BID 2027-15_Nov_3_26_solicitation_doc.pdf

This solicitation document is an Invitation to Bid (ITB) issued by the Town of Stratford, Connecticut for cleaning and janitorial supplies to support seven town facilities. The bid solicitation, numbered BID 2027-15, was released on October 29, 2026, with a submission deadline of November 16, 2026 at 10:00 a.m. EST. The scope includes supplies such as toilet paper, paper towels, cleaning solutions, trash liners, mops, brushes, hand soap, disinfectants, and wipes to be delivered to the Baldwin Center, Birdseye Complex, Fire Department, Police Department, Public Works, Town Hall, and Water Pollution Control facility, each with estimated monthly volumes. Bidders must submit proposals in physical form only, as electronic submissions are not permitted. A vendor question period was open from October 29, 2026 through November 10, 2026 at 12:00 p.m. EST, with responses to be posted as addenda by November 12, 2026. The initial contract term is twelve months, with one-year renewal options available at the Town's sole discretion and with mutual acceptance; the Town may renew in 2027 with 60 days' advance written notice under the same terms with a mutually agreed cost-of-living adjustment based on Connecticut Department of Labor market data.

Pricing is structured on a monthly basis for each facility, covering product costs plus separate monthly delivery, processing, and handling charges, with delivery on a Free On Board (FOB) Destination basis and payment terms to be specified by the vendor. Bids must remain firm for at least 90 days from the proposal due date. Bidders are required to submit company qualifications, resumes of assigned personnel, references for equal-scope projects completed within the past three years, proof of required certifications and licenses, and a statement of familiarity with OSHA and federal and state labor regulations. Successful contractors must carry professional liability and Comprehensive General Liability insurance naming the Town as an additional insured, issued by Connecticut-licensed carriers rated A or better by AM Best. Contract assignment without Town consent and brokered contracts are prohibited. No bid, payment, or performance bonds are required. The Town retains the right to cancel with two weeks' written notice for unsatisfactory service or noncompliance, or to terminate on 10 business days' notice for nonperformance. The Town is tax exempt from State and Federal taxes. Inquiries should be directed in writing to Gabriella Tuccinardi, Buyer, at 2725 Main Street, Room 104, Stratford, Connecticut 06615, or gtuccinardi2@townofstratford.com.