Bid 3825 - Piano Lab Bid.pdf

The Rutherford County Board of Education requests you to bid on items subject to these conditions:

• The Board reserves the right to increase or decrease amounts and/or quantities at its sole discretion. Quantities have been provided as an approximation and may be estimates of potential purchases and are not necessarily guaranteed initial purchase quantities.

• RCBOE is a tax-exempt organization. The Bidder is responsible for and bid cost must reflect any/all sales and use tax for the materials and or equipment.

• This bid is ultimately subject to funding.

• RCBOE reserves the right to waive any formalities to accept any bids as a whole, split bid, and/or accept any individual item or items within a bid or to reject any or all bids whichever is in the best interest of RCBOE. The Board reserves the right to reject any/and all bids for any reason.

• Items of various manufacturers may be bid; however, it is the responsibility of the bidder to satisfy the Board’s representative that substituted items are equal to or better than the specified items. All items bid however, must be of such character, quality and design as will serve the purpose for which it is intended to be used equally as well as that specified, and be equally suitable to the needs of the RCBOE. When submitting on items other than specified, include complete specifications on the items submitted. When no reference is made by the bidder to the make or grade proposed to be furnished it is understood that the specific article or services named in the bid are to be furnished. The bidder will abide by and comply with the true intent of the specifications and not take advantage of any unintentional error or omission but shall fully address the intent and meaning of each aspect of the specifications. The Board’s representative shall make all determinations in regard to equal to or better than.

• By submission of this bid the vendor agrees to all terms and conditions stated therein. Disputes or legal matters will be litigated in Rutherford County or the Middle Tennessee District. Issuance of the purchase order will be the award notice.

• Awarded bidder shall indemnify, defend, save and hold harmless RCBOE, its officers, agents and employees from all suits, claims, actions or damages of any nature brought because of, arising out of, or due to breach of the agreement by Bidder, its subcontractors, suppliers, agents, or employees or due to any negligent act or occurrence or any omission or commission of bidder, its subcontractors, suppliers, agents or employees submitted on the attached form and signed by the bidder. All bids are to be complete in every detail as required. Those that are incomplete, contain irregularities or are not in accordance with the specifications may be rejected.

• All bids are to be sealed and marked with the bid number on the outside of the envelope. Bids can be hand delivered or mailed before the bid date and time. Bids submitted by Fax or E-mail will not be accepted.

• Bids are to be valid for a minimum of sixty (60) days or until awarded whichever comes first.

• It is the bidder’s responsibility to submit a completed IRS Form W-9 or their social security number before any invoices can be paid.

• Bids may not be awarded to any party which is debarred or suspended or is otherwise excluded for participation in Federal assistance programs under Executive Order 12549, “Debarment and Suspension”.

• Any and all bidders, and bidder employees, and any bidder sub-contractors and its employees that perform any services at Rutherford County Schools must submit to a criminal history records check, at the bidders’ expense, conducted by the Tennessee Bureau of Investigation and the Federal Bureau of Investigation prior to permitting the employee to have contact with students or enter school grounds when students are present. Reference Tennessee Code Annotated Section 49-5-413. Bidders are to complete the Criminal Background Compliance Affidavit and return with the bid documents.

• If a contractor, has five or more employees receiving pay, the contractor shall have a drug-free workplace program that complies with Title 50, Chapter 9 of the Code of Tennessee. Contractor shall ensure that it is in compliance with Public Acts, 2000, Chapter No. 919. Contractor to complete the attached Drug-Free Workplace Compliance Affidavit and return with their bid documents.

• Per Tennessee Code Annotated Title 12, effective July 1, 2016: By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each bidder is not on the list created pursuant to Title 12-12-106.

• If any additional information is needed, please contact JoAnne Robichaud at 615-893-5812 extension 22108. All bids could, if the Board of Education chooses, be awarded on a line item basis.

• Bidder agrees that no person on the grounds of handicap, age, race, color, religion, sex or national origin, shall be excluded from participation in, or be denied benefits of, or be otherwise subjected to discrimination in the performance of this agreement, or in the employment practices of the bidder.

Bidder shall upon request show proof of such non-discrimination and shall post in conspicuous places available to all employees and applicants notices of non-discrimination. Bidder covenants that it complies with the Fair Wage and Hour Laws, the National Labor relations Act, and other federal and state employment laws as applicable. Bidder covenants that it does not engage in illegal employment practices. Bidder covenants that it has no public or private interest and shall not acquire directly or indirectly any interest that would conflict in any manner with the provision of its goods or performance of its services.

• Rutherford County Board of Education follows Tenn. Code Ann. 12-3-1203 - Purchases for local governmental units - Any municipality, county, utility district, or other local government unit of the state may, upon request purchase supplies, equipment, and services for any other municipality, county, utility district, or other local governmental unit.

The Rutherford County Board of Education intends by this bid to purchase “Piano Lab” for Stewarts Creek High and any other school in our system

Bid price should include inside delivery for each item.

Quantities listed are approximate quantities to be purchased. Rutherford County Schools reserves the right to increase or decrease amounts.

Prices are to remain firm a minimum of six months from board approval date. (08/07/25)

Qty Description Model Price each

1 Rack Table

Gator-GFW-ELITEDESKRK-BLK-Elite Furniture Series; 10U Studio Rack Table in Black Finish

1 Rack Panel Elite Core RP1U-BLANK-CE 1-space Rack Panel Blank, Color Engraved

3 Blank Rack Panel OnSTage-RPB1000-1U Blank Rack Panel

1 Rack Drawer - Lockable

Gator Rackworks-GRW-DRW4 - Gator Rackworks Rack Drawer; 14.2" Deep, Lockable, 4U

1 Power line coniditioner/surge protector Furman M-8X2 - 15A Standard Power Condition, 9 Outlets, 1RU, 6 ft Cord

1 Music Lab System Yamaha LC4 Base for Music Lab System

3 Music Lab Expansion Pack Yamaha LC4 EXP Expansion for Music Lab System

1 Digital Piano (Teacher)

Roland HP-704-CHC-Upright Digital Piano with Bluetooth, SuperNATURAL Piano Modeling, and PHA-50 Keyboard (Charcoal)

30 Digital Piano (Student) Yamaha YDP105R Arius Digital Piano

I have read the above specifications and agree to all therein. Therefore I submit the above bid.

Bids must be sealed and marked “Bid Number 3825 - Piano Lab”, due 2:00 p.m., July , 2025 and submitted to the Rutherford County Board of Education, 2240 Southpark Dr., Murfreesboro, TN 37128, Attn: JoAnne Robichaud, Purchasing Director, prior to bid time. Faxed or E-mailed bids will not be accepted.

Bidders may bid an item that is equal to or better than the item listed. If bidding an item other than specified, please list the manufaturer and model number for the item being bid.

Company Name Person Submitting Bid

Address Phone Number

City, State, Zip Code Fax Number

Authorized Signature Date of Bid

E-Mail Address

Sheet1