Weston Board of Education

REQUEST FOR PROPOSAL

FOR

BID # 26-008 BOE

Weston High School Courtyard Renovation

4/29/26

Proposals due: June 3, 2026 at 11:00am

Mandatory Walk-Thru: May 18, 2026 at 12:30pm, in the Business

Office, Central Office Annex, 24 School Rd.

Business Office

Central Office

Weston Board of Education

24 School Road

Weston, CT. 06883

WESTON BOARD OF EDUCATION

INSTRUCTIONS TO BIDDERS

1. INTRODUCTION

The Weston Board of Education (the “Board”) is inviting qualified proposers to submit bids to provide all labor, materials, equipment, supervision, and services necessary for the renovation of the existing school courtyard at Weston High School. The project includes demolition of existing hardscape surfaces and installation of new walkways, outdoor learning patio space, and a dedicated teacher break area.

This opportunity has been publicly advertised through the Invitation to Bid attached as

Exhibit A. The contract will be awarded to the Bidder determined and selected by the

Board in the manner described in Section 7 of these Instructions.

The Board reserves the right to amend or withdraw this Request for Proposals

(RFP) for any reason, to accept or reject any or all bids, to waive any informalities or non-material deficiencies in any bid submission, to award or not award a contract in connection with this RFP, and to award a contract/purchase order to the bidder as deemed by the BOARD to be in the best interest of the Board. The Weston

Board of Education shall be under no obligation to accept the lowest financial bid if it is deemed in the best interest of the school system.

The Board may make such investigations as it deems necessary to determine the ability of a Bidder to perform the work. The Bidder shall furnish all information and data for this purpose as the Board may request. The Board reserves the right to reject any bid if evidence submitted by the Bidder or investigation of the Bidder fails to satisfy the Board that the Bidder is properly qualified to carry out the obligations of a contract resulting from this bid. Bidder is also requested to provide an audited statement of the financial conditions of the company.

2. SCHEDULE

2.01 A mandatory walkthrough of the work areas shall take place at 12:30 pm on May

18. Any Bidder that fails to attend the walkthrough will be disqualified and any

Bid submitted by such Bidder will be rejected and returned to the Bidder.

2.02 All Requests for Information must be sent to Andrew Galli at andrewgalli@westonps.org by 2:00pm on May 28. Requests for Information and the BOARD’s responses thereto will be posted as addenda on www.westonps.org

2.03 Bids must be submitted no later than 11:00 AM on June 3 (the “Bid Deadline”) at which time the BOARD will open the bids publicly.

2.04 The Board intends to award the Contract soon after June 3.

3. CONTENTS OF BIDS

3.01 Bids must include the following:

- Completed and fully executed Bid Form attached hereto as Exhibit C. The

Bid Form must be executed by a duly authorized representative of the

Bidder having legal authority to contract on behalf of the Bidder.

- The information and documents listed on Exhibit D.

- A bid bond in the amount of 10% of the base bid price proposed by all bidders shall be in one of the following forms showing “Weston

Public Schools” as payee: certified check, cashier’s check, personal money order, letter of credit or bid bond

- The winning bidder will be responsible for providing a performance bond for the full amount of the project once awarded.

3.02 Please note the Selection Process described in Section 7 of these Instructions.

3.03 The Board is tax exempt. The sales or use tax on materials or supplies exempted by regulations of the Connecticut Department of Revenue Services shall not be included as part of a bid price proposed by the Bidder for the Project (the “Bid

Price”).

3.04 The term “Bid Documents” shall mean and include these Instructions to Bidders and all exhibits and schedules attached hereto and such other documents and information as may otherwise be incorporated herein by reference.

4. SCOPE OF THE WORK

4.01 The scope of the work for the Project is described on Exhibit B (the “Work”).

5. ADDENDA/INTERPRETATIONS/RFIS/SUBSTITUTIONS

5.01 Interpretations/Requests for Information

- Bidders requiring information regarding, clarification or interpretation of the Bid Documents shall make a written request to the Board by email to

Andrew Galli at andrewgalli@westonps.org. Responses to such requests shall be provided by the Board by way of Addenda, posted on the Board’s website.

5.02 Substitutions

- The materials, products and equipment described in the Bid Documents establish a standard of required function, dimension, appearance and quality to be met by any proposed substitution.

- Requests for substitutions shall be made to the Board by email to Andrew

Galli at andrewgalli@westonps.org and shall include the name of the material or equipment for which it is to be substituted and a complete description of the proposed substitution including drawings, performance and test data, and other information necessary for an evaluation. A statement setting forth changes in other materials, equipment or other portions of the Work, including changes in the work of other contracts that incorporation of the proposed substitution would require, shall be included. The burden of proof of the merit of the proposed substitution is upon the Bidder. The Board will provide notice of any approved substitutions by way of Addenda.

5.03 Addenda

- Addenda will be posted on the Board’s website: www.westonps.org

- Interpretations or changes to, or corrections of, the Bid Documents, or substitutions made in any manner other than by way of an Addendum will not be binding, will be of no force and effect and Bidders shall not rely upon them.

6. DELIVERY OF BIDS

6.01 Bids must be delivered by mail in sealed envelopes clearly marked with the name and address of the Bidder and the words “Response to RFP 26-008 BOE, Weston High School Courtyard Renovation” to Business office, Central Office, Weston Board of Education, 24 School Road, Weston, CT. 06883. The Board has no responsibility for any delays caused by the delivery process chosen by the

Bidder.

6.02 Bids must contain the items described in Section 3 of these Instructions.

7. SELECTION PROCESS

7.01 Bids will be opened on June 3 at 11:00am.

7.02 The Board will be responsible for evaluating the bids and for the selection of the

Contract awardee. The award shall be made to the bidder whose bid meets the requirements, terms and conditions contained in the bid specifications and is the lowest among those bidders possessing the skill, ability and integrity necessary for faithful performance of the Work based on objective criteria considering past performance and financial responsibility (the “Lowest Responsible Qualified

Bidder”)

In determining the Lowest Responsible Qualified Bidder, the following criteria will be considered as applicable:

- The ability and capacity of the bidder to perform the Work based on an evaluation of the character, integrity, reputation and experience of the bidder.

Consideration shall be given to previous work performed by the Bidder for the

Board or for other government agencies, including the quality and degree of satisfaction with the work performed.

- The financial resources of the Bidder and the Bidder’s ability to secure any required bonds and/or insurance.

- Compliance by the Bidder with all applicable federal, state, and local laws, including any licensing requirements.

- Delivery or completion time.

- Cost

- Involvement in litigation.

The Board will award the Contract to the Bidder the Board believes to offer the best combination of price and quality. The Board is not required to award the

Contract to the Bidder submitting the lowest Bid Price and this selection process may result in the award of the Contract to other than the lowest

Bidder if determined by the Board to be in the best interests of the school system. The Board also reserves the right to award the project to more than one bidder.

7.03 Any Bid not including the attendant submissions required hereunder shall be considered unresponsive and may be rejected by the Board.

7.04 The Board also reserves the right to negotiate further with one or more of the firms as to any features of their Bids and to accept modifications and clarifications of the Bid when such action will be in the best interests of the school.

7.05 Bidders whose Bids are deemed unacceptable will be notified promptly.

8. THE CONTRACT

8.01 The Board intends to use, and the successful Bidder will be required to execute and deliver, a contract/purchase order in a form acceptable to the Board.

Notwithstanding the foregoing, the Board reserves the right to modify the contract prior to its execution.

8.02 A bid bond in the amount of 10% of the base bid price proposed by all bidders shall be in one of the following forms showing “Weston Public Schools” as payee: certified check, cashier’s check, personal money order, letter of credit or bid bond

9. INSURANCE REQUIREMENTS

9.01 The insurance requirements to be met by the successful Bidder are set forth on

Exhibit E to this RFP.

10. FURTHER INFORMATION AND REQUIREMENTS

10.01 NONDISCRIMINATION

The BOARD prohibits harassment and discrimination on the basis of race, color, religious creed, age, marital status, military or veteran status, national origin, sex, ancestry, sexual orientation, or past or present physical or mental disability in accordance with Titles VI, VII of the Civil Rights Act of 1964, Title IX of the

Education Amendments Act of 1973; Section 504 of the Rehabilitation Act of 1973;

the Americans with Disabilities Act of 1991; and applicable state laws.

As part of its Bid submission each Bidder shall submit the signed Statement of

Policy attached hereto as Exhibit F confirming the Bidder’s equal opportunity policies.

10.02 BACKGROUND CHECK REQUIREMENTS AND STUDENT SAFETY

The successful Bidder will be required to comply with all applicable laws including, without limitation, the requirements set forth on Exhibit H hereto.

10.05 PROHIBITED INTEREST

No member, officer or employee of the Board, or member of a local public agency having jurisdiction within the Board, during his or her tenure or one year thereafter, shall be permitted to share in, have interest in or benefit from, directly or indirectly, any contract or agreement resulting from this RFP.

EXHIBITS TO THESE INSTRUCTIONS:

Exhibit A: Invitation to Bid

Exhibit B: Scope of the Work

Exhibit C: Bid Proposal Form

Exhibit D: Submission Requirements

Exhibit E: Insurance Requirements

Exhibit F: Statement of Policy re: Equal Opportunity

Exhibit G: Non-collusion Affidavit

Exhibit H: Background Check Requirements and Student Safety

Exhibit A

Invitation to Bid

PUBLIC NOTICE

INVITATION TO BID

WESTON BORARD OF EDUCATION

The Weston Board of Education (“Board”) is issuing an Invitation to Bid for Bid# 26-008

BOE, Weston High School Courtyard Renovation.

The Bid Documents are accessible on the Board’s website at www.westonps.org

In the event of a conflict between the Bid Documents and this Notice, the terms of the

Bid Documents shall govern.

All Addenda will be published on the Board’s website referenced above.

A bid bond in the amount of 10% of the base bid price proposed by all bidders shall be in one of the following forms showing “Weston Public Schools” as payee: certified check, cashier’s check, personal money order, letter of credit or bid bond.

The winning bidder will be responsible for providing a performance bond for the full amount of the project once awarded.

The Board reserves the right to amend or withdraw this Request for Proposals

(RFP) for any reason, to accept or reject any or all bids, to waive any informalities or non-material deficiencies in any bid submission, to award or not award a contract in connection with this RFP, and to award a contract/purchase order to the bidder as deemed by the Board to be in the best interest of the Board. The Board shall be under no obligation to accept the lowest financial bid if it is deemed in the best interest of the school system.

The Board may make such investigations as it deems necessary to determine the ability of a Bidder to perform the Work. The Bidder shall furnish all information and data for this purpose as the Board may request. The Board reserves the right to reject any bid if evidence submitted by the Bidder or investigation of the Bidder fails to satisfy the Board that the Bidder is properly qualified to carry out the obligations of a contract resulting from this bid. Bidder is also requested to provide an audited statement of the financial conditions of the company.

Bids should be delivered in a sealed envelope in the manner and clearly marked as described in the Bid Documents. All bids must be received by 11:00am on June 3, 2026.

The Bid Documents contain a detailed scope of work and important deadlines and other bidding requirements.

Exhibit B

Scope

The Weston Board of Education (the “Board”) is inviting qualified proposers to submit bids to provide all labor, materials, equipment, supervision, and services necessary for the renovation of the existing school courtyard at Weston High School. The project includes demolition of existing hardscape surfaces and installation of new walkways, outdoor learning patio space, and a dedicated teacher break area.

The District seeks to improve the safety, accessibility, functionality, and appearance of the existing school courtyard. The renovated courtyard will provide:

Safe pedestrian circulation to designated entrances

ADA-compliant access routes

Outdoor instructional space for students and staff

Dedicated patio area for teacher/staff breaks

Improved drainage and durable site finishes

Enhanced campus aesthetics

The successful contractor shall provide a complete turnkey project, including all labor, materials, and incidental work required for a fully operational finished installation.

Base Scope of Work:

A. Demolition and Removal

Work shall include, but not be limited to:

Removal of existing concrete sidewalks, slabs, and pads

Removal of existing pavers and associated base materials

Removal of unsuitable soils or subbase materials as needed

Proper disposal of all debris off-site in accordance with regulations

Protection of adjacent buildings, utilities, fencing, and landscaping

B. Site Preparation and Grading

Rough and finish grading of disturbed areas

Preparation of subgrade for new hardscape installation

Compaction testing as required

Positive drainage away from structures

C. Walkways to Building Doors

Install new pedestrian walkways serving courtyard access points, including:

ADA-compliant accessible route to outdoor instructional space

Concrete, paver, or approved equivalent surfaces

Proper slopes, transitions, and cross slopes

Integration with door thresholds and existing pavement

Edge restraints, curbing, or borders as required

D. Outdoor Learning Patio

Construct an outdoor learning area measuring 40’x 45’ including:

Patio surface suitable for classroom use (pavers, stamped concrete, or approved equivalent surface)

Area sized for seating, tables, and instructional activities

Flexible layout for portable furnishings

Optional provisions for future shade or utilities, if directed

E. Teacher/Staff Patio

Construct a separate patio area for faculty and staff measuring 15’x 15’ use including:

Patio surface and seating area (pavers, stamped concrete, or approved equivalent surface)

Space for tables, benches, or break furnishings

Attractive, low-maintenance finishes

F. Drainage / Utility Adjustments

As required for project completion:

Installation or adjustment of drains, trench drains, or catch basins

Resetting utility structures to finished grade

Minor irrigation repairs impacted by construction

Surface drainage corrections

G. Restoration / Final Completion

Repair of disturbed turf or landscape areas – with grass seeding

Final cleaning of all surfaces

Removal of construction debris

Completion of punch list items

H. CONTRACTOR RESPONSIBILITIES

The selected contractor shall:

Verify all field dimensions and existing conditions

Obtain all permits, licenses, and inspections

Coordinate schedule with school administration

Maintain safe pedestrian access during construction

Provide temporary barriers, fencing, and signage

Comply with OSHA, state, and local regulations

Supervise all subcontractors

Maintain a clean and secure job site

Provide closeout documents and warranties

Optional Add-Ons:

Option 1: Landscaping or Planters – Shrubs/Perennials/Grasses

Option 2: Seating Wall Around Learning Space

Option 3: Outdoor Furniture

Option 4: Privacy Landscaping or Screening, if Feasible, for Teacher/Staff Patio

Project can commence as soon as June 26, 2026.

All work must be completed by August 17, 2026.

Exhibit C

Bid Proposal Form

Weston Board of Education

Project: Bid# 26-008 BOE

The undersigned hereby proposes and agrees to fully perform the Work for the Project including, without limitation the Base Bid Items (defined below) within the time stated in the Instructions to Bidders and in accordance with the Bid Documents for the Base Bid amount set forth below.

Base Bid Items include: All labor, materials, services, and equipment necessary for completion of the Work for the Project as described in Bid Documents and the

Instructions to Bidders and all other components of the Work described in the Bid

Documents.

Base Bid Cost with Pavers: _______________

Base Bid Cost with Stamped Concrete: _______________

Cost for Option 1 Landscaping – shrubs/perennials/grasses: _______________

Cost for Option 2 Seating Wall Around Learning Space: _______________

Cost for Option 3 Outdoor Furniture: _______________

Cost for Option 4 Privacy Landscaping/Screening: _______________

Names of Subcontractors to be utilized on the Project, if any:

By its signature below, the undersigned hereby:

1. Agrees and warrants that if selected as contract awardee for the Work, undersigned shall, within 7 days, Saturdays, Sundays and legal holidays excluded, after presentation thereof by the Board, execute a contract in accordance with the terms of this general bid and the Instructions to Bidders;

2. Represents that the undersigned has read and understood the Bid Documents, INCLUDING ALL EXHIBITS, which are Exhibit A through Exhibit H, and the

Addenda set forth above;

3. Certifies that, as _______________(Title/Capacity) of the Bidder, all of the information and material included in Bidder’s bid submission is complete, accurate, and true; and

4. Understands the terms and conditions of the Bid Documents, and understands that, if any information submitted by or on behalf of the Bidder is found to be incomplete, inaccurate, or false, or if any attempt to mislead the Board is discovered, either during the evaluation or subsequent to any award, the same me may result in the disqualification of the Bidder and/or the immediate termination of the Contract.

Signature ________________________ Date __________________________

Name ____________________________ Title ___________________________

Signed this ____ day of _____________, 2026 by:

Print Name: _______________________, Title_________________

Exhibit D

Submission Contents

Bids should include the following information and documents organized and presented as provided and in the form listed below:

1. Bidder Identity and Contact Information: Provide basic information regarding the identity and contact information of the Bidder. [Use Exhibit D-1]

2. Bidder’s History and General Qualifications: Provide a general statement of the

Bidder’s history and qualifications for the Project. [Use Exhibit D-2]

3. References: Provide references and the other information for at least three projects the Bidder has completed or is currently working on for educational institutions

(preferably located in Connecticut) which projects are similar in character and scope to the Project. [Use Exhibit D-3] By submission of a proposal in response to the RFP, each Bidder authorizes the Board to contact the Bidder’s disclosed references regarding the services performed by the Bidder in each case.

4. Litigation: Descriptions of all pending and threatened litigation or arbitration in which the Bidder is named as a party as well as any judgments entered against the

Bidder during the last five years. [Use Exhibit D-4]

5. Along with the information to be provided above, the Bidder shall submit the following:

● Fully completed Bid Proposal Form [Use Exhibit C]

● Completed and Executed Non-Collusion Affidavit [Use Exhibit G]

● If applicable, a list of the names and addresses of proposed subcontractors that will perform any part of the Work for the Project on behalf of the

Bidder. The Board reserves the right to reject any or all proposed subcontractors. The Board hereby reserves the right to allow a Bidder whose subcontractor or subcontractors are rejected hereunder, to re-submit a Bid with subcontractors acceptable to the Board.

Exhibit D-1

BIDDER IDENTITY

Bidder to provide the following:

Name and Address of Bidder:_______________________________________

Designated Representative:

- Name: _______________________________________

- Phone Number: ________________________________

- Email address: _________________________________

Exhibit D-2

HISTORY AND QUALIFICATIONS

Bidder provide the following:

A brief history of the firm

Qualifications

Staff proposed for the Work

A list of similar work for which the company has provided in the last five years

Exhibit D-3

REFERENCE CHECK

Please provide three (3) references:

1. ___________________________________________

Name

Contact Person

Telephone Number

Period of Contract

Type of Services Provided to Reference

2. ___________________________________________ Name

Contact Person

Telephone Number

Period of Contract

Type of Services Provided to Reference

3. ___________________________________________ Name

Contact Person

Telephone Number

Period of Contract

Type of Services Provided to Reference

Exhibit D-4

PENDING OR THREATENED LITIGATION

For cases pending, please provide the following information for each matter:

1. Parties (suing or being sued)

2. Docket Number and Court

3. Brief Description and Status

JUDGMENTS

Please provide the following information for each matter:

1. Parties (suing or being sued)

2. Docket Number and Court

3. Brief Description and Amount of Judgment

(Attach additional sheets, if necessary.)

Exhibit E

Insurance Requirements

The successful Bidder (referred to as the “Contractor/ “Vendor” on this Exhibit E) shall purchase from and maintain in a company or companies with an A.M. Best rating of A- (VII) or better, the insurance described below:

1. Workers’ Compensation. The contractor shall provide workers compensation insurance required by law with employers liability limits for at least the amounts of liability for bodily injury by accident of $ 500,000 each accident and bodily injury by disease of $500,000 including a waiver of subrogation.

2. Commercial General Liability Insurance. The contractor shall provide commercial general liability insurance policy with an edition date of 1986 or later including products and completed operations. Limits should be at least: Bodily injury & property damage with an occurrence limit of $1,000,000: Personal & advertising injury limit of $1,000,000 per occurrence: General aggregate limit of $2,000,000 (other than products and completed operations): Products and completed operations aggregate limit of $2,000,000.

The policy shall name the Town of Weston and the Weston Board of Education as an additional insured and include ISO Form CG 2010 (07/04) and CG 2037

(07/04).

Such coverage will be provided on an occurrence basis and will be primary and shall not contribute in any way to any insurance or self-insured retention carried by the Town.

The policy shall contain a waiver of liability in favor of the Town.

Such coverage shall contain a broad form contractual liability endorsement or wording within the policy form.

A per project aggregate limit of liability endorsement shall apply for any construction contract.

Deductible and self-insured retentions shall be declared and are subject to the approval of the Town.

3. Commercial Automobile Insurance. The contractor shall provide commercial automobile insurance for any owned autos (symbol 1 or equivalent) in the amount of

$1,000,000 each accident covering bodily injury and property damage on a combined single limit basis. Such coverage shall also include hired and non-owned automobile coverage.

4. Umbrella Liability Insurance. The contractor shall provide an umbrella liability policy in excess (without restriction or limitation) of those limits described in items (A) through (C). Such policy shall contain limits of liability in the amount of $5,000,000 each occurrence and $5,000,000 in the aggregate.

Unless otherwise provided above, the foregoing insurance shall be in effect no later than the date of execution of the Contract and shall continue in effect until three years after substantial completion of the Project. The insurer(s) and/or their authorized agents shall provide the Board certificates of insurance prior to execution of the Contract. The insurer shall give 30 days notice of cancellation or non-renewal.

Exhibit F

EQUAL OPPORTUNITY

Regional School District No. 12 is committed to the principles of equal employment. We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is our intent to maintain a work environment free of harassment, discrimination, or retaliation because of age, race, color, national origin, ancestry, religion, sex (including transgender status, gender identity or expression, sexual orientation, or civil union status), pregnancy (including childbirth, lactation and related medical conditions), physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed service member status, or any other status protected by federal, state, or local laws.

STATEMENT OF POLICY

It is the employment policy of _____________________________[Name of Bidder] that there shall be no discrimination against anyone on the grounds of age, race, color, national origin, ancestry, religion, sex (including transgender status, gender identity or expression, sexual orientation, or civil union status), pregnancy (including childbirth, lactation and related medical conditions), physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed service member status, or any other status protected by federal, state, or local laws in the hiring, upgrading, demotions, recruitment, termination and selections for training.

Name of Bidder:__________________________

By:

Date: Name:

Title:

Telephone Number Street Address

Email City/State

Exhibit G

STATEMENT ON NON-COLLUSION AND OTHER PRACTICES

The undersigned hereby declares to the Weston Board of Education (“Board”) that:

1. This Bid Submission is made without any connection with any other person or entity making any proposal for the same services, that it has been prepared and submitted in good faith, that it is in all respects fair and without collusion or fraud and that no person acting for or employed by the Board is directly or indirectly interested in the proposal or in the services to which it relates, or in any portion of the profits therefrom.

2. Bidder hereby declares that the only persons participating in the Bid as Principals are named in its Bid Submission and that no person other than those mentioned in its Bid

Submission has any participation in the Bid or in any contract to be entered into with respect thereto. Additional persons may subsequently be included as participating Principals, but only if acceptable to the Board.

3. The Bidder’s Bid Submission is genuine and is not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any collusive agreement or rules of any group, association, organization, or corporation.

4. Bidder has disclosed to the Board, in writing, any and all Principal(s) of Bidder who are members or employees of the Board, or the immediate relative of Board members or employees. For purposes of the above, “immediate relative” means a spouse, parent, stepparent, brother, sister, child, stepchild, direct-line aunt or uncle, grandparent, grandchild, and in-laws by reason of relation.

5. Bidder has not directly or indirectly induced or solicited any other prospective bidders to submit a false or sham Bid.

6. Bidder has not solicited or induced any individual or entity to refrain from submitting a Bid.

7. Bidder has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for the Contract. For the purposes of this paragraph:

A. “corrupt practice” means the offering, giving, receiving, or soliciting of anything of value likely to influence the action of the procurement process, except as otherwise disclosed to the Board in writing;

B. “fraudulent practice” means an intentional misrepresentation of facts made (a) to influence the procurement process to the detriment of the Board, (b) to establish proposal prices at artificial non-competitive levels, or (c) to deprive the Board of the benefits of free and open competition;

C. “collusive practice” means a scheme or arrangement between two or more bidders, with or without the knowledge of the Board, a purpose of which is to establish proposal prices at artificial, non-competitive levels; and

D. “coercive practice” means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the procurement process or affect the Contract.

Bidder’s Name

By: _______________________________

Name:

Its:

Date:

STATE OF CONNECTICUT )

) ss.:

COUNTY OF )

Subscribed and Sworn to before me on this _____day of___________, 2026.

Notary Public

Exhibit H

Background Check Requirements:

If awarded the contract/purchase order, Contractor/Vendor shall comply with all applicable

Legal Requirements including, without limitation, Connecticut General Statutes Section 10-222c, as applicable. Contractor will be responsible for fulfilling the fingerprinting requirements, background check requirements, and drug alcohol testing requirements pursuant to State

Department of Education, and Board policies

If awarded the Contract for this Project, the Contractor will be required to warrant to the Board that the Contractor will not assign any portion of the Work to be performed on the Project to any individual (whether an employee, independent contractor, agent or otherwise) unless the

Contractor has completed a background check on such individual in compliance with the

Contract requirements and the Contractor deems the individual suitable to perform Work on school property in the presence of students.

The background check must minimally include state and federal criminal arrest information, a check of the national and state sex offender registries and a social security number verification.

Under no circumstances will the Contractor permit any individual to perform Work if such individual (i) was convicted of a crime involving sex, violence or larceny; or (ii) does not have the legal right to work in the United States.

Prior to any individual entering upon school property, the Contractor shall provide to the Board list of the individuals that will be performing Work on the Project along with letter(s) of confirmation signed by the Contractor that the Contractor has complied with the foregoing obligations as to such individuals and the Contractor deems the individuals suitable to perform

Work on school property in the presence of students.

The Contractor shall immediately remove any individual performing Work on the Project from school property and from the Project if it becomes known to the Contractor that such person may be a danger to the health or safety of the school community or its students, or at the request of the Board, in its sole discretion.

All fees associated with these background checks shall be the responsibility of the Contractor.

The Contract shall provide also provide that the Contractor shall defend, indemnify and hold harmless the Board and all of its employees, agents and/or assigns for any claims, suits or proceedings resulting from a breach of the Contractor’s foregoing warranty and/or that are caused in whole or in part by the actions or omissions of the Contractor, its employees, or other persons that the Contractor causes to be on school property.

Student Contact Prohibited: The scope of the Work does not, and will not under any circumstances, require any student contact. The Contractor, its subcontractors, and their respective employees, agents and representatives are hereby prohibited from making any verbal, physical, telephonic or electronic contact of any kind with any student or any other minor person on school property, without limitation, whether inside or outside of any school facility. The

Contractor shall immediately remove any individual performing Work from school property if it becomes known to the Contractor that such person may be a danger to the health or safety of the school community or its students, or at the request of the Board, in its sole discretion. The

Contractor shall include, and shall require its subcontractors to include, this section in all subcontracts applicable.