35286_Mar_23_26_solicitation_doc.pdf

This is a solicitation document for the Town of Farmington, Connecticut, issued as Invitation to Bid (ITB) Number 35286 for Bid 377 - Mechanical Maintenance of Police Vehicles. The Town of Farmington seeks sealed bids for comprehensive mechanical maintenance services for all motor vehicles operated by the Farmington Police Department, encompassing a fleet of 39 vehicles. Services include synthetic oil changes with filter replacement and lubrication, brake inspection and cleaning, tire changes and balancing, in-town and out-of-town road service, and day and night towing services. Sealed bids must be submitted to the Town Finance Office at Farmington Town Hall, 20 Monteith Drive, 3rd Floor, Farmington, Connecticut 06032 by 11:00 a.m. on March 25, 2026, at which time bids will be publicly opened and read aloud. The contract period runs from July 1, 2026 through June 30, 2027, with an optional renewal period from July 1, 2027 through June 30, 2028, subject to Town satisfaction and budget availability. Bids will not be accepted by facsimile, email, or through CT Source.

Qualified bidders must possess a current Connecticut Automotive Repair License, be located within 15 miles of the Farmington Police Department at 319 New Britain Avenue, Unionville, provide references from at least three clients with similar experience, and submit a Non-Collusive Bidding Certification and Affirmative Action Statement. The Town will award the contract to the lowest qualified bidder based on cost proposal and ability to perform services, with pricing remaining fixed for the two-year contract period and excluding federal, state, and local taxes. Local vendor preference applies if a qualified and registered Farmington business submits a bid not more than five percent higher than the lowest qualified bid. Monthly payment is made within 30 days of invoice receipt and approval. Successful contractors must procure and maintain comprehensive insurance coverage including Workers' Compensation at statutory limits, Commercial General Liability of $1,000,000 per occurrence and $2,000,000 aggregate, Comprehensive Auto Liability of $1,000,000 per occurrence, and Garage Keepers Liability of $500,000 property damage and $1,000,000 garage liability. Bid security and performance bonds are not required. Contract funding is provided through the Town's annual operating budget, with the Town reserving the right to reject any or all bids, modify scope of work, terminate with 30 days' notice for unsatisfactory performance, and cancel if work is not performed correctly.