BID 377 - Mechanical Maintenance of Police Vehicles.pdf

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Town of Farmington Bid 377 - Mechanical Maintenance of Police Vehicles
Solicitation number
35286
Issued by
Hartford County, Connecticut

About this file

This is an Invitation to Bid document issued by the Town of Farmington, Connecticut for mechanical maintenance services of police vehicles. The Town of Farmington Police Department seeks a qualified vendor to provide comprehensive maintenance for its fleet of 39 vehicles, including synthetic oil changes with filter replacement and lubrication, brake inspection and cleaning, tire changes and balancing, in-town and out-of-town road service, and day and night towing services. Sealed bids must be submitted to the Town Finance Office at Farmington Town Hall, 20 Monteith Drive, 3rd Floor, Farmington, Connecticut 06032 by 11:00 a.m. on March 25, 2026, at which time bids will be publicly opened and read aloud. The contract period runs from July 1, 2026 through June 30, 2027, with an optional renewal period from July 1, 2027 through June 30, 2028, contingent upon the Town's satisfaction with services and sufficient budget allocation. Site inspections are the bidder's responsibility, and prospective bidders may request specification clarifications in writing to the Director of Finance at least seven days prior to the bid opening date. The vendor must be located within 15 miles of the Farmington Police Department at 319 New Britain Avenue, Unionville, and must maintain separate files on each vehicle with detailed work descriptions and vehicle plate numbers on all invoices.

The contract will be awarded to the lowest qualified bidder based on cost proposal and ability to perform the requested services. Bidders must submit a current Connecticut Automotive Repair License, a Non-Collusive Bidding Certification, an Affirmative Action Statement, and references from at least three clients with similar experience. Bid security and performance bonds are not required. Pricing must remain in effect for the two-year contract period and shall not include federal, state, or local taxes. Bidders may quote binding discounts for consideration in the award decision. The Town reserves the right to reject any or all bids, modify scope of work before or after award without penalty, terminate the contract with 30 days' notice for unsatisfactory performance, and cancel if work is not performed correctly. Payment for services will be made monthly within 30 days of receipt and approval of invoices. The successful contractor must procure and maintain comprehensive insurance including Workers' Compensation at statutory limits, Commercial General Liability of $1,000,000 per occurrence/$2,000,000 aggregate, Comprehensive Auto Liability of $1,000,000 per occurrence, and Garage Keepers Liability of $500,000 property damage/$1,000,000 garage liability. Local vendor preference applies if a qualified and registered Farmington business submits a bid not more than five percent higher than the lowest qualified bid. Contract funding is provided through the Town's annual operating budget with alternate funding sources or service reductions implemented if funds prove insufficient.

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TOWN OF FARMINGTON, CT

INVITATION TO BID

BID # 377

MECHANICAL MAINTENANCE OF POLICE VEHICLES

Sealed bids for the maintenance of all motor vehicles operated by the Farmington

Police Department will be accepted by the Town of Farmington at the Town Finance

Office, Farmington Town Hall, 20 Monteith Drive, 3rd Floor, Farmington, CT 06032 until 11:00 A.M. on March 25, 2026, at which time and place said bids will be publicly opened and read aloud. Bid specifications may be obtained at the Finance Office between the hours of 8:30 a.m. and 4:30 p.m., Monday through Friday except holidays.

The Town reserves the right to reject any or all bids, in whole or in part, to award any item, group of items or the total bid and to waive any or all informalities or technical defects, if it is deemed by the Town to be in its best interest to do so. Bids will not be accepted by facsimile or e-mail.

The successful bidder is required to comply with the provisions of the Civil Rights Act of 1964, the Equal Employment Opportunity Act of 1972, Executive Orders 3, 17, 11246, 11375, 11478 and, if applicable, the Connecticut Fair Employment Practice

Law.

Town of Farmington, CT

BID # 377 – Maintenance of Police Vehicles

INSTRUCTIONS FOR BIDDERS

INTENT:

The intent of these specifications is to obtain a vendor to maintain all of the motor vehicles operated by the Farmington Police Department. Work to be performed includes but is not limited to: mechanical maintenance of all police vehicles. Currently there are 39 vehicles in the Police fleet.

The contract shall cover the period beginning July 1, 2026, through June 30, 2027, with the option to renew for the period beginning July 1, 2027, through June 30, 2028, contingent upon the Town of Farmington’s satisfaction with the services performed by the vendor and sufficient funding being included in the budget for that year. All

Bidders shall observe the following instructions and specifications:

I. GENERAL PROVISIONS

1. Place of Bid Submission

Finance Office, Farmington Town Hall, 20 Monteith Drive, 3rd Floor, Farmington, Connecticut, 06032.

2. Deadline for Bid Submissions

11:00 a.m. on March 25, 2026. Bids may be withdrawn 60 days after bid opening, if the Town has not made an award.

3. Site Inspection

It will be the responsibility of any bidder submitting a bid to examine the vehicles and become familiar with them and the quantity of work to be performed. Bidders will not be allowed to withdraw or change their bids after the opening date based upon a lack of knowledge of the work to be performed.

4. Bid Return Envelope

All bid submissions must be made in a sealed envelope. Please clearly mark your envelope with the bid number, title and opening date to prevent a sealed bid from being opened prior to the opening date. Any bid not so marked and opened by the

Town prior to date specified shall be rejected. Facsimile or e-mail bids will not be accepted. The following forms shall be submitted with each bid:

A. Bid Cost Proposal Form

B. Non-Collusive Bidding Certification

C. Local Vendor Preference (only if Farmington Business)

D. Affirmative Action Statement

E. CT Automotive Repair License

F. List of References

5. Basis of Award

This contract shall be awarded to the qualified Bidder with the lowest cost proposal.

Qualifications shall include the ability of the vendor to perform the services requested herein. Bidders must provide the names, and addresses of at least three (3) references who have utilized the bidder to provide the services being sought herein including a contact person's name and telephone number as part of the bid evaluation.

6. Bid Security

Not required for this bid.

7. Notice of Award

The Town will give notice of acceptance of bid to the successful bidder by mail to bidder's address stated in Bid.

8. Award of Contract

The Town reserves the right to reject any and all Bids, or any part of any bid, for any reason the Town deems advisable, and to award the Contract or Contracts to any of the

Contractors bidding, regardless of amount of Bid. It is intended that the Contract or

Contracts will be awarded to the lowest responsible and eligible Bidder (or Bidders) possessing the skill and ability to provide the services required, provided the prices stated by Bidder(s) proposals in the schedule of prices is deemed advantageous to the

Town’s interest.

9. Performance/Labor & Material Bonds

10. Scope of Work Change

The Town of Farmington reserves the right to change the scope of the work for any reason, before or after the bid is awarded without penalty to the Town.

11. Substitution for Named Brands

Not applicable

12. Prices, Discounts, Taxes, Payment

Prices bid shall not include any Federal, State or local taxes, as the Town is not liable.

In addition to the prices bid, each bidder may quote binding discounts, which will be considered in making the award. Prices in bid shall remain in effect for a two-year period.

13. Time of Completion

14. Delays

Delays for completion of work shall only be authorized by the Police Chief or his designee. All delays authorized by the Police Chief shall be in writing. Delays due to the vendor’s inability to complete the work for reasons other than weather shall not be considered as authorized.

15. Prevailing Wage Scale

This work is NOT subject to State of Connecticut prevailing wage laws and the Davis

Bacon Act.

16. Liquidated Damages

Not applicable.

17. Assignment of Contract

Contractor(s) shall not sublet, sell, transfer, assign or otherwise dispose of contract or any portion thereon or of his right, title or interest therein, of his obligations there under, without the written consent of the Town.

18. Acceptance of Subcontractor

Submission of name of subcontractor in Bid shall be deemed to constitute an acceptance by Contractor, if awarded Contract, of such subcontractor. Any alteration therein, after award of Contract, shall be subject to the approval of the Town.

19. Basis of Payment

Payment for services performed under this bid will be on a monthly basis for services performed in the prior month. Payment will be made within thirty days of receipt and approval by the Town of a valid invoice submitted by the vendor.

20. Payments for Extra Work

21. Payment Requests, Retainage and Guarantee Period

22. Insurance

The Contractor shall procure and maintain at its own expense the following insurance:

(See Appendix I for a more detailed explanation of the Town’s Insurance and

Indemnification requirements).

Workers’ Compensation-Statutory Limits

Employer’s Liability $100,000/$500,000/$100,000

Commercial General Liability

Bodily and Personal Liability & Property Damage

$1,000,000 per occurrence

$2,000,000 Annual Aggregate

$1,000,000 Property Damage

Products and Completed Operation Hazard must be included

Comprehensive Auto Liability

Including Coverage of Owned, Non-Owned & Rented Vehicles

$1,000,000 per occurrence

Garage Keepers Liability

$500,000 Property Damage

$1,000,000 Garage Liability

All insurance shall be evidenced by a certificate of insurance showing the Contractor’s insurance is in full force and the carrier shall notify the Town that the policies shall not be canceled without providing advance written notice to the Contractor and the Town.

The Town of Farmington shall be named as an Additional Insured in respects to general liability coverage.

It is the responsibility of the Contractor and his insuring agent to provide the Town with current certificates throughout the contract period, keeping the required limits in full force and effect. The Town of Farmington reserves the right to modify or change the requirements at any time if is in the best interest of the Town to do so.

23. Local Bidder Preference/Local Bidder Affidavit Form

See Appendix II for Local Bidder Preference Ordinance and Appendix III for Local

Bidder Affidavit Form.

24. Equal Opportunity -Affirmative Action

The successful bidder is required to comply with all provisions of the Civil Rights Act of 1964, the Equal Employment Opportunity Act of 1972, Executive Orders 3, 17, 11246, 11375, 11478 and if applicable, The Connecticut Fair Employment Practice law. See Appendix IV.

25. Questions Relating to Specifications

Any request from prospective bidders for interpretation of meaning of these specifications or other contract documents shall be made in writing to Director of

Finance, Town of Farmington, Town Hall, 20 Monteith Drive, 3rd Floor, Farmington

Connecticut. Requests must be received at least seven (7) days prior to date fixed for opening of Bids to be given consideration. Interpretations will be made in the form of written Addenda to Contract Documents, which Addenda shall become a part of

Contract. Not later than five (5) days prior to date fixed for opening of Bids, Addenda will be e-mailed to all persons who obtained Contract Documents.

Failure of any bidder to receive any such Addenda shall not relieve bidder from any obligation under his Bid as submitted.

26. Site Examination

At date and time fixed for opening of Bids, it will be presumed that each Bidder has made an examination of the vehicles to be serviced under this Contract, has satisfied himself as to actual conditions, requirements, and quantities of work and has read and become thoroughly familiar with Bid Documents including Specifications and

Addenda.

27. Inspection of Work

Each part of detail of work shall be subject at all times to inspection by the Town, and

Contractor will be held strictly to true intent of specifications in regard to quality of materials, workmanship, and diligent execution of contract. Material furnished under these specifications is subject to such inspection. The Town shall be allowed access to all parts of work and shall be furnished such information and assistance by Contractor as is required to make a complete and detailed inspection.

28. Safety

All work done and equipment installed shall comply with all pertinent OSHA, Federal, State, and Local Laws and Regulations.

29. Contract Funds

Money for this contract is provided through the Town’s annual operating budget.

Should funds prove insufficient, the Town will implement alternate funding sources or reductions in service scope.

30. Bid Forms/Submission of Bids

The Town exclusively advertises and disseminates all solicitations. The receipt of solicitations through any other source may result in receipt of incomplete specifications and/or addenda which could ultimately render a bid non-compliant. The

Town accepts no responsibility for the receipt and/or notification of solicitations through any other source.

31. Severability

If any terms or provisions of this bid shall be found to be illegal or unenforceable, then such term or provision shall be deemed stricken and the remaining portions of this bid shall remain in full force and effect.

32. Contract Termination

The Town reserves the right to terminate this contract at any time due to poor performance by the Contractor. Contractor will be provided thirty (30) days notice of unsatisfactory performance. If improvement in performance does not take place after thirty (30) days, Town will terminate contract with no penalty to Town.

TECHNICAL SPECIFICATIONS

The Town of Farmington invites bids for the mechanical maintenance of all police motor vehicles. Currently, the department operates 39 vehicles (see attached listing in

Appendix V for examples of vehicles to be serviced).

Service is to include but not be limited to the following:

Synthetic Oil Change, Filter Replacement, Lube and Safety Inspection

Brake Inspection and Cleaning

Tire change, rotations & balance

Road Service (in-town)

Road Service (out-of-town)

Day Towing Rate

Night Towing Rate

1. Vendor must be located within 15 miles of the Farmington Police Department, which is located at 319 New Britain Avenue, Unionville.

2. Vehicles must be picked up and delivered to the Police Department under normal circumstances.

3. Vendor is to keep a separate file on each vehicle at their facility and the invoice to Town is to be accompanied by a written description of work performed.

Vehicle plate numbers must appear on all invoices.

The Town of Farmington reserves the right to accept or reject any or all proposals and to waive all informalities. The Town reserves the right to cancel contract with Vendor if it is found that the work is not being performed correctly or not according to the bid specifications.

** Bidders must supply a copy of their current Connecticut Automotive repairs license with bid proposal.

TOWN OF FARMINGTON

MAINTENANCE OF POLICE VEHICLES

BID COST PROPOSAL FORM (Page 1 of 2)

BID OPENING DATE: March 25, 2026

TIME: 11:00 A.M.

PLACE: 20 Monteith Drive, 3rd Floor

Farmington, CT 06032

The Town of Farmington is seeking bids from qualified vendors to maintain all police motor vehicles. The department currently operates 39 vehicles. The contract period shall be from July

1, 2026, through June 30, 2027, with the option to renew for the period July 1, 2027, through

June 30, 2028. Renewal of the contract for the second year will be contingent upon the Town of

Farmington’s satisfaction with the services provided and sufficient funding being included in the budget.

Service Item Price

Synthetic Oil Change, Filter Replacement, Lube and Safety Inspection $___________

Brake Inspection and Cleaning $___________

Tire Change and Balancing $___________

Road Service (in town) $___________

Road Service (out of town) $___________

Day Towing Rate (to your facility for repair) $___________

Night Towing Rate (vehicle to be kept inside overnight) $___________

Labor Rate for services other than those listed above (per hour) $___________

% markup over dealer cost on parts $___________

(Invoices to be made available upon request)

TOWN OF FARMINGTON

BID COST PROPOSAL FORM (Page 2 of 2)

The following items must be included with bid submission:

Bid Cost Proposal Form YES_____ NO_____

Non-Collusive Bidding Certification YES_____ NO_____

Local Vendor Preference (only if Farmington Business) YES_____ NO_____

Affirmative Action Statement YES_____ NO_____

CT Automotive Repair License YES_____ NO_____

List of References YES_____ NO_____

Company Authorized Signature

Address Typed/Printed Signature

City, State, Zip Code Telephone Number

Date E-mail address

The Town of Farmington reserves the right to accept or reject any or all bid proposals and to waive informalities or technical defects, if it is deemed by the

Town to be in its best interest to do so.

Bids submitted by email or facsimile will not be accepted.

NON-COLLUSION AFFIDAVIT OF BIDDER

State of _____________________________, County of _________________________, being first duly sworn, disposes and says that:

1. He is the owner, officer, representative or agent of:

____________________________________________, the BIDDER that has submitted the attached BID;

2. The attached BID is genuine; it is not a collusive or sham BID;

3. He is fully informed respecting the preparation and contents of, and knowledgeable of all pertinent circumstances respecting the attached BID;

4. Neither BIDDER nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, included this affidavit, has in any way clouded, conspired, connived, or agreed, directly or indirectly, with any other BIDDER, firm or person to submit a collusive or sham BID in connection with the CONTRACT for which the attached BID has been submitted or to refrain from BIDDING in connection with any contract, or has in any manner, directly or indirectly, sought by agreement, collusion, communication or conference with any other BIDDER, firm or person to fix the price or prices in the attached BID or of any other BIDDER, or to fix any overhead, profit or cost element of the BID prices or the BID price of any other BIDDER, or to secure through collusion, conspiracy, connivance or unlawful agreement any advantage against the Town of

Farmington (OWNER) or any other person interested in the proposed CONTRACT;

5. The price(s) quoted in the attached BID are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the BIDDER or any of its agents, representatives, owners, employees, or parties in interest, including this affidavit; and

6. That no elected or appointed official or other officer or employee of the Town of Farmington, whose salary or compensation is payable in whole or in part by the Town of Farmington is directly or indirectly interested in this

BID, or in the supplies, materials, equipment, work or labor to which it relates, or in any of the profits thereof.

(Signed) _________________________________

(Name of BIDDER)

Title

Subscribed and sworn to before me this

____________ day of ________________________, 20___.

Title

My Commission expires: ____________________________.

APPENDIX I

INSURANCE REQUIREMENTS

The successful bidder shall procure and maintain for the duration of the contract, insurance against claims for injuries to persons or damages to property which may arise from, or be in connection with the performance of the work hereunder by the individual or the firm, his agents, representatives or employees. The cost of such insurance shall be included in the bid.

For the purpose of this clause, the term “successful bidder” shall also include the individual’s or firm’s respective officers, agents, officials, employees, interns, volunteers, boards and commissions.

A. Minimum Scope and Limits of Insurance

1. Broad Form Comprehensive General Liability

$1,000,000 combined single limit per occurrence for bodily injury, personal injury, property damage, and products/completed operations.

2. Automobile Liability

$1,000,000 combined single limit per occurrence for bodily injury and property damage

3. Umbrella Liability

$1,000,000 per occurrence, following form.

4. Workers’ Compensation and Employer’s Liability

Limits as required by Connecticut State Law

5. Professional Liability (if used on a claims-made basis, insurance coverage shall be maintained for the duration of the contract and for two (2) years following contract completion.)

$1,000,000 per occurrence

$1,000,000 aggregate

APPENDIX I (Cont.)

6. Personal Property Coverage

Adequate insurance to cover the value of personal property belonging to the vendor while located on Town property, while in use or in storage, for the duration of the contract.

B. Aggregate Limits

Any aggregate limits must be declared to and be approved by the Town. At the option of the

Town, the insurer shall increase or eliminate the aggregate limit and notify the Town of any erosion of aggregate limits.

C. Deductibles and Self-Insured Retentions

Any deductibles or self-insured retentions must be declared to and be approved by the Town.

At the option of the Town, the insurer shall reduce or eliminate such deductibles or self-insured retentions as regards the Town and the vendor shall procure a bond, which guarantees payment of the losses and related investigations claims administration and defense expenses. At no time will the Town be responsible for the payment of deductibles or self-insured retentions.

D. Notice of Cancellation or Non-renewal

Each insurance policy required by this Exhibit shall be endorsed to state that coverage shall not be suspended, voided, canceled, or reduced, either in coverage or in limits, except after thirty

(30) days prior written notice by certified mail, return receipt requested, has been given to the

Town.

E. Other Insurance Provisions

The policies are to contain, or be endorsed to contain, the following provisions:

1. Liability (General and Automobile) Coverages:

a. “The Town of Farmington and its respective officers, agents, officials, employees, volunteers, boards and commissions” are to be named as additional insureds with regards to liability arising out of activities performed by or on behalf of the vendor;

products and completed operations of the vendor; premises owned, leased or used by the vendor. The coverage shall contain no special limitations on the scope of protection afforded to the Town.

b. The vendor’s insurance coverage shall be the primary insurance as regards the Town.

Any insurance maintained by the Town shall be in excess of the vendor’s insurance and shall not contribute with it.

APPENDIX I (Cont.)

c. Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the Town.

d. Coverage shall state that the vendor’s insurance shall apply separately to each insured against whom a claim is made or a suit is brought, except with respect to the limits of the insurer’s liability.

2. Workers’ Compensation and Employer’s Liability Coverage

a. The insurer shall agree to waive all rights of subrogation against the Town for losses arising from the work performed by the vendor for the Town.

b. If State statute does not require the vendor to obtain Workers’ Compensation insurance, then the vendor shall furnish the Town with adequate proof of the self-employment status. The vendor agrees to waive all rights of claims against the Town for losses arising from the work performed by the vendor. In the event that during the contract this self-employment status should change, the vendor shall immediately furnish proper notice to the Town and a certificate of insurance indicating that Workers’ Compensation insurance and Employer’s Liability coverage has been obtained by the vendor as required by this Exhibit.

F. Acceptability of Insurers

1. Insurance is to be placed with insurers which have a Best’s rating of at least A.

2. Insurance companies must either be licensed to do business in the State of Connecticut or be deemed to be acceptable by the Town’s Director of Finance.

G. Verification of Coverage

The vendor shall furnish the Town with certificates of insurance effecting coverage required by this clause. The certificates and endorsements for each insurance policy are to be signed by a person authorized by the insurer to bind coverage on its behalf. The certificates and endorsements are to be received and approved by the Director of Finance before work commences. Renewal of expiring certificates shall be filed thirty (30) days prior to expiration.

The Town reserves the right to require complete, certified copies of all required policies, at any time.

All insurance documents required by this Exhibit shall be mailed to the Director of Finance.

APPENDIX II

LOCAL VENDOR PREFERENCE

I. 55-5 Local Vendor Preference.

A. For all BIDS and quotes submitted for purchases not excluded by existing 55-7 (to be renumbered 55-8) exceeding two thousand five hundred dollars ($2,500), but less than five hundred thousand dollars

($500,000) any qualified and registered local vendor which has submitted a BID or quote not more than five (5) percent higher than the lowest qualified BID or quote will be awarded the CONTRACT or purchase order, subject to existing 55-5 (to be renumbered 55-6), so long as such local vendor agrees to provide the supplies, materials, equipment, commodities and/or services which are the subject of such

CONTRACT or purchase order at the same price as the lowest qualified BID or quote received. In the event more than one local vendor submits a BID or quote not more than five (5) percent higher than the lowest qualified BID or quote, the award shall be to that local vendor originally submitting the lowest qualified BID or quote.

B. For purposes of this section, a qualified and registered local vendor is defined as one who maintains a principal place of business located within the TOWN limits of Farmington by occupying real property in which to conduct such business or by paying ad valorem taxes on business property to the Town of

Farmington. Evidence of the maintenance of such principal place of business is operated or the payment of property taxes on the personal property of the business to be used in the performance of the BID.

C. The Town Manager shall have prepared a Local Vendor Registration form and shall have it made available to all local businesses. When such form has been properly completed and filed by a local vendor with, and approved by, the Town Purchasing Coordinator, such local vendor shall be a qualified and registered local vendor in the TOWN for the purposes of this section.

D. This section shall not apply in any situation where the preference created by this section would violate federal or state law or any existing contracts.

II. 55-6 Power of Town Manager.

A. The Town Manager is empowered to award the CONTRACT to the lowest BIDDER or quoter, subject to the local vendor preference provision in new 55-5 to reject all BIDS or to negotiate further with such

BIDDER or BIDDERS as he shall deem appropriate and award the CONTRACT on the basis of lowest price obtainable, provided that he shall never negotiate further with a BIDDER whose original BID price was higher than that of another BIDDER or BIDDERS without also negotiating further with all such

BIDDERS whose original BID prices were lower; and provided, further, that unless the Town Manager has obtained the specific approval of the Town Council or unless he has entered into further negotiations as set forth above, he shall not award the CONTRACT to anyone other than the lowest responsible

BIDDER. If the Town Manager negotiates with BIDDERS or quoters as provided above, any qualified and registered local vendor submitting an original BID or quote not more than five (5) percent higher than the lowest qualified BID or quote, shall be awarded the CONTRACT or purchase order if such local vendor is willing to meet the lowest negotiated price.

III. 55-8 Nonapplicability to Professional Services.

A. The provisions of this chapter shall not apply to the purchase of surety bonds and insurance or to contracts for professional services with attorneys, physicians, architects, appraisers or other professionals where the services contracted for are primarily advisory or consultant, nor shall said provisions apply to purchases made through the State of Connecticut for materials and commodities conforming to specifications of the State of Connecticut. The provisions of this chapter shall also not apply to regional or cooperative purchasing by the TOWN.

APPENDIX III

LOCAL VENDOR REGISTRATION APPLICATION

AFFIDAVIT OF LOCAL VENDOR

FARMINGTON CODE #55-5 LOCAL VENDOR PREFERENCE

I, ______________________________________________ (Vendor name) being duly sworn, make affidavit and say that I own and operate _____________________________________________ (business name) which is the bona fide principal place of business for ______________________________________ (business name).

Description of product or services provided by your business:

Evidence of ownership and principal place of business is attached to this affidavit and will include:

(Check the one which applies).

____ 1. Copy of canceled check for payment of personal property taxes on the business to be utilized performance of the BID.

____ 2. Copy of long term lease of the real estate from which the principal place of business is operated.

Vendor name: _____________________________________ Telephone: ___________________________

Address: __________________________________________ Fax: _________________________________

City, State, Zip: ____________________________________ E-mail: _______________________________

State of Connecticut: Farmington, CT

County of Hartford

Personally appeared,___________________________________________________________(vendor name) owner of __________________________________________________________(business name), signer and sealer of the foregoing instrument and acknowledged the truth of the foregoing, before me on the

_________________ day of _________________________ in the year____________.

Vendor Signature Notary Public

___________________________________ My Commission Expires:________________

Date

Seal:

Vendor is to mail or present in person to:

Mr. Joseph Swetcky

Director of Finance

Town of Farmington

20 Monteith Drive, 3rd Floor

Farmington, Connecticut 06032-1053

Facsimiles will not be accepted

APPENDIX IV

AFFIRMATIVE ACTION STATEMENT

We hereby certify and warrant that we do not discriminate or permit discrimination against any person or group of persons on the grounds of race, color, religion, national origin, sex, or physical disability including, but not limited to blindness, unless it is shown that such disability prevents performance of that which must be done to successfully fulfill their job duties or in any manner which is prohibited by the laws of the United States or the State of Connecticut; and further agree to provide the Farmington Human Relations Commission with such information requested by the Commission concerning our employment practices and procedures. We subscribe to the principles of Affirmative Action.

(Signature)

(Title)

(Date)

APPENDIX V

LISTING OF POLICE VEHICLES

Year Make Model

1 2023 Chevrolet Tahoe

2 2023 Chevrolet Tahoe

3 2023 Chevrolet Tahoe

4 2024 Chevrolet Tahoe

5 2023 Chevrolet Tahoe

6 2024 Chevrolet Tahoe

7 2023 Chevrolet Tahoe

8 2023 Chevrolet Tahoe

9 2023 Chevrolet Tahoe

10 2023 Chevrolet Tahoe

11 2017 Chevrolet Silverado 1500 SSV

12 2011 Ford F450

13 2022 Chevrolet Silverardo

14 2020 Dodge Durango

15 2016 Ford Explorer

16 2020 Chevrolet Tahoe

17 2018 Ford Explorer

18 2020 Dodge Durango

19 2021 Dodge Durango

20 2016 Ford Taurus

21 2015 Ford Taurus

22 2021 Chevrolet Impala

23 2018 Ford Explorer

24 2016 Ford Taurus

25 2021 Dodge Durango

26 2012 Subaru Impreza

27 2026 Chevrolet Silverado 1500 SSV

28 2019 Ford Taurus

29 2020 Dodge Durango

30 2023 Chevrolet Tahoe

31 2023 Chevrolet Traverse

32 2019 Ford Explorer

33 2018 Ford Explorer

34 2015 Ford Explorer

35 2020 Chevrolet Tahoe

36 2018 Ford Explorer

37 2015 Ford Taurus

38 2025 Ram Promaster

39 2025 Dodge Durango

REFERENCE LIST

List three (3) references and phone numbers of clients relating to Police vehicle maintenance that you have performed.

1. _____________________________________________________________

2. _____________________________________________________________

3. _____________________________________________________________

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