BID BOOK_RV Disp.pdf

BID BOOKLET

PRICE AGREEMENT

FOR THE DISPOSAL OF ABANDONED

RECREATIONAL VEHICLES

ROAD MAINTENANCE DIVISION

LANE COUNTY DEPARTMENT OF PUBLIC WORKS

SEPTEMBER 2022

CONTRACT NO.: 22/23-RV DISPOSAL

BID OPEN DATE: SEPTEMBER 13, 2022

TIME: 10:00 a.m., local time

BIDDER’S NAME:

ADDRESS:

EMAIL ADDRESS:

DELIVER BID TO:

matthew.tarnoff@lanecountyor.gov

Bid Booklet – 22/23-RV Disposal

BIDDER’S CHECKLIST

Before sealing this bid, have you:

1. Read and understood the “Proposal, Statement, Declarations, and Certifications”?

2. Filled in all requested information in the blanks in this Bid Booklet?

3. Had the bid signed by the person or persons authorized to sign for your firm?

4. Completed the Bid Schedule?

5. Checked the Lane County Plan Center website for Addenda? Lane County Plan Center address is: http://apps.lanecounty.org/PlanCenter

6. Acknowledged all Addenda in the place provided on the Bid Schedule?

7. Included the entire Bid Booklet?

Table of Contents

ADVERTISEMENT FOR BIDS

BIDDER’S PROPOSAL, STATEMENTS, DECLARATIONS, AND CERTIFICATIONS

FEE SCHEDULE

ADDENDA ACKNOWLEDGED

BID CERTIFICATION, INFORMATION, AND SIGNATURES

ADVERTISEMENT FOR BIDS

Bids will be received by Matt Tarnoff, Planner, Road Maintenance Division, Lane County Department of Public Works, until 10:00 a.m., local time, TUESDAY, SEPTEMBER 13, 2022, for the following contract:

Contract No. 22/23-RV DISPOSAL

PRICE AGREEMENT FOR

THE DISPOSAL OF ABANDONED RECREATIONAL VEHICLES

SEPTEMBER 2022

To establish unit prices for Lane County’s recreational vehicle disposal needs during the period of three (3) years from time of contract execution. Services will include various types of disposal activities in order to support the County’s effort to decommission and dispose of hazardous and non-hazardous materials generated from recreational vehicles abandoned on County rights of way.

BID DOCUMENTS

Bid documents are available from the Lane County Public Works Plan Center website at http://apps.lanecounty.org/PlanCenter (select “Projects” from the menu on the webpage). The information posted includes the Advertisement for Bids, Specifications, Addenda, Bid Booklet, and Bid Results

TIME AND METHOD FOR SUBMITTING BIDS

Bidders must submit bids in electronic form, complete and on the required forms in the Bid Booklet, before 10:00 a.m. on the date of Bid Closing stated above.

To be considered, bids must be submitted electronically in accordance with the following instructions:

1. Bids must be submitted contained in the complete Bid Booklet,

2. Bids must be included as an attachment to an email submitted to the email stated here:

matthew.tarnoff@lanecountyor.gov,

3. The subject line of the email must clearly identify the submission as a response to this specific

Invitation to Bids,

4. Attachments must be submitted in PDF format only, and

5. Attachments must not include .zip files, and cannot be more than 30 MB in size.

OTHER INFORMATION

This contract is not for a public improvement and prevailing wage rates are not required.

No bid security is required.

Each bid must contain a statement as to whether the bidder is a resident or non-resident bidder, as defined in ORS 279A.120. Each bidder must be an "Equal Opportunity Employer" and comply with the appropriate provisions of state and federal law. Each bidder is required to comply with ORS

656.017 regarding worker's compensation, unless the bidder meets the requirements for exemption under ORS 656.126.

PROJECT INFORMATION

Lane County will not consider a bid for a goods and services contract unless the bidder is licensed by the Construction Contractors Board or the State Landscape Contractors Board.

This project does require the Contractor or subcontractor to be licensed under ORS 468A.720 for asbestos abatement.

Lane County may reject a bid that does not comply with prescribed public contracting procedures and requirements, including the requirement to demonstrate the bidder's responsibility under ORS 279C.375(3)(b), and the County may reject for good cause all bids after finding that doing so is in the public interest.

Lane County Department of Public Works 3040 North Delta Highway

Eugene, Oregon 97408

BIDDER’S PROPOSAL, STATEMENTS, DECLARATIONS, AND CERTIFICATIONS

TO: LANE COUNTY

A. The undersigned Bidder declares that:

1. This Bid is for the complete work described in the Solicitation Documents for the named project, including but not limited to the Bid Booklet, County-provided Requirements, Standard Specifications, Special Provisions, and Addenda;

2. The only persons or parties interested in this Bid as principals are those named in this Bid;

3. Bidder submits this Bid in accordance with and subject to the terms and conditions stated in the Solicitation Documents;

4. Bidder has obtained and become acquainted with the General Conditions for Construction for Lane County, 2018 Oregon Standard Specifications for Construction, Technical Specifications, and other documents referenced in the Solicitation Documents, and other required provisions applicable to the particular work for which the Bid is submitted;

5. The Bidder has reviewed the requirements of the Agency’s Conflict of Interest Guidelines and all required Conflict of Interest disclosures have been made;

6. Bidder has personally inspected the location and the site of the work and has become acquainted with all conditions, local and otherwise, affecting it;

7. Bidder has obtained and become acquainted with the forms of contract and bonds which must be signed by the successful bidder;

8. Bidder is satisfied as to the quantities and conditions and understands that, in signing this Bid, Bidder waives all right to claim any misunderstanding regarding these quantities and conditions;

9. This Bid will remain open for acceptance by Lane County, and may not be withdrawn by Bidder, for a period of thirty (30) calendar days from the date bids are received.

B. Bidder proposes and agrees that:

1. If Lane County accepts this Bid, Bidder will execute a contract in the form furnished by the County, and will provide all labor, material, equipment, and services necessary to complete the contract in the manner and time prescribed in the Contract Documents;

2. Bidder will accept as full payment for the work performed the amount earned under the contract as computed in the manner described in the Contract Documents for the quantities of the various classes of work performed and the respective unit prices bid, as these prices are stated in the "Bid Schedule" bound in this Bid;

C. Bidder certifies to each of the following:

1. Non-Collusion. By signing this Bid, Bidder certifies that:

The prices and amount in this Bid have been arrived at independently and without consultation, communication, or agreement with any other contractor, bidder, or potential bidder except as disclosed on a separately attached statement;

Neither the prices nor the amount of this Bid, and neither the approximate prices nor approximate amount of this Bid have been disclosed to any other firm or person who is a bidder or potential bidder, and will not be disclosed before the opening of Bids;

No attempt has been made or will be made to induce any firm or person to refrain from bidding on this Contract, to submit a bid higher than this Bid, or to submit any intentionally high or noncompetitive bid or other form of complimentary bid;

This Bid is made in good faith and not pursuant to any agreement or discussion with, or inducement from, any firm or person to submit a complimentary or other noncompetitive bid; and

Neither Bidder nor its affiliates, subsidiaries, officers, directors, and employees are currently under investigation by any government agency involving conspiracy or collusion with respect to bidding on any public contract, nor have in the last four years been convicted of or found liable for any act prohibited by State or Federal law in any jurisdiction involving conspiracy or collusion with respect to bidding on any public contract, except as disclosed in a separate statement included with this Bid.

2. Compliance with Oregon Tax Laws. By signing this Bid, Bidder certifies that, to the best of Bidder’s knowledge, Bidder has complied with Oregon tax laws in the period prior to the submission of this Bid, including:

All tax laws of the State of Oregon, including but not limited to ORS 305.620 and ORS 316, 317, and 318;

Any tax provisions imposed by a political subdivision of this state that applied to Proposer or its property, goods, services, operations, receipts, income, performance of or compensation for ay work performed, Any rules, regulations, charter provisions, or ordinances that implemented or enforced any of the foregoing tax laws or provisions; and

Further certifies that, to the best of Bidder’s knowledge, and under penalty of perjury, Bidder is not in violation of any tax laws described in ORS 305.380 (4).

3. Capabilities and Permitting. By signing this Bid, Bidder certifies that they can demonstrate:

Ability to coordinate the safe and legal transport of recreational vehicles from tow yards, roadsides, or likewise to Short Mountain Landfill Ability to remove hazardous materials including but not limited to asbestos, fuel, and septic waste Ability to demolish, transport recyclable material, and dispose of resulting debris Ability to supply supporting documentation regarding compliance with the

Federal Resource Conservation and Recovery Act (RCRA) 40 CFR Parts 124, 260-266, 268, and 270, as well as the State of Oregon Department of Environmental Quality (DEQ) OAR 340-100 through OAR 340-108, and OAR 340-120, and any other permitting requirements for the decommissioning and disposal of hazardous materials related to the work referred to here within.

4. Employee Drug Testing Program. By signing this Bid, Bidder certifies that:

Bidder will demonstrate to the County that Bidder has an employee drug testing policy in place prior to commencement of work under the Contract, Bidder will maintain compliance with its drug testing policy for the term of the

Contract, and Bidder will require each Subcontractor providing labor to this Contract to demonstrate an employee drug testing policy or to comply with Bidder's employee drug testing policy.

5. Non-Discrimination. By signing this Bid, Bidder certifies that:

Bidder has not discriminated and will not discriminate against any subcontractor in awarding a subcontract because the subcontractor is a minority, women or emerging small business enterprise certified under ORS

200.055 or a business enterprise that is owned or controlled by or that employs a disabled veteran, as defined in ORS 408.225; and

Pursuant to ORS 279A.110, that Bidder has not discriminated and will not discriminate against a disadvantaged business enterprise, a minority-owned business, a woman-owned business, a business that a service-disabled veteran owns, or an emerging small business in obtaining any required subcontracts. The Bidder understands that it may be disqualified from bidding on this public improvement Project if the Agency finds that the Bidder has violated subsection (1) of ORS 279A.110.

6. Registration, Bidder and Subcontractors. By signing this Bid, Bidder acknowledges that:

Lane County will not execute a Contract with Bidder unless Bidder holds a current registration with the Construction Contractor’s Board or is licensed by the Landscape Contractor’s Board; and

All Subcontractors must be registered with the Construction Contractor’s Board or licensed by the State Landscape Contractors Board in accordance with ORS Chapter 701 before the Subcontractors commence work under the Contract.

7. Addenda. By signing this Bid, Bidder certifies that:

All Addenda issued prior to the Bid closing are a part of the Bid and Contract

Documents;

Lane County will provide all such addenda only by publishing them on the

County’s website in the location stated in the Advertisement for Bids, and that Bidder is responsible for checking that website and downloading any addenda prior to Bid Closing and daily during the week of Bid Closing for Addenda;

Bidder must acknowledge receipt of the addenda in the place provided in this Bid Booklet.

Bidder assumes all risks associated with Bidder’s failure to access all addenda, and waives all claims, suits, and actions against Lane County that may arise out of the Bidder's failure to access all addenda, in spite of any contingencies such as website failure, down-time, service interruptions, and corrupted, inaccurate, or incomplete addenda or information; and

Bidder is responsible to inform all its subcontractors of the contents of all Addenda.

FEE SCHEDULE

Contract No: 22/23-RV DISPOSAL Bidder: _______________________ Project: Price Agreement for the Disposal of

Abandoned Recreational Vehicles

FEE SCHEDULE

ITEM

NO. DESCRIPTION UNIT UNIT PRICE

1. Asbestos Abatement …………………………………………… Ton $

2. Asbestos Testing ……………………………………………….. Each $

3. Biohazard ………………………………………………………. Each $

4. Equipment ……………………………………………………… Hour $

5. Fuels/Fluids ……………………………………………………. Gallon $

6. Hauling …………………………………………………………. Hour $

7. Operator ……………………………………………………….. Hour $

8. Overhead ………………………………………………………. Each $

9. RV Material Disposal ………………………………………….. Ton $

10. Sanitation/Fluids ………………………………………………. Gallon $

11. Technician ……………………………………………………… Hour $

12. Tires …………………………………………………………… Each $

CONTRACTS MAY BE AWARDED TO ALL QUALIFIED BIDDERS

NOTE: Only one (1) plant site per Bid Booklet and only one (1) bid per bid item.

BIDDER'S RESPONSE

ADDENDUM

DEVIATION PAGE

ADDENDA ACKNOWLEDGED

Bidder acknowledges receipt of the following Addenda:

Addendum Number Date (XX/XX/202X)

BID CERTIFICATION, INFORMATION, AND SIGNATURES

Bidder , (Bidder's Legal Name)

Bidder is (check one):

A Corporation organized and existing under the laws of the state of .

A Limited Liability Company organized and existing under the laws of the state of .

A Partnership consisting of the following persons or entities Another type of legal entity described as .

A Joint Venture consisting of the following persons or entities The individual person named above.

Bidder (check one) is _____ is not _____ a Resident Bidder as defined in ORS 279A.120.

Bidder’s address and contact information for this Bid is:

(address)

(telephone number) (email address)

Bidder’s Federal Tax ID Number is

Bidder acknowledges receipt of the Addenda as stated on the Bid Schedule.

The undersigned, by signing this Bid, states that: the undersigned has authority to sign this Bid and bind Bidder to this Bid; understands and acknowledges that the Bid and the certifications, statements, and representations included are material and important and will be relied on by the Lane County in awarding the Contract for which this Bid is submitted; and that any false statement or misrepresentation may result in rejection of the Bid or cancellation of the resulting contract. In addition, by signing this bid, Bidder agrees to the provisions of all the documents, certifications, and statements contained in this Bid, including those contained in the Bid Schedule.

(signature of officer, owner, or other authorized person) (date)

(name and title) (date)

If bid is from a corporation, a corporate officer must sign the Bid. If Bid is from a partnership, a partner must sign the Bid. If bid is from a joint venture, all joint venture partners must sign the Bid. If Bid is signed by another person authorized to sign for Bidder, a power of attorney must be attached.

Additional parties required to sign, if any, may sign here, along with printed name and title: