Bid Amendment 1.pdf

New Jersey Is an Equal Opportunity Employer • Printed on Recycled and Recyclable Paper

PHILIP D. MURPHY

Governor

State of New Jersey

DEPARTMENT OF THE TREASURY

DIVISION OF PURCHASE AND PROPERTY

PROCUREMENT BUREAU

33 WEST STATE STREET

P. O. BOX 230

TRENTON, NEW JERSEY 08625-0230

ELIZABETH MAHER MUOIO

Acting State Treasurer

SHEILA Y. OLIVER

Lt. Governor

MAURICE A. GRIFFIN

Acting Director https://www.njstart.gov

June 18, 2020

To: All Interested Vendors {Bidders}

Re: Bid Solicitation # 20DPP00517

T3111 - Atlantic Coast Shellfish Habitat Enhancement – DFW

Quote Submission Due Date: July 7, 2020 (2:00 p.m. Eastern Time)

Revised Quote Submission Due Date: July 16, 2020 (2:00 p.m. Eastern Time)

Bid Amendment #1

The following constitutes Bid Amendment #1 to the above referenced Bid Solicitation:

• This Bid Amendment includes answers to questions;

• Please note that for all additions, deletions, clarifications and modifications to the Bid Solicitation, please refer to the Revised Bid Solicitation entitled “T3111 Revised Bid Solicitation 06/18/2020”; and

• Please note that for all additions, deletions, clarifications and modifications to the Price Sheet, please refer to the Revised Price Sheet entitled “T3111 Revised Price Sheet 06/18/2020.”

It is the sole responsibility of the Vendor {Bidder} to be knowledgeable of all of the additions, deletions, clarifications, and modifications to the Bid Solicitation and/or the New Jersey Standard Terms and Conditions relative to this Bid Solicitation as set forth in all Bid Amendments.

All other instructions, terms, and conditions of the Bid Solicitation shall remain the same.

Bid Solicitation #20DPP00517 T3111 - Atlantic Coast Shellfish Habitat Enhancement – DFW

Answers to Questions

Where applicable, each question references the appropriate Bid Solicitation section.

Bid Solicitation

Section Reference Question (Bolded) and Answer

1 Quote Submission Please confirm a vendor may deliver a hardcopy quote instead of submitting a response electronically.

In light of the dangers posed by the COVID-19 virus outbreak and the declaration by the World Health Organization of a global pandemic and Governor Murphy Executive Orders (https://www.state.nj.us/infobank/eo/056murphy/approved/eo_archive.html) which declared both a Public Health Emergency and State of Emergency please be advised that all Quotes shall be submitted electronically through NJSTART.

Vendors {Bidders} may refer to the “Vendor Registration” and “Submit a Quote” Quick Reference Guides for instructions on how to enroll in NJSTART and how to submit an electronic Quote through NJSTART. The Quick Reference Guide entitled “Submit a Quote” is available here:

https://www.state.nj.us/treasury/purchase/njstart/pdf/Create-a-Quote.pdf.

Additionally, to ensure that you have properly submitted the required documents you may also review the Quick Reference Guide entitled “How to Review a Submitted Quote” which is available here:

https://www.state.nj.us/treasury/purchase/njstart/pdf/HowtoReviewaSubmitted Quote.pdf. Answers to Frequently asked Questions and all Quick Reference Guides are located on the NJSTART Vendor Support Page. If further assistance is needed, please email NJSTART Vendor Administration Team at:

njstart@treas.nj.gov .

2 Quote Submission Should I check that I have properly completed and attached all of the required documents with my submitted Quote?

Yes, prior to the Quote Opening Deadline, a Vendor {Bidder} should review the documents comprising the submitted Quote to ensure that all of the required documents have been completed and attached. Oftentimes a Quote is deemed non-responsive because a Vendor {Bidder} fails to attach a required form or attaches a blank form. To review a submitted Quote, a Vendor {Bidder} should log into NJSTART and review each document attached to the Quote submission.

Instructions on how to review a submitted Quote can be found in the Quick Reference Guide entitled How to Review a Submitted Quote, which is available on the NJSTART Vendor Support Page under Vendor Reference Guides.

3 PDF Documents When trying to open a Portable Document Format (PDF) document I am receiving an error message and am unable to access the PDF document.

How should I proceed?

It is recommended that users utilize Internet Explorer or Microsoft Edge to view PDF documents. Certain PDF forms cannot be opened in the Chrome or Firefox https://www.state.nj.us/infobank/eo/056murphy/approved/eo_archive.html https://www.state.nj.us/treasury/purchase/njstart/pdf/Create-a-Quote.pdf https://www.state.nj.us/treasury/purchase/njstart/pdf/HowtoReviewaSubmittedQuote.pdf https://www.state.nj.us/treasury/purchase/njstart/pdf/HowtoReviewaSubmittedQuote.pdf https://www.state.nj.us/treasury/purchase/vendor.shtml mailto:njstart@treas.nj.gov

Section Reference Question (Bolded) and Answer built in PDF viewers that are enabled by default. If using Chrome or Firefox it is recommended that the file is downloaded instead by clicking the download button in the upper right-hand corner of the browser after an error message is received. An alternative option is to disable the built in PDF viewers n Chrome or Firefox.

4 Exceptions Will the State allow Vendors {Bidders} to take exception to any of the Standard Terms and Conditions?

As stated in Bid Solicitation Section 1.3.1.1, Exceptions to the State of NJ Standard Terms and Conditions (SSTC): "Questions regarding the SSTC and proposed exceptions to mandatory requirements, including the Special and Standard Terms and Conditions in Sections 5 and 9 of this Bid Solicitation must be posed during this Electronic Question and Answer period and shall contain the Vendor's {Bidder's} suggested changes and the reason(s) for the suggested changes." Additionally, as stated in Section 4.1, General: "Quotes including Vendor {Bidder} proposed terms and conditions may be accepted, but Vendor {Bidder} proposed terms or conditions that conflict with those contained in the Bid Solicitation, as defined in Section 2.0 of this Bid Solicitation, or that diminish the State's rights under any Blanket P.O. resulting from the Bid Solicitation, may render a Quote non-responsive."

5 Size Variation within the seed requests

There is a fairly large variation within the size requests. As seed are priced based on size, a vendor will be motivated to provide the seed on the lower range of the requested sizes. Eg. The 12mm to 25mm oyster size will most likely be 12 to 14mm not 25mm. Are you aware of this ?

The Bid Solicitation and State-Supplied Price Sheet has been revised to reflect a change to the 12mm to 25mm Oyster Seed size range. The range has been reduced to 12mm to 18mm, and an additional range of 18mm to 25mm has been added.

Please see Bid Solicitation Section 3.2.2, Oyster Seed Size Specifications, T3111 Revised Bid Solicitation 06/09/2020.

Please see revised State-Supplied Price Sheet for updated Lines 6 and 7 in

RED.

6 What Ploidy What Ploidy of oysters are you requiring ? Triploid or Diploid? I would assume diploid as they reproduce and triploid do not?

The Bid Solicitation has been revised to reflect a change to the definition of

Oyster Seed (Section 2.3, Blanket P.O. Specific Definitions/Acronyms).

Please see Bid Solicitation Section 2.3, Blanket P.O. Specific

Definitions/Acronyms, T3111 Revised Bid Solicitation 06/09/2020.

7 What salinity ranges will seed be placed

For compatibility and successful transfer of the seed, it would be helpful to know the salinity of where the seed will be deployed, so as not to have mortality due to high salinity differences.

Section Reference Question (Bolded) and Answer

The State does not expect varying salinity to have a substantial impact on the health of the seed. However, pursuant to Section 3.1, Hard Clam Seed and

Oyster Seed, the Vendor {Contractor} is expected to maintain continuous communication with the State Contract Manager (SCM) to avoid potential problems. Should the Vendor {Contractor} have concern for the health of the seed, the concern must be presented to the SCM immediately. The SCM may address concerns regarding salinity or any other potential problem at his or her discretion.

8 Max and Min quantities

The bid says that the minimum quantity per size would be 100,000. What would be potential maximum size orders? This would need to be known in order to insure ability to fill orders.

The Bid Solicitation does not state that the minimum quantity per size would be 100,000 seed. Section 3.3.1, Order Quantities, states that the minimum order would be 100,000 seed. The minimum of 100,000 seed may consist of any combination of Hard Clam Seed or Oyster Seed size ranges.

The State’s needs may fluctuate during the Blanket P.O. term, therefore, the

State is unwilling to commit to a maximum order size at this time.

9 Disease resistance What constitutes disease resistance. Are you looking for any particular line or family, or is qualified hatchery selected fast growers and disease resistance okay. Or are you looking for institutional lines.

The State is not declaring a requirement of a specific line or family of Hard

Clam Seed or Oyster Seed as Mid-Atlantic Broodstock should already feature the necessary disease resistance.

10 What Volume ? What guaranteed volume will you be looking for- The guarantee on

States side!

The State makes no volumetric or quantitative guarantee of seed to be purchased. However, pursuant to Section 3.3.1, Order Quantities, all orders by the State will be at least 100,000 seed.

11 What Volume? Seed is at the mercy of mother nature..

No question has been posed for the State to answer.

12 Deposit required 50% put up or shut up!

No question has been posed for the State to answer.

13 What Volume ? What guaranteed volume will you be looking for- The guarantee on

This is a duplicate submission. See response to Question #8.

14 What Volume? Seed is at the mercy of mother nature..

Section Reference Question (Bolded) and Answer

This is a duplicate submission. No question has been posed for the State to answer.

15 Deposit required 50% put up or shut up!

16 What Volume ? What guaranteed volume will you be looking for- The guarantee on

This is a duplicate submission. See response to Question #8.

17 What Volume? Seed is at the mercy of mother nature..

18 Deposit required 50% put up or shut up!

19 What Volume are we

Bidding on?

A) Will the state buy all their seed from NJ.

The State intends to purchase all seed from the Mid-Atlantic, pursuant to

Section 1.1, Purpose and Intent, and Section 3.1, Hard Clam Seed and

Oyster Seed. Section 2.3, Blanket P.O. Specific Definitions/Acronyms, defines the Mid-Atlantic as “…states on the middle Atlantic coast of the US, including New York, Pennsylvania, New Jersey, Virginia, Delaware, and

Maryland.”

B) What Guarantee do we get that The State is going to buy any?

See response to Question #8.

20 How will this Help the

People of Atlantic

City

Will this be put in an area where Atlantic county residents have access?

Seed purchased through this Bid Solicitation will be used as a part of a larger developing enhancement program for the Atlantic Coast of New Jersey. Seed will be planted for restoration and enhancement efforts at varied locations along the coast throughout the term of the Blanket P.O., at the discretion of the Bureau of Shellfisheries. Atlantic County is included within the scope of this enhancement program.

21 `Do you seek to have us Plant them?

Short on time for asking question- there is seed planting on list what parameters are requested?

The Vendor {Contractor} will not plant any seed purchased by the State.

Section Reference Question (Bolded) and Answer

22 Location? Is this reclam the Bay?

Is this for Reclam the Bay or some other worthy project?

The seed purchased through this Bid Solicitation will be used as part of a larger developing enhancement program for the Atlantic Coast of New Jersey. Seed will primarily be used at the discretion of the Bureau of Shellfisheries for enhancement efforts along the coast but may be used in partnership/coordination with other non-government organizations, if appropriate.