Bid_Amendment_2.pdf

Office of Procurement and Contracts 900 SW Jackson St., Room 451 South Topeka, KS 66612

Phone: 785-296-2376 Fax: 785-296-7240 https://admin.ks.gov/offices/procurement-contracts

Adam Proffitt, Secretary Todd Herman, Director Laura Kelly, Governor

AMENDMENT

Amendment Date: 04/01/2024

Amendment Number: Two (2)

Bid Event Number: EVT0009627

Closing Date: April 9th, 2024, 2:00 PM

Procurement Officer: Kelly Johnson Telephone: 785-296-4168 E-Mail Address: kelly.johnson@ks.gov Web Address: http://admin.ks.gov/offices/procurement-and-contracts/

Agency: Kansas Highway Patrol

Item: South Haven Elec Screening Devices

On the next page and following are the responses to the submitted question for this bid event.

This Bid Event was recently posted to the Procurement and Contracts Internet website.

The document can be downloaded by going to the following website:

http://admin.ks.gov/offices/procurement-and-contracts/

It shall be the bidder's responsibility to monitor this website on a regular basis for any changes/amendments

I (We) have read and understand this amendment and agree it is a part of my (our) bid response.

NAME OF COMPANY OR FIRM:

SIGNED BY:

TITLE: DATE:

Amendment Number 2 for EVT0009627 was recently posted to the Division of Purchases Internet website. The bid document can be downloaded by going to the following website:

http://www.da.ks.gov/purch/Contracts It is the vendor's responsibility to monitor the Division of Purchases website on a regular basis for any changes/addenda.

http://admin.ks.gov/offices/procurement-and-contracts/

EVT0009627 Question and Answers

1. The specification states: "3) The system shall be Microsoft Windows based server technology, and all database capabilities must be based on a Microsoft database platform. Windows software based, operating on commercially available server platforms including network communications, data storage, user displays and workstations. The system’s software functionality must be 100% compatible with any pre-existing electronic screening system deployments in the State."

Can a system E-screening be proposed with an embedded Oracle Database that is hosted on Microsoft Windows server system? What is the reason that the system must be based on a Microsoft database platform?

The state of Kansas currently uses from Oracle based programs such as SafetyNet however SafetyNet will be changing to SQL.

2. We would like to confirm on whether the cost sheet “Lump Sum” amount will need to include the 5-year extended warranty/maintenance costs for both hardware and software as referred on Page 27, point – 10 of the SOKID document. As a matter of background, some vendors discount upfront cost of the system and then over charge on maintenance once installed leaving the State with no choice but to accept the inflated maintenance costs. If "lump Sum" does not include maintenance, we recommend that the State award on the basis of the lowest cost combining the upfront supply and installation and the cost of 5 years of maintenance and extended warranty in which case the price line would need to be amended to show separately the two items.

The State of Kansas would request that the 5 year extended warranty be included with the “lump sum” cost up front with the hardware.

3. Will this be a ramp-based system or a mainline system?

Ramp-based

4. Can you please provide the State’s current Informa�on Technology (IT) data infrastructure including data security, communica�ons, and data format and file structure?

This ques�on is too broad to provide an answer. Informa�on about security requirements can be found on the State’s website, specifically ITEC requirements.

5. Can you please iden�fy or provide informa�on on any pre-exis�ng electronic screening system deployments in the State?

• Electronic Screening Device General Specification: “3) The system shall be Microsoft Windows based server technology, and all database capabilities must be based on a Microsoft database platform. Windows software based, operating on commercially available server platforms including network communications, data storage, user displays and workstations. The system’s software functionality must be 100% compatible with any pre-existing electronic screening system deployments in the State.”

This was writen because the KHP does not want to move away from Windows Server pla�orm.

6. Can the state explain what other pre-exis�ng so�ware systems they may use?

The state is currently using Inspect and CVIEW, Inspect, and SafetyNet.

7. Will state employees need to log in via their own Windows account or is a vendor-supplied user account acceptable?

Single Sign on would be preferred but not mandatory. It would be easier for the end users if it integrated into Ac�ve Directory.

• Electronic Screening Device General Specifica�on: “4) … Data sources should be controlled and maintained by a government agency. …”

8. Is CVIEW acceptable or would the e-screening need to integrate with a specific Kansas database?

• Electronic Screening Device General Specification: “7) The system must include traffic management functions for both mainline and ramp operations. The system will have the capability to automatically queue, control and direct traffic to appropriate lanes using roadside and overhead signals to manage the flow of traffic.”

CVIEW is acceptable.

9. If this is a ramp-based system, is a VMS or sor�ng system required?

• Electronic Screening Device Software Specification: “3) When required, the application software must integrate available WIM and/or over-height detection data into each integrated vehicle record.”

The South Haven project is going to be ramp based. Sorting system would not be required.

10. Is this required at �me of install or could these features be added later?

These features may be added later.

11. Does the state currently u�lize over-height sensing at South Haven and want this to be integrated into their purchased system? If so, what format is the data and how would it be sent to the e-screening system?

The Kansas Turnpike authority currently operates the overweight alert system. It will not need to be integrated for this project.

• Electronic Screening Device Software Specification: “4) Databases utilized by the Kansas Highway Patrol must be able to be defined as an alert message indicating the related notifications from each database such as safety records, stolen vehicles, stolen license plates, and unregistered vehicles.”

12. Can addi�onal context be added? Is the requirement to specify that the nature of the database alert will show similarly on the e-screening user interface?

Yes, the alert shall appear on the user interface.

• License Plate Reader Specification: “1) The system must be capable of capturing license plate information anywhere on the front and rear bumper of CMVs passing through the inspection station.”

13. Is the rear bumper image capture a requirement or is it just a ques�on of capability? If required, is there a specific trailer screening database that the state has access to?

The intent is to capture the rear license plate data for alerts such as stolen vehicles, license plates, and unregistered vehicles.

• License Plate Reader Specification: “8) The camera system must be capable of producing multiple license plate images per vehicle to ensure a high-quality image regardless of weather or lighting conditions.”

14. Are all of the poten�al images required to be displayed on the UI?

Yes for confirma�on and con�nuity

• USDOT Number Reader Specification: “1) The system must be capable of capturing Federal US Department of Transportation (DOT) Numbers (a) displayed anywhere on the lateral surface of a CMV passing through the inspection area; (b) be mountable on either side of the roadway to capture DOT numbers on vehicles passing right-to-left or left-to-right through the cameras field of view.”

15. What is the intent for having a DOT reader on either side of the ramp? Increased accuracy?

Other?

The intent is for increased accuracy in case there is deteriora�on or debris on one side of the CMV. In the event that our scale facili�es are upgraded, and the equipment will need to be moved we do not want to lose operability.

• Tire Pressure Sensor/WIM System Specification: “8) All data outputs must be time/date stamped with a unique vehicle ID that can be used to associate the BOV trigger data of one vehicle to the WIM data of the same vehicle.”

16. What is the meaning of the acronym “BOV”?

BOV was intended to document the beginning of a triggering event.

• 2.2 Transmittal Letter

17. Will the State please confirm whether or not any federal funds are being used in this

RFP/procurement?

A por�on of this project is being funded by a federal grant.

• 3.27 - Proof of Insurance

18. Will an ACORD Form be sa�sfactory evidence of appropriate insurance coverage(s) in lieu of an affidavit?

Yes, we are self-insured.