Bid _3871 - Chain Link Fence _ Backstops.pdf

The Rutherford County Board of Education requests you to bid on items subject to these conditions:

• The Board reserves the right to increase or decrease amounts and/or quantities at its sole discretion. Quantities have been provided as an approximation and may be estimates of potential purchases and are not necessarily guaranteed initial purchase quantities.

• RCBOE is a tax-exempt organization. The Bidder is responsible for and bid cost must reflect any/all sales and use tax for the materials and or equipment.

• This bid is ultimately subject to funding.

• RCBOE reserves the right to waive any formalities to accept any bids as a whole, split bid, and/or accept any individual item or items within a bid or to reject any or all bids whichever is in the best interest of RCBOE. The Board reserves the right to reject any/and all bids for any reason.

• Items of various manufacturers may be bid; however, it is the responsibility of the bidder to satisfy the Board’s representative that substituted items are equal to or better than the specified items. All items bid however, must be of such character, quality and design as will serve the purpose for which it is intended to be used equally as well as that specified, and be equally suitable to the needs of the RCBOE. When submitting on items other than specified, include complete specifications on the items submitted. When no reference is made by the bidder to the make or grade proposed to be furnished it is understood that the specific article or services named in the bid are to be furnished. The bidder will abide by and comply with the true intent of the specifications and not take advantage of any unintentional error or omission but shall fully address the intent and meaning of each aspect of the specifications. The Board’s representative shall make all determinations in regard to equal to or better than.

• By submission of this bid the vendor agrees to all terms and conditions stated therein. Disputes or legal matters will be litigated in Rutherford County or the Middle Tennessee District. Issuance of the purchase order will be the award notice.

• Awarded bidder shall indemnify, defend, save and hold harmless RCBOE, its officers, agents and employees from all suits, claims, actions or damages of any nature brought because of, arising out of, or due to breach of the agreement by Bidder, its subcontractors, suppliers, agents, or employees or due to any negligent act or occurrence or any omission or commission of bidder, its subcontractors, suppliers, agents or employees submitted on the attached form and signed by the bidder. All bids are to be complete in every detail as required. Those that are incomplete, contain irregularities or are not in accordance with the specifications may be rejected.

• All bids are to be sealed and marked with the bid number on the outside of the envelope. Bids can be hand delivered or mailed before the bid date and time. Bids submitted by Fax or E-mail will not be accepted.

• Bids are to be valid for a minimum of sixty (60) days or until awarded whichever comes first.

• It is the bidder’s responsibility to submit a completed IRS Form W-9 or their social security number before any invoices can be paid.

• Bids may not be awarded to any party which is debarred or suspended or is otherwise excluded for participation in Federal assistance programs under Executive Order 12549, “Debarment and Suspension”.

• Any and all bidders, and bidder employees, and any bidder sub-contractors and its employees that perform any services at Rutherford County Schools must submit to a criminal history records check, at the bidders’ expense, conducted by the Tennessee Bureau of Investigation and the Federal Bureau of Investigation prior to permitting the employee to have contact with students or enter school grounds when students are present. Reference Tennessee Code Annotated Section 49-5-413. Bidders are to complete the Criminal Background Compliance Affidavit and return with the bid documents.

• If a contractor, has five or more employees receiving pay, the contractor shall have a drug-free workplace program that complies with Title 50, Chapter 9 of the Code of Tennessee. Contractor shall ensure that it is in compliance with Public Acts, 2000, Chapter No. 919. Contractor to complete the attached Drug-Free Workplace Compliance Affidavit and return with their bid documents.

• Requirements of the Iran Divestment Act: Per Tennessee Code Annotated Title 12, effective July 1, 2016: By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each bidder is not on the list created pursuant to Title 12-12-106.

• Non-Boycott of Israel Certification: The contractor certifies that it is not currently engaged in and will not for the duration of the contract engage in, a boycott of Israel as defined by Tennessee Code Annotated 12-4-119. This provision shall not apply to contracts with a total value of less than two hundred fifty thousand dollars ($250,000) or to contractors with less than (10) employees.

• Bidder agrees that no person on the grounds of handicap, age, race, color, religion, sex or national origin, shall be excluded from participation in, or be denied benefits of, or be otherwise subjected to discrimination in the performance of this agreement, or in the employment practices of the bidder.

Bidder shall upon request show proof of such non-discrimination and shall post in conspicuous places available to all employees and applicants notices of non-discrimination. Bidder covenants that it complies with the Fair Wage and Hour Laws, the National Labor relations Act, and other federal and state employment laws as applicable. Bidder covenants that it does not engage in illegal employment practices. Bidder covenants that it has no public or private interest and shall not acquire directly or indirectly any interest that would conflict in any manner with the provision of its goods or performance of its services.

• Rutherford County Board of Education follows Tenn. Code Ann. 12-3-1203 - Purchases for local governmental units - Any municipality, county, utility district, or other local government unit of the state may, upon request purchase supplies, equipment, and services for any other municipality, county, utility district, or other local governmental unit.

• If any additional information is needed, please contact JoAnne Robichaud at 615-893-5812 extension 22108. All bids could, if the Board of Education chooses, be awarded on a line item basis.

The Rutherford County Board of Education intends, by this bid, to purchase “Chain Link Fence and Backstops” for any school in our system.

Time Period:

The bid awarded shall run for a period of twelve months with four options to renew annually for an additional twelve month periods under the same terms and conditions upon mutual agreement by both parties. However, in no event shall the contract term exceed a total of sixty (60) months.

Bid Requirements:

1. Bid is to include all labor, materials, installation of the fence and clean-up of any debris.

2. Bid price should include installation and any necessary materials required for installation such as rock removal, concrete, jack hammer and any other cost associated with installation

3. Complete and return the attached Affidavit for Drug-Free Workplace per T.C.A. 50-9-113.

4. Complete and return the attached Affidavit for Criminal Background Compliance per T.C.A. 49-

5-413.

5. Workman’s compensation insurance as required by the labor laws of Tennessee.

6. One million dollars ($1,000,000) minimum liability insurance coverage.

7. Work is to be completed within 30 days after receipt of a Purchase Order. Failure to complete work in 30 days will result in rejection of bid and award to next lowest bidder.

Specifications are as follows:

• Fence shall be four (4) feet fabric, nine (9) gauge, galvanized after weaving

• Fence shall be six (6) feet fabric, nine (9) gauge, galvanized after weaving

• Fence shall be eight (8) feet fabric, nine (9) gauge, galvanized after weaving

• Black Vinyl Coated Wire fence should (4) feet, 8 gauge, Class II B, fused and bonded

• Black Vinyl Coated Wire fence should (6) feet, 8 gauge, Class II B, fused and bonded

• Terminal posts shall be two and one half (2 ½) inch, schedule 40 for both galvanized and black vinyl coated

• Top rails shall be one and five-eights (1 5/8) inch, schedule 20 for both galvanized and black vinyl coated

• Line posts shall be two (2) inch, schedule 20 for both galvanized and black vinyl coated

• Posts will be set two (2) ft. in ground with concrete for both galvanized and black vinyl coated

• Baseball Backstops should be 20x30x20 – 20’ tall with 5 horizontal rails (1-5/8” schedule 40), 9 gauge wire constructed with 4” schedule 40 posts

• Softball Backstops should be 20x20x20 with 5 horizontal rails (1-5/8” schedule 40), 9 gauge wire constructed with 4” schedule 40 posts

Additional Options as required:

• Fence to have three (3) strands of barbwire

• Gates to be six (6) ft wide double drive with 3” schedule 40 posts for both galvanized and black vinyl coated

• Gates to be four (4) ft wide with 3” schedule 40 posts for both galvanized and black vinyl

• Gates to be three (3) ft wide with 2 ½” schedule 40 posts for both galvanized and black vinyl

I have read the above specifications and instructions and agree to all therein. Therefore, I submit the following bid:

Item #1 4’ high Chain Link Fence (Galvanized) $____________per linear ft

Item #2 6’ high Chain Link Fence (Galvanized) $____________per linear ft

Item #3 8’ high Chain Link Fence (Galvanized) $____________per linear ft

Item #4 4’ high Black Vinyl Coated Wire Fence $____________per linear ft

Item #5 6’ high Black Vinyl Coated Wire Fence $____________per linear ft

Item #6 4’ high Gate six (6) ft wide (Galvanized) $____________each set (double drive – 12’ opening)

Item #7 4’ high Gate six (6) ft wide (Black Vinyl Coated) $____________each set (double drive – 12’ opening)

Item #8 6’ high Gate six (6) ft wide (Galvanized) $____________each set (double drive – 12’ opening)

Item #9 6’ high Gate six (6) ft wide (Black Vinyl Coated) $____________each set (double drive – 12’ opening)

Item #10 8’ high Gate six (6) ft. wide (Galvanized) $____________each set (double drive – 12’ opening)

Item #11 4’ high Gate four (4) ft wide (Galvanized) $____________each

Item #12 4’ high Gate four (4) ft wide (Black Vinyl Coated) $____________each

Item #13 6’ high Gate four (4) ft wide (Galvanized) $____________each

Item #14 6’ high Gate four (4) ft wide (Black Vinyl Coated) $____________each

Item #15 8’ high Gate four (4) ft wide (Galvanized) $____________each

Item #16 4’ high Gate three (3) ft wide (Galvanized) $____________each

Item #17 4’ high Gate three (3) ft wide (Black Vinyl Coated) $____________each

Item #18 6’ high Gate three (3) ft wide (Galvanized) $____________each

Item #19 6’ high Gate three (3) ft wide (Black Vinyl Coated) $____________each

Item #20 8’ high Gate three (3) ft wide (Galvanized) $____________each

Item #21 Barbwire – three (3) strands $____________per linear ft

Item #22 Baseball Backstop – 20x30x20 – 20’tall with 5 $____________total horizontal rails, 9 gauge wire constructed with schedule 40 posts

Item #23 Softball Backstop – 20x20x20 with 5 horizontal $____________total rails, 9 gauge wire constructed with schedule 40 posts

Item #24 Terminal Posts for 4’ fence height (Galvanized) $____________each (2 ½” schedule 40 posts)

Item #25 Terminal Posts for 4’ fence height (Black Vinyl Coated) $____________each (2 ½” schedule 40 posts)

Item #26 Terminal Posts for 6’ fence height (Galvanized) $____________each (2 ½” schedule 40 posts)

Item #27 Terminal Posts for 6’ fence height (Black Vinyl Coated) $____________each (2 ½” schedule 40 posts)

Item #28 Terminal Posts for 8’ fence height (Galvanized) $____________each (2 ½” schedule 40 posts)

Item #29 Backstop Netting w/4” poles (Price to include new robes, clips and cables, 4@4”x20’ above ground galvanized poles 4’ deep and any other cost associated to install. No zip ties allowed.) $____________sq.ft.

Item #30 Backstop Netting w/6” poles (Price to include new robes, clips and cables, 4@6”x20’ above ground galvanized poles 4’ deep and any other cost associated to install. No zip ties allowed.) $____________sq.ft.

Item #31 Backstop Netting using existing poles (price to include new robes, clips & cables, No Zip ties allowed) $____________sq.ft.

Mailed bids must be sealed and marked “Bid #3871 – Chain Link Fence and Backstops”, due 2:00 P.M., August 18, 2026, and be submitted to the Rutherford County Board of Education, Attn: JoAnne Robichaud, Purchasing Director, 2240 Southpark Dr., Murfreesboro, TN 37128 or bids can be submitted online at www.bidnetdirect.com/tennessee/rutherfordcountyschools prior to bid deadline.

Company Name Person Submitting Bid

Street Address Phone Number

City, State, Zip Code Fax Number

Company Authorized Signature Date of Bid

E-Mail Address http://www.bidnetdirect.com/tennessee/rutherfordcountyschools

CRIMINAL BACKGROUND COMPLIANCE AFFIDAVIT

STATE OF ___________________________

COUNTY OF _________________________

The undersigned, principal officer of _______________________________, an employer contracting with Rutherford County Board of Education to provide services having direct contact with children or access to grounds of a Rutherford County public school while students are on grounds, hereby states under oath as follows:

1. The undersigned is a principal officer of_____________________ (hereafter referred to as the “Company”), and is duly authorized to execute this Affidavit on behalf of the Company.

2. The Company submits this Affidavit pursuant to T.C.A. 49-5-4-13 as amended effective September 1, 2007 for entities entering into contracts with a local Board of Education where the company’s employees will have direct contact with school children or access to the grounds of a school when children are present. It is the duty of the Company to require applicants supply a fingerprint sample and submit to a criminal history records check to be conducted by the Tennessee Bureau of Investigation and the Federal Bureau of Investigation prior to permitting the person to have contact with such children or enter school grounds and to take certain other actions based upon the results of the records check. If the company is providing services which will include services by subcontractors, the provisions of this section shall apply to all employees of the subcontractors as well.

3. The Company is in compliance with the terms of T.C.A. 49-5-413.

Further affiant saith naught.

Principal Officer_______________________

STATE OF _________________________

COUNTY OF _______________________

Before me personally appeared____________________________with whom I am personally acquainted or proved to me on the basis of satisfactory evidence, and who acknowledged that he/she is the _________________of ______________________and is authorized to execute this instrument on behalf of the principal for the purposes therein contained.

Witness my hand and seal at office this _____day of___________________, 20____.

Notary Public___________________________

My commission expires:__________________________________

DRUG-FREE WORKPLACE AFFIDAVIT

STATE OF ___________________________

COUNTY OF _________________________

The undersigned, principal officer of _______________________________, an employer of five (5) or more employees contracting with Rutherford County Board of Education to provide construction services, hereby states under oath as follows:

1. The undersigned is a principal officer of_____________________ (hereafter referred to as the “Company”), and is duly authorized to execute this Affidavit on behalf of the Company.

2. The Company submits this Affidavit pursuant to T.C.A. 50-9-113, which requires each employer with no less than five (5) employees receiving pay who contracts with the state or any local government to provide construction services to submit an affidavit stating that such employer has a drug-free workplace program that complies with Title 50, Chapter 9, of the Tennessee Code Annotated. If the company is providing construction services which will include services by subcontractors, the provisions of this section shall apply to all employees of the subcontractors as well.

3. The Company is in compliance with the terms of T.C.A. 50-9-113.

Further affiant saith naught.

Principal Officer ____________________

STATE OF _________________________

COUNTY OF _______________________

Before me personally appeared____________________________with whom I am personally acquainted or proved to me on the basis of satisfactory evidence, and who acknowledged that he/she is the _________________of ______________________and is authorized to execute this instrument on behalf of the principal for the purposes therein contained.

Witness my hand and seal at office this _____day of___________________, 20____.

Notary Public: _______________________

My commission expires: _______________________________

Item #9 6’ high Gate six (6) ft wide (Black Vinyl Coated) $____________each set