bid-19-26-award.pdf

This is a Bid Summary Award document issued by the New Hampshire Department of Administrative Services, Division of Procurement Support Services, for Request for Bid (RFB) No. 19-26 to procure one Polaris Ranger XP 1000 utility task vehicle for the Merrimack County Department of Natural and Cultural Resources (DNCR). The solicitation closed on September 3, 2025, at 10:00 AM Eastern Time. Five bids were received from Logistics 365, Inc.; Verde, Inc.; One Nation Distribution, LLC; Chaves Brothers Management; and Ovr Flo Industries, LLC. The vehicle is intended for wildfire response and law enforcement patrols and must be delivered to the DNCR Forestry Warehouse in Allenstown, New Hampshire, by December 31, 2025. The procurement requires a 2026 model year UTV in black, dark green, or gray with specified uninstalled accessories, including a full polycarbonate vented windshield, canvas doors, rear polycarbonate panel, and a 10-piece aluminum skid plate.

The award was made to Logistics 365, Inc., with a delivered total cost of $21,639.00, representing the lowest responsive bid. However, Logistics 365, Inc. was noted as non-compliant due to inability to provide specification 24.1.1.4.4 (10-piece aluminum complete skid plate). Verde, Inc. submitted the second-lowest bid of $21,985.00 but was also marked non-compliant for inability to provide specification 24.1.1.4.2 (canvas doors). One Nation Distribution, LLC bid $24,898.00, Chaves Brothers Management bid $25,149.95, and Ovr Flo Industries, LLC bid $25,720.00. All bids were evaluated with confirmed vendor debarment checks through SAM.gov. The successful vendor must provide ACH payment capability and ensure delivery is included in the quoted price with no additional surcharges permitted.