Bid 2474 Seller_Quote_Checklist.pdf
PDF 182 KB Posted
- Solicitation number
- B2627069
- Issued by
- Pennsylvania
About this file
This is a seller checklist document for public works bid submission issued by the City of Philadelphia through PHLContracts, the city's contracting platform. The checklist outlines the complete submission requirements for Bid 2474, which is a public works project requiring competitive bidding. The document does not specify a particular project scope, quantities, or service descriptions, as it functions as a procedural guide rather than a project specification document. Bidders must acknowledge receipt of all amendments related to Prequalification B2627068 and Bid B2627069, confirming their understanding that amendments are incorporated into the proposal. The checklist includes mandatory steps for bid submission with clear sequential tabs to complete: General, Items, Questions, Terms & Conditions, Attachments, and Summary, though specific bid opening dates and award timelines are not detailed in this procedural document.
The submission requires a nonrefundable bid processing fee of $500, payable electronically through the City of Philadelphia's official payments website by the end of the business day prior to the bid opening. Bidders must submit several mandatory documents including a Consent & Authorization form, executed bid bond with power of attorney, and unit prices worksheet where applicable. Local Business Entity (LBE) certification status must be declared and verified with the appropriate determination form. The Terms & Conditions tab contains pricing pages and calculators for completion where applicable, and all bidders must accept the terms without exception on public works contracts. Original bid bonds must be mailed separately to the Procurement Department at the specified address and postmarked by the bid opening date. No exceptions to the stated requirements are permitted, and failure to submit required documents will result in bid disqualification.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Zoom Link for Bid Opening Bid~13.pdf | ||
| Bid 2474 Contract Dwgs.pdf | ||
| Bid 2474 Specs~1.pdf | ||
| Bid Pricing Page 2474 61103.xlsx | XLSX spreadsheet | |
| Consent Authorization Form 1~25.pdf | ||
| Bid 2474 Amendment 1.pdf | ||
| Bid 2474 Ref Dwgs.pdf | ||
| AD 2454 2474 2479~2.pdf | ||
| ABL Bid 2474~1.pdf |
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Text version
PHLContracts Seller Checklist for Public Works Bids
*** Reminder: Click "Save & Continue" on every tab *** Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller-Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
* Reminder: All documents listed are a requirement of bidding. Failure to submit will lead to disqualification. *
Did you receive notification that you were approved to bid?
If yes, continue with quote submission.
General Tab Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is certified as a Local Business Entity (LBE), otherwise select No, then click "Save & Continue"
Step 3: Complete and upload the LBE Determination Form
Items Tab Step 4: Enter the Cost for each item listed in the bid
Note: A pricing page/calculator for completion may be found on the "Terms & Conditions" tab.
Step 5: Upload the "Bid # 2474 Pricing Page" Note: A pricing page/calculator for completion is found on the "Terms & Conditions" tab, when the City deems applicable and includes it here. If present, it is a mandatory submission.
Questions Tab Step 6: Answer all mandatory questions
1) Do you acknowledge any and/or all Amendments issued on Prequal B2627068 and/or Bid B2627069 and understand that the Amendment(s) is/are now part of the proposal?
2) Did your firm pay and upload the Bid Processing Fee receipt with your responses to this bid?
3) Did your firm review the Seller Quote Checklist to ensure that it complied with all requirements of this bid?
Terms & Conditions Tab Step 7: Accept the terms and conditions of the bid. Note: Exceptions are not allowed on Public Works contracts.
Step 8: Download and Save all attachments listed
Step 9: and upload the Attachments required to be submitted with your quote
Attachments Tab
Step 10: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 11: Scan and attach - Bid Bond and Power of Attorney
Step 12: In addition to scanning and attaching, mail the original bid bond to the Procurement Department: MSB, 1401 JFK Blvd, Suite 120, Phila, PA 19102, Attn: Public Works (Mailed Bid Bonds must be postmarked before or on the Bid opening date) www.PHLContracts.phila.gov
Step 13: Attach the completed - Unit Prices Worksheet (on some Dept. of Public Property bids).
Step 14: Attach the completed - Performance of Work by Contractor
Step 15: Attach the executed PLA (Project Labor Agreement), if applicable
Step 16: Attach the completed - Pricing page/calculator, if available on the "Terms & Conditions" tab
Step 17: Attach receipt of Bid Processing Fee of $500 electronic payment. Payment must be made by the end of the day prior to the Bid Opening. Bid Processing Fee will only be accepted electronically.
***Electronic Processing Fee Submission:
Pay via https://www.phila.gov/make-a-payment/, click "City Contracts" on the left side of the page, and then select "Pay The Bid Processing Fee". Submit payment via this "Official Payments" website.
Please reference Bid # 2474 when making payment.
Summary Tab Step 18: Review your quote and required documents.
Step 19: Address any Red validation warnings
Step 20: Submit your quote www.PHLContracts.phila.gov
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