this project.

12) Upon approval of the bid by City Council, the Notice to Proceed will be issued in a timely manner following the

13) Contractor will be required to submit a tentative construction schedule at the pre-construction meeting.

14) Contractor will need to coordinate with the City prior to scheduled roadwork to ensure manholes and valves will be adjusted to finished grade.

15) All construction work must be performed in accordance with the most recent GDOT Standards and Specifications.

16) Erosion and sediment control will be accomplished by installing best management practices that are consistent with and no less stringent than the Manual for Erosion and Sediment Control in Georgia 2016, to include erosion control grass seed.

17) The contractor is responsible for insuring that all road surfaces are “clipped” and cleaned of debris prior to applying the bituminous tack coat. This work includes clipping shoulders where edge of pavement is covered by grass or soil.

18) The surface course paving edge must slope to gutter edge or be flush with edge of gutter. After resurfacing has been completed, contractor is required to side dress soft shoulder roads with suitable soils and grass seed to tie into the edge of pavement.

19) All proposed materials must be submitted to and approved by the City of Statesboro prior to installation.

20) The City reserves the right to reject any defective material on-site. All materials must be installed in accordance with the most recent GDOT Specifications.

21) The City reserves the right to add, modify, or delete quantities. Contractor will be paid for actual in-place quantities completed and accepted for pay items listed in the Bid Schedule. Contractor will not be entitled to an adjustment of unit price on an item which increased or decreased from the original plan quantity.

22) Contractors must bid on only those items provided in the bid schedule. No alternative material types submitted by the contractor will be considered during the bidding phase.

23) Contractor is responsible for ensuring that asphalt is installed and compacted in accordance with GDOT Standard Specification Section 400 or 402. Failure to achieve required compaction will result in corrective work.

24) All traffic control must be provided in accordance with Section 150 (Special Provision) of the GDOT Standard and

Specifications 2013 and the current revised edition of the Manual on Uniform Traffic Control Devices (MUTCD).

Traffic Control is subject to approval by the City of Statesboro. Any proposed lane closures must be submitted for approval to the City Engineer at least 5 business days in advance of the proposed time of closure. If sufficient traffic control cannot be provided, no work will be permitted during that time.

25) The Contractor will be responsible for restriping all resurfaced streets including school and pedestrian crosswalks, edge stripping, centerline and intersection stripping. The contractor will be responsible for installing temporary striping if the permanent striping is not installed immediately after paving is completed.

26) If duration of project is longer than 14 calendar days in any location, permanent signage meeting Manual on Uniform Traffic Control Devices (2009 edition) must be installed before project commences and removed once project is complete.

27) All items deemed “Safety Issues” and “Traffic Hazards” by the City of Statesboro Engineering Department must be addressed by the contractor immediately. Failure to perform related work in agreed upon time will result in a $500 fine plus the cost of associated labor and material needed for the City of Statesboro to correct the issue.

28) The Contractor is responsible for coordinating work with property owners within the project limits to ensure access to properties is adequately maintained. The contractor will be responsible for any damage on these properties due to construction.

29) The contractor must exercise caution, as to not damage any infrastructure, either private or public, not related to this project (e.g. overhead utilities, sidewalks, asphalt, mailboxes, landscaping, etc.). Repairs for all damages will be the responsibility of the contractor.

a. For bid items quantified by units other than lump sum, the contractor will only be compensated for the actual quantity of material installed/placed.

30) The quantities shown on the Bid Schedule and Bid Table are estimated for bidding purposes only. Exact quantities are to be verified before ordering. Any overages will not be paid unless prior approval is obtained by the City Engineer or their representative.

31) Areas that need to be patched will be marked by the City prior to the start of the project.

32) It is the contractor’s responsibility to visit the site and verify the nature of required work including required quantities.

33) Contractor must provide the City with quantity tickets for all asphalt installed on the project.

34) The City will pay the contractor upon receipt of properly prepared invoices, sent to the City of Statesboro Engineering Department. Contractor should include “City of Statesboro Street Resurfacing FY 2024” on the invoice.

35) The construction site must be cleaned from construction debris and equipment before payment of retainage will be made.

Project Specific Requirements

1) All work must be completed within 100 calendar days of being given the “Notice to Proceed”. Failure to complete the work within the number of days stipulated in the signed Contract Form, including extensions granted thereto, will entitle the City of Statesboro to retain from compensation otherwise due to be paid to the Contractor, or otherwise recover by all remedies of law an amount equal to that listed in the Schedule of Deductions for Each Day of Overrun in Contract Time Table, Section 108.08 of the Georgia Department of Transportation’s Standard Specifications Construction of Transportation Systems, 2013 Edition. It is agreed by and between the City of Statesboro and the Contractor that this sum has been established, not as a penalty, but as liquidated damages and that it is reasonable and acceptable, as the City provides services necessary for the health and welfare of the public and due to the impracticability and extreme difficulty of fixing and ascertaining the actual damages assessed for each consecutive calendar day of delay in the completion date.

2) Orange Street –1.25” of 9.5 mm overlay; isolated deep base patching needed

3) Lewis Street –1.25” of 9.5 mm overlay; isolated deep base patching needed; 5" yellow double centerline first 75' on each end

4) Best Street –1.25” of 9.5 mm overlay; isolated deep base patching needed; 5" yellow double centerline first 75' on each end

5) Bedford Street –1.25” of 9.5 mm overlay; isolated deep base patching needed

6) Harwood Street –1.25” of 9.5 mm overlay; isolated deep base patching needed

7) Miller Street – 1.25” of 9.5 mm overlay

8) Miller Street – Mill 1” depth then top with 1.25” of 9.5 mm overlay; install asphalt flush with gutter

9) Broad Street – Mill 1” depth then top with 1” OGI layer before 1.25” of 9.5 mm overlay; install asphalt flush with gutter;

10) Scotch Pine Avenue – 1.25” of 9.5 mm overlay

11) Hunnicutt Drive – 1.25” of 9.5 mm overlay; 5" yellow double centerline first 75' on each end

12) Granade Street – 1.25” of 9.5 mm overlay; isolated deep base patching needed; Patch intersection at Brannen;

Patch both sides of E. Jones intersection

13) Windsor Way – 1.25” of 9.5 mm overlay

14) Donaldson Street – Mill 1” depth then top with 1.25” of 9.5 mm overlay; isolated deep base patching needed; Patch intersection at East Grady, East Jones, & Brannen Street; Mill curb and gutter section only; install asphalt flush with gutter

15) Gentilly Drive – 1.25” of 9.5 mm overlay; Don't stripe additional road curve

16) Knight Drive – Mill 1” depth then top with 1” OGI layer before 1.25” of 9.5 mm overlay; Mill curb and gutter sections only; install asphalt flush with gutter

17) South Edgewood Drive – 1.25” of 9.5 mm overlay

18) Brampton Avenue – Mill 1.5” depth then top with 1” OGI layer before 1.5” of 12.5 mm overlay; isolated deep base patching needed; install asphalt flush with gutter; see sketch provided

Paving Schedule

Striping Schedule

Street Name Beginning Point

End Point

Distance (m iles)

Bitum Tack

Coat - GL

GAB, 6 " Thick - SY

Asphalt O

GI - TN

9.5 m m

Superpave - TN

12.5 m m

Superpave - TN

M ill Asphalt Pavem ent

- SY - 1" depth

M ill Asphalt Pavem ent

- SY - 1.5" depth

Perm anent Grassing -

AC

Shoulder Dressing - CY

Orange Street East Olliff Street East Olliff Street 0.191 140 10 0 155 0 0 0 0.10 40

Lewis Street East Olliff Street Orange Street 0.073 55 15 0 60 0 0 0 0.05 15

Best Street Braswell Street Terminus 0.195 145 170 0 165 0 0 0 0.10 40

Bedford Street Fleming Drive Kingswood Avenue 0.127 100 50 0 115 0 0 0 0.07 25

Harwood Street Fleming Drive Kingswood Avenue 0.135 105 115 0 115 0 0 0 0.08 30 Miller Street North College Street West Parrish Street 0.273 245 0 0 275 0 0 0 0.15 55

Miller Street North Main Street North College Street 0.052 60 0 0 65 0 915 0 0 0

Broad Street Savannah Avenue Brannen Street 0.551 2175 0 500 625 0 4410 0 0.25 105

Scotch Pine Avenue Whispering Pines Blvd Whispering Pines Blvd 0.556 335 0 0 380 0 0 0 0.28 110

Hunnicutt Drive Soloman Circle Soloman Circle 0.118 105 0 0 115 0 0 0 0.07 25

Granade Street East Inman Street Terminus 0.413 430 140 0 488 0 0 0 0.25 85

Windsor Way Chelsea Circle South Edgewood Drive 0.378 240 0 0 275 0 0 0 0.20 75

Donaldson Street Stillwell Street Savannah Avenue 0.615 540 245 0 620 0 2855 0 0.25 90

Gentilly Drive Gentilly Road Prince Way 0.335 250 0 0 285 0 0 0 0.20 65

Knight Drive Chandler Road Lanier Drive 0.406 1545 0 355 445 0 1830 0 0.15 60

South Edgewood Drive Greenwood Avenue Holly Drive 0.095 485 0 0 555 0 0 0 0.30 105

Brampton Avenue Fair Road Veterans Memorial Parkway 0.609 1280 1630 592 0 885 0 10655 0 0

Total 5.122 8235 2375 1447 4738 885 10010 10655 2.50 925

Street Name Beginning Point

End Point

Distance (m iles)

Therm o Solid Stripe, 5" W hite - LF

Therm o Solid Stripe, 5" Yellow

- LF

Therm o Solid Stripe, 8" W hite - LF

Therm o Solid Stripe, 24" W hite - LF

Yellow Hatching - SY

W hite Hatching - SY

Therm o Straight

Arrow Type 1 - EA

Therm o Arrow

Type 2

- EA

Therm o Arrow

Type 3

- EA

Orange Street East Olliff Street East Olliff Street 0.191 2020 2020 0 20 0 0 0 0 0

Lewis Street East Olliff Street Orange Street 0.073 0 300 0 20 0 0 0 0 0

Best Street Braswell Street Terminus 0.195 0 150 0 15 0 0 0 0 0

Bedford Street Fleming Drive Kingswood Avenue 0.127 0 1345 0 25 0 0 0 0 0

Harwood Street Fleming Drive Kingswood Avenue 0.135 0 1430 0 15 0 0 0 0 0

Miller Street North College Street West Parrish Street 0.273 2885 2885 0 55 0 0 0 0 0

Miller Street North Main Street North College Street 0.052 0 550 0 35 0 0 0 0 0

Broad Street Savannah Avenue Brannen Street 0.551 0 5820 135 85 0 0 0 0 0

Scotch Pine Avenue Whispering Pines Blvd Whispering Pines Blvd 0.556 0 0 0 25 0 0 0 0 0

Hunnicutt Drive Soloman Circle Soloman Circle 0.118 0 300 0 25 0 0 0 0 0

Granade Street East Inman Street Terminus 0.413 4365 4365 0 70 0 0 0 0 0

Windsor Way Chelsea Circle South Edgewood Drive 0.378 3995 3995 0 20 0 0 0 0 0

Donaldson Street Stillwell Street Savannah Avenue 0.615 0 6180 90 95 0 0 0 0 0

Gentilly Drive Gentilly Road Prince Way 0.335 2760 2760 0 25 0 0 0 0 0

Knight Drive Chandler Road Lanier Drive 0.406 4290 4290 190 30 0 0 0 2 0

South Edgewood Drive Greenwood Avenue Holly Drive 0.095 5575 5575 0 0 0 0 0 0 0

Brampton Avenue Fair Road Veterans Memorial Parkway 0.609 330 7735 365 30 95 110 3 7 1

Total 5.122 26220 49700 780 590 95 110 3 9 1

Thickness Schedule

Street Name 9.5 mm (inches) 12.5 mm (inches) OGI (inches)

Orange Street 1.25" - -

Lewis Street 1.25" - -

Best Street 1.25" - -

Bedford Street 1.25" - -

Harwood Street 1.25" - -

Miller Street 1.25" - -

Miller Street 1.25" - -

Broad Street 1.25" - 1"

Scotch Pine Avenue 1.25" - -

Hunnicutt Drive 1.25" - -

Granade Street 1.25" - -

Windsor Way 1.25" - -

Donaldson Street 1.25" - -

Gentilly Drive 1.25" - -

Knight Drive 1.25" - 1"

South Edgewood Drive 1..25" - -

Brampton Avenue - 1.5" 1"

Bid Table

LINE

ITEM

NO.

GDOT

ITEM NO.

ITEM DESCRIPTION ESTIMATED

QUANTITY

UNI

T

UNIT PRICE

COST

1 413-1000 Bitum Tack Coat 8,235 GL

2 310-5060 GAB, 6 “ Thick 2,375 SY

3 415-1000 Asphalt OGI 1,447 TN

4 402-3100 9.5 mm Superpave 4,738 TN

5 402-3113 12.5 mm Superpave 885 TN

6 432-0204 Mill Asphalt Pavement, 1” Depth 10,010 SY

7 432-0206 Mill Asphalt Pavement, 1.5” Depth 10,655 SY

8 700-6910 Permanent Grassing 2.50 AC

9 Shoulder Dressing 925 CY

10 150-1000 Traffic Control 1 LS

11 653-1501 Thermo Solid Stripe, 5”, White 26,220 LF

12 653-1502

5” Yellow 49,700 LF

13 653-1804

8” White 780 LF

14 653-1704

24” White 590 LF

15 653-0110 Thermo Arrow Type 1 3 EA

16 653-0120 Thermo Arrow, Type 2 9 EA

17 653-0130 Thermo Arrow, Type 3 1 EA

18 653-6006 Thermo Yellow

Hatching 95 SY

19 653-6004 Thermo White

Hatching 110 SY

Total

Company Name: _______________

Signature of Authorized Representative: _____________Date: _______________

Bid Form

Notes:

1. All work must be performed in accordance with the aforementioned “General Specifications, Requirements and Notes.”

2. A 10% retainage of payment will be held until the City of Statesboro has performed its final inspections and has accepted the work. After project has reached 50% completion, retainage of payment will be reduced to 5%.

Deadline to Receive Bids: 3:30 PM on Tuesday, June 18, 2024

“Notice to Proceed” Date: TBA – Notice to Proceed will be issued in writing.

Contract Termination Date: Within 100 calendar days of Notice to Proceed.

Number of Bid Addendums Received:

Total Bid: $

Company Name:

Signature of Authorized Representative: Date:

Checklist of item(s) needed to accompany bid forms:

1. Bid Bond

2. E-Verify Affidavit (page 11 of this document)

Contractor Affidavit Under O.C.G.A. § 13-10-91(b)(1)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of City of Statesboro has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number Date of Authorization

Name of Contractor

Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on , , 202 in (city), (state).

Signature of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE DAY OF , 202 .

Notary Public My Commission Expires

MINORITY/FEMALE OWNED BUSINESS ENTERPRISE (MFBE) AFFIDAVIT

Section 1: Business ID

I attest that I am a majority minority or female owned business enterprise: YES NO Employer

Identification Number State of Incorporation

MFBE (Disadvantaged/Woman) Ownership: Minority Female

MFBE (Disadvantaged/Woman) Owned Certification Number

Section 2: Business Information

Business Name DBA Name

Company Corporation Type

Company Ownership Ethnicity Company Ownership Gender

Section 3: Business Contact Information

Company Address City State Zip

Company Phone # Company Website

Section 4: Business Principal Information

Principal Contact Name Principal Contact Title

Principal Contact Cell # Principal Contact Email

Section 5: Project Participation Information

Project Name Project Participation by Business %

Business Project Participation as: General Contractor Subcontractor

Disclaimer and Signature I certify that my answers are true and complete to the best of my knowledge.

Print, Signature, and Title: Date

Notary Signature and Seal Date

CITY OF STATESBORO

NOTICE

These are the “boiler-plate” rules and requirements of the City of Statesboro in regards to submitting sealed bids, proposals and qualifications.

(Please sign where required and adhere to the requirements that pertain to this Bid) Also, please submit one copy with each Bid response.

Only one copy per vendor submittal—If sending five copies of bid, only send one of these signed—both areas signed (agreement and non-collusion affidavit)

All applicable terms and conditions contained herein will apply unless otherwise altered in the body of the bid package.

It will be the sole right of the City of Statesboro to determine the applicability of any condition in question.

INSTRUCTIONS TO BIDDER

BID FORMS. Unless otherwise specified, vendor may submit individual bid forms.

BID OPENING AND BID RESULTS. Bids are opened publicly in the City of Statesboro Purchasing Office.

Interested parties are invited to attend the bid opening. A tabulation of bids received will be available within a reasonable time after the bid opening. Bid results will be faxed or mailed to interested parties upon request.

BID WITHDRAWAL. Bidders’ authorized representatives may withdraw bids only by written request received by the City of Statesboro prior to the submittal deadline. After the bid deadline has passed, vendors will not be allowed to withdraw their bids for a period of (90) days. The determined successful bidder will not be allowed to withdraw their bid at any time.

INFORMED BIDDERS. Before submitting bids, Bidders must fully inform themselves of the conditions, requirements and specifications of the work or materials to be furnished. Failure to do so will be at Bidders’ own risk and they cannot secure relief on the plea of error.

LATE BIDS. Bids not received by the Bid Submittal Deadline are late. Late bids will be returned to Bidders unopened.

PRICES, NOTATIONS, AND MISTAKES. All prices and notations must be in ink or typewritten. Mistakes may be crossed out and corrections typed or printed adjacent to the mistake and initialed in ink by the person who signs bid. Prices must be stated in units and quotations made separately on each item. In case of conflict, unit prices will govern. Where there is a conflict between words and figures, words will govern.

OFFERS OF MORE THAN ONE PRICE. Bidders are allowed to submit more than one bid but not more than four bids. Bidders may submit one Base Bid and up to three Alternate Bids. Where Bidder submits more than one bid, one bid must be marked “Base Bid” and the others must be marked “Alternate Bid”. Each Base Bid and each Alternate Bid must be submitted in accordance with the terms and conditions of this bid solicitation. Bidders may reproduce this bid package to submit alternate bids. Additional bid packages will not be furnished by the City of Statesboro. Also, if both parties agree, additional units may be purchase within a twelve (12) month calendar year from the original award of this contract with all terms and conditions of the original bid/contracting process being in effect.

INSTRUCTIONS TO BIDDER - Continued

QUESTIONS, INTERPRETATION, OR CORRECTION OF QUOTE DOCUMENTS. Bidders must notify the City of Statesboro Purchasing Department of any inconsistency found during the examination of the solicitation.

Any clarification must be made, in writing to the COS Purchasing Agent. Questions regarding this solicitation must be submitted in writing, either by mail or facsimile, to COS Purchasing Agent and must arrive at least four

(4) working days prior to submittal Deadline. Questions received after the deadline will not be addressed. Bidder’s company name, address, phone and fax number, and contact person must be included with the questions or comments.

Clarification, corrections, or changes to specifications. All clarifications, corrections, or changes, to the solicitation documents will be made by Addendum only. Bidders must not rely upon interpretations, corrections, or changes made in any other manner, whether by telephone, in person, or at a pre-bid conference. Interpretations, corrections, and changes will not be binding unless made by Addendum. All Addenda issued will become part of the Agreement documents. Addendum will be send to all known solicitation holders by facsimile or US mail. It is the Bidders sole responsibility to ascertain that it has received all Addenda issued for this solicitation. All Addenda must be acknowledged and returned on or before the Submittal Deadline, unless otherwise directed by an Addendum.

TERMS OF THE OFFER. COS’s acceptance of Bidder’s offer will be limited to the terms herein unless expressly agreed in writing by the COS. Bids offering terms other than those shown herein will be declared non- responsive and will not be considered.

TERMS AND CONDITIONS

ATTORNEY FEES. In the event a suit or action is instituted in connection with any controversy arising out of this contract, the prevailing party will be entitled to receive, in addition to its costs, such sum as the court may adjudge reasonable as to attorney’s fees and costs.

BIDDER AGREEMENT TO TERMS AND CONDI-TIONS. Submission of a signed bid will be interpreted to mean Bidder has agreed to all the terms and conditions set forth in the pages of this solicitation.

CANCELLATION OF CONTRACT. The City of Statesboro will reserve the right to cancel this contract by giving (30 Days written notice to the vendor. The COS may cancel this contract with cause anytime by giving -

(10) days written notice to the supplier/contractor. Cancellation for cause will be at the discretion of the COS and will include but not limited to: failure to supply materials or service specified within the time allowed or within the terms, conditions or provisions of this contract. The successful Bidder may not cancel this contract without prior written consent of the City of Statesboro (COS).

COMPLIANCE OR DEVIATION TO SPECIFICATIONS. Bidder hereby agrees that the material, equipment or services offered will meet all the requirements of the specifications in this solicitation unless deviations from them are clearly indicated in the Bidder’s response. Bidder may submit an attachment entitled “Exceptions to Specifications”, which must be signed by Bidder’s authorized representative. An explanation must be made for each item to which an exception is taken, giving in detail the extent of the exception and the reason for which it is taken. Bids failing to comply with this requirement will be considered non-responsive. Submittal of brochure or other manufacturer literature is desirable but will not be an acceptable substitution for this requirement.

COMPLIANCE WITH LAWS. All bids must comply with current federal, state, local and other laws relative thereto.

FORCE MAJEURE. If execution of this contract must be delayed or suspended and if such failure arises out of causes beyond the control of and without fault or negligence of the Contractor, the Contractor must notify the COS, in writing, within twenty-four (24) hours, after the delay. Such causes may include but are not limited to acts of God, war, acts of a public enemy, acts of any governmental entity in its sovereign or contractual capacity, fires, floods, epidemics, strikes and unusually severe weather.

FORMATION OF CONTRACT. Bidder’s signed bid and COS’s written acceptance will constitute a binding contract.

TERMS AND CONDITIONS - Continued

LAWS GOVERNING CONTRACT. This contract must be in accordance with the laws of the state of Georgia.

The parties stipulate that this contract was entered into in the county of Bulloch, in state of Georgia. The parties further stipulate that the county of Bulloch, GA, is the only appropriate forum for any litigation resulting from a breach hereof or any questions risen here from.

NOMENCLATURES. The terms Successful Bidder, supplier, vendor, and contractor may be used interchangeably in this solicitation and will refer exclusively to the person, company, or corporation with whom the COS enters into a contract as a result of this solicitation.

REJECTION OF BIDS. The COS reserves the right to reject any bids, all bids, or any part of a bid. The COS reserves the right to reject the bid of any Bidder who previously failed to perform adequately for the COS or any other governmental agency. The COS expressly reserves the right to reject the bid of any Bidder who is in default on the payment of taxes, licenses, or other monies due the City of Statesboro (COS).

SAFETY. All articles delivered under this contract must conform to the Safety Orders of the State of Georgia, Division of Industrial Safety.

SELL OR ASSIGN. The successful Bidder will not have the right to sell, assign, or transfer, any rights or duties under this contract without the specific written consent of the COS.

SEVERABILITY. If any provisions, or portions of any provisions, of this contract are held invalid, illegal, or unenforceable, they will be severed from the contract and the remaining provisions will be valid and enforceable.

TAXES, FEDERAL EXCISE. The COS is exempt from Federal Excise Tax.

TAXES, SALES. (State) Sales Tax should be shown separately on the Bid Form, when and where indicated.

WAIVER OF INFORMALITIES. The COS reserves the right to waive informalities or technicalities in bids.

Award. Bid award will be based on the lowest responsible bid price including any transportation charges, as well as any other criteria indicated in these specifications.

Signatures. All information submitted by Bidder, including signatures, must be original. Copies will not be accepted.

Taxes. The COS is exempt from Federal Excise Tax. The COS is exempt from state sales tax in Georgia.

Non-Collusion Affidavit

State of (Georgia ) County of Bulloch ss.

, being first duly sworn, deposes and says that he or she is Owner of the party making the foregoing bid that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the Bidder has not directly or indirectly induced or solicited any other Bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any Bidder or anyone else to put in a sham bid, or that anyone must refrain from bidding; that the Bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the Bidder or any other Bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other Bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract;

that all statements contained in the bid are true; and further, that the Bidder has not , directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid."

(Date) (Signed)

Bidder Name Authorized Representative (Person, Firm, Corp.)

Address Representative's Name

City, State, Zip Representative's Title

4/12/2024

District Street Name Beginning End Miles

1 Orange Street East Olliff Street East Olliff Street 0.19

1 Lewis Street East Olliff Street Orange Street 0.07

1 Best Street Braswell Street Terminus 0.29

1 Bedford Street Fleming Drive Kingswood Avenue 0.13

1 Harwood Street Fleming Drive Kingswood Avenue 0.14

1 Miller Street North Main Street North College Street 0.05

2 Miller Street North College Street West Parrish Street 0.27

2 Broad Street Savannah Avenue Brannen Street 0.56

2 Scotch Pine Avenue Whispering Pines Blvd Whispering Pines Blvd 0.56

2 Hunnicutt Drive Soloman Circle Soloman Circle 0.12

3 Granade Street East Inman Street Terminus 0.41

3 Donaldson Street Stillwell Street Savannah Avenue 0.62

3 Gentilly Drive Gentilly Road Prince Way 0.33

4 Windsor Way Chelsea Circle South Edgewood Drive 0.38

4 Knight Drive Chandler Road Lanier Drive 0.41

4 South Edgewood Drive Greenwood Avenue Holly Drive 0.53

5 Brampton Avenue Fair Road Veterans Memorial Parkway 0.61

Totals 5.65

FY 2024 RESURFACING LIST

District 4

District 2

District 5

District

District 3

District 1

Miller St from: North Main St to: N College St

0.05 mi

Lewis St from: E Oliff St to: Orange St

0.07 mi

Hunnicut Dr from: Soloman Cir to: Soloman Cir

0.12 mi

Bedford St from: Flemming Dr to: Kingwood Ave

0.13 mi

Best St from: Braswell St to: Terminus

0.29 mi

Harwood St from: Flemming Dr to: Kingwood Ave

0.14 mi

Orange St from: E Oliff St to: E Oliff St

0.19 mi

Miller St from: N College St to: W Parrish St

0.27 mi

Gentilly Dr from: Gentilly Rd to: Prince Way

0.33 mi

Windsor Way from: Chelsea Cir to: S Edgewood Dr

0.38 mi

Knight Dr from: Chandler Rd to: Harvey Dr

0.41 mi

Granade St from: E. Inman St to: Terminus

0.4 mi

S Edgewood Dr from: Greenwood Ave to: Holly Dr

0.53 mi

Scotch Pine Ave from: Whispering Pines Blvd to: Whispering Pines Blvd

0.56 mi

Broad St from: Savannah Ave to: Brannen St

0.56 mi

Donaldson St from: Savannah Ave to: Stillwell St

0.62 mi

Brampton Ave from: Veterans Memorial Prkwy to: Fair Rd

0.61 mi

2024 Resurfacing

District Count Miles 1 6 2 4 3 4

0.87 1.50 1.36

4 3 1.31 5 1 0.61

Brampton Ave.

Proposed Deep Patching areas for FY2024 Resurfacing