Bid 24_32 Bid Opportunity Notification Letter.pdf

This document is a Bid Opportunity Notification Letter issued by the City of Anytown for Bid 24_32. The City is soliciting bids for the purchase and delivery of 500 gallon propane tanks to be used at various municipal facilities throughout the city. The proposed contract term is for 1 year with the option to renew for up to 4 additional 1-year terms. Interested vendors must submit their bids by the due date of June 1, 2023. A mandatory site visit and bidder's conference will be held on May 15, 2023 to provide an overview of the project requirements. The contract will be awarded on July 1, 2023.

Pricing terms require vendors to provide a fixed unit price per tank. The contract includes a 10% set-aside for small and minority-owned businesses. The current incumbent contractor is ABC Propane, whose contract expires on June 30, 2023. Funding for this project will be provided through the City's general operating budget. The total estimated value of the 1-year base contract is $250,000.