bid-2997-25.pdf

Bidder Initials_______

Date___________

NEW HAMPSHIRE DEPARTMENT OF ADMINISTRATIVE SERVICES

DIVISION OF PROCUREMENT AND SUPPORT SERVICES

REQUEST FOR BID FOR GENERAL CARPENTRY SERVICES

2997-25

DUE DATE 2/12/2025 9:30 AM (EASTERN TIME)

Date___________

Table of Contents

1. PURPOSE:

2. INSTRUCTIONS TO VENDOR:

3. BID SUBMITTAL:

4. BID INQUIRIES:

5. BID DUE DATE:

6. ADDENDA:

7. TIMELINE:

8. TERMS OF SUBMISSION:

9. GOVERNING TERMS AND CONDITIONS:

10. CONTRACT TERM:

11. CONTRACT AWARD:

12. NOTIFICATION AND AWARD OF CONTRACT(S):

13. LIABILITY:

14. PUBLIC DISCLOSURE OF BID OR PROPOSAL SUBMISSIONS:

15. TERMINATION:

16. VENDOR CERTIFICATIONS:

17. BID PRICES:

18. PRICE ADJUSTMENTS:

19. AUDITS AND ACCOUNTING:

20. Account Representative:

21. ESTIMATED USAGE: .................................................................................................................... Error! Bookmark not defined.

22. TERMS OF PAYMENT:

23. VENDOR RESPONSIBILITY:

24. IF AWARDED A CONTRACT:

25. SPECIFICATIONS:

26. SPECIFICATION COMPLIANCE:

27. SITE VISITATION:

28. SCOPE OF SERVICES:

29. EMERGENCY REPAIRS:

30. OTHER REPAIRS / REPLACEMENTS (NON-EMERGENCY):

31. ADDITIONAL REQUIREMENTS:

32. QUOTES:

33. WARRANTY REQUIREMENTS:

34. OBLIGATIONS AND LIABILITY OF THE VENDOR:

35. NON-EXCLUSIVE CONTRACT:

36. ENVIRONMENTALLY FRIENDLY PRODUCTS:

37. SITES:

38. OFFER:

39. VENDOR CONTACT INFORMATION:

40. The Bid Opening is open to the public online at the following:

STATE OF NEW HAMPSHIRE TRANSMITTAL LETTER

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1. PURPOSE:

1.1. The purpose of this bid invitation is to establish a contract for General Carpentry Services to the State of New

Hampshire with services indicated in the SCOPE OF SERVICES and OFFER sections of this bid invitation, in accordance with the requirements of this bid invitation and any resulting contract.

2. INSTRUCTIONS TO VENDOR:

2.1. Read the entire bid invitation prior to filling it out. Complete the pricing information in the “Offer” section

(detailed information on how to fill out the pricing information can be found in the “Offer” section); complete the “Vendor Contact Information” section; and finally, fill out, and sign the bid transmittal letter.

3. BID SUBMITTAL:

3.1. All bids shall be submitted on this form (or an exact copy), shall be typed, or clearly printed in ink, and shall be received on or before the date and time specified on paragraph 7 of this bid under “Bid Closing”. Interested parties may submit a bid to the State of New Hampshire Bureau of Purchase and Property by email to NH.Purchasing@DAS.NH.Gov. All bids shall be clearly marked with bid number, date due and purchasing agent’s name.

3.2. IF YOU ARE EXPERIENCING DIFFICULTIES EMAILING YOUR BID OR YOU WISH TO VERIFY

THAT YOUR BID RESPONSE HAS BEEN RECEIVED, PLEASE CALL (603) 271-2201.

4. BID INQUIRIES:

4.1. Any questions, clarifications, and/or requested changes shall be submitted by an individual authorized to commit their organization to the Terms and Conditions of this bid and shall be received in writing at the Bureau of Purchase and Property no later than 4:00 PM on the date listed in the timeline below. Questions shall not be submitted to anyone other than the Purchasing Agent or his/her representative. Bidders that submit questions verbally or in writing to any other State entity or State personnel shall be found in violation of this part and may be found non-compliant.

4.2. Questions shall be submitted by email to Jonah Rosa at Jonah.L.Rosa@DAS.NH.Gov.

4.3. Submissions shall clearly identify the bid Number, the Vendor’s name and address and the name of the person submitting the question.

5. BID DUE DATE:

5.1. All bid submissions shall be received at the Bureau of Purchase and Property no later than the date and time shown on the transmittal letter of this bid. Submissions received after the date and time specified shall be marked as “Late” and shall not be considered in the evaluation process.

5.2. All offers shall remain valid for a period of one hundred eighty (180) days from the bid due date. A vendor’s disclosure or distribution of bids other than to DAS, Bureau of Purchase and Property may be grounds for disqualification.

6. ADDENDA:

6.1. In the event it becomes necessary to add to or revise any part of this bid prior to the scheduled submittal date, the NH Bureau of Purchase and Property shall post on our web site any Addenda. Before your submission and periodically prior to the RFB closing, Vendors are required to check the site for any addenda or other materials that may have been issued affecting the bid. The web site address is:

https://apps.das.nh.gov/bidscontracts/bids.aspx.

7. TIMELINE:

7.1. The timeline below is provided as a general guideline and is subject to change. Unless stated otherwise, consider the dates below a “no later than” date.

Bid Solicitation distributed on or by: 1/15/2025 Last day for questions, clarifications, and/or requested changes to bid: 2/5/2025

States response to questions, clarifications, and/or requested changes to bid: 2/6/2025

Bid Closing (Eastern Time): 2/12/2025 9:30 AM mailto:NH.Purchasing@DAS.NH.Gov https://apps.das.nh.gov/bidscontracts/bids.aspx

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8. TERMS OF SUBMISSION:

8.1. All material received in response to this bid shall become the property of the State and shall not be returned to the Vendor. Regardless of the Vendors selected, the State reserves the right to use any information presented in a bid response. The content of each Vendor’s bid shall become public information once a contract(s) has been awarded.

8.2. A responding bid that has been completed and signed by your representative shall constitute your company’s acceptance of all State of New Hampshire terms and conditions and shall legally obligate your company to these terms and conditions.

8.3. A signed response further signifies that from the time the bid is published (bid solicitation date and time) until a contract is awarded, no bidder shall offer or give, directly or indirectly, any gift, expense reimbursement, or honorarium, as defined by RSA 15-B, to any elected official, public official, public employee, constitutional official, or family member of any such official or employee who shall select, evaluate, or award the RFB.

8.4. Furthermore, a signed response signifies that any terms and/or conditions that may be or have been submitted by the Vendor are specifically null and void and are not a part of this bid invitation or any awarded purchase order, even if said terms and/or conditions contain language to the contrary.

8.5. The form P-37 Contract attached hereto shall be part of this bid and the basis for the contract(s). The successful Vendor and the State, following notification, shall promptly execute this contract form, which is to be completed by incorporating the service requirements and price conditions established by the vendor’s offer.

8.6. CHAPTER ADM 600 DIVISION OF PROCUREMENT AND SUPPORT SERVICES RULESAPPLY TO

AND ARE MADE A PART HEREOF.

8.7. Complete bids shall be filled out on the original documents and format that are a part of this bid invitation.

Vendors may submit additional paperwork with pricing, but all pricing shall be on the documents provided with this bid invitation and in the State’s format.

9. GOVERNING TERMS AND CONDITIONS:

9.1. A responding bid that has been completed and signed by Vendor’s representative shall constitute Vendor’s acceptance of all State of New Hampshire terms and conditions and shall legally obligate Vendor to these terms and conditions.

9.2. A signed response further signifies that from the time the bid is published (bid solicitation date and time) until a contract is awarded, no bidder shall offer or give, directly or indirectly, any gift, expense reimbursement, or honorarium, as defined by RSA 15-B, to any elected official, public official, public employee, constitutional official, or family member of any such official or employee who shall select, evaluate, or award the RFB.

9.3. Furthermore, a signed response signifies that any terms and/or conditions that may be or have been submitted by the Vendor are specifically null and void and are not a part of this bid invitation or any awarded purchase order, even if said terms and/or conditions contain language to the contrary.

10. CONTRACT TERM:

10.1. The term of the contract shall commence upon approval of the Governor and Executive Council through May

31, 2030, a period of approximately five (5) years.

10.2. The contract may be extended for up to an additional two (2) years thereafter under the same terms, conditions, and pricing structure upon the mutual agreement between the successful Vendor and the State with the approval of the Governor and Executive Council.

11. CONTRACT AWARD:

11.1. The award shall be made to the Vendor(s) meeting the criteria established in this RFB and providing the lowest cost by county. The State reserves the right to reject any or all bids or any part thereof and add/delete items/locations to the contract. All award(s) shall be, in the form of a State of New Hampshire Contract(s).

11.2. The State of New Hampshire reserves the right to add or delete locations/equipment throughout the term of a resultant contract. For the addition of new locations or new equipment, a requesting agency through the State Agency shall submit a request for quote (RFQ) including a detailed scope of work to the successful contractor.

Quotes shall be consistent with pricing and service requirements contained herein and no service shall be

Date___________ performed until documented acceptance by the State is received. Any addition of new locations/equipment which constitutes a material change or increase in the assigned price limitation shall be effective upon approval of a contract amendment. Changes which do not constitute material change in scope of service or increased contract price limitation shall be effective upon written approval of the requesting agency.

11.3. Successful Vendor shall not be allowed to require any other type of order, nor shall the successful Vendor be allowed to require the filling out or signing of any other document by State of New Hampshire personnel.

12. NOTIFICATION AND AWARD OF CONTRACT(S):

12.1. Bid results shall not be given by telephone. For Vendors wishing to attend the bid closing, the names of the vendors submitting responses and pricing shall be made public. Other specific response information shall not be given out. Bid results shall be made public after final approval of the contract(s).

12.2. Bid results may also be viewed on our website at https://apps.das.nh.gov/bidscontracts/bids.aspx.

12.3. For Vendors wishing to attend the bid closing: Names of the Vendors submitting responses and pricing shall be made public. In lieu of in person public bid openings the State shall conduct openings via electronic means until further notice.

13. LIABILITY:

13.1. The State shall not be held liable for any costs incurred by Vendors in the preparation of bids or for work performed prior to contract issuance.

14. PUBLIC DISCLOSURE OF BID OR PROPOSAL SUBMISSIONS:

14.1. Generally, the full contents of any proposal (including all materials submitted in connection with it, such as attachments, exhibits, addenda, and vendor presentations) become public information upon completion of final contract or purchase order negotiations with the selected vendor. Certain information concerning proposals, including but not limited to scoring, is generally available to the public even before this time, in accordance with the provisions of NH RSA 21-G:37.

14.2. Confidential, commercial, or financial information may be exempt from public disclosure under RSA 91-A:5, IV. Any and all information contained in or connected to a bid or proposal that a Bidder considers confidential shall be clearly designated in the following manner:

14.3. If the Bidder considers any portion of a submission confidential, they shall provide a separate copy of the full and complete document, fully redacting those portions by blacking them out and shall note on the applicable page or pages of the document that the redacted portion or portions are “confidential.” Use of any other term or method, such as stating that a document or portion thereof is “proprietary”, “not for public use”, or “for client’s use only”, is not acceptable. In addition to providing an additional fully redacted copy of the bid submission to the person listed as the point of contact on Page one (1) of this document, the identified information considered to be confidential must be accompanied by a separate letter stating the rationale for each item designated as confidential. In other words, the letter must specifically state why and under what legal authority each redaction has been made. Submissions which do not conform to these instructions by failing to include a redacted copy (if required), by failing to include a letter specifying the rationale for each redaction, by failing to designate redactions in the manner required by these instructions, or by including redactions which are contrary to these instructions or operative law may be rejected by the State as not conforming to the requirements of the bid or proposal. Marking or designating an entire proposal, attachment, or section as confidential shall neither be accepted nor honored by the State. Marking an entire bid, proposal, attachment, or full sections thereof confidential without taking into consideration the public’s right to know shall neither be accepted nor honored by the State.

14.4. Notwithstanding any provision of this request for submission to the contrary, proposed pricing shall be subject to public disclosure REGARDLESS of whether or not marked as confidential.

14.5. If a request is made to the State by any person or entity to view or receive copies of any portion of a proposal, the State will assess what information it believes is subject to release; notify the Bidder that the request has been made; indicate what, if any, portions of the proposal or related material shall be released; and notify the Bidder of the date it plans to release the materials. To halt the release of information by the State, a Bidder must initiate and provide to the State, prior to the date specified in the notice, a court action in the Superior

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Court of the State of New Hampshire, at its sole expense, seeking to enjoin the release of the requested information.

14.6. By submitting a proposal, Bidders acknowledge and agree that:

14.6.1. The State may disclose any and all portions of the proposal or related materials which are not marked as confidential and/or which have not been specifically explained in the letter to the person identified as the point of contact for this RFP;

14.6.2. The State is not obligated to comply with a Bidder’s designations regarding confidentiality and must conduct an independent analysis to assess the confidentiality of the information submitted in your proposal; and

14.6.3. The State may, unless otherwise prohibited by court order, release the information on the date specified in the notice described above without any liability to a Bidder.

15. TERMINATION:

15.1. The State of New Hampshire shall have the right to terminate any resultant contract at any time with a thirty

(30) day written notice to the successful Vendor.

16. VENDOR CERTIFICATIONS:

16.1. All Vendors shall be duly registered as a vendor authorized to conduct business in the State of New Hampshire.

16.2. STATE OF NEW HAMPSHIRE VENDOR APPLICATION: To be eligible for a contract award, a Vendor must have a completed Vendor Application Package on file with the NH Bureau of Purchase and Property. See the following website for information on obtaining and filing the required forms (no fee:

https://DAS.NH.Gov/Purchasing).

16.3. NEW HAMPSHIRE SECRETARY OF STATE REGISTRATION: To be eligible for a contract award, a Vendor that is a corporation, limited liability company, or other limited liability business entity (this excludes sole proprietors and general partnerships) must be registered to conduct business in the State of New Hampshire AND in good standing with the NH Secretary of State. Please visit the following website to find out more about the requirements for registration with the NH Secretary of State: https://sos.nh.gov/corporation-division/.

16.4. CONFIDENTIALITY & CRIMINAL RECORD: If Applicable, any employee or approved subcontractor of the Vendor who will be accessing or working with records of the State of New Hampshire shall be required to sign a Confidentiality and Non-Disclosure Agreement and a Release of Criminal Record Authorization Form.

These forms shall be returned to the designated State agency prior to commencing any work.

16.5. CERTIFICATE OF INSURANCE: Prior to being awarded a contract the Vendor shall be required to submit proof of comprehensive general liability insurance coverage prior to performing any services for the State.

The coverage shall insure against all claims of bodily injury, death, or property damage in amounts of not less than $1,000,000 per occurrence and $2,000,000 aggregate. Coverage shall also include State of New Hampshire workers’ compensation insurance to the extent required by RSA Chapter 281-A.

17. BID PRICES:

17.1. Bid prices shall remain firm for one year after the contract effective date and shall be in US dollars and shall include delivery and all other costs required by this bid invitation. Special charges, surcharges (including credit card transaction fees), or fuel charges of any kind (by whatever name) may not be added on at any time. Any and all charges shall be built into your bid price at the time of the bid. Unless otherwise specified, prices shall be F.O.B. DESTINATION, (included in the price bid), which means delivered to a state agency's receiving dock or other designated point as specified in this contract or subsequent purchase orders without additional charge. Shipments shall be made in order to arrive at the destination at a satisfactory time for unloading during receiving hours.

17.2. Per Administrative Rule 606.01(e) “if there is a discrepancy between the unit price and the extension price in a response to an RFP, RFB or RFQ, the unit price shall be binding upon the vendor”.

17.3. Price decreases shall become effective immediately as they become effective to the general trade or the Vendor’s best/preferred customer.

https://das.nh.gov/Purchasing https://sos.nh.gov/corporation-division/ https://sos.nh.gov/corporation-division/

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18. PRICE ADJUSTMENTS:

18.1. One the anniversary date of this contract and annually thereafter, the successful Vendor(s) may request price adjustment, either upward or downward, keyed to the industry changes or general trade. Written notice of an impending price increase, including substantiation for it, must be submitted in writing to raymond.j.brace@livefree.nh.gov, no less than thirty (30) days prior to the effective date of said price increase.

The State reserves the right to reject any price increases it deems unreasonable. If parties to the contract cannot agree on renewal terms, it is hereby understood that the contract will be rebid.

19. AUDITS AND ACCOUNTING:

19.1. The successful Vendor shall allow representatives of the State of New Hampshire to have complete access to all records for the purpose of determining compliance with the terms and conditions of this bid invitation and in determining the award and for monitoring any resulting contract.

19.2. At intervals during the contract term, and prior to the termination of the contract, the successful Vendor may be required to provide a complete and accurate accounting of all products and quantities ordered by each agency and institution and by political sub-divisions and authorized non-profit organizations.

20. ACCOUNT REPRESENTATIVE:

20.1. The Contractor shall assign a dedicated account representative and a backup in their absence who will be responsible for the daily administration of this Contract. The account representative shall be familiar with all Contract requirements to ensure compliance with the terms of the Contract. The account representative shall respond by phone or email to Client Agency inquiries within 24 hours of initial contact or the next business day if after normal business hours. The account representative’s responsibilities shall include but not be limited to:

20.1.1. Coordinate business review meeting(s) either virtually or on-site with the State held at a cadence requested by the State.

20.1.2. Provide recommended process and productivity improvements related to potential cost savings to the

State for consideration quarterly.

20.1.3. Provide information and product offerings to bring the latest industry ideas and trends to the State as applicable.

20.1.4. Provide training on the use of the Contractor’s portal as needed with no charge to the State.

21. TERMS OF PAYMENT:

21.1. Payment shall not be due until 30 days after the invoice has been received at the agency business office or all items have been delivered, inspected, and accepted by the agency, whichever is later.

21.2. Payments shall be made via ACH or Procurement Card (P-card = Credit Card) unless otherwise specified by the State of New Hampshire. Use the following link to enroll with the State Treasury for ACH payments:

https://www.nh.gov/treasury/state-vendors/index.htm. Eligible participants shall negotiate their own payment methods with the successful Vendor.

22. VENDOR RESPONSIBILITY:

22.1. The successful Vendor shall be solely responsible for meeting all terms and conditions specified in the bid, and any resulting contract.

22.2. All State of New Hampshire bid invitations and addenda to such bid invitations are advertised on our website at https://apps.das.nh.gov/bidscontracts/bids.aspx.

22.3. It is a prospective Vendor’s responsibility to access our website to determine any bid invitation under which the Vendor desires to participate. It is also the Vendor’s responsibility to access our website for any posted addenda.

22.4. The website is updated several times per day; it is the responsibility of the prospective Vendor to access the website frequently to ensure that no bidding opportunity or addendum is overlooked.

22.5. It is the prospective Vendor’s responsibility to forward a signed copy of any addendum requiring the Vendor’s signature to the Bureau of Purchase and Property with the bid response.

22.6. In preparation of a bid response, the prospective Vendor shall:

mailto:raymond.j.brace@livefree.nh.gov https://www.nh.gov/treasury/state-vendors/index.htm

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22.6.1. Provide pricing information as indicated in the “Offer” section; and

22.6.2. Provide all other information required for the bid response (if applicable); and

22.6.3. Complete the “Vendor Contact Information” section; and

22.6.4. Complete the company information on the “Transmittal Letter” page, and sign under penalty of unsworn falsification in the space provided on that page.

22.7. It is the responsibility of the Vendor to maintain any awarded contract and New Hampshire Vendor

Registration with up to date contact information.

22.8. Contract specific contact information (Sales contact, Contractor contract manager, etc.) shall be sent to the

State’s Contracting Office listed in Box 1.9 of Form P-37.

22.9. Additionally, all updates i.e., telephone numbers, contact names, email addresses, W9, tax identification numbers are required to be current through a formal electronic submission to the Bureau of Purchase and Property at: https://www.das.nh.gov/purchasing/vendorresources.aspx.

23. IF AWARDED A CONTRACT:

23.1. The successful Vendor shall complete the following sections of Appendix A (Agreement State of New

Hampshire Form #P-37):

Section 1.3 Contractor Name Section 1.4 Contractor Address Section 1.11 Contractor Signature Section 1.12 Name & Title of Contractor Signatory (if Vendor is not a sole proprietor)

23.2. Provide certificate of insurance indicating the coverage amounts required by Section 14 of the Form Number P-37.

23.3. Provide proof of sufficient workers’ compensation insurance coverage or evidence of exemption from RSA Chapter 81-A.

23.4. If the successful Vendor is a corporation, limited liability company, or other limited liability business entity, then provide a certificate of good standing issued by the NH Secretary of State or, for a newly incorporated, formed, or registered entity, a copy of the appropriate registration document certified by the NH Secretary of State.

24. SPECIFICATIONS:

24.1. Complete specifications required are detailed in the SCOPE OF SERVICES section of this bid invitation. In responding to the bid invitation, the prospective Vendor shall address all requirements for information as outlined herein.

25. SPECIFICATION COMPLIANCE:

25.1. Vendor's offer shall meet or exceed the required specifications as written. The State of New Hampshire shall be the sole determining factor of what meets or exceeds the required specifications.

25.2. Unless otherwise specified by the Bureau of Purchase and Property in this bid invitation document, all equipment and items offered by the Vendor shall be new (and of the current model year, if applicable); shall not be used, rebuilt, refurbished; shall not have been used as demonstration equipment, and shall not have been placed anywhere for evaluation purposes.

26. SITE VISITATION:

26.1. Prior to bidding, it is each Vendor's responsibility to become thoroughly familiar with the sites of the intended service, to determine everything necessary to accomplish the services. Failure of the Vendor to make a site visit does not relieve the Vendor of responsibility to fully understand what is necessary to accomplish a successful and complete services. Coordinate site visits with Jason Brace at (603) 271-0804 or at raymond.j.brace@livefree.nh.gov.

27. SCOPE OF SERVICES:

27.1. Vendor shall supply all labor, tools, transportation, materials, equipment and permits as necessary and required to perform General Carpentry Services as described herein but not limited to the following:

27.1.1. Demolition of gypsum wall board, plaster, metal, masonry and wood wall systems https://www.das.nh.gov/purchasing/vendorresources.aspx mailto:raymond.j.brace@livefree.nh.gov

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27.1.2. Demolition, repair or replacement of flooring and subflooring systems

27.1.3. Carpentry related to commercial construction of walls, doors, windows and ceilings

27.1.4. Patching, caulking, priming and painting or staining of renovated areas

27.1.5. Installing ceramic and other tiles

27.1.6. Demolition, repair or replacement of ceilings

27.1.7. Demolition, repair or replacement of suspended acoustical tile ceilings

27.1.8. Demolition, repair, fabrication, installation or replacement of cabinetry

27.1.9. General millwork

27.1.10. Installation and removal of temporary enclosures comprised of materials rated for the purpose

27.1.11. Protection of flooring and countertop surfaces with Builder Board, Ram Board or equivalent

27.1.12. Demolition, repair, or replacement of external building components (i.e. siding, roofing, etc.)

27.2. All work performed under any ensuing contract(s) shall be approved and scheduled by the site’s Project Manager prior to commencing work.

27.3. Hourly Rate: The per person hourly rate with tools and equipment to provide Carpentry Services as described herein. The Hourly Rate shall be for the actual amount of time at the job site. No additional rates shall apply.

27.4. Materials Cost: All materials shall be invoiced at a markup not to exceed 10% over contractor or subcontractor’s cost.

27.5. Scheduled Carpentry Services shall be completed on a fixed price basis and the Vendor(s) shall provide information on the invoice that includes detail of the work performed, dates and location of the Carpentry Services.

27.6. Rental Equipment: For any machinery or special equipment required to complete the Carpentry Services, the Vendor(s) will receive a reasonable rental charge to which no markup will be added. This rental charge must be approved in advance by the State Project Manager before any work begins. The rental rate shall include all fuel, transportation, lubricants, and the upkeep of the equipment. Rental equipment does not include any hand tools, small power tools, and associated accessories.

27.7. Vendor shall provide material safety data sheets with the delivery of any and all products covered by RSA 277- A, the “Worker’s Right to Know Act.”

27.8. The Vendor must be licensed to work in the State of New Hampshire, have a minimum of Five (5) years’ verifiable experience in General Carpentry Services.

27.9. Unless an exemption is lawfully in place, individual projects exceeding $25,000 including all costs associated with any individual project shall not proceed without the approval of the Department of Public Works.

27.10. The Vendor(s) shall submit a fixed price quote for individual projects using with labor rates established in this contract(s) and receive approval from the site’s Project Manager before starting work.

27.11. Permits are required for new and renovation construction based on the provision of the current NH State Building Code and applicable amendments. For further information:

https://www.nh.gov/safety/divisions/firesafety/building/state-building-permit-system.html.

27.12. The Vendor shall secure any permits, schedule inspections and be on site during inspections, The Vendor shall ensure that inspections are made by the appropriate State and or local authority having jurisdiction. The Vendor(s) will invoice the State for the cost of the permit or inspection fees, at no markup, as part of the Carpentry Services. The permit or inspection cost will be itemized on the detailed invoice at the completion of the work.

27.13. The Vendor(s) shall conduct their work to interfere as little as possible with State business. They shall at their own expense, wherever necessary or required, furnish safety devices and take such other precautions as may be necessary to protect life and property.

https://www.nh.gov/safety/divisions/firesafety/building/state-building-permit-system.html

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27.14. The Vendor(s) agrees that any damage or injury to building, material and equipment or to other property during the performance of these services shall be repaired at their own expense.

27.15. The successful Vendor(s) shall notify the State Project Manager of any maintenance related issues that are discovered while performing the work.

27.16. The Vendor(s) shall initiate, maintain, and supervise all safety precautions and programs in connection with the work. The Vendor(s) shall provide the necessary equipment and comply with all City, State and or Federal safety regulations.

27.17. The Vendor(s) shall also be aware of laws and regulations relating to hazardous materials that may be encountered during construction operations. The health and safety of employees, the general public, and the potential of damage to the overall environment is possible if hazardous materials are not recognized, reported, and the appropriate action taken to dispose of, remove from the site, or otherwise contain the possible contaminants.

27.18. If at any time during the performance of the work required by the Contract(s), a Vendor(s) finds, or has reason to suspect, the presence of asbestos, lead paint, or other hazardous materials in the work area, the Vendor(s) shall immediately notify the State representative setting forth their observations, suspicions and requesting instructions. No further work shall be conducted in the area of the contaminated material until the site has been investigated and the State has given approval to continue the work in the area. At the same time, the Vendor(s) shall withdraw all personnel from the potentially contaminated area. The Vendor(s) shall fully cooperate with the State and perform any remedial work as directed.

27.19. The Vendor(s) shall take all reasonable precautions for the safety of, and shall provide all reasonable protection to prevent damage, injury or loss to:

27.19.1. All employees of the work and all other persons who may be affected.

27.19.2. All the work and all materials an equipment to be incorporated therein, whether in storage on or off the site, under the care; custody or control of the successful Vendor(s) or any of their subcontractor(s).

27.20. The Vendor(s) shall give all notices and comply with all applicable laws, ordinances, rules, regulations, and lawful orders of a public authority bearing on the safety of personnel or property or their protection from damage, injury, or loss.

27.21. The Vendor(s) shall erect and maintain; as required by existing conditions and progress of the work, all reasonable safeguards for safety and protection, including posting danger signs and other warnings against hazards, promulgating safety regulations, and notifying owners and users of the adjacent utilities.

27.22. The Vendor(s) shall provide adequate supervision of their employees to ensure complete and satisfactory performance of all work in accordance with the terms of the contract(s).

27.23. The Vendor(s) shall ensure that all materials shall be of the best quality, all work is completed in a professional manner, and all aspects of the project are delivered in good working order, complete and perfect in every respect. All materials and equipment shall be new unless otherwise specified and all Carpentry Services shall be good quality free from faults and defects.

27.24. The Vendor(s) shall further ensure that all dirt and debris resulting from the work under any resulting contract(s) shall be disposed of at the end of each day or at the completion of work. Exceptions may be approved in advance by the site’s Project Manager. The Vendor(s) is responsible for properly disposing of any materials removed or replaced. In addition, any areas disturbed should be restored to their original condition.

27.25. The Vendor(s) shall supervise and direct the work, using their best skills and attention. The Vendor(s) shall be solely responsible for all construction means, methods, techniques, sequences and procedures and for coordinating all portions of the work. All aspects of the project shall be subject to the inspection and approval of the State. The Vendor(s) guarantees to repair, replace, re-execute, or otherwise correct any defect in workmanship, material, or the like that fails to conform to the requirements of the State, or that appear during the progress of the work or within one year of final acceptance by the State. The Vendor(s) shall supply the State with all warranty information whether it be expressed or implied.

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27.26. The Vendor(s) shall adequately secure and protect their own tools, equipment, materials and supplies. The State assumes no liability for any damage, theft, or negligent injury to the Vendor's property or to the property of their employees, agents or approved sub-contractors.

27.27. The Vendor(s) shall take all responsibility for the work under this contract; for the protection of the work; and for preventing injuries to persons and damage to property and utilities on or about the work. They shall in no way be relieved of their responsibility by any right of the State to give permission or issue orders relating to any part of the work; or by any such permission given on orders issued or by failure of the State to give such permission or issue such orders. The Vendor(s) shall bear all losses resulting to him or to the State on account of the amount or character of the work, or because of the nature of the area in or on which the work is done differed from what was estimated or expected, or account of the weather, elements or other causes.

27.28. The Vendor(s) shall be responsible to the State for the acts and omissions of their employees, subcontractors and their agents and employees and other personnel performing any of the work under a contract.

27.29. All work shall be done in such a manner as not to interfere with the State’s operating functions. The successful Vendor(s) and their employees shall familiarize themselves and comply with all rules and regulations applicable to each project.

28. EMERGENCY REPAIRS:

28.1. Emergency repairs are defined as urgent, have impacted the safety of personnel, or impacted the operational capability of the State and are needed within 24 – 48 hours of notification to the vendor. The awarded Vendor(s) shall provide repair rates at the hourly rates for the State facilities listed herein. Agencies shall request services by issuing a Request for Quote (RFQ) with scope of work detailing as much information about the repair as available.

28.2. Requests for emergency repairs and/or replace parts shall be approved in advance by the State representative.

Materials beyond those identified in a resultant contract shall be invoiced not to exceed 10% above Vendor’s cost. Invoices for materials billed using this markup are required to accompany any invoice submission to the State. All replacement parts shall be new and of the same quality as that being replaced. All supplies such as oils and refrigerants shall be as specified by the equipment manufacturer. Substitutions will be permitted only with prior authorization of the State representative.

28.3. The Vendor shall, after each scheduled or emergency call and before leaving the job site, present a written summary of the work performed and obtain signature thereon from the State representative.

28.4. The Vendor shall make service available twenty-four (24) hours per day, seven (7) days per week. The Vendor shall employ a sufficient number of employees so that calls of any emergency nature can be answered promptly with the employee arriving at the job site no later than three (3) hours after the call is entered. Vendor shall provide a not to exceed estimate before starting any work. If overtime is necessary and is determined to be caused by the Vendor, the State may at their discretion deduct a portion of the additional time.

29. OTHER REPAIRS / REPLACEMENTS (NON-EMERGENCY):

29.1. The awarded Vendor(s) shall provide repair rates at the hourly rates for the State facilities listed herein for other repairs that are not a part of preventative maintenance and are not emergency repairs. Agencies shall request services by issuing a Request for Quote (RFQ) with scope of work detailing as much information about the repair as available.

29.2. Requests for repairs and/or replace parts shall be approved in advance by the State representative. Materials beyond those identified in a resultant contract shall be invoiced not to exceed 10% above Vendor’s cost.

Invoices for materials billed using this markup are required to accompany any invoice submission to the State.

All replacement parts shall be new and of the same quality as that being replaced. All supplies such as oils and refrigerants shall be as specified by the equipment manufacturer. Substitutions will be permitted only with prior authorization of the State representative.

29.3. The Vendor shall, after each visit and before leaving the job site, present a written summary of the work performed and obtain signature thereon from the State representative.

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30. ADDITIONAL REQUIREMENTS:

30.1. Unless otherwise stated in the Scope of Services, all services performed under this Contract(s) shall be performed Monday through Friday between the hours of 8:00 A.M. and 4:00 P.M. for State business days, unless other arrangements are made in advance with the State. Any deviation in work hours shall be pre-approved by the Contracting Officer. The State requires ten-day advance knowledge of said work schedules to provide security and access to respective work areas.

30.2. The Vendor shall not commence work until a conference is held with each agency, at which representatives of the Vendor and the State are present. The conference shall be arranged by the requesting agency (State).

30.3. The State shall require correction of defective work or damages to any part of a building or its appurtenances when caused by the Vendor’s employees, equipment, or supplies. The Vendor shall replace in satisfactory condition all defective work and damages rendered thereby, or any other damages incurred. Upon failure of the Vendor to proceed promptly with the necessary corrections, the State may withhold any amount necessary to correct all defective work or damages from payments to the Vendor.

30.4. The work staff shall consist of qualified persons completely familiar with the products and equipment they shall use. The Contracting Officer may require the Vendor to dismiss from the work such employees as deems incompetent, careless, insubordinate, or otherwise objectionable, or whose continued employment on the work is deemed to be contrary to the public interest or inconsistent with the best interest of security and the State.

30.5. The Vendor or their personnel shall not represent themselves as employees or agents of the State.

30.6. While on State property, employees shall be subject to the control of the State, but under no circumstances shall such persons be deemed to be employees of the State.

30.7. All personnel shall observe all regulations or special restrictions in effect at the State Agency.

30.8. The Vendor’s personnel shall be allowed only in areas where services are being performed. The use of State telephones is prohibited.

30.9. If sub-contractors are to be utilized, please include information regarding the proposed sub-contractors including the name of the company, their address, contact person and three references for clients they are currently servicing. Approval by the State must be received prior to a sub-contractor starting any work.

31. QUOTES:

31.1. A Request for Quote (RFQ) and Statement of Work (SOW) shall be issued to each Contractor. The Individual projects shall be awarded to, and project engagement will be with the Vendor with the lowest price, not to exceed quotes based on Contract rates meeting the RFQ/SOW requirements. Emergency electrical repair projects will be based upon the Time and Material/Repair Rates specified herein.

32. WARRANTY REQUIREMENTS:

32.1. The successful Vendor shall be required to provide warranties on all service provided by the Vendor for a period of not less than six (6) months or the manufacturer’s standard warranty period, whichever is greater, commencing on the date that the equipment is received, inspected, and accepted by the State of New Hampshire. The warranty shall cover 100% of repair or replacement costs, including all parts, shipping, labor, travel, lodging, and expenses.

33. OBLIGATIONS AND LIABILITY OF THE VENDOR:

33.1. The successful Vendor shall perform all work and furnish all materials, tools, equipment, and safety devices necessary to perform the requested services in the manner and within the time hereinafter specified. The Vendor shall provide said services to the satisfaction of the State and in accordance with the specifications and at the price set forth herein. All work to be performed and all equipment to be furnished pursuant to the Scope of Services included herein shall be performed and furnished in strict accordance with the specifications included herein, the terms of any contract awarded as a result of this solicitation, any associated contract drawings, and the directions of State representatives as may be given from time to time while the work is in progress.

33.2. The successful Vendor shall take full responsibility for the work to be performed pursuant to the Scope of Services included herein; for the protection of said work; and for preventing injuries to persons and damage to

Date___________ property and utilities on or about said work. The Vendor shall in no way be relieved of such responsibility by any authority of the State to give permission or issue orders relating to any part of the work, by any such permission given or orders issued, or by any failure of the State to give such permission or issue such orders.

The successful Vendor shall bear all losses accruing to the Vendor as a result of the amount, quality, or character of the work required, or because the nature or characteristics of the work location is different from what the Vendor estimated or expected, or due to delays or other complications caused by the weather, elements, or other natural causes.

33.3. The successful Vendor agrees that any damage or injury to any buildings, materials, equipment, or other property resulting from the Vendor’s performance of the requested services shall be repaired at the Vendor’s own expense so that such buildings, materials, equipment, or other property are satisfactorily restored to their prior condition.

34. NON-EXCLUSIVE CONTRACT:

34.1. Any resulting Contract from this RFB will be a non-exclusive Contract. The State reserves the right, at its discretion, to retain other Contractors to provide any of the Services or Deliverables identified under this procurement or make an award by item, part or portion of an item, group of items, or total Proposal.

35. ENVIRONMENTALLY FRIENDLY PRODUCTS:

35.1. In accordance with State of New Hampshire RSA 9-C, the Bureau of Purchase and Property has an obligation to put into practice the interdependent principles of waste reduction, recycling, and recycled products purchasing. Contractors should supply environmentally preferable materials that meet performance requirements wherever practical in the fulfillment of this regulation. Environmentally preferable products and services have characteristics that include, but are not limited to, the following:

35.1.1. Energy or water efficient

35.1.2. Reusable

35.1.3. Recyclable

35.1.4. Contains postconsumer recycled materials

35.1.5. Produces fewer polluting byproducts or safety hazards during manufacture, use, or disposal

35.1.6. Certified by an independent, third-party eco-label (e.g., Green Seal, EcoLogo, etc.)

35.2. Suppliers citing environmentally preferred product claims shall follow the Federal Trade Commission’s Green Marketing Guidelines and provide proper certification or detailed information on environmental benefits, durability, and recyclable properties as an attachment with their bid submission.

35.3. Whenever possible, Contractors shall eliminate PVC or polystyrene due to environmental and human health concerns. Contractors must notify the State if a product contains mercury and/or PFAS.

35.4. To promote fuel efficiency and reduce greenhouse gases and air pollution, Contractors are encouraged to use a SmartWay Transport/Carrier Partner for the shipment or transport of products. A list of SmartWay Transport partners can be found here: https://www.epa.gov/smartway/smartway-partner-list.

36. SITES:

36.1. The following are the current State of New Hampshire agency/institution locations which, if you are awarded a contract, you are expected to service. The State of New Hampshire reserves the right to add locations to this list at the contract prices or to delete locations, as needed.

Coos County: Colebrook Welcome Center- US 3/ 2 Dion Drive Colebrook NH 03576

Grafton County: Littleton Welcome Center-2434 St. Johnsbury Road Littleton NH 03561 Lebanon Welcome Center- I 89 south bound, Mile Marker 57, South of exit 19

Carroll County: Intervale Welcome Center- 3654 White Mountain Highway Conway NH 03846 Sullivan County: Springfield Welcome Center- I 89 North Bound Mille Marker 39, North of exit 12A

Merrimack County: Springfield Welcome Center- I 89 North Bound Mille Marker 39, North of exit 12A Canterbury Welcome Center- I 93 North Bound Mile Marker 51, North of exit 18

Belknap County: Sanbornton Welcome Center-I 93 South Bound Mile Marker 61, South of exit 22

Rockingham County: Salem Welcome Center-I 93 North Bound Mile Marker 1, North of exit 1 Seabrook Welcome Center I 95 North Bound Mile Marker1 https://www.epa.gov/smartway/smartway-partner-list

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37. OFFER:

37.1. Vendor hereby offers to perform the services to the State of New Hampshire as specified at the prices quoted below, in complete accordance with the general and detailed specifications included herewith. Quotes in lieu of a completed offer sheet will not be accepted.

37.2. It is not required to bid on all counties.

Hourly Labor Rates Per Person / Per County

Belknap Carroll Cheshire Coos Grafton Hillsborough Merrimack Normal Business Hours (Monday through Friday;

8:00 am to 4:30 pm) *excludes State holidays

After Normal Business Hours (4:31 pm to 7:59

am) *includes State holidays

38. VENDOR CONTACT INFORMATION:

38.1. Please provide contact information below for a person knowledgeable of and who can answer questions regarding this bid response.

Contact Person Local Telephone Number Toll Free Telephone Number

E-mail Address Company Website

Vendor Company Name Vendor Address

Vendor Number (provided by State of NH) DUNS and/or SAM.GOV Number

39. THE BID OPENING IS OPEN TO THE PUBLIC ONLINE AT THE FOLLOWING:

Microsoft Teams Need help?

Join the meeting now Meeting ID: 294 274 629 832 Passcode: MK7Jq6q9 Dial in by phone +1 603-931-4944,,354963313# United States, Concord Find a local number Phone conference ID: 354 963 313# Join on a video conferencing device Tenant key: nhgov@m.webex.com Video ID: 111 982 318 7 More info https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_Yjg2OGVkNzctOTQxZS00MTI5LWE2OTgtYzljMDQ3M2YzNDQz%40thread.v2/0?context=%7b%22Tid%22%3a%22992deae9-1c4c-42c8-a310-5088af55ba74%22%2c%22Oid%22%3a%22bc11e45c-a4cc-48c0-b926-c69bdc58e768%22%7d tel:+16039314944,,354963313 https://dialin.teams.microsoft.com/f7a647af-ea74-46b0-81b7-19cbfe838a27?id=354963313 https://www.webex.com/msteams?confid=1119823187&tenantkey=nhgov&domain=m.webex.com

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APPENDIX A

SAMPLE FORM TO BE COMPLETED UPON AWARD

FORM NUMBER P-37 (version 2/23/2023)

AGREEMENT

The State of New Hampshire and the Contractor hereby mutually agree as follows:

GENERAL PROVISIONS

1. IDENTIFICATION.

1.1 State Agency Name

1.2 State Agency Address

1.3 Contractor Name

1.4 Contractor Address

1.5 Contractor Phone Number 1.6 Account Unit and

Class

1.7…