Bid 25-93 Snow Removal Services.PDF

111 North County Farm Road, Wheaton, Illinois 60187

(630) 682-7400 www.dupagehealth.org

INVITATION TO BID #25-93

SNOW REMOVAL SERVICES

Issue Date: September 18, 2025

Last Date for Questions: September 25, 2025 at 10:00am (CST)

Due Date: No later than October 2, 2025 at 10:00am (CST)

Electronic Bidding Responses shall be submitted electronically through the DuPage County Health Department’s online e-bidding platform DemandStar. Downloading documents and responding electronically requires registration with DemandStar. If you are not registered with DemandStar, you may sign up at any time for a free agency subscription to the DuPage County Health Department.

To sign up with DemandStar or to login to an existing account, visit:

https://www.demandstar.com/app/login. Any incomplete submittals may be rejected as non-responsive.

Infrequent or first-time users of electronic bidding are encouraged to upload their bids 24 hours prior to the Closing Date and Time. See attached detailed instructions for how to upload your documents.

Virtual Bid Opening The bid opening will be held virtually via Microsoft Teams. Please use the following information to join the bid opening via Microsoft Teams on October 2, 2025 at 10:00am (CST):

Microsoft Teams Need help?

Join the meeting now Meeting ID: 216 607 642 233 8 Passcode: o7YZ9Lb6

Dial in by phone +1 309-644-4593,,258876659# United States, Rock Island Find a local number Phone conference ID: 258 876 659# For organizers: Meeting options | Reset dial-in PIN

Thank you.

Kimberly Parson Lead Business Services Coordinator http://www.dupagehealth.org/ https://www.demandstar.com/app/login https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZWRmYjBhYzgtNGJjNS00NTUyLTk3MWUtMTY3MTdkNDFmODUy%40thread.v2/0?context=%7b%22Tid%22%3a%22285e5068-888e-4eb3-9892-6abc628daf5a%22%2c%22Oid%22%3a%22f051dc4d-423d-4cde-bbaa-6850687bba0b%22%7d tel:+13096444593,,258876659 https://dialin.teams.microsoft.com/e3b1ab13-8086-41ba-8f84-f5777a002c4d?id=258876659 https://teams.microsoft.com/meetingOptions/?organizerId=f051dc4d-423d-4cde-bbaa-6850687bba0b&tenantId=285e5068-888e-4eb3-9892-6abc628daf5a&threadId=19_meeting_ZWRmYjBhYzgtNGJjNS00NTUyLTk3MWUtMTY3MTdkNDFmODUy@thread.v2&messageId=0&language=en-US https://dialin.teams.microsoft.com/usp/pstnconferencing

GENERAL INSTRUCTIONS

General Instructions

The DuPage County Health Department (“Health Department”) may reject any Bid or Proposal not prepared and submitted in accordance with the provisions hereof and further, may reject any or all Bids or Proposals. Any Bid or Proposal may be withdrawn prior to the above scheduled time for the opening of proposals or authorized postponement thereof. Any Bid or Proposal received after the time and date specified shall not be considered. NO Vendor may withdraw a Bid or Proposal within sixty (60) days after the actual date of the opening thereof.

Preparation of Bids. A Bid or Proposal shall be submitted in accordance with the Specification or Scope of Services and the enclosed Procurement Forms shall be manually signed or digitally signed.

Vendor’s Responsibility. Prior to submitting a Bid or Proposal, the Vendor shall be deemed to be informed as to the Specification or Scope of Services required. After the award, no additional compensation will be allowed, as the Vendor should have been fully informed prior to submitting the proposal.

Bid Bond. When specifically requested in the specifications, Vendors must provide a bid bond in the amount of 10% of the full contract price with their bid submittal. Submittals that do not include the required bid bond will be deemed non-responsive. The bid bond of the successful Vendor shall be forfeited to the Health Department if the Vendor withdraws its offer, or neglects, refuses, or is unable to enter into a contract within five (5) business days after the Notice of Award. If the Vendor chooses to use a bid bond, the bid bond shall follow all bond requirements mandated by the State of Illinois.

Taxes. The Health Department is exempt from all taxes per Illinois Retailers’ Occupation Tax – Rule

Number 40.

Award of Bid. The Executive Director reserves the right to reject any or all Bids or Proposals and to waive any irregularities in any solicitation. The Health Department is not necessarily bound to accept the lowest cost submitted. If, in the Board of Health’s opinion, the lowest cost bid/proposal is not the best in terms of value received for monies expended, the right is reserved to make awards in the best interest of the Health Department, as determined solely by the judgment of the Board. In making awards, intangible factors such as the Vendor’s reputation and past performance will be considered. The Health Department reserves the right to award to multiple Vendors.

Federal Grant Funding. When federal funding is being used, the Health Department must verify that the awarded Vendor is not suspended or debarred or otherwise excluded from participating in the contract. If it is determined that the Vendor has been suspended, debarred, or otherwise excluded from participating, the Vendor’s Bid will be rejected.

Lobbyist Registration. The Vendor shall comply with the provisions of Chapter 2, Article IX, Section 2-

600, and Lobbyist Registration of the Code of DuPage County, Illinois.

Nondiscrimination. The Vendor, its employees and subcontractors, agree not to commit unlawful discrimination and agree to comply with applicable provisions of the Illinois Human Rights Act, the U.S.

Civil Rights Act and Section 504 of the Federal Rehabilitation Act, and rules applicable to each.

GENERAL INSTRUCTIONS

General Instructions

Illinois Prevailing Wage Act Compliance Notice. In accordance with the Illinois Prevailing Wage Act

(820 ILCS 130/4), all vendors and subcontractors performing work under this contract are required to pay no less than the prevailing rate of wages as determined by the Illinois Department of Labor (IDOL) for

DuPage County.

The selected vendor and any subcontractors are responsible for regularly checking the IDOL website to ensure compliance with current prevailing wage rates:

Current Prevailing Rates

All vendors and subcontractors must electronically submit Certified Transcripts of Payrolls to IDOL at:

Certified Transcript of Payroll - Conciliation and Mediation Division

A printed copy of the Certified Payroll Acknowledgement confirmation page from IDOL must be submitted with each invoice. Failure to provide this documentation may delay payment.

Vendors and subcontractors must retain certified payroll records for three (3) years and make them available for inspection by the DuPage County Health Department or the Illinois Department of Labor.

HIPAA Confidentiality Agreement. The DuPage County Health Department has a legal and ethical responsibility under the Health Insurance Portability and Accountability Act (“HIPAA”) to safeguard the privacy of all patients and to protect the confidentiality of their Protected Health Information. In the course of working at the facilities of the DuPage County Health Department, the successful Firm and/or its employees may come into possession of Protected Health Information or other confidential patient information, even though patient services are not part of the successful Vendor’s assigned duties.

Therefore, the successful Vendor will be required, before the start of work, to sign a Confidentiality

Agreement for Vendors who are not Business Associates.

Invoicing. The Health Department agrees to compensate for services provided upon receipt of a completed and approved invoice detailing the services provided in accordance with the “Local Government Prompt

Payment Act”. All invoices shall be emailed to Accounts Payable at accountspayable@dupagehealth.org.

Insurance. The Vendor shall maintain at its sole expense insurance coverage that shall be written for not less than the limits specified in the attached Insurance Coverage for Contractual Services.

Vendor Ethics Disclosure Statement. As required by the DuPage County Ethics Ordinance, the attached

Vendor Ethics Disclosure Statement must be submitted with your proposal.

https://labor.illinois.gov/laws-rules/conmed/current-prevailing-rates.html https://labor.illinois.gov/laws-rules/conmed/certifiedtranscriptofpayroll.html

INSURANCE COVERAGE FOR CONTRACTUAL SERVICES

Before commencing Work, the Provider and each of its agents, subcontractors, and consultants hired to perform the Work, shall purchase, and maintain the required insurance coverage listed below which will satisfactorily insure the Provider and where appropriate, the DuPage County Health Department against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Work required by the Agreement and the results of that Work by the Provider, his or her agents, representatives, employees, or subcontractors.

Such coverage shall be placed with a responsible company acceptable to the DuPage County Health Department licensed to do business in the State of Illinois, and with a minimum insurance rating of A: VII as found in the current edition of A.M. Best’s Key Rating Guide. It may also be required that the Provider’s insurer and coverage be approved by the DuPage County Health Department prior to execution of the Contract.

All required insurance shall be maintained by the Provider, and each of its agents, subcontractors, and consultants hired to perform the Work, in full force and effect during the life of the Agreement, and/or until all work has been approved and accepted by the DuPage County Health Department. The Provider is responsible for all insurance deductibles and Self-Insured Retentions.

The successful Proposer shall, within fifteen (15) calendar days of said notice of the award, provide the DuPage County Health Department a Certificate of Insurance and provide policy endorsements evidencing specific coverage of the types of insurance in the amounts specified below.

Only the types of insurance indicated by checked boxes are required.

APPLIES TYPE OF INSURANCE MINIMUM LIMITS

☒ Commercial General Liability $2,000,000 each occurrence ☒ Business Auto Liability $1,000,000 per accident ☒ Workers Compensation Statutory ☒ Umbrella Excess Liability $2,000,000 per occurrence ☒ Employers Liability $1,000,000 per accident

☐ Professional Errors and Omissions $1,000,000 per incident $2,000,000 aggregate

☐ Cyber Liability $5,000,000 per claim

☐ Medical Professional Errors and Omissions $2,000,000 each incident $5,000,000 aggregate

If any policy or coverage is written as "claims made" then coverage must be maintained for 4 years after project completion.

Insurance Policy Provisions. The insurance policies shall also contain, or be endorsed to contain, the following provisions:

A. Additional Insured Status. The DuPage County Health Department, its officers, elected officials, employees, agents and volunteers shall be covered as additional insured on all policies of insurance except for the Worker’s Compensation.

INSURANCE COVERAGE FOR CONTRACTUAL SERVICES

B. Primary and Noncontributory. Any other insurance the DuPage County Health Department possesses shall be considered excess insurance only and shall not be required to contribute with Provider’s insurance. Each of the required policies of insurance provided by the Provider as required above shall be primary and non-contributory to any insurance policy purchased by the DuPage County Health Department or any self-insurance of the DuPage County Health Department and this shall be stated on the Provider’s Certificate of Insurance.

C. Waiver of Subrogation. The Provider hereby grants to the DuPage County Health Department a waiver of any right to subrogation which any insurer of said Provider may acquire against the DuPage County Health Department by virtue of the payment of any loss or damage(s) under such insurance. The Provider agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether the DuPage County Health Department has received a waiver of subrogation endorsement from the insurer.

Endorsements. The Vendor shall provide the Health Department with (1) an Additional Insured endorsement for Commercial General Liability naming the Health Department as “Additional Insured”; (2) a Primary and Non-Contributory endorsement for Commercial General Liability; and (3) a Waiver of Subrogation for Worker’s Compensation naming the Health Department in the Schedule. Language listed on the Certificate of Insurance does not confer rights to the certificate holder in lieu of such endorsement(s).

D. Notice of Cancellation. Each insurance policy required by the insurance provisions of this Contract shall not be suspended, voided, or canceled except after providing thirty (30) calendar days prior unqualified written notice to the DuPage County Health Department. Such notices should be sent directly to the DuPage County Health Department (ATTN: Central Services, 111 N. County Farm Road, Wheaton, IL 60187). Should Provider fail to provide the DuPage County Health Department with timely notice, Provider shall be considered in breach and subject to cure provisions set forth within this Contract. A copy of the notice of cancellation endorsement shall be provided to the DuPage County Health Department.

E. Policy Expiration. Provider shall renew any policy which expires during the performance of the Agreement and shall notify the DuPage County Health Department by appropriate Certificate of Insurance of such renewal prior to the expiration date. The renewal Certificate of Insurance shall be emailed to purchasing@dupagehealth.org.

F. Verification of Coverage. Provider shall file with the DuPage County Health Department the original Certificates of Insurance, amendatory endorsements, and a copy of the policy declarations and endorsement page or copies of the applicable insurance policy language affecting the required coverage specified in this Insurance Coverage for Contractual Services, including those of subcontractors. All certificates, endorsements, and policy declarations and endorsement pages are to be received and approved by the DuPage County Health Department before Work commences.

However, the failure to obtain the required Certificates and Endorsements prior to Contract Award or commencement of Work shall not waive the Provider’s obligation to provide them. The DuPage County Health Department reserves the right to request complete copies of all required insurance policies, including endorsements required herein, at any time.

Nothing herein set forth shall be construed to create any obligation on the part of the DuPage County Health Department to indemnify Provider for any claims of negligence against Provider or its agents, employees, subcontractors, or consultants.

mailto:purchasing@dupagehealth.org

INVITATION TO BID #25-93

SNOW REMOVAL SERVICES

INTRODUCTION

The DuPage County Health Department (“Health Department”) is soliciting bids to provide snow removal services as needed using various methods, materials and equipment for the 2025/2026 snowplowing season. The snowplowing season is defined as the five (5) months of November through March.

CONTRACT TERM

The initial term shall be effective for one (1) year. The Agreement may be extended for up to three (3) additional one-year terms as long as both parties agree to the terms, conditions and pricing.

REQUIRED MINIMUM QUALIFICATIONS

• The bidder and all bidder’s sub-contractors must participate in active apprenticeship and training programs approved and registered with the U.S. Department of Labor’s Office of Apprenticeship for each of the trades of work contemplated under the awarded contract.

• All bidders must provide three (3) projects of a similar nature as being performed in the immediate past five (5) years with the name, address, and telephone number of the contact person having knowledge of the project or three (3) references (name, address, and telephone number) with knowledge of the integrity and business practices of the contractor.

SCOPE OF WORK

• Snow removal service shall include snow plowing, snow relocation and salting as needed to maintain bare pavement free of snow and ice to ensure proper and safe access to the parking lots during hours of operation.

• Prior to the first snowfall, the vendor, in consultation with the Health Department, shall stake out

(clearly mark and identify) curbs, shrubs and any other areas that are susceptible to damage due to being easily concealed by snow. In addition, location of where snow fall is to be pushed at each site will be reviewed with the vendor. A meeting with the selected vendor will be arranged by the

Health Department prior to the first snowfall.

• Snow removal services are to commence upon the accumulation of one (1) inch of snow unless special circumstances require plowing of less than one (1) inch as requested by the Health

Department.

• Snow removal services at the Health Department’s Office Locations must be completed by 6:30 a.m.

• Snow removal services of 50ft of sidewalk needs to be clear of snow at the Health Department’s

Residential Group Home located at 875 S. Ardmore Ave., Addison, IL and must be completed by

7:00 a.m. and again by 2:30 p.m.

• Salting operations will occur upon the accumulation of ¼”-1” of snow, freezing rain, and sleet or hail unless special circumstances require salting of less than ¼” of snow or other specified precipitation as requested by the Department.

Office Locations

1111 East Jackson Blvd., Lombard, IL

1111 West Lake St., Addison, IL

422 North Cass Ave., Westmont, IL

Residential Group Homes

5N673 Santa Fe Trail, Bloomingdale

22W666 Hackberry, Glen Ellyn, IL

408 Braemar Ct., Naperville, IL

875 S. Ardmore Ave., Addison, IL

142 Wood St., West Chicago, IL

25W765 Prairie, Wheaton, IL

Residential CAP Apartments

438 N. Ardmore Ave., Villa Park, IL

1211 Taft Ave., Wheaton, IL

Work will be coordinated by the DuPage County Health Department Facilities Management Office.

SUBCONTRACTORS

Contractors shall disclose the name and address of each subcontractor, using the attached Listing of

Subcontractors form, from whom the contractor has accepted a bid and/or intends to hire on any part of the project prior to the subcontractor commencing work on the project.

PREVAILING WAGE ACT

Prevailing Wage Act (820 ILCS 130/1-12) DOES APPLY DOES NOT APPLY

A printed copy of the Certified Payroll Acknowledgement confirmation page from IDOL must be submitted with each invoice.

COST PROPOSALS

A separate workable Excel Cost Proposal form has been uploaded as separate file. Please complete and return this form.

INVOICES

The Contractor shall submit monthly detailed invoices by location. The Health Department will only pay for the completion of the project; deposit payments will not be made unless agreed upon prior to the project by the Health Department.

QUESTIONS

Inquiries concerning this Invitation to Bid shall be made via email to: purchasing@dupagehealth.org no later than September 25, 2025, at 10:00 am (CST).

ADDENDA

All material questions/responses, clarifications, modifications and/or interpretations shall be incorporated into an addendum which will be posted on DemandStar. Each vendor must acknowledge receipt of all addenda on the Cost Proposal form included in this Bid packet. Each vendor, by acknowledging receipt of any addenda, is responsible for the content of the addenda and any changes to the solicitation. Failure to acknowledge the issued addenda may cause your submittal to be rejected. Any Addenda is incorporated into the bid documents of the project referenced above.

CONTACT WITH ANYONE OTHER THAN THE SERVICES COORDINATOR LISTED ON THE

COVER SHEET FOR MATTERS RELATIVE TO THIS SOLICITATION DURING THE

SOLICITATION PROCESS IS PROHIBITED.

DUE DATE AND TIME

Submittals shall be uploaded to DemandStar as one (1) PDF file no later than October 2, 2025, at 10:00 am (CST). Late submittals will not be accepted.

The bid opening will be held virtually via Microsoft Teams. Please use the information on the cover sheet to join the bid opening.

INSURANCE

Insurance is required as listed in this bid package. Include a copy of your current Certificate of Insurance with your submittal.

AGREEMENT

The Contract selected by the Health Department to provide the goods and/or services outlined in this bid will be required to enter into a formal agreement with the Health Department.

NO BID

If you choose not to respond, please complete the attached Statement of Non-Participation form and return to purchasing@dupagehealth.org.

PLEASE RETURN THE FOLLOWING FORMS WITH YOUR SUBMITTAL

Certification Form

Certification of Insurance (As proof of Insurance)

Cost Proposal Form

Listing of Subcontractors Form

Vendor Ethic Form

W9 Form

RETURN WITH SUBMITTAL

Certification Form

INVITATION TO BID #25-93

CERTIFICATION FORM

As a condition of entering a contract with the Health Department, and under oath and penalty of perjury and possible termination of contract rights and debarment, the undersigned, __________________________________________ being duly sworn on oath, deposes and states that (Officer or

Owner of Company)

He/She is ________________________________________ (sole owner, partner, joint ventured, President, etc.)

of ___________________________________ (Name of Company) and has the authority to make all certifications required by this affidavit

BID RIGGING AND BID ROTATING

The Contractor represents and certifies that the Contractor is not barred from contracting with any unit of state or local government as a result of a violation of either Section 33E-3 or 33E-4 of the Illinois Criminal Code, or of any similar offense of “bid-rigging” or “bid-rotating” of any state of the United States.

ILLINOIS DRUG FREE WORKPLACE ACT

The Contractor represents and certifies that the Contractor complies with all conditions of the Illinois Drug Free Workplace Act, 30 ILCS 580/3 et seq.

TAX COMPLIANCE

The Contractor represents and certifies that the Contractor is not barred from contracting with a unit of state or local government as a result of a delinquency in the payment of any tax administered by the Illinois Department of Revenue unless the Contractor is contesting, in accordance with the procedures established by the appropriate revenue act, its liability for the tax, or has entered into an agreement with Department of Revenue for payment of all taxes due and is currently in compliance with that agreement, as set forth in 11-42.1-1 et seq. of the Illinois

Municipal Code, 65 ILCS 5/11-42.1-1 et seq.

EQUAL EMPLOYMENT OPPORTUNITY

This Equal Employment Opportunity Clause is required by the Illinois Human Rights Act and the Rules and

Regulations of the Illinois Department of Human Rights published at 44 Illinois Administrative Code Section 750, et seq. In the event of the contractor's noncompliance with any provision of this Equal Employment Opportunity

Clause, the Illinois Human Right Act, or the Rules and Regulations for Public Contracts of the Department of Human

Rights (hereinafter referred to as the Department) the contractor may be declared non-responsible and therefore ineligible for future contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations, and the contract may be canceled or avoided in whole or in part, and such other sanctions or penalties may be imposed or remedies involved as provided by statute or regulation.

AMERICANS WITH DISABILITIES ACT

The Contractor represents and certifies that the Contractor utilizes standards and/or methods that do not discriminate against the disabled in compliance with the Americans with Disabilities Act, 42 U.S.C. §§12101 et seq.

ILLINOIS PREVAILING WAGE ACT

When applicable, the undersigned shall comply with the applicable requirements of the Illinois Prevailing

Wage Act, 820 ILCS sec. 130/0.01 et seq. as amended for public works projects.

Certification Form

NO COLLUSION

The Contractor represents and certifies that the Contractor is not barred from contracting with a unit of state or local government as a result of a violation of either Section 33E-3 or Section 33E-4 of Article 33E of the Criminal Code of 2012, 720 ILCS 5/33E-1 et seq.

SEXUAL HARRASSMENT

The Contractor represents and certifies that the Contractor has a written sexual harassment policy in full compliance with Section 2-105(A)(4) of the Illinois Human Rights Act,755 ILCS 5/2-105(A)(4).

COMPLIANCE WITH ILLINOIS STATE LAW

The Contractor represents and certifies that the Contractor has obtained all required authorizations, certifications, and/or licenses required by law to perform the work described herein, and that Contractor is authorized to transact business within the State of Illinois. This may include, but is not limited to, in the case of a foreign business corporation, limited liability company, limited partnership, or limited liability partnership, authorization from the

Illinois Secretary of State to transact business within the State of Illinois.

Authorized Representative (print) Title

Authorized Representative (sign)

Company Name, Address, City, State, Zip

Phone Number, Email Address

Date

SUBSCRIBED and SWORN TO BEFORE ME ON:

Notary Public Signature and Stamp Below

Listing of Subcontractors

LISTING OF SUBCONTRACTORS FORM

CHECK ONE

☐ I will not be using any subcontractors for this work.

☐ I will be using the following subcontractors for the identified portion of this work.

Service: Company Name:

Contact Name: Phone:

Dollar Value: Email:

Service: Company Name:

Service: Company Name:

Total Dollars Allocated for Services: $

Authorized Representative (print) Title

Authorized Representative (sign)

Company Name, Address, City, State, Zip

Phone Number, Email Address

Date

DuPage County Finance Department

Procurement Division 421 North County Farm Road

Room 3-400 Wheaton, Illinois 60187-3978

Rev. 1-2025

REQUIRED VENDOR ETHICS DISCLOSURE STATEMENT

Section I: Contact Information Please complete the contact information below.

BID NUMBER:

COMPANY NAME:

CONTACT PERSON:

CONTACT EMAIL:

Section II: Procurement Ordinance Requirements Every contractor, union, or vendor that is seeking or has previously obtained a contract, change orders to one (1) or more contracts, or two (2) or more individual contracts with the County, shall provide to the Procurement Division a written disclosure of all political campaign contributions made by such contractor, union, or vendor to any incumbent County Board member, County Board chairman, or Countywide elected official whose office the contract to be awarded will benefit within the current and previous calendar year. The contractor, union, or vendor shall update such disclosure annually during the term of a multi-year contract and prior to any change order or renewal requiring approval by the county board. For purposes of this disclosure requirement, "contractor or vendor" includes owners, officers, managers, lobbyists, agents, consultants, bond counsel and underwriters counsel, subcontractors, and corporate entities under the control of the contracting person, and political action committees to which the contracting person has made contributions.

Has the Bidder made contributions as described above?

Yes

No

If “Yes”, complete the required information in the table below.

RECIPIENT DONOR

DESCRIPTION

(e.g., cash, type of item, in-kind services, etc.)

AMOUNT/VALUE DATE MADE

RETURN WITH SUBMITTAL

Tina Walters Highlight

Rev. 1-2025

All contractors and vendors who have obtained or are seeking contracts with the County shall disclose the names and contact information of their lobbyists, agents and representatives and all individuals who are or will be having contact with county officers or employees in relation to the contractor bid and shall update such disclosure with any changes that may occur.

Has the Bidder had or will the Bidder have contact with lobbyists, agents, representatives or individuals who are or will be having contact with county officers or employees as described above.

Yes

No

If “Yes”, list the name, phone number, and email of lobbyists, agents, representatives, and all individuals who are or will be having contact with county officers or employees in the table below.

Section III: Violations A contractor or vendor that knowingly violates these disclosure requirements is subject to penalties which may include, but are not limited to, the immediate cancellation of the contract and possible disbarment from future County contracts.

Continuing and supplemental disclosure is required. The Bidder agrees to update this disclosure form as follows:

• If information changes, within five (5) days of change, or prior to county action, whichever is sooner;

• 30 days prior to the optional renewal of any contract;

• Annual disclosure for multi-year contracts on the anniversary of said contract

• With any request for change order except those issued by the county for administrative adjustments

The full text of the County's Ethics Ordinance is available at:

http://www.dupagecounty.gov/government/county_board/ethics_at_the_county/

The full text of the County's Procurement Ordinance is available at:

https://www.dupagecounty.gov/government/departments/finance/procurement/procurement_ordinance_and_guiding_ principles.php

Section IV: Certification By signing below, the Bidder hereby acknowledges that it has received, read, and understands these requirements, and certifies that the information submitted on this form is true and correct to the best of its knowledge.

Printed Name: ___________________________________ Signature: _____________________________________

Title: ___________________________________________ Date: _________________________________________

NAME PHONE EMAIL

RETURN WITH SUBMITTAL

http://www.dupagecounty.gov/government/county_board/ethics_at_the_county/ https://www.dupagecounty.gov/government/departments/finance/procurement/procurement_ordinance_and_guiding_principles.php https://www.dupagecounty.gov/government/departments/finance/procurement/procurement_ordinance_and_guiding_principles.php Tina Walters Highlight

Statement of Non-Participation

Project Name and No: __________________________________________________________

If you do not intend to submit a response for this project, please complete this form and return to: purchasing@dupagehealth.org.

We do not wish to participate in this bid/proposal for the following reason(s):

Insufficient time to adequately prepare a response.

We do not provide this product or service.

Our schedule will not permit us to perform in a timely manner.

We are unable to meet bond requirements.

We are unable to meet insurance requirements.

Other (explain below):

Company Name: ______________________________________________________________

Address: _____________________________________________________________________

Signature: ___________________________________________________________________

Name of person submitting form: _________________________________________________

Phone: ______________________________________________________________________

Email: ______________________________________________________________________

Date: _____________________ mailto:twalters@wheaton.il.us

How To Submit Your Electronic Response As A Supplier

Submitting Electronic Responses

• Please follow the 6 steps on the following slides to submit a quote for this solicitation.

• Submitting quotes as a supplier on this solicitation is free to do

Step 1 – Search for your solicitation and click on the name

Tip: Search in the “Bids” tab for the name of your quote

Step 2 – Review the details provided by the government buyer includes the documents provided

Tip: Documents uploaded by the buyer are just below the scope of work

Step 3 – If you’d like to respond click “Submit eBid Proposal”

Tip: Documents uploaded by the buyer are just below the scope of work

Step 4 – On the next screen fill out your contact information as required then click “Next”

Tip: Make sure to submit your response in advance of the due date and time.

Step 5 – Upload the required response items requested by the government buyer

Step 6 – On the review page – check all items and if you are ready press “Submit Response”

1. After clicking "Submit Response" the following process will begin: We will verify that your response is complete as entered.

2. You will see a confirmation page with your confirmation number and date/time stamp of your upload.

3. You will receive a confirmation e-mail indicating a successful response submittal.

4. You may track your response submission under the Responses page.