Bid_4114GM_District-Wide_Wireless_Access_Point_Replacement_Project_-_REQUIRED_FORMS.pdf

An Equal Opportunity School District

Bid #4114GM District‐Wide Wireless Access Point Replacement Project Rev 88VL – 8‐23‐2024

The School Board of Marion County, Florida Purchasing Department 2091 NE 35th Street Ocala, FL 34479

INVITATION TO BID

BIDDER ACKNOWLEDGEMENT

(Template Rev. 88VL)

Bid Number: 4114GM Posting Date: January 10, 2025 Bid Title: District‐Wide Wireless Access Point Replacement Project

Deadline for Receipt of Bid Responses: February 11, 2025 Board Approval Date: March 11, 2025

Firm Name (Legal Name of Corporation) Fictitious Name or d/b/a

Firm Name ‐ Physical Address to include City, State & Zip Code

Fictitious Name or d/b/a ‐ Physical Address to include City, State & Zip Code

Firm Name ‐ Mailing Address to include City, State & Zip Code

Federal Employee Identification No. or Social Security No.

Area Code/Telephone Number #

Fax No. E‐mail Address:

ANTI‐COLLUSION: The signed bidder certifies that he or she has not divulged, discussed or compared his or her bid with other bidders and has not colluded with any other bidder or parties to a bid. (NOTE: No premiums, rebates, or gratuities are permitted either with, prior to, or after any delivery of material. Any such violation will result in the cancellation and/or return of materials (as applicable) and the removal from the bid list(s).

I certify that I am the owner or an authorized officer or agent for the above company and that the information supplied herein, including all pages attached, is correct; and that neither the applicant nor any person or concern in any connection with the applicant as a principal officer, so far as is known, is now debarred or otherwise declared ineligible by The School Board of Marion County, Florida (“School Board”), from bidding for furnished materials, supplies or services to the School Board.

The undersigned represents and warrants by signing this document that employee background investigations will be adhered to in accordance with §1012.32, Fla. Stat. (2024).

Authorized Signature (Manual)

Authorized Signature (Type or Printed) and Title

Bid #4114GM District‐Wide Wireless Access Point Replacement Project Rev 88VL – 8‐23‐2024

SPECIFICATIONS

The purpose of this contract is to secure fixed pricing for 2,390 new Cisco Meraki MR‐46 wireless access points, or approved equivalent, along with their installation in 41 schools listed in the chart on the following page. Any equivalent equipment offered must meet the following minimum specifications and seamlessly integrate with our current system. Bidder must also comply with any other terms of this ITB related to proposal of an alternative item.

4x4:4 MU‐MIMO 802.11ax

2.98* Gbps dual‐radio aggregate frame rate

24x7 real‐time WIDS/WIPS and spectrum analytics via dedicated third radio

Integrated Bluetooth Low Energy beacon

Integrated scanning radio

One 2.5 Gbps multigigabit Ethernet port

PoE: 802.3at

The e‐rate process required for the installation is described below.

Vendor will Ship to a central location (MCPS Warehouse) Located at 2091 NE

35th St Ocala FL 34479

MCPS will coordinate a time to perform the implementation.

Vendor should expect to work after school hours to perform the installation.

MCPS will deliver devices to each site. Location will be given to the Vendor.

The vendor will remove the old Access Point, scan the serial number and MAC address into an Excel sheet, and place the access point in the location/container designated by MCPS.

Vendor will unbox and label the new access point (Asset tag)

Vendor shall use ¾ TZe‐741 black print on green tape or equivalent. The font type shall be Arial, and the font size shall be 36 pt. The FRN number for the location will be printed on this label.

The vendor will scan the new access point on the existing sheet next to the old one.

The vendor will install the new access point in the exact location of the old one.

Vendor will test the new access point.

The vendor will notify MCPS of the status of each site at the end of the day.

School

Acronym School Name School Address

Number of

Wireless Access

Points

AYE Anthony Elementary 9501 NE Jacksonville Rd Anthony, FL 32617 33

BSE Belleview‐Santos Elementary 9600 S U.S. HWY 441 Belleview, FL 34420 32

BVE Belleview Elementary 5556 SE HWY 484 Belleview, FL 34420 48

CPE College Park Elementary 1330 SW 33rd Ave Ocala, FL 34474 69

DNE Dunnellon Elementary 10235 SW 180th Ave. Rd., Dunnellon, FL 34432 50

FEL Fordham Early Learning 4000 NEW Anthony Rd Ocala, FL 34475 41

EME East Marion Elementary 14550 NE 14th St Rd Silver Springs, FL 34488 49

EMS Emerald Shores Elementary 404 Emerald Rd Ocala, 34472 33

ESE Eighth Street Elementary 513 SE 8th St, Ocala, FL 34471 36

FDE Fessenden Elementary 4200 NW 89th Pl Ocala, FL 34482 34

GWE Greenway Elementary 207 Midway Rd Ocala, FL 34472 57

HBE Hammett Bowen Elementary 4397 SW 95th St Ocala, FL 34476 71

HCE Hillcrest School 3143 SE 17th St Ocala, FL 34471 31

HVE Harbour View Elementary 8445 SE 147th Pl Summerfield, FL 34491 79

LES Legacy Elemantry 8496 Juniper Road, Ocala, Florida 34480 64

MOE Marion Oaks Elementary 280 Marion Oaks Trail Ocala, FL 34473 66

MSE

Madison Street Academy of Visual and Performing Arts 401 NW Martin Luther King Jr Ave Ocala, FL

34475 30

MWE Maplewood Elementary 4751 SE 24th St Ocala, FL 34471 61

NHJ DR. N.H. Jones Elementary 1900 SW 5th St. Ocala, FL 34474 49

OCE Oakcrest Elementary 1112 NE 28th St Ocala, FL 34470 52

OSE Ocala Springs Elementary 5757 NE 40th Ave Rd Ocala, FL 34479 57

RCE Reddick‐Collier Elementary 4595 W. Hwy 316, Reddick, FL 32686 39

ROE Romeo Elementary 19550 SW 36th St., Dunnellon, FL 34431 45

SDE Saddlewood Elementary 3700 SW 43rd Ct Ocala, FL 34474 74

SHE Shady Hill Elementary 5959 S Magnolia Ave Ocala, FL 34474 41

SNE Sunrise Elementary 375 Marion Oaks Course Ocala, FL 34473 93

SOE South Ocala Elementary 1430 SE 24 th Rd Ocala, FL 34471 56

SRE Sparr Elementary 2525 E Hwy 329 Anthony, FL 32617 33

SWE Stanton‐Weirsdale Elementary 16705 SE 134th Terr Weirsdale, FL 32195 49

WHE Ward‐Highlands Elementary 537 SE 36th Ave Ocala, FL 34471 76

WPE Wyomina Park Elementary 511 NE 12th Ave Ocala, FL 34470 56

BMS Belleview Middle 10500 SE 36th Ave Belleview, FL 34420 93

DMS Dunnellon Middle 21005 Chestnut St., Dunnellon, FL 34431 68

FKM Fort King Middle 545 NE 17th Ave Ocala, FL 34470 83

FMS Fort McCoy 16160 NE Hwv 315 Ft McCov, FL 32134 74

HAM Horizon Academy at Marion Oaks 365 Marion Oaks Dr. Ocala FL 34473 82

HMS Howard Middle 1655 NW 10 th St. Ocala, FL 34475 83

LMS Liberty Middle 4773 SW 95th St Ocala, FL 34476 84

LWM Lake Weir Middle 10351 SE Maricamp Rd Ocala, FL 34472 86

NMS North Marion Middle 151 W Hwy 329 Citra, FL 32113 64

OMS Osceola Middle 526 SE Tuscawilla Ave., Ocala, FL 34471 69

2390Total

Bid #4114GM District‐Wide Wireless Access Point Replacement Project Rev 88VL – 8‐23‐2024

UNIVERSAL SERVICE (E‐RATE) REQUIREMENTS

To warrant considera on for an award of contract resul ng from this Request for Proposal, vendors must agree to par cipa on in the Universal Service Support Mechanism for Schools and Libraries (commonly known as "E‐rate") as provided for and authorized under the federal Telecommunica ons Act of 1996

(Reference 47 U.S.C. § 254, "Universal Service"). Vendors acknowledge that any contractual rela onship resul ng from this solicita on of proposals may be par ally or en rely dependent upon the successful receipt of Universal Service Fund ("USF") subsidies. To ensure compliance with all applicable USF regula ons, program mandates and audi ng requirements, vendors must comply with the following:

USF Knowledge

Vendor shall have, at a minimum, a working knowledge of the federal Universal Service Support Mechanism for Schools and Libraries (commonly known as "E‐rate").

USF Registra on

Vendor shall submit with its proposal a valid Service Provider Iden fica on Number ("SPIN") and a valid Federal Communica ons Commission Registra on Number ("FCCRN").

USF Par cipa on

Vendor shall agree to par cipate in the E‐rate Program and to cooperate fully and in all respects with the District, the Universal Service Administra ve Company ("USAC"), and any agency or organiza on administering the E‐rate Program to ensure that the District receives all of the E‐rate funding for which it has applied and to which it is en tled in connec on with Vendor's services and/or products.

Lowest Corresponding Price

The Lowest Corresponding Price Rule ("LCP Rule"), 47 CFR § 54.511 (b), prohibits Vendor from ever charging the District more for E‐rate eligible goods or services than it charges similarly situated non‐ residen al customers for similar goods or services, unless it can prove that the lowest corresponding price ("LCP") is not "compensatory."

The District is not obligated to ask for the LCP; it must receive it.

If, at the time of delivery, the LCP is lower than the agreed‐upon price, Vendor must charge the

LCP.

Promotional rates that Vendor offers for a period of more than 90 days must be included among the comparable rates upon which the LCP is determined.

There is a rebuttable presumption that rates offered within the previous three years are still compensatory.

Vendor may not avoid the LCP Rule by arguing that none of its non‐residential customers are identically situated to the District or that none of its contracts cover goods or services identical to those sought by the District.

The FCC will permit Vendor to charge the District more than the LCP only when it can prove to the agency that the LCP is not "compensatory" – i.e., that it will face demonstrably and significantly higher costs to provide its goods and/or services to the District than it would to provide similar goods and/or services to similarly situated nonresidential customers. Some factors that could affect the cost of service are volume, mileage from facility, and length of contract.

USF Documenta on

Bid #4114GM District‐Wide Wireless Access Point Replacement Project Rev 88VL – 8‐23‐2024

Vendor shall provide to District staff and/or the District's E‐rate consultant within a commercially reasonable period of me, all of the informa on and documenta on that the Vendor has or that Vendor reasonably can acquire that the District may need to prepare its E‐rate applica ons and/or to document transac ons eligible for E‐rate support.

Invoicing Procedures

Vendor shall itemize, price, and invoice separately any materials or services that are ineligible for E‐rate funding. Vendor must include the following informa on on all invoices to the District for E‐rate eligible equipment and/or services:

Date of invoice

Date(s) of service

Funding Request Number ("FRN")

Vendor's signature on invoice attesting to the accuracy and completeness of all charges

Detailed description of services performed and materials supplied that matches District's contract specifications, Form 470 and Form 471 descriptions of same

Clear, concise breakdown of amount(s) to be billed to USAC (discounted portion of eligible charges) and amount(s) to be billed to the District (non‐discounted amount of eligible charges)

Invoice on Vendor's letterhead or on a Vendor‐generated form

District's Billed Entity Number

District's Federal Communications Commission Registration Number

Proper E‐rate discount percentage as set forth by the applicable FRN and USAC funding commitment decision le er ("FCDL")

USF Discounted Invoicing and Reimbursement Processes

Vendor shall, at the District's request, either (a) invoice the District only for the non‐discounted amounts due on E‐rate‐approved transac ons and simultaneously invoice the Universal Service Administra ve Company ("USAC") for the balance [Discounted Invoice Process] or (b) invoice the District in full for eligible products and services [Reimbursement or "BEAR" Process].

• Discounted Invoice Process

Invoicing

Within fourteen (14) days from the date that Vendor delivers to the District, E‐rate approved materials or services, when delivery of such services triggers a payment obliga on under Vendor's contract with the District, Vendor must invoice the District for its share of the pre‐discount cost of those materials or services.

Timely Filing

Vendor shall be solely responsible for mely filing invoices with USAC. Accordingly, Vendor understands and agrees that District will NOT be liable to Vendor and Vendor shall have no recourse against the District for any discounted amount that Vendor submits late to USAC for payment, if USAC refuses to pay the invoice due to late filing.

Invoice Rejec on

Vendor understands and agrees that District shall not be liable to Vendor and Vendor shall have no recourse against the District for any discounted amount that Vendor submits to USAC for payment if

Bid #4114GM District‐Wide Wireless Access Point Replacement Project Rev 88VL – 8‐23‐2024

Vendor is at fault for USAC's refusal to pay; if the District is at fault, the District shall not be liable to Vendor and Vendor shall have no recourse against the District for the amount at issue un l both the District and the Vendor have exhausted their administra ve remedies of appeal to USAC and/or the FCC.

District Approval

Vendor shall submit to the District for its review and approval before submi ng it to USAC for payment, a copy of every invoice that Vendor intends to submit for services that it has provided or, in appropriate circumstances, will be providing to the District. The District shall not unreasonably delay or withhold approval of Vendor's USAC invoices. As Vendor is solely responsible for mely filing invoices with USAC, it understands that it must submit invoices to the District sufficiently in advance of any USAC filing deadline to ensure that there will be adequate me remaining for it to meet the USAC filing deadline a er the District has had a reasonable opportunity to review and approve them.

• Reimbursement Process

Service Provider Annual Cer fica on

Vendor understands that the District's ability to file a FCC Form 472 to start the BEAR process is dependent upon the Vendor filing a FCC Form 473, Service Provider Annual Cer fica on form for the relevant funding year. Moreover, Vendor understands and agrees that its failure to file the Form 473 in a mely manner will adversely affect the District's opera ons and may prohibit the District from being able to receive reimbursement monies that it is en tled to receive. If the District is unable to receive reimbursement money due to the lack of a Form 473 from the Vendor, the Vendor will be liable to the District for any monies that the District was unable to collect from the USF program due to the Vendors lack of a Form 473.

• Delayed USF Funding Commitment

Vendor understands that, due to circumstances beyond the District's control, the District may not receive an E‐rate funding commitment by the beginning of the E rate funding year, July 1, for the services it intends to purchase from Vendor during that funding year.

Retroac ve Invoicing

When E‐rate funding is approved, Vendor shall invoice USAC for the discounted amount the District is owed retroac ve to July 1st of the funding year or to whenever approved service to the District began, whichever date is later.

• USF Audit and Document Reten on Requirement

Vendor shall maintain all bids, quotes, records, correspondence, receipts, vouchers, delivery informa on, memoranda and other data rela ng to Vendor's services to the District. All such records shall be retained for ten (10) years following comple on of services and shall be subject to inspec on and audit by the District. Vendor shall include in all subcontractor agreements for services, provisions requiring subcontractors to maintain the same records and allowing the District the same right to inspect and audit those records as set forth herein. In addi on to the foregoing, Vendor will create, implement and enforce an internal E‐rate audit process that ensures that Vendor complies with all E‐rate program rules and regula ons.

This process must include the following:

Bid #4114GM District‐Wide Wireless Access Point Replacement Project Rev 88VL – 8‐23‐2024

Separating ineligible project management and other professional services costs, if any, from other charges

Where labor is involved, maintaining detailed, signed individual timesheets

Ensuring that ineligible charges are not submitted to USAC

Invoicing to USAC that is consistent with the contract and the District's 470 and 471

Ensuring that services or products are not provided to the District without District's express written permission or official purchase authorization

Ensuring that District‐approved substitute services or products are prominently noted on invoices submitted to USAC and the District

Where applicable, non‐recurring services should be provided prior to September 30th and recurring services provided prior to June 30th of the relevant E‐rate funding year

Supporting documentation sufficient to evidence that what was approved per the FCDL and provided to the District, was actually provided to the District and when

If E‐rate eligible services and/or installation or equipment costs are included as part of a larger contract or service/equipment billing, support for the allocation of E‐rate eligible amounts and reconciliation of that total to the total amount billed

If E‐rate eligible services or equipment are allocated to multiple sites, support for the allocation consistent with the amount and locations identified in the Form 471

Documenting that E‐rate funded services were provided within the allowable contract period and program year

Charging proper FRN(s)

Ensuring that invoices and USAC forms are submitted to the District in a timely manner

Ensuring that USAC forms are filled out completely, accurately and on time

Maintaining fixed asset list of E‐rate‐supported equipment provided to the District with detailed information for each item (model number, serial number, product description) and made available to the District in electronic format

Contract Term Modification

The District will reserve the right to extend or abbreviate the contract period if such extension or abbrevia on is necessary to make the Contract term coincide with an E‐rate "program year" or an extended service end date for an E‐rate program year pursuant to a "service delivery deadline extension," as those terms are defined by the Federal Communica ons Commission ("FCC") and/or the Universal Service Administra ve Company ("USAC").

Bid #4114GM District‐Wide Wireless Access Point Replacement Project Rev 88VL – 8‐23‐2024

PROPOSAL FORM

Download Bid 4114GM District‐Wide Access Point Replacement Project ‐ PROPOSAL FORM from myvendorlink.com, where you downloaded this bid document. Complete the PROPOSAL FORM document and upload the completed Excel file and all required forms to complete your bid submission.

ONLY ELECTRONIC SUBMISSIONS OF THIS BID ARE ACCEPTED. DO NOT MAIL, EMAIL, OR DELIVER

IN PERSON YOUR BID DOCUMENTS TO THE MCPS PURCHASING DEPARTMENT.

Bid #4114GM District‐Wide Wireless Access Point Replacement Project Rev 88VL – 8‐23‐2024

We, the undersigned, do hereby certify that these prices include all labor and material and will hold the pricing mechanism appearing in this solicitation fixed for a period after School Board approval for one (1) year from Board approval date until the project is finished and work has been inspected and approved by the Technology Department. The District will reserve the right to extend or abbreviate the contract period if such extension or abbreviation is necessary to make the Contract term coincide with an E‐rate "program year" or an extended service end date for an E‐rate program year pursuant to a "service delivery deadline extension," as those terms are defined by the Federal Communications Commission ("FCC") and/or the Universal Service Administrative Company ("USAC"). We further realize the estimated quantities given are for evaluation purposes only and no guarantee of purchase is expressed or implied.

Division of Corporations Registration Requirements

Companies incorporated within the State of Florida must furnish their Florida document number.

Companies incorporated in any other state must furnish their applicable document number. All corporations or other legal entities must be registered to do business in the State of Florida and have an active status in order to be eligible to do business with the School Board. The specific requirements for registration are found in §607, Fla. Stat. (2024). To register with the State of Florida, visit:

www.Sunbiz.org

Company: ________________________________________________

Per: ___________________________________________(Print name)

Authorized Signature: _______________________________________

Address: __________________________________________________

City/State/Zip: ______________________________________________

Dunn & Bradstreet # ________________________________________

Federal I.D. # ______________________________________________

Division of Corporations Registration Number: ___________________

The state incorporated in: _____________________________________

Occupational License Number or Contractor Certification (Only use if required)

PURCHASE ORDER MAILING NAME AND ADDRESS

Company Name: ____________________________________________________________________

Mailing Address: ____________________________________________________________________

City: _________________________________ State: __________________ Zip: _________________

Telephone: _______________________________ Fax: _____________________________________

Contact Name: ____________________________ Contact Title: ______________________________

Purchase Order E‐mail address: ________________________________________________________

REMITTANCE NAME AND ADDRESS FOR PAYMENT

Company Name: ____________________________________________________________________

Mailing Address: ____________________________________________________________________

City: _________________________________ State: __________________ Zip: _________________

Telephone: _______________________________ Fax: _____________________________________

Contact Name: ____________________________ Contact Title: ______________________________

Contact Email Address: ______________________________________________________________

Bid #4114GM District‐Wide Wireless Access Point Replacement Project Rev 88VL – 8‐23‐2024

BIDDER’S QUALIFICATION STATEMENT

MUST BE COMPLETED TO BE CONSIDERED A RESPONSIBLE BIDDER

COMPANY NAME: ________________________________________________

1. Bidder has been in business continuously since: ________________________________

2. Bidder has had experience in work comparable with that required under the proposed contract:

As a prime contractor for ___________ years / As a subcontractor for __________ years

3. Following is a partial list of work the bidder has completed in the last five (5) years) which is similar in character and in magnitude to that required in the proposed Contract:

YEAR OWNER LOCATION CONTRACT AMOUNT

4. Furnish references for information concerning the work listed above:

NAME COMPANY TITLE CITY/STATE PHONE #

5. Provide email addresses for each person listed in item 4:

6. List the supervisory personnel to be employed by the bidder and available for work on this project

(Project Manager, Principal Foreman, Superintendents):

NAME TITLE YEARS EXPERIENCE

7. List Subcontractors – Name, address and years of experience, if you will be utilizing subcontractors on any portion of this project.

NAME Address YEARS EXPERIENCE

8. Name and title of person filling out form:

NAME TITLE

If you need additional space, please submit a separate sheet with appropriate headings.

BIDDER’S STATEMENT OF PRINCIPAL PLACE OF BUSINESS

Name of Bidder: ______________________________________________

Identify the state in which the bidder has its principal place of business: ____________________________________

If your principal place of business is located within the State of Florida, you do not need to proceed any further on this form.

If outside of Florida, please complete the entire form.

NOTE: Section 287.084(2), Fla. Stat. (2024) states that “A vendor whose principal place of business is outside this state must accompany any written bid, proposal, or reply documents with a written opinion of an attorney at law licensed to practice law in that foreign state, as to the preferences, if any or none, granted by the law of that state to its own business entities whose principal places of business are in that foreign state in the letting of any or all public contracts.”

LEGAL OPINION OF OUT‐OF‐STATE BIDDER’S ATTORNEY ON BIDDING PREFERENCES

(To be completed by the Attorney for an Out‐of‐State Proposer, please select one)

The bidder’s principal place of business is in the State of ___________________ and it is my legal opinion that the laws of that state do not grant a preference in the letting of any or all public contracts to business entities whose principal places of business are in that state.

The bidder’s principal place of business is in the State of ___________________ and it is my legal opinion that the laws of that state grant the following preference(s) in the letting of any or all public contracts to business entities whose principal places of business are in that state: [Please describe applicable preference(s) and identify applicable state law(s)]:

LEGAL OPINION REGARDING POLITICAL SUBDIVISION BIDDING PREFERENCES

(To be completed by the Attorney for an Out of State Proposer, please select one)

The bidder’s principal place of business is in the political subdivision of _______________________ and it is my legal opinion that the laws of that political subdivision do not grant a preference in the letting of any or all public contracts to business entities whose principal places of business are in that political subdivision.

The bidder’s principal place of business is in the political subdivision of ______________________ and the laws of that political subdivision grant the following preference(s) in the letting of any or all public contracts to business entities whose principal places of business are in that political subdivision: [Please describe applicable preference(s) and identify applicable authority granting the preference(s)]:

Attorney’s Signature: ________________________________ Attorney’s Printed name: _________________________________

Address of out‐of‐state bidder’s attorney: ______________________________________________________________________

Telephone number of out of state bidder’s attorney: _____________________________________________________________

E‐mail address of out‐of‐state bidder’s attorney: ________________________________________________________________

Attorney’s state(s) of bar admission: __________________________________________________________________________

CONFIDENTIAL, PROPRIETARY, OR TRADE SECRET MATERIAL STATEMENT

The School Board of Marion County, Florida (“School Board”) takes its public records responsibilities as provided under §119, Fla. Stat. (2024) and Article 1, Section 24 of the Florida Constitution, very seriously.

If Proposer considers any portion of the documents, data or records submitted in response to this solicitation to be confidential, trade secret or otherwise not subject to disclosure pursuant to §119, Fla.

Stat. (2024), the Florida Constitution or other authority, Proposer must also simultaneously provide the School Board with a separate redacted copy of its response. This redacted copy shall contain the School Board solicitation name, number, and the name of the Proposer on the cover, and shall be clearly titled “Redacted Copy.” The Redacted Copy shall be provided to School Board at the same time Proposer submits its response to the solicitation and must only exclude or obliterate those exact portions that are claimed confidential, proprietary, or trade secret. In compliance with §119.07(1)(e), Fla. Stat. (2024), Proposer must “state the basis for the exemption” that he/she “contends is applicable to the record, including the statutory citation to an exemption created or afforded by statute.”

Proposer shall be responsible for defending its determination that the redacted portions of its response are confidential, proprietary, trade secret or otherwise not subject to disclosure. Further, Proposer shall protect, defend, and indemnify the School Board for any and all claims arising from or relating to Proposer’s determination that the redacted portions of its response are confidential, proprietary, trade secret or otherwise not subject to disclosure.

The School Board will make no effort to verify whether or not the redacted material is exempt from §119, Fla. Stat. (2024). That determination is totally the responsibility of the Proposer.

If the Proposer fails to submit a Redacted Copy with its response, the School Board is authorized to produce the entire documents, data or records submitted by Proposer in answer to a public records request for these records.

I have read and understand my responsibilities regarding any purported confidential, proprietary or trade secret material contained in this proposal.

After reading the above statement, please initial next to the appropriate statement below:

__________ I have not included a redacted copy of our proposal.

__________ I have included a redacted copy of our proposal along with this original.

Signature of Proposer Signing Agreement

Bid #4114GM District‐Wide Wireless Access Point Replacement Project Rev 88VL – 8‐23‐2024

Acknowledgment of Addenda Check: (Yes) or (No)

(Date of Receiving Addendum)

Addendum #1 Yes _____ No _____ Date Received:

Addendum #2 Yes _____ No _____ Date Received:

Addendum #3 Yes _____ No _____ Date Received:

Addendum #4 Yes _____ No _____ Date Received:

Addendum #5 Yes _____ No _____ Date Received:

Company Name

Signature

Address

City State Zip Code

Date

CERTIFICATION REGARDING DEBARMENT,

SUSPENSION, INELIGIBILITY, VOLUNTARY EXCLUSION,

AND LOWER‐TIER COVERED TRANSACTIONS

This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 7 CFR Part 3017, Section 3017.510, Participants responsibilities. The regulations were published as Part IV of the January 30, 1989, Federal Register (pages 4722‐4733).

**BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON THE FOLLOWING PAGE**

(1) The prospective lower‐tier participant certifies, by submission of this proposal, that neither he or she nor his or her principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency.

(2) Where the prospective lower‐tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

Organization Name PR/Award Number or Project Name

Name(s) and Title(s) of Authorized Representative(s)

Signature(s) Date

Bid #4114GM District‐Wide Wireless Access Point Replacement Project Rev 88VL – 8‐23‐2024

INSTRUCTIONS FOR CERTIFICATION

1. By signing and submitting this form, the prospective lower‐tier participant is providing the certification set out in accordance with these instructions.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower‐tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

3. The prospective lower‐tier participant shall provide immediate written notice to the person to whom this proposal is submitted if at any time the prospective lower‐tier participant learns that his or her certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms “covered transaction,” “debarred,” ‘suspended,” “ineligible,” “lower‐tier covered transaction,” “participant,” “person,” “primary covered transaction,” “principal,” “proposal,” and “voluntarily excluded,” as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations.

5. The prospective lower‐tier participant agrees by submitting this form that he or she shall not knowingly enter into any lower‐tier‐covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6. The prospective lower‐tier participant further agrees by submitting this form that he or she will include this clause titled “Certification Regarding Debarment, Suspension, Ineligibility, Voluntary Exclusion, and Lower‐Tier‐Covered Transactions,” without modification, in all lower tier covered transactions and in all solicitations for lower‐tier‐covered transactions.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower‐ tier‐covered transaction that he or she is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless he or she knows that the certification is erroneous. A participant may decide the method and frequency by which he or she determines the eligibility of his or her principals. Each participant may, but is not required to, check the Non‐Procurement List.

8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower‐tier‐covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction; in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

DRUG‐FREE WORKPLACE CERTIFICATION

Preference must be given to vendors submitting a certification with their bid/proposal certifying they have a drug‐free workplace in accordance with §287.087, Fla. Stat. (2024). This requirement affects all public entities of the State. The special condition is as follows:

IDENTICAL TIE BIDS ‐ Preference shall be given to businesses with drug‐free workplace programs. Whenever two or more bids, which are equal with respect to price, quality, and service, are received by the State or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug‐free workplace program shall be given preference in the award process. Established procedures for processing tie bids will be followed if none of the tied vendors have a drug‐free workplace program. A business shall:

1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violation of such prohibition.

2) Inform employees about the dangers of drug abuse in the workplace‐ the business' policy of maintaining a drug‐free workplace; any available drug counseling, rehabilitation, and employee assistance programs;

and the penalties that may be imposed upon employees for drug abuse violations.

3) Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1).

4) In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contender to, any violation of §893, Fla. Stat. (2024) or of any controlled substance law of the United States or any state, for a violation occurring in the workplace, no later than five (5) days after such conviction.

5) Impose a sanction on or require the satisfactory participation in a drug‐abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted.

6) Make a good‐faith effort to continue to maintain a drug‐free workplace through implementation of this section.

As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements.

COMPANY NAME

VENDOR'S SIGNATURE

MUST BE EXECUTED AND RETURNED WITH ATTACHED BID AT TIME OF BID OPENING TO BE CONSIDERED.

STATEMENT OF NO BID

If you are not bidding on this service/commodity, please complete and upload to www.myvendorlink.com.

Failure to respond may result in deletion of vendor's name from the bidder's list for The School Board of Marion County, Florida.

COMPANY NAME: _____________________________________________________

ADDRESS: ___________________________________________________________

CITY: ________________ STATE: ________________ ZIP: _____________

CONTACT PERSON: __________________________TELEPHONE: ______________

We, the undersigned, have declined to bid on your Bid No. 4114GM for District‐Wide Wireless Access Point Replacement Project because of the following reasons:

We do not offer this product or the equivalent.

Insufficient time to respond to the invitation to bid.

Remove our name from this bid list only.

Our product schedule would not permit us to perform.

Unable to meet bond requirements.

Other. (Specify below)

REMARKS:

SIGNATURE: _____________________________ DATE: _________________ (m/d/yyyy)

Bid #4114GM District‐Wide Wireless Access Point Replacement Project Rev 88VL – 8‐23‐2024

PLEASE READ ALL TERMS AND CONDITIONS OF THIS BID SO THAT YOU DO NOT MISS

IMPORTANT INFORMATION THAT MAY AFFECT YOUR BID SUBMISSION.

NOTE: THE LIST BELOW MAY NOT BE INCLUSIVE OF ALL REQUIREMENTS. USE THE BELOW

LIST AS A CHECKOFF LIST TO ENSURE THESE ITEMS ARE NOT MISSING.

REQUIRED:

Invitation to Bid Page (Bidder Acknowledgement Page) __________

Proposal Form(s) __________

Proposer’s Statement of Principal Place of Business __________

Confidential, Proprietary, or Trade Secret Material Statement __________

Acknowledgement of Addenda __________

Drug Free Workplace Certification __________

Certification Regarding Debarment __________

Manufacturer’s Authorization(s) __________

Bidders Qualification Statement __________

W‐9 Form (not in packet, must be downloaded) __________

IF REQUIRED BY ORDINANCE:

Occupational License __________

IF APPLICABLE:

Bid or Performance Bond __________

Statement of No Bid __________