bid-3126-26.pdf

Bidder Initials: _______

Date: __________

NEW HAMPSHIRE DEPARTMENT OF ADMINISTRATIVE SERVICES

DIVISION OF PROCUREMENT AND SUPPORT SERVICES

REQUEST FOR BID FOR

ASBESTOS ABATEMENT, MOLD REMEDIATION, AND LEAD PAINT REMOVAL SERVICES

3126-26

DUE DATE 4/9/2026 1:15 PM (EASTERN TIME)

Date: __________

Table of Contents

1. PURPOSE:

2. INSTRUCTIONS TO VENDOR:

3. BID SUBMITTAL:

4. BID INQUIRIES:

5. BID DUE DATE:

6. ADDENDA:

7. TIMELINE:

8. TERMS OF SUBMISSION:

9. GOVERNING TERMS AND CONDITIONS:

10. INSTALLATION REQUIREMENTS:

11. CONTRACT TERM:

12. CONTRACT AWARD:

13. NOTIFICATION AND AWARD OF CONTRACT(S):

14. LIABILITY:

15. PUBLIC DISCLOSURE OF BID OR PROPOSAL SUBMISSIONS:

16. TERMINATION:

17. VENDOR CERTIFICATIONS:

18. BID PRICES:

19. PRICE ADJUSTMENTS:

20. AUDITS AND ACCOUNTING:

21. Account Representative:

22. ESTIMATED USAGE:

23. USAGE REPORTING:

24. ESTABLISHMENT OF ACCOUNTS:

25. ELIGIBLE PARTICIPANTS:

26. TERMS OF PAYMENT:

27. VENDOR RESPONSIBILITY:

28. IF AWARDED A CONTRACT:

29. SPECIFICATIONS:

30. SPECIFICATION COMPLIANCE:

31. SCOPE OF SERVICES:

32. ADDITIONAL REQUIREMENTS:

33. WARRANTY REQUIREMENTS:

34. OBLIGATIONS AND LIABILITY OF THE VENDOR:

35. NON-EXCLUSIVE CONTRACT:

36. DISASTER RECOVERY:

37. ENVIRONMENTALLY FRIENDLY PRODUCTS:

38. OFFER:

39. VENDOR’S BALANCE OF PRODUCT LINE ITEMS:

40. VENDOR CONTACT INFORMATION:

41. ATTACHMENTS:

42. The Bid Opening is open to the public online at the following:

STATE OF NEW HAMPSHIRE TRANSMITTAL LETTER

Date: __________

1. PURPOSE:

1.1. The purpose of this bid invitation is to establish a contract for Asbestos Abatement, Mold Remediation, and Lead

Paint Removal Services to the State of New Hampshire with services indicated in the SCOPE OF SERVICES and OFFER sections of this bid invitation, in accordance with the requirements of this bid invitation and any resulting contract.

2. INSTRUCTIONS TO VENDOR:

2.1. Read the entire bid invitation prior to filling it out. Complete the pricing information in the “Offer” section

(detailed information on how to fill out the pricing information can be found in the “Offer” section); complete the “Vendor Contact Information” section; and finally, fill out, and sign the bid transmittal letter.

3. BID SUBMITTAL:

3.1. All bids shall be submitted on this form (or an exact copy), shall be typed, or clearly printed in ink, and shall be received on or before the date and time specified on paragraph 7 of this bid under “Bid Closing”. Interested parties may submit a bid to the State of New Hampshire Bureau of Purchase and Property by email to NH.Purchasing@DAS.NH.Gov. All bids shall be clearly marked with bid number, date due and purchasing agent’s name.

3.2. IF YOU ARE EXPERIENCING DIFFICULTIES EMAILING YOUR BID OR YOU WISH TO VERIFY THAT

YOUR BID RESPONSE HAS BEEN RECEIVED, PLEASE CALL (603) 271-2201.

4. BID INQUIRIES:

4.1. Any questions, clarifications, and/or requested changes shall be submitted by an individual authorized to commit their organization to the Terms and Conditions of this bid and shall be received in writing at the Bureau of Purchase and Property no later than 4:00 PM on the date listed in the timeline below. Questions shall not be submitted to anyone other than the Purchasing Agent or his/her representative. Bidders that submit questions verbally or in writing to any other State entity or State personnel shall be found in violation of this part and may be found non-compliant.

4.2. Questions shall be submitted by email to Jonah Rosa at Jonah.L.Rosa@DAS.NH.Gov.

4.3. Submissions shall clearly identify the bid Number, the Vendor’s name and address and the name of the person submitting the question.

5. BID DUE DATE:

5.1. All bid submissions shall be received at the Bureau of Purchase and Property no later than the date and time shown on the transmittal letter of this bid. Submissions received after the date and time specified shall be marked as “Late” and shall not be considered in the evaluation process.

5.2. All offers shall remain valid for a period of one hundred eighty (180) days from the bid due date. A vendor’s disclosure or distribution of bids other than to DAS, Bureau of Purchase and Property may be grounds for disqualification.

6. ADDENDA:

6.1. In the event it becomes necessary to add to or revise any part of this bid prior to the scheduled submittal date, the

NH Bureau of Purchase and Property shall post on our web site any Addenda. Before your submission and periodically prior to the RFB closing, Vendors are required to check the site for any addenda or other materials that may have been issued affecting the bid. The web site address is:

https://apps.das.nh.gov/bidscontracts/bids.aspx.

7. TIMELINE:

7.1. The timeline below is provided as a general guideline and is subject to change. Unless stated otherwise, consider the dates below a “no later than” date.

Bid Solicitation distributed on or by: 3/16/2026 Last day for questions, clarifications, and/or requested changes to bid: 4/1/2026

States response to questions, clarifications, and/or requested changes to bid: 4/2/2026

Bid Closing (Eastern Time): 4/9/2026 1:15 PM mailto:NH.Purchasing@DAS.NH.Gov https://apps.das.nh.gov/bidscontracts/bids.aspx

Date: __________

8. TERMS OF SUBMISSION:

8.1. All material received in response to this bid shall become the property of the State and shall not be returned to the

Vendor. Regardless of the Vendors selected, the State reserves the right to use any information presented in a bid response. The content of each Vendor’s bid shall become public information once a contract(s) has been awarded.

8.2. A responding bid that has been completed and signed by your representative shall constitute your company’s acceptance of all State of New Hampshire terms and conditions and shall legally obligate your company to these terms and conditions.

8.3. A signed response further signifies that from the time the bid is published (bid solicitation date and time) until a contract is awarded, no bidder shall offer or give, directly or indirectly, any gift, expense reimbursement, or honorarium, as defined by RSA 15-B, to any elected official, public official, public employee, constitutional official, or family member of any such official or employee who shall select, evaluate, or award the RFB.

8.4. Furthermore, a signed response signifies that any terms and/or conditions that may be or have been submitted by the Vendor are specifically null and void and are not a part of this bid invitation or any awarded purchase order, even if said terms and/or conditions contain language to the contrary.

8.5. The form P-37 Contract attached hereto shall be part of this bid and the basis for the contract(s). The successful Vendor and the State, following notification, shall promptly execute this contract form, which is to be completed by incorporating the service requirements and price conditions established by the vendor’s offer.

8.6. CHAPTER ADM 600 DIVISION OF PROCUREMENT AND SUPPORT SERVICES RULESAPPLY TO AND

ARE MADE A PART HEREOF.

8.7. Complete bids shall be filled out on the original documents and format that are a part of this bid invitation.

Vendors may submit additional paperwork with pricing, but all pricing shall be on the documents provided with this bid invitation and in the State’s format.

9. GOVERNING TERMS AND CONDITIONS:

9.1. A responding bid that has been completed and signed by Vendor’s representative shall constitute Vendor’s acceptance of all State of New Hampshire terms and conditions and shall legally obligate Vendor to these terms and conditions.

9.2. A signed response further signifies that from the time the bid is published (bid solicitation date and time) until a contract is awarded, no bidder shall offer or give, directly or indirectly, any gift, expense reimbursement, or honorarium, as defined by RSA 15-B, to any elected official, public official, public employee, constitutional official, or family member of any such official or employee who shall select, evaluate, or award the RFB.

9.3. Furthermore, a signed response signifies that any terms and/or conditions that may be or have been submitted by the Vendor are specifically null and void and are not a part of this bid invitation or any awarded purchase order, even if said terms and/or conditions contain language to the contrary.

10. INSTALLATION REQUIREMENTS:

10.1. Successful Vendor shall be required to supply, deliver, uncrate, set into place, make all of the final connections, start-up and test all of the equipment (turn-key) awarded in accordance with Bid Specifications.

11. CONTRACT TERM:

11.1. The term of the contract shall commence on October 1, 2026, or upon approval of the Governor and Executive Council, whichever is later, through September 30, 2031.

11.2. The contract may be extended for up to an additional two (2) years thereafter under the same terms, conditions, and pricing structure upon the mutual agreement between the successful Vendor and the State with the approval of the Governor and Executive Council.

11.3. The State of New Hampshire reserves the right to add or delete locations/equipment throughout the term of the contract. For the addition of a new location or new equipment, a requesting agency through the Division of Procurement and Support Services shall submit a request for quote (RFQ) including a detailed scope of work to the contractor. Quotes shall be in accordance with pricing and service requirements contained herein and no service shall be performed until documented acceptance by the State is received. The Contract may be amended, by agreement of the parties, effective upon approval of the commissioner of the Department of Administrative Services or designee, without further approval needed by the Governor and Executive Council as long as the price limitation is unchanged or decreased as a result of the new or deleted locations/equipment.

Date: __________

12. CONTRACT AWARD:

12.1. The award may be made to one or more Vendors meeting the criteria established in this RFB and providing the lowest costs by county. The State reserves the right to reject any or all bids or any part thereof and add/delete items/locations to the contract.

12.2. The State of New Hampshire reserves the right to add or delete locations/equipment throughout the term of the contract. For the addition of a new location or new equipment, a requesting agency through the Division of Procurement and Support Services shall submit a request for quote (RFQ) including a detailed scope of work to the contractor. Quotes shall be in accordance with pricing and service requirements contained herein and no service shall be performed until documented acceptance by the State is received. The Contract may be amended, by agreement of the parties, effective upon approval of the commissioner of the Department of Administrative Services or designee, without further approval needed by the Governor and Executive Council as long as the price limitation is unchanged or decreased as a result of the new or deleted locations/equipment.

12.3. Successful Vendor shall not be allowed to require any other type of order, nor shall the successful Vendor be allowed to require the filling out or signing of any other document by State of New Hampshire personnel.

13. NOTIFICATION AND AWARD OF CONTRACT(S):

13.1. Bid results shall not be given by telephone. For Vendors wishing to attend the bid closing, the names of the vendors submitting responses and pricing shall be made public. Other specific response information shall not be given out.

Bid results shall be made public after final approval of the contract(s).

13.2. Bid results may also be viewed on our website at https://apps.das.nh.gov/bidscontracts/bids.aspx.

13.3. For Vendors wishing to attend the bid closing: Names of the Vendors submitting responses and pricing shall be made public. In lieu of in person public bid openings the State shall conduct openings via electronic means until further notice.

14. LIABILITY:

14.1. The State shall not be held liable for any costs incurred by Vendors in the preparation of bids or for work performed prior to contract issuance.

15. PUBLIC DISCLOSURE OF BID OR PROPOSAL SUBMISSIONS:

15.1. Generally, the full contents of any proposal (including all materials submitted in connection with it, such as attachments, exhibits, addenda, and vendor presentations) become public information upon completion of final contract or purchase order negotiations with the selected vendor. Certain information concerning proposals, including but not limited to scoring, is generally available to the public even before this time, in accordance with the provisions of NH RSA 21-G:37.

15.2. Confidential, commercial, or financial information may be exempt from public disclosure under RSA 91-A:5, IV.

Any and all information contained in or connected to a bid or proposal that a Bidder considers confidential shall be clearly designated in the following manner:

15.3. If the Bidder considers any portion of a submission confidential, they shall provide a separate copy of the full and complete document, fully redacting those portions by blacking them out and shall note on the applicable page or pages of the document that the redacted portion or portions are “confidential.” Use of any other term or method, such as stating that a document or portion thereof is “proprietary”, “not for public use”, or “for client’s use only”, is not acceptable. In addition to providing an additional fully redacted copy of the bid submission to the person listed as the point of contact on Page one (1) of this document, the identified information considered to be confidential must be accompanied by a separate letter stating the rationale for each item designated as confidential.

In other words, the letter must specifically state why and under what legal authority each redaction has been made.

Submissions which do not conform to these instructions by failing to include a redacted copy (if required), by failing to include a letter specifying the rationale for each redaction, by failing to designate redactions in the manner required by these instructions, or by including redactions which are contrary to these instructions or operative law may be rejected by the State as not conforming to the requirements of the bid or proposal. Marking or designating an entire proposal, attachment, or section as confidential shall neither be accepted nor honored by the State. Marking an entire bid, proposal, attachment, or full sections thereof confidential without taking into consideration the public’s right to know shall neither be accepted nor honored by the State.

Date: __________

15.4. Notwithstanding any provision of this request for submission to the contrary, proposed pricing shall be subject to public disclosure REGARDLESS of whether or not marked as confidential.

15.5. If a request is made to the State by any person or entity to view or receive copies of any portion of a proposal, the State will assess what information it believes is subject to release; notify the Bidder that the request has been made;

indicate what, if any, portions of the proposal or related material shall be released; and notify the Bidder of the date it plans to release the materials. To halt the release of information by the State, a Bidder must initiate and provide to the State, prior to the date specified in the notice, a court action in the Superior Court of the State of New Hampshire, at its sole expense, seeking to enjoin the release of the requested information.

15.6. By submitting a proposal, Bidders acknowledge and agree that:

15.6.1. The State may disclose any and all portions of the proposal or related materials which are not marked as confidential and/or which have not been specifically explained in the letter to the person identified as the point of contact for this RFP;

15.6.2. The State is not obligated to comply with a Bidder’s designations regarding confidentiality and must conduct an independent analysis to assess the confidentiality of the information submitted in your proposal; and

15.6.3. The State may, unless otherwise prohibited by court order, release the information on the date specified in the notice described above without any liability to a Bidder.

16. TERMINATION:

16.1. The State of New Hampshire shall have the right to terminate any resultant contract at any time with a thirty (30) day written notice to the successful Vendor.

17. VENDOR CERTIFICATIONS:

17.1. All Vendors shall be duly registered as a vendor authorized to conduct business in the State of New Hampshire.

17.2. STATE OF NEW HAMPSHIRE VENDOR APPLICATION: To be eligible for a contract award, a Vendor must have a completed Vendor Application Package on file with the NH Bureau of Purchase and Property. See the following website for information on obtaining and filing the required forms (no fee:

https://DAS.NH.Gov/Purchasing).

17.3. NEW HAMPSHIRE SECRETARY OF STATE REGISTRATION: To be eligible for a contract award, a Vendor that is a corporation, limited liability company, or other limited liability business entity (this excludes sole proprietors and general partnerships) must be registered to conduct business in the State of New Hampshire AND in good standing with the NH Secretary of State. Please visit the following website to find out more about the requirements for registration with the NH Secretary of State: https://sos.nh.gov/corporation-division/.

17.4. CONFIDENTIALITY & CRIMINAL RECORD: If Applicable, any employee or approved subcontractor of the Vendor who will be accessing or working with records of the State of New Hampshire shall be required to sign a Confidentiality and Non-Disclosure Agreement and a Release of Criminal Record Authorization Form. These forms shall be returned to the designated State agency prior to commencing any work.

17.5. CERTIFICATE OF INSURANCE: Prior to being awarded a contract the Vendor shall be required to submit proof of comprehensive general liability insurance coverage prior to performing any services for the State. The coverage shall insure against all claims of bodily injury, death, or property damage in amounts of not less than $1,000,000 per occurrence and $2,000,000 aggregate. Coverage shall also include State of New Hampshire workers’ compensation insurance to the extent required by RSA Chapter 281-A.

18. BID PRICES:

18.1. Bid prices shall be in US dollars and shall include delivery and all other costs required by this bid invitation.

Special charges, surcharges (including credit card transaction fees), or fuel charges of any kind (by whatever name) may not be added on at any time. Any and all charges shall be built into your bid price at the time of the bid.

Unless otherwise specified, prices shall be F.O.B. DESTINATION, (included in the price bid), which means delivered to a state agency's receiving dock or other designated point as specified in this contract or subsequent purchase orders without additional charge. Shipments shall be made in order to arrive at the destination at a satisfactory time for unloading during receiving hours.

https://das.nh.gov/Purchasing https://sos.nh.gov/corporation-division/

Date: __________

18.2. Per Administrative Rule 606.01(e) “if there is a discrepancy between the unit price and the extension price in a response to an RFP, RFB or RFQ, the unit price shall be binding upon the vendor”.

18.3. Price decreases shall become effective immediately as they become effective to the general trade or the Vendor’s best/preferred customer.

19. PRICE ADJUSTMENTS:

19.1. One the anniversary date of this contract and annually thereafter, the successful Vendor(s) may request price adjustment, either upward or downward, keyed to the industry changes or general trade. Written notice of an impending price increase, including substantiation for it, must be submitted in writing to Jonah Rosa at the Bureau of Purchase & Property, 25 Capitol Street, Concord, NH 03301, or via email Jonah.L.Rosa@DAS.NH.Gov no less than thirty (30) days prior to the effective date of said price increase. Increases shall not exceed 3%. The State reserves the right to reject any price increases it deems unreasonable. If parties to the contract cannot agree on renewal terms, it is hereby understood that the contract will be rebid.

20. AUDITS AND ACCOUNTING:

20.1. The successful Vendor shall allow representatives of the State of New Hampshire to have complete access to all records for the purpose of determining compliance with the terms and conditions of this bid invitation and in determining the award and for monitoring any resulting contract.

20.2. At intervals during the contract term, and prior to the termination of the contract, the successful Vendor may be required to provide a complete and accurate accounting of all products and quantities ordered by each agency and institution and by political sub-divisions and authorized non-profit organizations.

21. ACCOUNT REPRESENTATIVE:

21.1. The Contractor shall assign a dedicated account representative and a backup in their absence who will be responsible for the daily administration of this Contract. The account representative shall be familiar with all Contract requirements to ensure compliance with the terms of the Contract. The account representative shall respond by phone or email to Client Agency inquiries within 24 hours of initial contact or the next business day if after normal business hours. The account representative’s responsibilities shall include but not be limited to:

21.1.1. Coordinate business review meeting(s) either virtually or on-site with the State held at a cadence requested by the State.

21.1.2. Provide recommended process and productivity improvements related to potential cost savings to the State for consideration quarterly.

21.1.3. Provide information and product offerings to bring the latest industry ideas and trends to the State as applicable.

21.1.4. Provide training on the use of the Contractor’s portal as needed with no charge to the State.

22. ESTIMATED USAGE:

22.1. The quantities indicated in the offer section of this bid invitation are an estimate only for the State of New

Hampshire's annual requirements. These quantities are indicated for informational purposes only and shall not be considered minimum or guaranteed quantities, nor shall they be considered maximum quantities. These quantities do not include any eligible participant usage.

23. USAGE REPORTING:

23.1. The successful Vendor shall be required to submit a quarterly and annual usage report for analysis for each state agency or eligible participant. Reports are due no later than 30 days after each end of each calendar quarter to Bureau of Purchase and Property, Jonah Rosa and sent electronic to Jonah.L.Rosa@DAS.NH.Gov. At a minimum, the Report shall include:

23.1.1. Contract Number

23.1.2. Utilizing Agency and Eligible Participant

23.1.3. Services/Products Purchased (showing the manufacturer, item, part number, and the final cost.)

23.1.4. Total Cost of all Services/Products Purchased. Ability to sort by agency/eligible participant.

23.1.5. In Excel format

mailto:Jonah.L.Rosa@DAS.NH.Gov

Date: __________

24. ESTABLISHMENT OF ACCOUNTS:

24.1. Each State of New Hampshire agency shall have its own individual customer account number. There may also be instances where divisions or bureaus within an agency will need their own individual customer account numbers.

Should any State of New Hampshire agency place an order under the contract, the successful Vendor agrees to establish an account within three business days from the date the order is placed. However, there shall be no delay in any shipment; the agency shall receive the items ordered in accordance with the delivery time required under this bid invitation, as if an account already exists for the agency.

25. ELIGIBLE PARTICIPANTS:

25.1. Political sub-divisions (counties, cities, towns, school districts, special district or precinct, or any other governmental organization), or any nonprofit agency under the provisions of section 501c of the federal internal revenue code, are eligible to participate under this contract whenever said sub-division or nonprofit agency so desires. These entities are autonomous and may participate at their sole discretion. In doing so, they are entitled to the prices established under the contract. However, they are solely responsible for their association with the successful Vendor. The State of New Hampshire assumes no liability between the successful Vendor and any of these entities.

26. TERMS OF PAYMENT:

26.1. Payment shall not be due until 30 days after the invoice has been received at the agency business office or all items have been delivered, inspected, and accepted by the agency, whichever is later.

26.2. Payments shall be made via ACH or Procurement Card (P-card = Credit Card) unless otherwise specified by the

State of New Hampshire. Use the following link to enroll with the State Treasury for ACH payments:

https://www.nh.gov/treasury/state-vendors/index.htm. Eligible participants shall negotiate their own payment methods with the successful Vendor.

27. VENDOR RESPONSIBILITY:

27.1. The successful Vendor shall be solely responsible for meeting all terms and conditions specified in the bid, and any resulting contract.

27.2. All State of New Hampshire bid invitations and addenda to such bid invitations are advertised on our website at https://apps.das.nh.gov/bidscontracts/bids.aspx.

27.3. It is a prospective Vendor’s responsibility to access our website to determine any bid invitation under which the

Vendor desires to participate. It is also the Vendor’s responsibility to access our website for any posted addenda.

27.4. The website is updated several times per day; it is the responsibility of the prospective Vendor to access the website frequently to ensure that no bidding opportunity or addendum is overlooked.

27.5. It is the prospective Vendor’s responsibility to forward a signed copy of any addendum requiring the Vendor’s signature to the Bureau of Purchase and Property with the bid response.

27.6. In preparation of a bid response, the prospective Vendor shall:

27.6.1. Provide pricing information as indicated in the “Offer” section; and

27.6.2. Provide all other information required for the bid response (if applicable); and

27.6.3. Complete the “Vendor Contact Information” section; and

27.6.4. Complete the company information on the “Transmittal Letter” page, and sign under penalty of unsworn falsification in the space provided on that page.

27.7. It is the responsibility of the Vendor to maintain any awarded contract and New Hampshire Vendor Registration with up to date contact information.

27.8. Contract specific contact information (Sales contact, Contractor contract manager, etc.) shall be sent to the State’s

Contracting Office listed in Box 1.9 of Form P-37.

27.9. Additionally, all updates i.e., telephone numbers, contact names, email addresses, W9, tax identification numbers are required to be current through a formal electronic submission to the Bureau of Purchase and Property at:

https://www.das.nh.gov/purchasing/vendorresources.aspx.

https://www.nh.gov/treasury/state-vendors/index.htm https://www.das.nh.gov/purchasing/vendorresources.aspx

Date: __________

28. IF AWARDED A CONTRACT:

28.1. The successful Vendor shall complete the following sections of Appendix A (Agreement State of New Hampshire

Form #P-37):

Section 1.3 Contractor Name Section 1.4 Contractor Address Section 1.11 Contractor Signature Section 1.12 Name & Title of Contractor Signatory (if Vendor is not a sole proprietor)

28.2. Provide certificate of insurance indicating the coverage amounts required by Section 14 of the Form Number P-37.

28.3. Provide proof of sufficient workers’ compensation insurance coverage or evidence of exemption from RSA

Chapter 81-A.

28.4. If the successful Vendor is a corporation, limited liability company, or other limited liability business entity, then provide a certificate of good standing issued by the NH Secretary of State or, for a newly incorporated, formed, or registered entity, a copy of the appropriate registration document certified by the NH Secretary of State.

29. SPECIFICATIONS:

29.1. Complete specifications required are detailed in the SCOPE OF SERVICES section of this bid invitation. In responding to the bid invitation, the prospective Vendor shall address all requirements for information as outlined herein.

30. SPECIFICATION COMPLIANCE:

30.1. Vendor's offer shall meet or exceed the required specifications as written. The State of New Hampshire shall be the sole determining factor of what meets or exceeds the required specifications.

30.2. Unless otherwise specified by the Bureau of Purchase and Property in this bid invitation document, all equipment and items offered by the Vendor shall be new (and of the current model year, if applicable); shall not be used, rebuilt, refurbished; shall not have been used as demonstration equipment, and shall not have been placed anywhere for evaluation purposes.

30.3. The manufacturer(s) and/or model(s) indicated in this bid are equivalent to the type and quality required. You may bid different make(s) and model(s); however, your offer shall match or exceed the one(s) indicated and you shall demonstrate to the satisfaction of the purchasing Agency that they meet or exceed the minimum standards. Items that do not meet the minimum standards shall not be accepted. Product literature and specifications may be enclosed.

31. SCOPE OF SERVICES:

31.1. Vendor shall supply all labor, tools, transportation, materials, equipment and permits as necessary and required to perform services as described herein.

31.2. Vendor shall provide material safety data sheets with the delivery of any and all products covered by RSA 277-A, the “Worker’s Right to Know Act.”

31.3. PART 1 – GENERAL:

31.3.1. Scope of services document shall be modified by the Industrial Hygiene (IH) Consultant to reflect the specific scope of work for each project.

31.3.2. The Vendor shall provide pricing to the State of New Hampshire based on compliance regulations outlined below for each requested project, based on the Scope of Services document as modified by IH Consultant for the project. This work section is not intended for lead-based paint abatement activity as defined by NH Administrative Rule He-P 1600 in response to State issued abatement orders or abatement activity specific to those rules.

31.3.3. The Vendor shall visually identify and quantify other hazardous or regulated wastes (e.g., Mercury switches, PCB ballasts, lead containing paint (LCP), solvents, acids, and insecticides) within the structure(s) on the site or parcel related to the abatement project. The Vendor shall assume responsibility to oversee and sign the Waste Shipment Record (WSR) - documents as well as submitting copies to the appropriate ENV-A 1800 OR CURRENT VERSION representative.

Inspection report, preparation of abatement plan, and scope of work for an asbestos removal -

Date: __________ contract, inspection of asbestos removal, and certification that appropriate environmental agencies and compliance with appropriate environmental regulations shall be part of this work.

31.3.4. The work areas may or may not have other regulated or hazardous materials present that are not covered in the Section. Vendor’s OSHA-competent person shall also inspect the workplace for other potential hazardous building material during the initial inspection. Vendor will use only qualified, trained (and certified if required) workers to properly remove, package, transport, and dispose (or recycle) of such material in strict compliance with all local, State, and federal requirements as approved by State and as identified in the Project Scope of Work document prepared for each work request.

31.4. RELATED DOCUMENTS:

31.4.1. The Vendor is advised to thoroughly review the documents referenced in this Section. Strict adherence to the asbestos, lead containing paint, mold and hazardous materials, noise, air and water pollution regulations and requirements is required.

31.4.1.1. Code of Federal Regulations:

31.4.1.1.1. 29 CFR 1926.134, Respiratory Protection

31.4.1.1.2. 29 CFR 1926, Construction Industry

31.4.1.1.3. 29 CFR 1910, “Occupational Safety and Health Standards” (General

Industry Standards)

31.4.1.1.4. 29 CFR 1910.146, “Permit Required Confined Space”

31.4.1.1.5. 29 CFR 1910.1020, Access to Employee Exposure and Medical Records

31.4.1.1.6. 29 CFR 1910.1200, Hazard Communication

31.4.1.1.7. 29 CFR 1926.62, Lead in Construction

31.4.1.1.8. 29 CFR 1926.1101, Occupational Exposure to Asbestos, Tremolite, Anthophyllite, and Actinolite; Final Rules

31.4.1.1.9. Asbestos School Hazard Abatement Reauthorization Act of 1990

31.4.1.1.10. Asbestos Hazard Emergency Response Act (AHERA)

31.4.1.1.11. 40 CFR 763 Sub-Part E, Asbestos Containing Materials in Schools

31.4.1.1.12. 40 CFR 61, National Emissions Standard of Hazardous Air Pollutants

(NESHAPS), Sub-Part M

31.4.1.1.13. 40 CFR Part 745, EPA Lead Renovation, Repair and Painting (RRP) Rule

31.4.1.1.14. 40 CFR Parts 260-273 and Part 268, Hazardous Waste Regulations

31.4.1.1.15. 49 CFR Parts 171-180, Hazardous Material Regulations

31.4.1.2. OSHA Booklet 3126 "Working with Lead in the Construction Industry".

31.4.1.3. National Institute for Occupational Health and Safety: NIOSH Method 7082, "Lead"

31.4.1.4. American Society for Testing and Materials D3335, "Test Method for Low Concentration for Lead, Cadmium, and Cobalt in Paint by Atomic Absorption Spectroscopy"

31.4.1.5. Steel Structures Painting Council

31.4.2. State of NH Administrative Rules:

31.4.2.1. Env-Hw 100-1300, “Hazardous Waste Management”

31.4.2.2. Env-A 1800, “Asbestos Management and Control”

31.4.2.3. Env-Sw 900, “Management of Certain Wastes”

31.4.2.4. Env-Sw 2100, “Management and Control of Asbestos Disposal Sites Not Operated After

July 9, 1981

31.4.2.5. State rules, regulations, and statutes not limited to NH RSA 141-E, 149-M and 147-A.

Date: __________

31.4.3. Local Town, City or County bylaws, rules and regulations

31.4.4. General provisions of the Contract, including General and Supplementary Conditions apply to the work of each of the Specification.

31.5. PROJECT SCOPE-OF-WORK – ASBESTOS ABATEMENT, MOLD REMEDIATION OR LEAD

CONTAINING PAINT REMOVAL SERVICES:

31.5.1. General: All Asbestos abatement, mold remediation and lead containing paint (LP) related work is to be completed in accordance with the requirements set forth herein. The scope-of-work includes the removal, transport, equipment (i.e., lifts and dumpsters) and disposal of designated asbestos containing material (ACM), mold and lead containing paint (LP) materials, located at the work site as defined in the Scope of Services document as prepared by State and IH Consultant. All work is to be completed in agreement of agency per project. It is essential that all work be phased and scheduled as required to facilitate New Hampshire’s renovation and upgrade work. All work is to be completed in strict accordance with applicable local, State, and federal codes and the requirements in this specification and Contract documents.

31.5.2. Methods to decontaminate fungi from surfaces are not currently codified. Industry guidelines require that porous building materials, which have moisture damage and mold contamination be properly packaged and disposed of by trained personnel with appropriated personal protective equipment (PPE) and engineering controls. Porous materials which are contaminated and left in place can become a reservoir for future fungal growth if exposed to moisture of high levels of humidity. Non-porous materials may be cleaned, disinfected and thoroughly dried. The NY City Department of Health & Mental Hygiene Guidelines on Assessment and Remediation of Fungi in Indoor Environments and the Institute of Inspection Cleaning and Restoration Certification IICRC S520 Standard and Reference Guide for Professional Mold Remediation and IIRCS500 Standard for Professional Water Damage Restoration are reference as guidelines. Workers used to compete this work shall be thoroughly trained on these methods and potential hazards associated with these work activities.

31.5.3. Contract Documents: Indicate the work of the Contract and related requirements and conditions that have an impact on the project. This specification, along with other construction specification sections and drawings, and Project Scope of Work document shall be considered part of the Contract documents.

31.5.4. A summary of work to be completed is provided below and includes an inventory of ACM and LCP material to be removed, packaged, transported, and disposed of in accordance with the Contract Documents.

31.5.5. Please note any ACM, LCP or hazardous material scheduled to remain in the work area or work site following completion of work by Vendor. Care must be taken to avoid disturbance of these materials throughout the duration of the project. Vendor shall also provide drawings showing locations of ACM, LCP or hazardous materials not removed in the Work Area as part of Vendor’s work.

31.5.6. Reference full inspection reports for discussions and additional information and limitations of New Hampshire’s survey for each work area and work site.

31.5.7. Please note that all quantities listed in the following table are approximate only and shall be confirmed by Vendor prior to submittal of bid.

ACM, LCP, HAZARDOUS

MATERIAL Location Approximate

Quantity

SAMPLE

Date: __________

31.5.8. ACM or LCP OR HAZARDOUS MATERIAL REMOVAL WORK LISTING (to be edited by IH Consultant for each project Scope of Work).

31.5.9. The work areas have or may have other regulated or hazardous materials present that are not covered in the scope of work, including but not limited to, polychlorinated biphenyl (PCB)-containing materials, mercury, guano, other hazardous materials, and universal waste. Vendor’s OSHA-competent person shall also inspect the workplace for other potential hazardous building material during the work. If encountered during the work, immediately notify Owner’s Representative. Use only qualified, trained (and certified, if required), workers to properly remove, package, transport, and dispose (or recycle) of such material in strict compliance with all local, State, and federal requirements as approved by State and as identified in the Project Scope of Work document prepared for each work request.

31.6. WORK SCHEDULES:

31.6.1. All work shall be completed in accordance with the schedule requirements as indicated by the State of New Hampshire.

31.6.2. All work shall be strictly coordinated and scheduled by the Vendor as indicated by and in cooperation with the State of New Hampshire and the State of New Hampshire’s Industrial Hygiene consultant (IH Consultant). Work will be phased as required to facilitate the State of New Hampshire’s operations, general occupancy of the site, and general construction activity. Vendor must provide proposed daily schedules to the State of New Hampshire and IH Consultant for each phase of work and each State of New Hampshire work request. Adequate advance notice must be provided to the State of New Hampshire and the IH Consultant prior to any schedule changes. Start and completion dates for the work and specific phasing requirements must be submitted to the State of New Hampshire and the IH Consultant for approval.

31.7. VENDOR ESTIMATES:

31.7.1. Vendor pricing must be based on the Vendor's field measurements and assessment of the conditions and requirements of the work, in addition to requirements of the specification. Listings of ACM, Mold, LCP as well as non-ACMs and noted conditions for the work areas provided by the State of New Hampshire are intended for informational purposes to assist the Vendor in the Vendor's delineation of the work. It is the responsibility of the Vendor to verify all such project information as necessary to satisfy the Vendor as to the requirements of the work for each specific phase of the project. The Vendor must notify the State of New Hampshire and the IH Consultant of any conflicting information or clarifications required for the preparation of any bids, estimates, and submittal documentation. Unless otherwise stated by the State of New Hampshire, the Vendor is responsible for the removal of all designated ACM, LCP and hazardous materials so designated by the State of New Hampshire.

31.8. EXISTING CONDITIONS:

31.8.1. Prior to commencement of work, inspect areas in which work will be performed. Prepare a listing of damage to structure, surfaces, non-ACM insulations, equipment or surrounding properties that could be misconstrued as damage resulting from the work. Vendor is responsible for all damages to equipment, furnishings, finishes and building surfaces in the work area and adjacent caused by the Vendor during containment and abatement and general housecleaning. Use care to prevent damages to existing surfaces during installation of solid barriers, critical barriers, and primary isolation barriers. Vendor is responsible for completing all repairs to damaged items/surfaces caused by the work. In addition, all tape, adhesive, and other staining and damage must be fully repaired by Vendor to meet or exceed existing conditions.

31.9. POTENTIAL ASBESTOS AND LCP MATERIAL HAZARD:

31.9.1. The disturbance or dislocation of ACM or LCP may cause asbestos fibers, lead dust particles to be released into the buildings’ atmosphere or outside environment, thereby creating a potential health hazard to workers and building occupants. Apprize all workers, supervisory personnel, Date: __________ subcontractors, and consultants who will be at the job site of the seriousness of the hazard and of proper work procedures that must be followed.

31.9.2. Where in the performance of the work, workers, supervisory personnel, subcontractors, or consultants may encounter, disturb, or otherwise function in the immediate vicinity of any identified ACM fibers or lead dust particles take appropriate continuous measures as necessary to protect all building occupants from the potential hazard of exposure to airborne ACM or LCP. Such measures shall include the procedures and methods described herein, and compliance with regulations of applicable federal, State, and local agencies. Complete and coordinate with the State of New Hampshire as applicable, all communication of hazards in strict accordance with 29 CFR 1926 and other applicable State and federal regulations for ACM fibers and LCP particles, PCB ballasts, mercury, fluorescent light bulbs, and other anticipated hazards. The Vendor shall coordinate with the State of New Hampshire and the IH Consultant to review all existing inspection records and testing results as needed.

31.10. POTENTIAL MOLD HAZARD:

31.10.1. The remediation of mold and mold-contaminated materials may cause mold spores and other contaminants to be released into the buildings’ atmosphere. Mold, mold spores and or mold byproducts are present almost everywhere in indoor and outdoor environments. Mold, mold spores and/or mold byproducts that have been released into the atmosphere may create potential health hazards to occupants. The Contractor shall apprise all employees at the site, workers, supervisory personnel, subcontractors and consultants who will be at the job site of the potential hazards and of the proper work procedures that must be followed.

31.10.2. Varying concentrations and species of fungi are commonly present within our environment. In most situations there are no adverse health effects. However, elevated concentrations of fungi and their various metabolic by products can lead to allergic or toxic reactions and infections in susceptible populations of people. There are currently no regulatory guidelines indicating safe or acceptable concentrations of these biological materials.

31.10.3. Current federal and State regulations do not cover fugal (mold) decontamination methods and procedures and clean-up standards. Industry guidelines treat fungi as a biological particulate contaminant, and as such, abatement engineering controls to prevent or reduce the spread of contamination follow along those accepted in the asbestos and lead abatement industries and are common to the construction industry where controlling air contaminants is required to protect indoor air quality.

31.11. VENDOR USE OF PREMISES:

31.11.1. The Vendor shall limit the use of the site to the work indicated, to allow for the State of New

Hampshire operations and general construction activity. Confine operations at the site to the specified work areas of the Specification. Take all precautions necessary to protect the site, buildings, any occupants, and surrounding areas from work-related hazards during the construction period. Maintain building in a safe and structurally sound condition throughout the work. Maintain access to the public and other trades in designated areas (for example, stairwells) as noted by the State of New Hampshire. Provide additional barriers and site security as needed to accommodate such access.

31.11.2. Install Solid Construction Barriers: Provide solid construction barriers as indicated by the State of New Hampshire to prohibit unauthorized access and visibility by adjacent occupants and public. At a minimum, provide solid barriers as necessary to isolate all work areas with abatement activity that is conducted during periods of operation.

31.11.3. Provide Warning Signs at each door and barrier leading to Work Area reading as follows:

DANGER

KEEP OUT

BEYOND THIS POINT CONSTRUCTION WORK IN PROGRESS

Date: __________

31.11.3.1. Immediately inside door (leading to Work Area) and outside all accessible critical barriers post a manufactured caution sign, approximately 20 inches by 14 inches, displaying the following legend with letter sizes and styles of a visibility required by 29

CFR 1926:

DANGER

ASBESTOS/LEAD

CANCER AND LUNG DISEASE HAZARD AUTHORIZED PERSONNEL ONLY

RESPIRATORS AND PROTECTIVE CLOTHING ARE REQUIRED IN THIS AREA

OR:

DANGER

MOLD-CONTAMINATION HAZARD AUTHORIZED PERSONNEL ONLY

RESPIRATORS AND PROTECTIVE CLOTHING ARE REQUIRED IN THIS AREA

31.11.4. If the Critical or Primary Barrier falls or is breached in any manner, stop work immediately and repair the breach as required. Do not start work until authorized by the IH Consultant. Any contamination and/or suspect contamination, as determined by the State of New Hampshire and the IH Consultant, resulting from a breach in the barriers or other neglect by the Vendor shall be thoroughly abated in accordance with this Specification at no additional cost to the State of New Hampshire

31.12. STOP WORK:

31.12.1. If the State of New Hampshire or the IH Consultant presents a written or verbal stop work order, immediately and automatically stop all work. Do not recommence work until authorized in writing by the State of New Hampshire and the IH Consultant.

31.13. PROJECT COORDINATION:

31.13.1. Administrative and Supervisory Personnel:

31.13.1.1. Supervisor: Provide a full-time Supervisor (NH-certified asbestos abatement supervisor) who is experienced in administration and supervision of asbestos abatement and LCP materials projects including work practices, protective measures for building and personnel, disposal procedures, etc. This person is the Vendor's Representative responsible for compliance with all applicable federal, State, and local regulations, particularly those relating to ACM.

31.13.1.2. Experience and Training: The Supervisor must have completed a course at an EPA Training Center or equivalent certificate course in asbestos abatement procedures and have had a minimum of five (5) years on-the-job training in asbestos abatement procedures. The Supervisor must also have adequate experience working on similar projects.

31.13.1.3. Accreditation/Qualifications: The Supervisor is to be (1) a Competent Person as required by OSHA in 29 CFR 1926, and (2) accredited and certified in accordance with the AHERA regulation 40 CFR Part 763, Subpart E, Appendix C; (3) certified in accordance with NH Asbestos Management Rules, Chapter Env-A 1800 and (4) able to communicate in English both orally and in writing.

31.14. Pre-Construction Conference:

31.14.1. An initial progress meeting recognized as "Pre-Construction Conference" will be convened by the

State of New Hampshire prior to the start of work for each phase. This meeting will be held to review the scope-of-work, scheduling, coordination, and Vendor plan of action and submittals, as applicable.

Date: __________

31.15. Daily Log:

31.15.1. Daily Log: Maintain at the work area a daily log documenting the dates and time of but not limited to, the following items:

31.15.1.1. Visitations; authorized and unauthorized

31.15.1.2. Personnel entering and leaving the work area (name, certification, expirations) – use specification form.

31.15.1.3. Special or unusual events, i.e., barrier breaching, equipment failures, accidents

31.15.1.4. Documentation of (1) daily inspections and test results, (2) removal of any sheet plastic barriers,

31.15.1.5. (3) inspections prior to application of encapsulation, enclosure or any other operation that will conceal the condition of ACMs and LCPs material or the substrate from which such materials have been removed, (4) removal of waste materials from work area and site, including exact number of waste bags/containers, (5) decontamination of work area and equipment, and (6) final inspection/air test results.

31.16. STANDARDS:

31.16.1. Applicability of Standards: It is the Vendor's responsibility to complete all work in accordance with

(or exceeding) all applicable industry standards and guidelines. Except where Contract Documents include more stringent requirements, all applicable construction industry standards have the same force and effect as if bound or copied directly into Contract Documents. Standards are made a part of the Contract Documents by reference. Where compliance with an industry standard is required, comply with the most current standards in effect as of date of Contract Documents.

31.16.2. Conflicting Requirements: Where compliance with two or more standards is…