Bid Cover Pages48.docx

COVER PAGE

R.Q. Number: 18DSL0093

THIS NUMBER MUST APPEAR

ON ALL RELATED CORRESPONDENCE THIS IS NOT AN ORDER

NOTE-PLEASE SUBMIT YOUR OFFER TO SELL THE ITEM(S) LISTED BELOW:

(1) WE RESERVE THE RIGHT TO ACCEPT ALL, PART OR REJECT THE ENTIRE BID.

(2) SUBSTITUTES WILL BE CONSIDERED PROVIDED YOU SUBMIT COMPLETE SPECIFICATIONS AND DESCRIPTIVE LITERATURE, SUBSTITUTES OFFERED MUST BE APPROVED EQUAL OR SUPERIOR TO THE ITEMS DESCRIBED.

(3) INDICATE EARLIEST POSSIBLE DELIVERY DATE IN COLUMN PROVIDED FOR EACH ITEM.

(4) THE UNIVERSITY IS EXEMPT FROM SALES TAX. ALL PRICES SHOULD BE QUOTED LESS THIS TAX.

YOUR SIGNATURE WARRANTS THAT THE PRICE(S) QUOTED ARE THE SAME AS OR LOWER THAN THOSE QUOTED OTHER CORPORATIONS, INSTITUTIONS AND GOVERNMENT AGENCIES ON SIMILAR ITEMS, QUANTITIES, TERMS, AND CONDITIONS.

BY

PURCHASING AGENT

1/25/19

DATE

Purchasing Department George D. Crofts Hall Rm. 224, Box 607013, Buffalo, NY 14260-7013 Tel: (716) 645-2676 Fax: (716) 645-2687 Web: www.buffalo.edu/procurement

Please enter:

Vendor Name

Address

City/State/ Zip

QUOTATION MUST BE RETURNED BY

March 7, 2019

2:30 PM EST

IMPORTANT-COMPLETE THE FOLLOWING:

F.O.B

DESTINATION

TERMS

DATE OF QUOTATION

SIGNED BY

|_| SMALL BUSINESS (UNDER 500 EMPLOYEES)

|_| MINORITY OWNED

|_|WOMEN OWNED

|_|NONE OF THESE

PRINTED NAME AND TITLE

QUOTE MUST BE VALID FOR 60 DAYS FROM OPENING

QUOTE VALID TILL

EMPLOYER’S FEDERAL IDENTIFICATION NO.

TELEPHONE NO.

BID PROPOSAL # 18DSL0093

University at Buffalo, The State University of New York Purchasing Department George D. Crofts Hall Buffalo, New York 14260 Telephone (716) 645-2676

GENERAL INSTRUCTIONS TO BIDDERS

1. Submit one signed copy of bids

2. Bids received after the announced bid opening time will not be considered.

3. Fill in approximate delivery date.

4. Prices must be net, including transportation and delivery charges fully prepaid by contractor to the destination(s) indicated in the proposal, subject only to the cash discount. If the award is to be on any other basis, transportation charges must be prepaid by the contractor and added to the invoice as a separate item.

5. The words “or equal” are understood to appear after each commodity giving manufacturer’s name or catalog reference, or on any patented commodity. If bidding on commodities other than those specified, bidder must in every instance give the trade designation of the commodity he proposes to furnish. Otherwise bid will be construed as submitted on the identical commodity described in the specification.

6. Right is reserved to raise or reduce quantities when placing an order.

7. Right is reserved to reject any and all of bids or to accept any bid in part.

8. Sales to the State are exempt from the terms of fair trade agreements.

9. The bidder must insert the price per unit specified, and the price extension for each item in his bid if required. In the event of a discrepancy between the unit price and the extension, the unit price will govern. Prices must be extended in decimals, not fractions.

10. If you are not submitting a bid it is important that you answer this proposal by specified time. Failure to respond to three successive proposals may result in your name being removed from the mailing list.

11. Purchases made by the State of New York are not subject to state or local sales taxes, federal excise taxes or transportation taxes.

To satisfy requirements of the New York State Sales Tax, either the purchase order issued by an agency or institution of New York State for supplies or equipment, or the voucher forwarded to authorize payment for such supplies and equipment will be sufficient evidence that the sale by a contractor or vendor was made to the State of New York, an exempt organization under section 1116 (a)(1) of the Tax Law. New York State Federal Excise Tax Exemption Certificate number is A 158789.

12. So far as concerns the obligations of the State University hereunder, this agreement shall be deemed executory only to the extent of monies available to the State University or the State of New York beyond the monies available for the purposes hereof.

13. Neither party hereto shall assign, transfer or convey this agreement or any part thereof or any interest therein without the consent in writing of the other.

14. The agreement shall be void and of no force and effect unless the contractor shall provide coverage for the benefit of, and keep covered during the life of this agreement, such employees as are required to be covered by the provisions of the Workmen’s Compensation Law.

TOTAL OF ATTACHED BID

Name Vendor Employer’s Federal Identification No.

Address

Street City

Signature of Bidder State Zip Code Official Title

Printed or Typed Copy of signature Telephone Number

% Cash discount for payment within 15 days of delivery and/or receipt of voucher.

% Cash discount for payment within 30 days of delivery and/or receipt of voucher.

Please note that the Cash Discount will not be considered in determining the low bidder but will be considered in awarding tie bids. Cash Discounts of less than one percent will not be considered.

We are not submitting a bid |_| We request removal of our name from the mailing list |_|

LABEL INFORMATION

All bids must have a label on the outside of the shipping box or package containing the following information:

UNIVERSITY AT BUFFALO

PURCHASING DEPARTMENT

224 CROFTS HALL

BUFFALO, NY 14260-7013

Bid #__________________

Bid Title_________________________

Opening Date/Time_____________________

Vendor Name_______________________________________

Failure to attach a label containing above information on the outside of the shipping box or packages may necessitate the premature opening of the bid and may compromise confidentiality.

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