BID 2027-15_Nov_6_26_solicitation_doc.pdf

This is an Invitation to Bid (ITB) issued by the Town of Stratford, Connecticut for cleaning and janitorial supplies to service seven town facilities. The solicitation (BID 2027-15) requests supplies including toilet paper, paper towels, cleaning solutions, trash liners, mops, brushes, hand soap, disinfectants, and wipes for delivery to the Baldwin Center, Birdseye Complex, Fire Department, Police Department, Public Works, Town Hall, and Water Pollution Control facility, each with specified estimated monthly volumes. The bid period opened October 29, 2026 at 12:00 p.m. EDT, with written questions accepted through November 10, 2026 at 12:00 p.m. EST and bids due November 16, 2026 at 10:00 a.m. EST. Physical bid submission is required; electronic submissions are not permitted. No bidders' conference or site visit is specified in the documentation. The initial contract term is twelve months, with one-year renewal options at the Town's sole discretion and mutual agreement. For 2027 renewals, the Town may extend with 60 days' advance written notice under the same terms, including a mutually agreed cost-of-living adjustment based on Connecticut Department of Labor market data. The Town may cancel for unsatisfactory service or noncompliance with two weeks' written notice, or terminate for nonperformance on 10 business days' notice.

Pricing is structured on a monthly basis for each facility, covering product costs plus separate monthly delivery, processing, and handling charges on a Free On Board Destination basis, with vendor-specified payment terms. Bids must remain firm for at least 90 days from the proposal due date. Successful bidders must provide company qualifications, resumes of assigned personnel, references for equal-scope projects completed within the past three years, proof of required certifications and licenses, and a statement of familiarity with OSHA and federal and state labor regulations. Professional liability and Comprehensive General Liability insurance naming the Town as additional insured, issued by Connecticut-licensed carriers rated A or better by AM Best, is required. Any subcontractors must be identified by company name, address, and trade. Contract assignment without Town consent and brokered contracts are prohibited. No bid, payment, or performance bonds are required. The Town is tax exempt from State and Federal taxes. Questions should be submitted in writing to Gabriella Tuccinardi, Buyer, at gtuccinardi2@townofstratford.com or mailed to 2725 Main Street, Room 104, Stratford, Connecticut 06615.