bid_documents_6000002017_SCADA.pdf

Invitation for Bid Bid No. 6000002017 Rebid #1

STATE OF CALIFORNIA

DEPARTMENT OF CORRECTIONS

AND REHABILITATION

INVITATION FOR BID

BID NO. 6000002017

Date: April 19, 2016

The California Department of Corrections and Rehabilitation (CDCR), California Correctional Institution (CCI), hereafter referred to as the State, is inviting responses to this Invitation For Bid (IFB) entitled Supervisory Control and Data Acquisition (SCADA) System Maintenance and Repair Services.

In accordance with the California Government Code and Americans with Disabilities Act, this IFB is available in a text-only format on a compact disc as a disability-related reasonable accommodation.

To discuss how to receive a copy of this IFB in the specified format or to request a different format, please contact the person identified below.

This IFB package contains the following documents (except as otherwise indicated). Please note that you must comply with the requirements contained in all of these documents.

Notice to Prospective Bidders

Bidder Acknowledgment/Certification (OBS 300)

Bid Submittal Checklist

Sample Standard Agreement (STD 213)

Scope of Work (Exhibit A)

Service Technician References (Attachment 1)

Equipment List (Exhibit A-1)

Sample Service Report (Exhibit A-2)

Budget Details and Payment Provisions (Exhibit B)

Invitation for Bid Bid No. 6000002017

Rate Sheet (Exhibit B-1)

Electronically downloaded bid package includes an Excel spreadsheet file in addition to the PDF version (for additional information, see Exhibit B-1, first paragraph).

General Terms and Conditions (Exhibit C)

This document is incorporated in this bid package by reference only and is available on the Internet at http://www.documents.dgs.ca.gov/ols/GTC-610.doc .

If you do not have Internet access, you may request a hard copy of Exhibit C by contacting the contract analyst listed below.

Special Terms and Conditions (Exhibit D)

Prison Rape Elimination Policy Form (Exhibit E)

Standard Contractor Certification Clauses (CCC) This document is incorporated in this bid package by reference only and is available on the Internet at http://www.documents.dgs.ca.gov/ols/CCC-307.doc.

You MUST submit an original signed copy with your bid package. If you do not have Internet access, you may request a hard copy of the CCC by contacting the contract analyst listed below.

Payee Data Record (STD 204)

Non-Small Business Preference Request and Subcontractor Acknowledgement

(OBS 555)

Darfur Contracting Act (OBS 1500)

Sample Certificate of Insurance

Bidder Declaration (GSPD-05-105)

DVBE Declarations (STD 843)

DVBE Bid Incentive Request and Acknowledgement (OBS 554)

It is the opinion of the State that this IFB is complete and without need of explanation. However, if any documents are missing, or if you have any questions regarding this IFB, immediately contact the person identified below.

Joe O’Connor 916-255-5656

Joseph.o’connor@cdcr.ca.gov California Relay Service 1-800-735-2929

Notice to Prospective Bidders Bid No. 6000002017

THE STATE OF CALIFORNIA

Department of Corrections and Rehabilitation

NOTICE TO PROSPECTIVE BIDDERS

Supervisory Control and Data Acquisition (SCADA) System Maintenance and Repair

Services.

Bid No. 6000002017

I. PROJECTED TIMETABLE

The following dates are set forth for informational and planning purposes only and are subject to change.

IFB Available to Prospective Bidders April 19 2016

Submission of Bid May 3, 2016 at 2:00 pm

Public Bid Opening May 3, 2016 at 2:30 pm

Anticipated Date for Commencement of Services July 1, 2016

Or upon approval whichever occurs later

Termination of Agreement June 30, 2018

II. FUNDING

CDCR reserves the right to augment the Agreement dollar amount by 50%.

III. BIDDER QUALIFICATIONS AND LICENSING REQUIREMENTS

Bidder qualifications and licensing requirements (if any) are specified below and/or in Exhibit A. Unless otherwise stated, the bidder shall meet all qualifications and licensing requirements at the time of the bid opening.

Contractor must possess a valid copy of a California Contractors State License Board “C-7” specialty license and/or “C-10” license. The license must be submitted at time of bid and the request of the State during the contact term.

Proof of training or References (see Scope of Work, Exhibit A, Qualifications) for each person providing services.

Copy of valid California city or county business license (if applicable) or, if a corporation located within the State of California, incorporation documents or letter from the Secretary of State or, if not a California business, an affidavit that business is in good standing with the state, province, or country in which business is headquartered.

IV. PROHIBITION ON TAX DELINQUENTS

Persons or companies identified as the largest tax delinquents by the Franchise Tax Board (FTB) or the Board of Equalization (BOE) under authority of Sections 7063 or 19195 of the Revenue and Taxation Code, shall be disqualified from the bidding process.

Pursuant to PCC §10295.4, contracts are void and unenforceable if a Contractor is included on tax delinquency lists.

(a) Notwithstanding any other law, a state agency shall not enter into any contract for the acquisition of goods or services with a contractor whose name appears on either list of the 500 largest tax delinquencies pursuant to Section 7063 or 19195 of the Revenue and Taxation Code. Any contract entered into in violation of this subdivision is void and unenforceable.

(b) This section shall apply to any contract executed on or after July 1, 2012.

V. BIDDER RESPONSIBILITIES & THE BID PACKAGE

Bidders are solely responsible for understanding the scope of work and all requirements, terms, conditions, evaluation criteria, etc., before submitting a bid. If the language is unclear or ambiguous, it is the bidder’s responsibility to request clarification or assistance before submitting a bid. Please note that no verbal information will be binding upon the State unless the State issues such information in writing as an official addendum. If the IFB is modified prior to the final bid submission date, the State will issue an addendum to all bidders that received a bid package.

Bidder shall provide rate(s) on Rate Sheet (Exhibit B-1) Bidder shall set forth rates in clear, legible figures in the spaces provided in Exhibit B-1. Failure to provide the required rates shall be cause for rejection of your bid.

NOTE:

1. Any quantities listed on Exhibit B-1 are CDCR’s estimates only and are offered as a basis for the comparison of bids. The State does not expressly or by implication agree that the actual amount of work will correspond therewith and reserves the right to omit portions of the work as may be deemed necessary or advisable by the State.

2. In the case of a discrepancy between the Unit Price (e.g., Hourly Rate, Cost per

Service) and Item Total (e.g., Hourly Rate x Hours Worked = Item Total), the Unit Price shall prevail. However, if the Unit Price figure is ambiguous, illegible, uncertain, or is omitted, the Item Total shall be divided by the estimated usage (e.g., Hours Worked) to determine the Unit Price. In the case of a discrepancy between the Basis of Award and the sum of the Item Totals, the sum of the Item Totals shall prevail.

3. The amount of the total bid will be rounded up to the nearest whole dollar when the

Agreement documents resulting from this bid are prepared.

All required documents listed in the Bid Submittal Checklist must be included within the sealed bid package. No bid will be considered unless it is submitted with the CDCR Bidder Acknowledgement/Certification form (OBS 300) and Exhibit B-1 Rate Sheet and is in conformance with the submission requirements of this IFB. Additionally, an original, signed copy of all pages of the Contractor Certification Clause (CCC) must be submitted to CDCR with the completed bid package. The State reserves the right to request clarification of any documents included with this bid.

The bid must be for the entire activity described herein. The State does not accept alternate contract language from a prospective Contractor. A bid with such language will be considered a counter proposal and will be rejected. Additionally, bids may be rejected if the bid proposal shows any alterations of form, additions not called for, a conditioned or incomplete bid, or erasures and/or irregularities of any kind. Any bid amounts changed after the amounts are originally inserted MUST be initialed in ink by the bidder.

Failure to submit required documentation may result in the rejection of your bid.

VI. BID SUBMITTAL

Sealed bids must be received no later than the time and date specified in the Projected Timetable (Section I of these instructions) at the designated address stated below.

MAIL DELIVERY,

HAND DELIVERY, or

OVERNIGHT MAIL:

California Department of Corrections and Rehabilitation Office of Business Services, Contracts Management Branch Attention: Joe O’Connor 9838 Old Placerville Road, Suite B-2 Sacramento, CA 95827

Any bid received at the above address after the Submission of Bid date and time specified in the Projected Timetable, Section I, will NOT be considered. It is the State's policy to make every effort to ensure that all bids have been received and properly time stamped; however, bidders are ultimately responsible for ensuring timely receipt of their bid. Bidders may verify receipt of their bid by contacting the person identified in the cover letter of this IFB prior to the Public Bid Opening.

Bids that are not properly marked may be disregarded. All completed bids and required documents shall be packaged and submitted in a sealed envelope to the address specified in the section entitled “Bid Submission Requirements”. The sealed envelope must be clearly marked "BID FOR Supervisory Control and Data Acquisition (Scada) Computer System Maintenance and Repair Services - BID NO. 6000002017 Attention:

Joe O’Connor - DO NOT OPEN." Failure to do so may result in the premature opening of, or failure to open, your bid.

In submitting a bid, the bidder accepts the terms and conditions expressed herein.

Costs incurred for developing bids and in anticipation of award of the Agreement are the responsibility of the bidder and shall not be charged to the State.

A bidder may modify a bid after its submission by withdrawing the original bid and resubmitting a new bid prior to the bid submission deadline. Bidder modifications offered in any other manner, oral or written, will not be considered.

A bid may be withdrawn from consideration by submitting a written withdrawal request to the State, signed by the bidder or an authorized agent. Once opened by the State, the submitted bid is binding and may not be withdrawn without cause.

All documents submitted in response to this IFB will become the property of the State and will be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.) and subject to review by the public.

VII. PUBLIC BID OPENING

If you are planning to attend the public bid opening, you must notify the contact person listed in the cover letter of this IFB 10 working days before the bid opening date specified in Section I – Projected Timetable. If you and/or your representative require reasonable accommodation to participate in the Public Bid Opening, you must contact the contract analyst identified in this package and identify what reasonable accommodation(s) is required for you to participate.

At the time of the public bid opening, the dollar amount of each bid shall be read. The contract award is subject to a complete review of the entire bid proposal for compliance and adherence to the IFB requirements, verification of all calculations and claimed preferences, and compliance with DVBE Mandatory participation requirements, if applicable.

VIII. NONRESPONSIBLE BIDDER

If a previous Agreement with a prospective bidder was terminated for cause, the State reserves the right to hold a responsibility hearing before awarding the Agreement to determine if the bidder is responsible. The bid may be rejected if the State deems, at the conclusion of the responsibility hearing, that the bidder is not responsible.

IX. BASIS FOR AWARD

The award of an Agreement, if it is to be awarded, will be made to the lowest responsible bidder whose bid complies with all requirements prescribed herein. In the event a bidder submits more than one (1) bid for the same institution/service under this bid process, the State shall select the lowest bid and reject all other bids from this bidder.

In the event of tie bids, except as provided in Government Code §14838(f), CDCR reserves the right to determine the bidder entitled to the contract award based on the percent of discount specified in Exhibit B-1, if applicable. If not applicable or if there is a discount tie, a coin toss or lot drawing will be used to determine the bidder entitled to the contract award. The coin toss or lot drawing will be officially witnessed and all affected bidders will be advised of the tiebreaker method and invited to attend.

The State is not required to award an Agreement and reserves the right to reject any and all bids and to waive any immaterial deviations in the bid. The State’s waiver of an immaterial deviation shall in no way modify the IFB document or excuse the bidder from full compliance with all requirements if awarded the Agreement.

X. PROTEST AWARD

Information regarding the protest of an award may be found by going to www.ols.dgs.ca.gov/Contract+Manual/Chapters4through6.htm, under Chapter 6:

Contract Award Protests.

A protest to this bid must adhere to Public Contract Code (PCC) Section 10345.

The envelope containing the written protest must clearly state: "Protest Concerning IFB Number 6000002017 for the California Department of Corrections and Rehabilitation". Protests MUST be filed with:

ORIGINAL COPY

HAND OR MAIL DELIVERY

Department of General Services Office of Legal Services Attn: Protest Coordinator 707 Third Street, 7th Floor West Sacramento, CA 95605

HAND OR MAIL DELIVERY

Department of Corrections and Rehabilitation Office of Business Services Contracts Management Branch

XI. AGREEMENT EXECUTION

The Agreement will be executed only upon the State's acceptance of the Contractor's certificates of insurance, bonds, licenses, and permits, when such items are required.

Should the Contractor fail to commence work at the agreed-upon date and time, the State, upon five (5) days written notice to the Contractor, reserves the right to terminate the Agreement.

The successful bidder shall enter into an Agreement with the State, which will be prepared on a State of California Standard Agreement (STD 213 form, sample attached) and shall include from this IFB Exhibits A, A-1, A-2, B, B-1, D, and E.

This Agreement will not include a hard copy of the General Terms and Conditions for Private Contractors (Exhibit C), which is incorporated into the Agreement by reference only on the STD 213. Also not provided is a hard copy of the Contractor Certification Clauses (CCC). Exhibit C and the CCC may be downloaded from the Internet at www.ols.dgs.ca.gov/standard+language and printed for your files. An original, signed copy of all pages of the CCC must be submitted to CDCR. Failure to submit a signed CCC may result in rejection of your bid.

After award, two (2) original Standard Agreements will be forwarded to the Contractor for signature. Upon receipt, the Contractor must sign each Agreement with an original signature and return all Agreements with any required documentation in accordance with the time frame specified in the transmittal letter. In the event the State has not received the signed Agreements and the required documentation within the specified time frame, the award may be rescinded and awarded to the next lowest responsible bidder.

This Agreement is not valid unless and until approved by the Department of General Services, or, under its authority CDCR. The State has no legal obligation unless and until the Agreement is approved. Any work commenced by the Contractor prior to approval may be considered voluntary and the Contractor may have to pursue claim for payment by filing with the California Victim Compensation and Government Claims Board. When the Agreement is fully approved, a copy will be forwarded to you.

XII. EXTENSION OF TERM

This Agreement may be amended to extend the term, up to (1) year, if it is determined to be in the best interest of the State. Upon signing the amendment, Contractor hereby agrees to provide services for the extended period at the rates specified in the original Agreement.

XIII. DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) PROGRAM

This IFB is exempt from the DVBE requirement. However, the State is committed to achieving legislatively established goals for the participation of DVBEs in all state contracting and seeks to use certified DVBE business whenever possible. Therefore, the State requests your voluntary participation in reporting any certified DVBEs, including yourself, that will be used in the performance of this Agreement.

XIV. DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) INCENTIVE

CDCR is committed to meeting and exceeding the 3 percent goal for Disabled Veteran Business Enterprise (DVBE) participation in State contracting activities, set forth in Military and Veterans Code 999. The DVBE Incentive Program applies to all contracting activities for services including public works, construction, services, leasing, materials testing, and other related contracts. The DVBE incentive is applied during the evaluation process and is only applied to responsive bids from responsible bidders proposing DVBE participation. This incentive is for bid computation only.

To be eligible for the DVBE incentive, the business must:

1. Complete DVBE Incentive Request and Subcontractor Acknowledgement form

(OBS 554) and submit with bid proposal.

2. Have a completed DVBE application on file with DGS, OSDS by 5:00 p.m. on the date bids are due.

For certification and preference approval process information, contact the DGS OSDS by telephone at (916) 375-4940 or access the DGS OSDS Internet website at http://www.pd.dgs.ca.gov/dvbe/default.htm

Award Based on Low Price The incentive shall be equal to a bidder’s DVBE participation level (rounded to the nearest two decimal places).

DVBE PARTICIPATION LEVEL INCENTIVE APPLIED

1.0 - 1.99% 1%

2.0 UP TO 2.99% 2%

3.0 UP TO 3.99% 3%

4.0 UP TO 4.99% 4%

5.0 UP TO 5.99% 5%

1. The incentive is subject to a minimum of one percent (1%) and a maximum of five percent (5%) and will not exceed $500,000. Bids with DVBE participation of more than five (5%) percent will be calculated with a five percent (5%) incentive.

2. Bidders with DVBE participation of less than the required percentage listed in the solicitation will be deemed non-responsive and eliminated from any further participation.

3. The Small Business Preference (five percent (5%) up to $50,000) may be combined with the DVBE incentive but will not exceed a combined total of $500,000.

4. The DVBE incentive is computed from the lowest responsive and responsible bid price.

XV. SMALL BUSINESS PREFERENCE PROGRAM

Current law encourages state departments to first consider a Small Business (S/B) Enterprise / Microbusiness (M/B) Enterprise for contracting opportunities. CDCR is committed to supporting Small/Micro Business participation in state contracting and seeks to use certified Small/Micro Businesses whenever possible.

A Small/Micro Business enterprise is defined as a business certified by the Department of General Services (DGS), Office of Small Business and Disabled Veteran Business Enterprise Certification Services (OSDS) in which:

1. The principal office is located in California

2. The officers are domiciled in California

3. The business is independently owned and operated

4. The business, with any affiliates, is not dominant in its field of operation; and

a. For Small Business, either:

(1) The business, together with any affiliates, has 100 or fewer employees and averaged annual gross receipts of $14,000,000 or less over the previous three years, or

(2) The business is a manufacturer with 100 or fewer employees

b. For Micro Business, either:

(1) The business, together with any affiliates, has 25 or fewer employees and averaged annual gross receipts of $3,500,000 or less over the previous three years, or

(2) The business is a manufacturer with 25 or fewer employees.

Section 14835, et seq., of the California Government Code requires that a five percent (5%) preference be given to bidders who certify as a Small/Micro Business enterprise.

The rules and regulations of this law are contained in Title 2, California Code of Regulations, Section 1896, et seq. A copy of the regulation is available upon request.

To claim the Small/Micro Business preference, which may not exceed $50,000 for any bid, your firm must:

1. Have a completed application (including proof of annual receipts) on file with the DGS, OSDS, by 5:00 p.m. on the date bids are due, and

2. Receipt of documents verified by such office.

Therefore, if you are a Small/Micro Business, but are not certified, it is to your advantage to become certified. For certification and preference approval process information, contact the OSDS by telephone at (916) 375-4940 or access the OSDS Internet website at www.pd.dgs.ca.gov/smbus/getcertified.htm.

XVI. NON-SMALL BUSINESS PREFERENCE REQUEST

Pursuant to Title 2, CCR Section § 1896, et seq., and GC Section § 14838, et seq., a bid preference of five percent (5%) is available to a responsive non-small business claiming no less than twenty-five percent (25%), Small Business/Micro Business (SB/MB) subcontractor participation with one or more SB/MB enterprises. This preference is considered only if the tentative low bidder is not a certified SB/MB.

In granting the Non-Small Business Preference, no bid price will be reduced by more than $50,000. This preference cost adjustment is for bid evaluation purposes only and does not alter the actual cost offered by the bidder.

A non-small business is defined as a responsive/responsible bidder that is not certified by the DGS OSDS as a SB/MB enterprise.

To be eligible for the non-small business preference, the business prime vendor must complete and submit the Non-Small Business Preference Request and Subcontractor Acknowledgement form (OBS 555) with their bid proposal.

XVII. NONPROFIT VETERAN SERVICE AGENCY (NVSA) SMALL BUSINESS

PREFERENCE

Pursuant to Military and Veteran Code Section 999.50 et seq., Nonprofit Veteran Service Agencies (NVSAs) claiming Small/Micro Business preference and verified as such in the relevant category or business type, will be granted a preference of five percent (5%) of the lowest responsive bid, if the lowest responsive bid is submitted by a bidder not certified as a Small/Micro Business.

In granting Small/Micro Business preference to NVSAs, no bid will be reduced by more than $50,000. The preference cost adjustment is for computation purposes only and does not alter the actual cost offered by the bidder.

To be eligible for the NVSA Small/Micro Business Preference, the business concern must:

1. request preference at the time of bid submission, and

2. must possess a valid certification prior to bid submission.

An SB/NVSA is not subject to the same standards as other certified Small/Micro businesses. SB/NVSA standards are identified in Military and Veterans Code Section 999.51(a) (3).

XVIII. IDENTIFICATION OF CONTRACTORS, SUBCONTRACTORS, CONSULTANTS:

SMALL/MICRO BUSINESS AND DVBES

CDCR must identify all contractors, subcontractors, and consultants who will provide labor or render services in the performance of this Agreement and further identify whether any of the listed subcontractors and consultants are a certified Small/Micro business, or a certified DVBE. Therefore, the bidder must complete a Bidder Declaration (GSPD-05-105). If any changes occur in the submitted original GSPD-05- 105, the Contractor shall notify the Office of Business Services (OBS), in writing within ten (10) working days of those changes, including any changes to Small/Micro business or DVBE status.

CDCR asks that you encourage any subcontractor(s) and/or consultant(s) not currently certified as a Small/Micro business or DVBE that may meet the certification requirements specified herein to become certified through the DGS, OSDS. Please provide those subcontractor(s)/consultant(s) the OSDS contact and certification information provided above.

If you are a certified Small/Micro business enterprise and fail to complete the Prime Contractor information of the CDCR Bidder Acknowledgement/Certification form (OBS 300), your business shall be classified as a large business, which will preclude your bid from receiving the five percent (5%) Small/Micro business preference and can cause incorrect reporting of Small/Micro business and large business participation by CDCR.

If you are a certified DVBE and fail to specify that information on the CDCR Bidder Acknowledgement/Certification form, (OBS 300) your business shall be classified as a large business, which will preclude your bid from receiving any range of the DVBE incentive and cause incorrect reporting of DVBE participation by CDCR.

XIX. BIDDER PROVIDING FACILITY(IES)

Bidders providing facility(ies) for their services must specify the complete address(es) of the facility(ies) where the services will be performed in the appropriate section on the Bidder Acknowledgement/Certification form (OBS 300) in the spaces provided.

The bidder hereby authorizes the State to insert the bidder’s facility(ies) as listed in the CDCR Bidder Acknowledgement/Certification form (OBS 300) into the contract Exhibit A Scope of Work.

Enclosures

Bidder Acknowledgement/Certification (OBS 300) Bid No. 6000002017 California Department of Corrections and Rehabilitation (CDCR) Rebid #1

The bidder hereby agrees to provide all labor, materials, supplies, licenses, permits, equipment and transportation necessary to perform all services required for the foregoing titled work in accordance with the Scope of Work, all Terms and Conditions, Disabled Veteran Business Enterprise (DVBE) requirements, if applicable, and such addenda thereto as may be issued before the public bid opening date, at the rates set forth by the bidder in Exhibit B-1, Rate Sheet. Exhibit B-1 Rate Sheet must be submitted with this Bidder Acknowledgement/Certification form.

Exhibit B-1 Rate Sheet shall remain in force for the stated term of this Agreement and shall include every item of expense, direct and indirect, including any taxes incidental to the specified rates.

By virtue of submitting this bid, the undersigned is accepting the terms and conditions expressed in this IFB. Any and all services performed outside the scope of this Agreement shall be at the sole risk and expense of the bidder.

COMPANY NAME:

STREET ADDRESS: P.O. BOX:

CITY, STATE AND ZIP CODE: CITY, STATE AND ZIP CODE:

TELEPHONE NUMBER: FAX NUMBER:

FEDERAL ID or SOCIAL SECURITY NUMBER: E-MAIL ADDRESS:

TAX STATUS [ ] Individual/Sole Proprietor [ ] Estate or Trust [ ] Partnership

[ ] Corporation (State in which incorporated _______) [ ] Other: ______________________

By signing this document, I CERTIFY UNDER PENALTY OF PERJURY, that I am duly authorized to legally bind the prospective proposer/bidder to the requirements of this bid document. This certification is made under the laws of the State of California.

PRINT NAME AND TITLE OF AUTHORIZED REPRESENTATIVE

SIGNATURE OF AUTHORIZED REPRESENTATIVE: DATE:

Bidding Preferences Claimed (Check only the preferences claimed) Preferences: Certification Number/Expiration Date DGS certified Small Business

DGS certified Micro Business

Non-Small Business Subcontractor Preference (committing use of 25% or more of DGS certified Small/Micro Business Subcontractors) include the OBS 555

DGS certified Disabled Veteran Business Enterprise

DVBE Incentive requested by bidder (include the completed OBS 554 with bid) NVSA preference request Check all that bidder is applying for: TACPA LAMBRA EZA Attach all applicable forms

Bidder Providing Facility(ies) If the bidder is supplying the facility(ies) for services, please specify the complete address(es) of the facility(ies) where services will be provided (use additional sheets if necessary). The bidder hereby authorizes the State to insert the bidder’s facility(ies) listed below into the Exhibit A Scope of Work.

Street Address, City, State, Zip Code

Street Address, City, State, Zip Code

BID SUBMITTAL CHECKLIST

SUPERVISORY CONTROL AND DATA ACQUISITION (SCADA) SYSTEM

MAINTENANCE AND REPAIR SERICES

Bid Number 6000002017 Rebid #1

Use this checklist to ensure that the documents identified below are included in your company’s quote package.

Place a check mark or “X” next to each document being submitted to the State. Failure to submit these documents may be cause for rejection of your quote. This checklist should also be returned with your quote.

A complete bid will consist of the documents identified below.

NOTE TO BIDDER: The company name identified on all documents submitted to the State (e.g., licenses, permits, certifications) must be identical to the company name written on the Bidder Acknowledgement/Certification (OBS 300). Failure to comply may cause delays in the award or result in the rejection of your bid.

_____ Bid Submittal Checklist

_____ Bidder Acknowledgement/Certification (OBS 300)

_____ Rate Sheet (Exhibit B-1) – For the bidder’s convenience, Exhibit B-1 is an Excel spreadsheet file. The spreadsheet(s) are password protected and cannot be altered, except where highlighted. The bidder will enter figures or amounts into each of the highlighted cells and print the document.

_____ Payee Data Record (STD 204)

_____ Copy of valid California city or county business license (if applicable) or, if a corporation located within the

State of California, incorporation documents or letter from the Secretary of State or, if not a California business, an affidavit that business is in good standing with the state, province, or country in which business is headquartered.

_____ Copy of Contractor’s valid class C-7 California Contractors State License Board specialty license and/or C-

10- Electrical Contractors License.

_____ Proof of training or References (see Scope of Work, Exhibit A, Qualifications) for each person providing services.

_____ Copy of Contractor Certification Clauses (CCC) The CCC can be found on the Internet at http://www.ols.dgs.ca.gov/standard+language. The first page must be signed and submitted prior to the award of the contract, but is not required if the bidder has submitted this form to the awarding agency within the last three (3) years.

_____ Prison Rape Elimination Policy Form (Exhibit E)

_____ Darfur Contracting Act (OBS 1500)

_____ Non-Small Business Preference Request and Subcontractor Acknowledgement (OBS 555)

_____ GSPD-05-105 - Bid Declaration, if applicable

_____ DVBE Bid Incentive Request and Subcontractor Acknowledgment (OBS 554)

_____ Service Technician References (Attachment 1)

NOTE TO BIDDER: In addition to the above, the Contractor shall furnish the following to CDCR upon award.

Copy of Automobile Insurance Certificate Copy of Worker’s Compensation, if applicable Copy of Commercial General Liability Insurance Certificate

Bid Number 6000002017 California Department of Corrections and Rehabilitation (CDCR) Exhibit A SCOPE OF WORK Rebid #1

SUPERVISORY CONTROL AND DATA ACQUISITION (SCADA) COMPUTER SYSTEM

MAINTENANCE AND REPAIR SERVICES

1. INTRODUCTION

The Contractor shall provide all labor, including travel and per diem, parts, supplies, non-consumable materials, transportation, equipment, and all item of necessary expense to perform preventative maintenance and emergency repair services on the Supervisory Control and Data Acquisition Alarm Systems (SCADA) for the California Department of Corrections and Rehabilitation (CDCR), California Correctional Center (CCC), Wastewater Treatment Plant (WWTP) and Water Treatment Plant (WTP), located at 711-045 Center Road, Susanville, California 96130.

2. MAINTENANCE AND INSPECTION SERVICES

The Contractor shall provide maintenance and inspection for the equipment as specified in Exhibit A-1, SCADA Equipment List, herein to ensure the SCADA can operate safely at all Original Equipment Manufacture (OEM) specifications. CCC will provide dates of service upon approval of the Agreement.

The Contractor shall perform all services on an as-needed basis as specified herein and as necessary to maintain the optimum level of efficiency for each specified piece of equipment.

Services shall include, as applicable, but not limited to: cleaning, adjustment, calibration, alignment, and operational testing of each piece of equipment, furnishing all necessary cleaning supplies and testing equipment, and providing all necessary repairs and parts replacement. All parts requiring replacement shall be replaced in accordance with the Parts Replacement section.

The Contractor shall invoice services at the Maintenance, Inspection and Repair Service Hourly Rate specified in Exhibit B-1, Rate Sheet.

The Contractor shall provide miscellaneous and/or routine maintenance services on an as-needed basis, which will be reimbursed at Repair Hourly Rate, during designated business hours, as specified in Exhibit B-1, Rate Sheet.

3. MAINTENANCE AND INSPECTION SCHEDULED

Services shall be performed annually during designated business hours 7:00 a.m. to 3:00 p.m., Monday through Friday, State holidays excluded. The Contractor shall provide the requested services on the dates specified by the State or within five (5) working days of the specified dates. The State reserves the right to request additional services at the hourly rate as specified in Exhibit B-1, Rate Sheet, or to decrease the scheduled number of services, should equipment be added or old equipment becomes obsolete.

4. EQUIPMENT CALIBRATION

All equipment requiring calibration shall be identified by placing inspection stickers on the equipment, showing the date of calibration and/or date of service, and signature of service technician servicing the equipment.

The Contractor shall maintain an instrument log book and provide a calibration certificate signifying that a continuing quality control program is in existence.

5. REPAIR SERVICE

The Contractor shall provide unlimited visits for all repair services requested or necessary to keep the equipment fully operational. The Contractors shall invoice repair services that are provided outside the annual maintenance, or not covered by the Guarantee section herein, at Repair Hourly Rate, as specified in Exhibit B-1, Rate Sheet. The Contractor shall replace all parts requiring replacement in accordance with the Parts Replacement section herein, upon telephone request from the Institution Contract Liaison or designee. The Contractor shall respond to requests and be on-site for repair service within twenty-four (24) hours. Every effort shall be made to perform services during designated business hours of 7:00 a.m. to 3:00 p.m., Monday through Friday, State holidays excluded. The State may, at its discretion, allow access to the equipment during non-business hours when necessary. The Contractor shall perform all non-emergency repair services outside of designated business hours as specified on Exhibit B-1, Rate Sheet and must be approved in advance in writing by the Institution Contract Liaison or designee.

The Contractor shall begin charging the hourly rate when the Contractor arrives and checks in the designated location within the institution and end when the Contractor finishes providing the repair services required. Any loss of time checking in and out of the institution gates and sally ports or transportation and any other expenses shall be borne by the Contractor.

6. EMERGENCY REPAIR SERVICE

The Contractor shall provide all necessary emergency repairs upon request from the Institution Contract Liaison or designee. The Contractor shall be on-site to perform repairs within eight

(8) hours of telephone notification by the Institution Contract Liaison or designee. The Contractor shall invoice Emergency services provided by the Contractor, if at the specific request of the State, at Emergency Hourly Rate, as specified on Exhibit B-1, Rate Sheet. All emergency repair service provided shall be completed the same working day, unless the Contractor submits a written notification of delay to the Institution Contract Liaison or designee immediately upon diagnosis of equipment deficiency. All parts requiring replacement shall be replaced in accordance with the Parts Replacement section.

7. EQUIPMENT REMOVAL

The Contractor shall endeavor to perform all services required under this Agreement on State premises. In the event that equipment must be removed from State premises for repair, the Contractor must obtain prior approval from the Institution Contract Liaison or designee. The Contractor shall be responsible for pickup and delivery from State premises. Upon completion of repair, the Contractor shall notify the State to schedule a delivery date and time. Under no circumstances shall equipment removed from State premises be kept by the Contractor longer than five (5) working days, unless prior written permission has been obtained from the Institution Contract Liaison or designee.

Before equipment may be removed from State premises, the Institution Contract Liaison or designee will record the serial numbers of the equipment being removed and inspect the equipment. Upon return of the equipment by the Contractor, the Institution Contract Liaison or designee shall check the serial numbers against those previously recorded and inspect the equipment for acceptability.

8. PARTS REPLACEMENT

The Contractor shall replace all parts that become worn or inoperable, or that otherwise affects the equipment’s operability in any way. A manufactured/authorized dealer published price list for parts shall be submitted with the Contractor’s invoice to the State. The Contractor must notify the Institution Contract Liaison or designee prior to ordering and/or installing the part.

The Contractor shall be reimbursed for the actual cost of the parts when a manufactured/authorized dealer published price list is not available. The Contractor must submit a written estimate of the required parts in writing to the Institution Contract Liaison or designee and approved before replacement. All replacement parts will be invoiced at the listed rates, which shall include a 10% discount, plus sales tax, and paid in arrears.

Parts replaced by the Contractor under this Agreement shall be new, factory manufactured, or of equivalent quality and shall meet the industry standards and be within normal industry pricing. All parts replaced by the Contractor shall be subject to price verification by the Institution Contract Liaison or designee. The Contractor shall maintain an adequate supply and/or be able to obtain within a reasonable amount of time any necessary replacement parts in order to perform repairs and maintenance in a timely manner. Consumables and other supply items are hereby excluded. All parts that have been replaced become the property of the State.

9. LICENSE REQUIREMENTS

Contractor must possess a valid copy of a California Contractors State License Board “C-7” specialty license and/or “C-10” license. The license must be submitted at time of bid and at the request of the State during the contract term.

10. QUALIFICATIONS

The Contractor shall employee a minimum of two (2) service technicians who have either:

a. Certified factory training on the equipment specified herein. The Contractor must provide the State with proof of the required training for each service technician providing service under this Agreement

OR

b. Three (3) consecutive years of experience in maintaining and repairing equipment specified herein. The Contractor must provide the State with a minimum of three (3) letters of professional (not personal) reference for at least three (3) consecutive years of experience in maintaining and repairing the equipment specified, for each service technician providing services under this Agreement. The references must be included on the Service Technician Reference (Attachment I) form and includes the following:

Technicians name.

Type of equipment serviced by model and make.

Dates that services were provided.

Verification that the service was satisfactory.

Current telephone number and address of person giving reference.

Only service technicians who meet these requirements shall perform service. Apprentices or trainees are not acceptable.

11. DOCUMENTATION REQUIREMENTS

The Contractor shall submit a written report, Exhibit A-1, Service Report, to the Institution Contract Liaison or designee within ten (10) days of completion of the service provided, including all necessary repairs. Report shall include: date of service, description of service provided, including replacement of any worn parts, condition (i.e., satisfactory or unsatisfactory), gauge and meter readings, name and signature of the Contractor and/or service technician, location of equipment, equipment make, model and serial number, description of any noted deficiencies and suggested corrective action, total labor hours expended, and signature of State employee certifying indicated services were performed.

If the Contractor finds any equipment or components that are not in good working order while performing service, the Contractor shall immediately report findings, verbally, to the Institution Contract Liaison or designee.

12. GUARANTEE

The Contractor shall guarantee all services performed including all replaced parts, for a minimum of ninety (90) days from the date of service performance. If it is determined that failure has occurred due to defective parts or workmanship, the Contractor shall correct the failure at no additional expense to the State. Correction shall occur during designated State business hours upon request for service by the Institution Contract Liaison or designee.

13. INSPECTIONS

Inspections shall be carried out by the Institution Contract Liaison or designee at various times during the Agreement term to check on the quality of work and determine acceptability of work performed before payment will be approved.

14. CDCR CONTACT INFORMATION

Should questions or problems arise during the term of this Agreement, the Contractor should contact the following offices:

Billing/Payment Issues:

Accounting Services Branch, Sacramento Attn: Accounts Payable B Phone Number: (916) 255-2042 Fax Number: (916) 255-2103

CDCR Scope of Service/Performance Issues:

Wanda Wilson, CCC Plant Operations Phone Number: (530) 257-2181 ext 4151 Fax Number: (530) 252-3018 Email: Wanda.Wilson@cdcr.ca.gov

General Contract Issues:

Office of Business Services Contract Management Branch Phone Number: (916) 255-5624 Fax Number: (916) 255-6187

California Department of Corrections and Rehabilitation (CDCR) Attachment 1 Service Technican References Rebid #1

SUPERVISORY CONTROL AND DATA ACQUISITION (SCADA) SYSTEM

Contractor Name:

Address: Phone/Fax: Email

List three (3) references for each service technician providing services similar to the services described. Attach additional sheets if necessary. The State reserves the right to verify all references provided by the Contractor.

Failure to complete and return this information may cause your bid to be rejected.

SERVICE TECHNICIAN NAME:

REFERENCE 1

Name of Firm Street Address City: State Zip Contact Person Phone Number:

Email:

Dates of Service List Equipment/Service Provided

REFERENCE 2

Name of Firm Street Address City: State Zip Contact Person Phone Number:

Email:

REFERENCE 3

Name of Firm Street Address City: State Zip Contact Person Phone Number:

Email:

California Department of Corrections and Rehabilitation Equipment List SUPERVISORY CONTROL AND DATA ACQUISITION

(SCADA) SYSTEM MAINT REPAIR

Bid Number 6000002017 Exhibit A‐1 Rebid #1

DESCRIPTION VERSION PART NUMBER SERIAL NUMBER LOCATION

WINDOWS SMALL BUSINESS

SERVER STANDARD EDITION 2003 R2 X12‐01405 74995‐OEM‐4213056‐50362 SERVER COMPUTER

SUPERMICRO BOOTABLE CD

DEVICE DRIVERS CDR‐X7‐UP REV 1.20 SERVER COMPUTER

CIMPLICITY PRO SERVER

DEVELOPMENT WITH 1500

LICENSE POINTS 8 IC647TPD700 200008590 SERVER COMPUTER

MICROSOFT OFFICE

PROFESSIONAL 2003 077‐02870 70160‐OEM‐5691437‐32308

PRODUCT KEY: MK68F‐7YDMT‐74GJW‐KDG9J‐GPWFW

(PROFICY) MICROSOFT SQL

SERVER 2005 2005 090.2047.00 SERVER COMPUTER

WIN‐911 ALARM NOTIFICATION

SOFTWARE & CEPSTRAL

PREMIUM VOICE INSTALL 7.10.00 4.1.4 W071010020060D SERVER COMPUTER

DELL 2009W FLAT PANEL

MONITOR DOCUMENTATION 2009 KM640 REV A03 SERVER COMPUTER

DIALOGIC (VOICE TELEPHONY

BOARD) SR 6 SU 239 PCI FOR

WINDOWS 2009 DIALOGIC DRIVERS 6 SERVER COMPUTER

TRIPP‐LITE POWER PROTECTION 750127LFC REV C SERVER COMPUTER

NERO 9 ESSENTIALS 2M0K‐1095‐E1P5‐M78X‐7MSK‐3UP2‐3ITE‐K51H SERVER COMPUTER

(SCADA) SYSTEM MAINT REPAIR

Bid Number 6000002017 Exhibit A‐1 Rebid #1

DESCRIPTION VERSION PART NUMBER SERIAL NUMBER LOCATION

MICROSOFT WINDOWS XP

PROFESSIONAL REINSTALLATION

CD 2002 RD R272R 76487‐OEM‐0011903‐00102 WORKSTATION

CIMPLICITY HMI VIEW RUNTIME

SYSTEM 8 IC647TRT999 200009436 WORKSTATION

PROFICY MACHINE EDITION

LOGIC DEVELOPER PLC 6 IC647MPS001 200008589 WORKSTATION

DELL 2009W FLAT PANEL

MONITOR DOCUMENTATION 2009 KM640 REV A03 WORKSTATION

DELL DRIVERS AND UTILITIES 2009 U974N REV A02 HFMRH REV A01 WORKSTATION

DELL CYBERLINK POWER DVD DX

8.2 REINSTALLATION CD 2009 M085R REV A00 WORKSTATION

ROXIO CREATOR DE 10.3 2009 J250N WORKSTATION

MICROSOFT WINDOWS XP

PROFESSIONAL 2002 R3 X14‐72249 76487‐OEM‐0027855‐65638 HMI‐210 AT CP‐210

CIMPLICITY HMI VIEW RUNTIME

SYSTEM 8 IC647TRT999 200008591 HMI‐210 AT CP‐210

GE FANUC DOCUMENTATION,

SOFTWARE TOOLS AND DRIVERS HMI‐210 AT CP‐210

NERO 7 ESSENTIALS 4C85‐1000‐0805‐0001‐403K‐E74K‐SE45 HMI‐210 AT CP‐210

MICROSOFT WINDOWS XP

PROFESSIONAL 2002 R3 X14‐72249 HMI‐209 AT CP‐209

CIMPLICITY HMI VIEW RUNTIME

SYSTEM 8 IC647TRT999 200013492 HMI‐209 AT CP‐209

GE FANUC DOCUMENTATION,

SOFTWARE TOOLS AND DRIVERS HMI‐209 AT CP‐209

NERO 7 ESSENTIALS 4C85‐1000‐0805‐0001‐403K‐E750‐5XK9 HMI‐209 AT CP‐209

(SCADA) SYSTEM MAINT REPAIR

Bid Number 6000002017 Exhibit A‐1 Rebid #1

DESCRIPTION VERSION PART NUMBER SERIAL NUMBER LOCATION

SIMREX DATAMOVER ESS SERIES

MANUAL & INSTALLATION GUIDE

RADIOS AT CP‐21‐, CP‐209,

MCC8 & CENTER PIVOT

GE FANUC VERSAMAX SE

FIRMWARE LIBRARY AND

UTILITIES 2.01

VERSAMAX SE AT CP‐210, CP‐

209 & CENTER PIVOT

N‐TRON OPC SOFTWARE,

PRODUCT DOCUMENTATION &

TECHNICAL DRAWINGS 2009

N‐TRON SWITCH AT CP‐201,

CP‐209 & SERVER CABINET

LINKSYS ETHERFAST ROUTER

BEFSR41 SETUP WIZARD 4.3.02 ROUTER AT SERVER CABINET

California Department of Corrections and Rehabilitation (CDCR) Exhibit A-2 Sample Service Report Rebid #1

SUPERVISORY CONTROL AND DATA ACQUISITION (SCADA) COMPUTER SYSTEM

Date of Service: ________________

Type of Maintenance/Inspection

______ Quarterly ______ Semi-Annual ______ Annual

______ Safety Inspection _______ Calibration

_______________________Hours Service Provided (To/From)

Provide explanation on all parts replaced

Repairs _______________________Hours Service Provided (To/From)

TOTAL REPAIR HOURS

Were parts replaced? ___ Yes ___ No

Provide explanation on all parts replaced.

Location of Equipment

Description of Equipment

Equipment Make

_______________ Model _______________ Serial Number______________

Description of service performed: (use back of this page if more space is needed)

Describe any noted deficiencies and suggested corrective action

The State assumes no responsibility for any work commenced by the Contractor and will not reimburse the contractor for any work performed prior to approval and scheduling by the Institution Contract Liaison or designee. Payment will only be made on invoices accompanied by a Service Report signed by the Institution Contract Liaison or designee.

Name of Service Technician/Contractor Institution Contract Liaison

Print Name Here Print Name Here

Signature Date Signature Date

California Department of Corrections And Rehabilitation (CDCR) Exhibit B Budget Details and Payment Provisions Rebid #1

1. Invoicing and Payment

a. For services satisfactorily rendered, and upon receipt and approval of Contractor’s invoices, the State agrees to compensate the Contractor in accordance with the rates specified herein on Exhibit B-1 Rate Sheet, and made a part of this Agreement. Exhibit B-1 Rate Sheet shall remain in force for the stated term of this Agreement and shall include every item of expense, direct and indirect, including taxes incidental to the specified rates.

b. Invoices shall include the Agreement Number, Purchase Order Number and shall be submitted in triplicate not more frequently than monthly in arrears to the address provided below.

c. The Contractor also has the option to submit their invoices electronically to the appropriate email address listed below. The Contractor must use the name on the Agreement and the Agreement Number on the subject line of the email. The email must include an attached PDF file of the invoice, in accordance with the information above, and must reference the institution acronym and invoice number. Separate emails shall be sent for contracts with more than one participating institution, facility, office and/or site with the invoice information as stated above.

1) To submit invoices by mail for Institutions, DJJ Facilities, DJJ Headquarters, and Board of Parole Hearing contracts:

California Department of Corrections and Rehabilitation (CDCR) Accounting Services Branch - Sacramento Attention: Accounts Payable B P.O. Box 187016 Sacramento, CA 95818-7016

For electronic submission, send invoices to:

Institutionnonmedcontractinvoices@cdcr.ca.gov

2. Budget Contingency Clause

a. It is mutually agreed that if the California State Budget Act for the current fiscal year and/or any subsequent fiscal years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect.