BID 2027-15_Nov_4_26_solicitation_doc.pdf

This is an Invitation to Bid (ITB) document issued by the Town of Stratford, Connecticut for cleaning and janitorial supplies serving seven town facilities. The solicitation, numbered BID 2027-15, requests bids for supplies including toilet paper, paper towels, cleaning solutions, trash liners, mops, brushes, hand soap, disinfectants, and wipes for delivery to the Baldwin Center, Birdseye Complex, Fire Department, Police Department, Public Works, Town Hall, and Water Pollution Control facility, each with estimated monthly volumes. Bids must be submitted in physical form only, with written questions accepted through November 10, 2026 at 12:00 p.m. EST and bids due November 16, 2026 at 10:00 a.m. EST. The initial contract term is twelve months, with one-year renewal options at the Town's sole discretion and with mutual acceptance. For 2027, the Town may renew with 60 days' advance written notice under the same terms, including a mutually agreed cost-of-living adjustment based on Connecticut Department of Labor market data.

Pricing shall be submitted on a monthly basis for each facility, covering product costs plus separate monthly delivery, processing, and handling charges on a Free On Board (FOB) Destination basis, with pricing remaining firm for at least 90 days from the proposal due date. Bidders must submit company qualifications, resumes of assigned personnel, references for equal-scope projects completed within the past three years, proof of required certifications and licenses, and a statement of familiarity with OSHA and federal and state labor regulations. Successful contractors must carry professional liability and Comprehensive General Liability insurance naming the Town as additional insured, issued by Connecticut-licensed carriers rated A or better by AM Best. The Town is tax exempt from State and Federal taxes. No bid, payment, or performance bonds are required. The Town may cancel with two weeks' written notice for unsatisfactory service or noncompliance, or terminate on 10 business days' notice for nonperformance. Contract assignment without Town consent and brokered contracts are prohibited.