bid-2865-24-award.pdf

This is a bid award summary document from the State of New Hampshire, Department of Administrative Services, Division of Procurement Support Services, documenting the award of RFB 2865-24 for pedal truck gasoline supply and delivery. The procurement solicited bids for reformulated and conventional unleaded regular gasoline (87 octane) to support state agency operations across eight delivery locations, including the NH Veterans Cemetery, Concord Farm, State Nursery Boscawen, YDC Manchester, Berlin Hatchery, Cannon Mountain Ski Area, Umbagog State Park, and Northern New Hampshire Correctional Facility. The estimated annual requirement is 35,000 gallons, comprising 7,000 gallons of reformulated gasoline and 33,000 gallons of conventional gasoline. The RFB was issued on December 20, 2023, with bids due January 12, 2024, at 10:00 AM EST. Forty vendors were sourced through the NIGP database, and one compliant bid was received. The contract award was made to Dennis K. Burke, Inc., with a one-year term running from March 1, 2024, through February 28, 2025, and options for two additional one-year extensions.

The winning bid was structured as an average markup of $1.29 per gallon over OPIS daily index pricing, with a recommended contract price limitation of $184,555.25, representing a 32 percent cost savings compared to the expiring contract. The estimated annual spend is $153,349.35 for conventional gasoline and $31,205.90 for reformulated gasoline. Vendors must maintain general liability insurance of at least $1,000,000 per occurrence, be registered with the New Hampshire Secretary of State, and demonstrate the ability to deliver fuel within 72 hours of order receipt while operating 365 days per year. Payment will be processed via ACH or procurement card within 30 days of invoice receipt and acceptance. The State reserves the right to reject any or all bids, add or delete delivery locations, and terminate the contract with 30 days' written notice.