Bid 1028 - Screw Pump Repair-Main Lift Pumping Station.pdf

TOWN OF BRISTOL, RHODE ISLAND

10 COURT STREET

BRISTOL, RI 02809

INVITATION FOR BID

SCREW PUMP REPAIR – MAIN LIFT PUMPING STATION

BID #1028

TOWN OF BRISTOL, RI

INVITATION FOR BID

BID #1028

SCREW PUMP REPAIR – MAIN LIFT PUMPING STATION

TABLE OF CONTENTS

Page No.

I. Invitation for Bid

II. Instructions to Bidder

III. Terms and Conditions

IV. Special Provisions for Services

V. Minimum Bid Specifications

VI. Bid Content and Documents to be Returned

Attachment A - Price Proposal

Attachment B - Non-Collusion Affidavit

Attachment C - Bidders Statement Regarding Insurance Coverage

Attachment D - Bidders Statement of Relevant Experience

Attachment E – Contract Bonds

Appendices Appendix 1: Screw Pump Drawings Appendix 2: Screw Pump Installation, Operation and Maintenance Manual Appendix 3: Drive Motor & Sheaves Information Appendix 4: Paraflex Coupling Information Appendix 5: Gear Reducer Information Appendix 6: Equipment Manufacturer & Local Sales Rep. Contact Info.

Appendix 7: Current Rhode Island Prevailing Wage Decision

BID #1028

SCREW PUMP REPAIR – MAIN LIFT PUMPING STATION

NOTICE TO BIDDERS

SCREW PUMP REPAIR – MAIN LIFT PUMPING STATION

BID #1028

The Town of Bristol requests proposals to make mechanical repairs to each of their 6-ft diameter enclosed screw pumps located at the Main Lift Wastewater Pumping Station at the Town’s Water Pollution Control Facility, 2 Plant Avenue, Bristol RI. A price proposal is requested.

Sealed proposals will be received at the Town Clerk’s Office, Town Hall, 10 Court Street, Bristol, RI, until:

Twelve (12) o’clock P.M., Local Time January 17, 2024

All Bids received will be publicly opened at this time at Town Hall.

Proposals/Bids (1 original and 1 copy) must be submitted in sealed envelopes addressed to the Town Clerk’s Office, Town Hall, 10 Court Street, Bristol, RI 02809, and must be plainly marked in the upper left-hand corner, “Screw Pump Repair – Main Lift Pumping Station - Bid #1028”.

Individuals requesting interpreter services for the hearing impaired must notify the Town Clerk’s Office (401) 253-7000 three business days prior to the bid opening.

It is the bidder’s responsibility to see that the bid is delivered within the time and at the place prescribed. Bids received prior to the time of opening will be securely kept, unopened. Bids may be withdrawn upon written request (on the letterhead of the bidder and signed by the person signing the bid) if such request is received prior to the time fixed for opening. Bids may be modified in the same manner. No bid or modification thereof received after the time set for opening will be considered, even if it is determined by the Town that such non-arrival before the time set for opening was due solely to the delay in the mail for which the bidder is not responsible.

A non-mandatory pre-bid conference and walkthrough advising bidders of bid conditions will be held on Friday, January 5th, 2024, at 10:00 AM, local time at the Bristol Wastewater Treatment Facility, 2 Plant Avenue, Bristol, Rhode Island 02809.

Any bidder taking exception to, or questioning any of the provisions, procedures, conditions or specifications herein stated should make such exceptions known to the undersigned, in writing, not less than seven (7) days before the bid opening.

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Any change or interpretation made as a result thereof will be published in an addendum and sent to all prospective bidders. Should a bidder still not be satisfied, he may, in the bid, set out and stipulate the exception, with enough explanation to be understood by the Town and, within the stipulation, the INCREASE or DECREASE in the bid price because of the exception shall be stated. The Town may, at its discretion, accept or reject any or all exceptions.

It is required that all supplies and services provided to the Town comply with applicable governmental laws and regulations.

Any payment discount offered shall be for payment within a period of not less than fifteen (15) days.

The product shall meet the requirements and satisfaction of the Town of Bristol, Rhode Island.

The right is reserved, as the interest of the Town may require, to reject any or all bid proposals, to waive any technical defect or informality in bids received, and to accept or reject any bid or portion thereof.

One copy of these papers is furnished to bidders. One complete copy must be attached to the bid if a bid is tendered.

Note: All bidders are responsible for insuring that no alterations have been made to the original bid package. All bid packages and addenda (if any) are available for download on the Town’s online bidding system at the following link: https://www.bidnetdirect.com/rhode-island/bristolri by registering and/or logging in (at no charge) as a vendor. This page can also be accessed by visiting www.bristolri.gov under “Departments - Town Clerk - Bids” - or you can contact the Town Clerk’s Office directly if further assistance is needed.

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INSTRUCTIONS TO BIDDER

ACCEPTANCE PERIOD. Unless otherwise specified herein, bids are firm for a period of 1 year.

ADDENDA ACKNOWLEDGMENT. Each bid shall include specific acknowledgment in the space provided of receipt of all addenda issued during the solicitation period. Failure to so acknowledge may result in the bid being rejected as not responsive.

AUTHORIZED SIGNATURES. Every bid must be signed by the person or persons legally authorized to bind the Bidder to a contract for the execution of the work. Upon request of the Town of Bristol, any agent submitting a bid on behalf of a Bidder shall provide a current power of attorney certifying the agent’s authority to bind the Bidder. If an individual makes the bid, his or her name, signature, and post office address must be shown. If a firm or partnership makes the bid, the name and post office address of the firm or partnership and the signature of at least one of the general partners must be shown. If a corporation makes the bid, the bid shall show the name of the state under the laws of which the corporation is chartered, the name and post office address of the corporation and the title of the person signing on behalf of the corporation. Upon request of the Town of Bristol, the corporation shall provide a certified copy of the bylaws or resolution of the board of directors showing the authority of the officer signing the bid to execute contracts on behalf of the corporation.

AWARD OF BID: Bids will be evaluated based upon the following Criteria:

A. Bids will be compared on the basis of the experience and competence of the bidders and on the basis of the lump sums bid. The Contract will be awarded to the lowest responsive, responsible and eligible bidder as determined by the Owner and/or its authorized representatives or agents. However, the Owner may reject any and all bids if it is in the public interest to do so.

B. The term, "Lowest responsive, responsible and eligible bidder," shall mean the bidder whose bid is the lowest of those bidders possessing the skill, ability and integrity necessary for the faithful performance of the Work; who shall certify that he is able to furnish labor that can work in harmony with all other elements of labor employed or to be employed in the work.

C. The bidder shall state the proposed price for the work by which the bids will be compared. This price is to cover all the expenses incidental to the completion of the work in full conformity with this RFP.

CANCELLATION OF SOLICITATION. The Town of Bristol may cancel this solicitation at any time.

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COMPLIANCE WITH LAWS. All bids shall comply with current federal, state, and other laws relative thereto.

DEFINITION OF TERMS. For the purposes of this Invitation for Bid, the following definitions will be used:

a. Contractor. Same as Successful Bidder.

b. May. Indicates something that is not mandatory but permissible.

c. Must/Shall. Indicates a mandatory requirement. A bid that fails to meet a mandatory requirement will be deemed non-responsive and not be considered for award.

d. Bidder. The person or firm making the offer.

e. Bid. The offer presented by the Bidder.

f. Should. Indicates something that is recommended but not mandatory. Failure to do what "should" be done will not result in rejection of your bid.

g. Submittal Deadline. The date and time on or before all bids must be submitted.

h. Successful Bidder. The person, contractor, or firm to whom the award is made.

DOCUMENTS TO BE RETURNED WITH BID. Failure to completely execute and submit the required documents before the Submittal Deadline shall render a bid non-responsive. The documents that must be returned by the Submittal Deadline are listed on the form entitled "Bid Documents To Be Returned" and attached hereto.

INK OR TYPEWRITTEN. All information, prices, notations, signatures, and corrections must be in ink or typewritten. Mistakes may be crossed out and corrections typed or printed adjacent to the mistake and initialed in ink by the person signing the bid.

NOMENCLATURES. The terms Successful Bidder, Successful Contractor, and Contractor may be used interchangeably in these specifications and shall refer exclusively to the firm with whom the Town of Bristol enters into a contract because of this solicitation.

NON-COLLUSION AFFIDAVIT. Bidders are required to submit a Non-Collusion Affidavit with their Bids. See Attachment B. If there is reason to believe that collusion exists among the Bidders, the Town of Bristol may refuse to consider bids from participants in such collusion.

OPENING OF BIDS. All bids, irrespective of irregularities or informalities, will be opened and the names of the Bidders and proposed prices will be publicly read aloud at the Submittal Deadline.

All interested persons are invited to be present at the opening and reading of bids.

a. Postponement of Opening. The Town of Bristol reserves the right to postpone the Submittal Deadline and opening of bids any time before the date and time announced in the Invitation for Bids or subsequent addenda.

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PRE-BID CONFERENCE: A non-mandatory pre-bid conference and walkthrough advising bidders of bid conditions will be held on Friday, January 5th, 2024, at 10:00 AM, local time at the Bristol Wastewater Treatment Facility, 2 Plant Avenue, Bristol, Rhode Island 02809.

PRICE DISCREPANCIES. In the event that there are unit price items in a bid schedule and the "amount" indicated for a unit price of an item does not equal the product of the unit price and quantity listed, the unit price shall govern and the amount will be corrected accordingly. If there is more than one item in a bid schedule, and the total indicated for the schedule does not agree with the sum of prices of the individual items, the prices given for the individual items shall govern and the total for the schedule will be corrected accordingly. The Bidder will be bound by said corrections.

PRICES. All Bids shall give the prices proposed, both in writing and in figures, shall give all other information requested herein, and shall be signed by the Bidder’s authorized representative.

Bid prices shall include everything necessary for the completion and fulfillment of the contract.

BID FORMS/SUBMITTAL. Bids should be clearly labeled and submitted in a sealed envelope or box bearing the name of the Bidder and Bid number. Bidder’s authorized representative must properly initial any erasures or alterations of any kind. Bids that contain omissions or improper erasures or irregularities may be rejected. No oral, electronic, telegraphic, or telephonic bids or modifications will be considered.

a. Forms. Bids must be submitted on the form in Attachment A.

b. Copies. One (1) original and one (1) copy must be submitted on or before the

Submittal Deadline. Bidders shall submit one (1) original bid marked “MASTER”, and the one (1) identical copy.

c. Discrepancies. If discrepancies are found between the original and copy, the original "MASTER" will provide the basis for resolving such discrepancies. If one document is not clearly marked “MASTER", the Town of Bristol reserves the right to use the original as the Master.

BID CONTENT. Bidder must describe in detail how they will meet the requirements of this Bid, and may provide additional related information with his bid. Bids should be straightforward and concise. Emphasis should be concentrated on conforming to the Bid instructions, responding to the Bid requirements, and on providing a complete and clear description of the offer. If a complete response cannot be provided without referencing supporting documentation, the bidder must provide such documentation with the bid indicating where the supplemental information can be found.

The Town of Bristol is not liable for any costs incurred by Bidders before entering into a formal contract. Costs of developing the bids or any other such expenses incurred by the Bidder in responding to the Bid, are entirely the responsibility of the Bidder, and shall not be reimbursed in any manner by the Town of Bristol.

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SCREW PUMP REPAIR – MAIN LIFT PUMPING STATION

BID MODIFICATIONS. Any Bidder who wishes to make modifications to a bid already received by the Town of Bristol must withdraw his bid in order to make the modifications. Withdrawals must be made in accordance with the terms and conditions of this solicitation (see Bid Withdrawal). All modifications must be made in ink, properly initialed by Bidder’s authorized representative, executed, and submitted in accordance with the terms and conditions of this solicitation. It is the responsibility of the Bidder to ensure that modified or withdrawn bids are resubmitted before the Submittal Deadline.

BID WITHDRAWAL. Bidders' authorized representative may withdraw bids only by written request received before the Submittal Deadline.

BIDDER'S BACKGROUND. Bidder must provide a company profile. Information shall include:

a. Company ownership. If incorporated, the state in which the company is incorporated and the date of incorporation.

b. Location of the company offices.

c. Name, address, and telephone number of the Bidder’s point of contact for a contract resulting from this Bid.

Bidder must include in his bid a complete disclosure of any alleged significant prior or ongoing contract failures, any civil or criminal litigation or investigation pending which involves the Bidder or in which the Bidder has been judged guilty or liable. Failure to comply with the terms of this provision will disqualify any bid. The Town of Bristol reserves the right to reject any bid based upon the Bidder’s prior history with the Town of Bristol or with any other party, which documents, without limitation, unsatisfactory performance, adversarial or contentious demeanor, significant failure(s) to meet contract milestones or other contractual failures.

PUBLIC RECORDS. Rhode Island law provides that municipal records shall at all times be open for personal inspection by any person. Information and materials received by the Town of Bristol in connection with a Bid response shall be deemed to be public records subject to public inspection upon award, recommendation for award, or 10 days after bid opening, whichever occurs first. However, certain exemptions to the public records law are statutorily provided. If the Bidder believes any of the information contained in his or her response is exempt from the Public Records Law, then the Bidder, must in his or her response, specifically identify the material which is deemed to be exempt and cite the legal authority for the exemption, otherwise, the Town of Bristol will treat all materials received as public records.

QUESTIONS AND COMMENTS. Questions and comments regarding this solicitation must be submitted in writing, either by mail to Jose’ Da Silva, Superintendent of the Bristol Water Pollution Control Department, 2 Plant Avenue, Bristol, RI 02809, or by email to jdasilva@bristolri.gov no later than seven (7) days before the Submittal Deadline. The

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questioner's company name, address, phone and email, and contact person must be included with the questions or comments. Answers, if any, made by the Town of Bristol, will be posted to the Town’s web site as an addendum and electronic notification will be sent to all registered, prospective bidders.

REJECTION OF BIDS, WAIVER OF INFORMALITIES. The right is reserved, as the interest of the Town may require, to reject any or all bid proposals, to waive any technical defect or informality in bids received, and to accept or reject any bid or portion thereof. The Town reserves the right to reject the Bid of any Bidder who previously failed to perform adequately for the Town of Bristol or any other governmental agency. The Town expressly reserves the right to reject the Bid of any Bidder who is in default on the payment of taxes, licenses or other monies due the Town of Bristol.

SIGNATURES. The Bid must be signed by an agent (or agents) having authority to execute a binding contract at a fixed price on behalf of the Organization(s). Address, and phone number of such agent (or agents) must be included in the Bid.

SUBMITTAL DEADLINE. The Submittal Deadline is indicated on page 2 of this document. Bids must arrive in the Town Clerk’s Office, Town of Bristol, 10 Court Street, Bristol, RI 02809. The receiving time in the Town Clerk’s Office will be the governing time for acceptability of bids.

TAXES, EXEMPT. The Town of Bristol is exempt from Federal Excise and State Sales Tax. If requested, the Town of Bristol will furnish exemption certificates when the successful bidder submits invoices for payment.

TERMS OF THE OFFER. The Town of Bristol reserves the right to negotiate final contract terms with any Bidder selected. The contract between the parties will consist of the Bid together with any modifications thereto, the awarded Bidder’s bid, and all modifications and clarifications that are submitted at the request of the Town of Bristol during the evaluation and negotiation process. In the event of any conflict or contradiction between or among these documents, the documents shall control in the following order of precedence: the final executed contract, the Bid, any modifications and clarifications to the awarded Bidder’s bid, and the awarded Bidder’s bid. Specific exceptions to this general rule may be noted in the final executed contract. Bidder understands and acknowledges that the representations above are material and important and will be relied on by the Town of Bristol in evaluation of the bid. Bidder misrepresentation shall be treated as fraudulent concealment from the Town of Bristol of the facts relating to the bid.

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SCREW PUMP REPAIR – MAIN LIFT PUMPING STATION

TERMS AND CONDITIONS

ASSIGNMENT OF RIGHTS OR OBLIGATIONS. Except as noted hereunder, Successful Bidder may not assign, transfer or sell any rights or obligations resulting from this solicitation without first obtaining the specific written consent of the Town of Bristol.

ATTORNEY FEES. In the event a suit or action is instituted in connection with any controversy arising out of this contract, the prevailing party shall be entitled to receive, in addition to its costs, such sum as the court may adjudge reasonable as to attorney’s fees and costs.

AUTHORITY OF THE TOWN. Subject to the power and authority of the Town of Bristol as provided by law in this contract, the Town of Bristol shall in all cases determine the quantity, quality, and acceptability of the work, materials and supplies for which payment is to be made under this contract. The Town of Bristol shall decide the questions that may arise relative to the fulfillment of the contract or the obligations of the contractor hereunder.

CANCELLATION OF THE CONTRACT. Without cause, the Town of Bristol may cancel this contract at any time with thirty- (30) days written notice to the supplier/contractor. With cause, the Town of Bristol may cancel this contract at any time with ten- (10) days written notice to the Bidder. Cancellation for cause shall be at the discretion of the Town of Bristol and shall be, but is not limited to, failure to supply the materials, or service specified within the time allowed or within the terms, conditions or provisions of this contract. The successful Bidder may not cancel this contract without prior written consent of the Town of Bristol Town Administrator.

CHANGES IN WORK. The Town of Bristol may, at any time work is in progress, by written order, make alterations in the terms of work as shown in the specifications, require the performance of extra work, decrease the quantity of work, or make such other changes as the Town of Bristol may find necessary or desirable. The Contractor shall not claim forfeiture of contract by reasons of such changes by the Town of Bristol. Changes in work and the amount of compensation to be paid to the Contractor for any extra work as so ordered shall be determined upon mutual agreement with Contractor.

COMPLIANCE WITH OR DEVIATION FROM SPECIFICATIONS. Bidder hereby agrees that the material, equipment or service offered will meet all the requirements of the specifications in this solicitation unless deviations from them are clearly indicated in the Bidder’s response. Bidder may submit an attachment entitled “Exceptions to Specifications”, which must be signed by Bidder’s authorized representative. An explanation must be made for each item in which an exception is taken, giving in detail the extent of the exception and the reason for which it is taken. Bids failing to comply with this requirement will be considered non-responsive. Submittal of brochure or other manufacturer literature is desirable but may not be a substitution for this requirement.

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CONTRACT INCORPORATION. This contract embodies the entire contract between the Town of Bristol and the Contractor. The parties shall not be bound by or be liable for any statement, representation, promise, inducement or understanding of any kind or nature not set forth herein.

No changes, amendments, or modifications of any of the terms or conditions of the contract shall be valid unless reduced to writing and signed by both parties. The complete contract shall include the entire contents of the Bid solicitation, all addenda, all of Bidder’s successful submittal, supplemental agreements, change orders, performance bond(s), and any and all written agreements which alter, amend or extend the contract.

FORMATION OF CONTRACT. Bidder’s signed Bid and Town of Bristol’s written acceptance shall constitute a binding contract.

LAWS GOVERNING CONTRACT. This contract shall be in accordance with the laws of the State of Rhode Island and Providence Plantations. The parties stipulate that this contract was entered into in the County of Bristol, in the State of Rhode Island and Providence Plantations.

The parties further stipulate that the County of Bristol, Rhode Island, is the only appropriate forum for any litigation resulting from a breach hereof or any questions risen here from.

SEVERABILITY. If any provisions, or portion of any provision, of this contract are held invalid, illegal or unenforceable, they shall be severed from the contract and the remaining provisions shall be valid and enforceable.

SPECIFICATIONS, CHANGES TO. The parties shall not be bound by or be liable for any statement, representation, promise, inducement or understanding of any kind or nature not set forth herein or by written amendment. No changes, amendments, or modifications of any of the terms or conditions of the specification shall be valid unless reduced to writing and signed by both parties.

SPECIFICATIONS, DEFINITION. The term "specification" or "Bid specification" as used in this solicitation shall be interpreted to mean all the pages that make up this solicitation.

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SPECIAL PROVISIONS FOR SERVICES

CONTRACTOR, DEFINITION. The term "Contractor" refers to the party entering into a contract with the Town of Bristol as a result of this solicitation.

COOPERATION BETWEEN CONTRACTORS. The Town of Bristol reserves the rights to contract for and perform other or additional work on or near the work covered by these specifications. When separate contracts are let within the limits of any one project, each contractor shall conduct his work so as not to interfere with or hinder the progress or completion of the work being performed by other contractors. Contractors working on the same project shall cooperate with each other as directed. Each contractor involved shall assume all liability, financial or otherwise, in connection with his contract and shall protect and save harmless the Town of Bristol from any and all damages or claims that may arise because of inconvenience, delays, or loss experienced by him because of the presence and operations of other contractors working within the limits of the same project.

COORDINATION WITH AGENCIES. The Contractor shall coordinate his activities with the proper regulatory agencies and have their representative on site at the proper times.

DAMAGE. The contractor shall be held responsible for any breakage, loss of the Town of Bristol’s equipment or supplies through negligence of the contractor or his employee while working on the Town of Bristol’s premises. The contractor shall be responsible for restoring or replacing any equipment, facilities, etc. so damaged. The contractor shall immediately report to the Town of Bristol any damages to the premises resulting from services performed under this contract. Failure or refusal to restore or replace such damaged property will be a breach of this contract.

RIGHTS RESERVED. (a) Rejection of Work. Contractor agrees that the Town of Bristol has the right to make all final determinations as to whether the work has been satisfactorily completed. (b) Completion of Work. If Contractor fails to comply with the conditions of the contract or fails to complete the required work or furnish the required materials within the time stipulated, the Town of Bristol reserves the right to purchase in the open market, or to complete the required work, at the expense of the Contractor.

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CONTRACT BONDS. The Bidder whose Bid is accepted agrees to furnish the Contract Bonds in the forms which follow in Attachment E, titled CONTRACT BONDS, each in the sum of the full amount of the Bid and/or Contract Price as determined by the Engineer, and duly executed and acknowledged by the said bidder as Principal and by a surety company qualified to do business under the laws of Rhode Island and satisfactory to the Owner, as Surety, for the faithful performance of the contract and payment for labor and materials. The premiums for such Bonds shall be paid by the Contractor.

Surety Companies executing the Contract Bonds must also appear on the U.S. Treasury Department's most current list of "Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and as Acceptable Reinsuring Companies" as published in Circular 570 (Amended) by the Audit Staff Bureau of Accounts.

TIME FOR COMPLETION: Contractor shall complete work within 270 consecutive calendar days after the date specified in the Notice to Proceed. If delays are caused by acts of God, acts of Government, unavoidable strikes, extra work, or other cause or contingencies clearly beyond the control or responsibility of the Contractor, the Contractor may be entitled to additional time to perform and complete the Work, provided that the Contractor shall, within ten (10) days from the beginning of such delay notify the Owner in writing, with a copy to the Engineer, of the cause and particulars of the delay.

LIQUIDATED DAMAGES: In case the Contractor fails to complete the Work satisfactorily on or before the date of completion fixed herein or as duly extended as hereinbefore provided, the Contractor agrees that the Owner shall deduct from the payments due the Contractor each month the sum of $1,000.00 for each calendar day of delay, which sum is agreed upon not as a penalty, but as fixed and liquidated damages for each day of such delay. If the payments due the Contractor are less than the amount of such liquidated damages, said damages shall be deducted from any other moneys due or to become due the Contractor, and, in case such damages shall exceed the amount of all moneys due or to become due the Contractor, the Contractor or his Surety shall pay the balance to the Owner.

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MINIMUM BID SPECIFICATIONS

The specifications presented are to be used as a guideline. Contact Jose’ Da Silva at jdasilva@bristolri.gov to make an appointment to review the site.

SCOPE OF WORK

PART 1- GENERAL

1.01 WORK INCLUDED

A. The Town of Bristol requests proposals to make repairs to their 6-ft diameter influent screw pumps located within the Main Lift Pumping Station, which is located at the entrance to the Town’s Water Pollution Control Facility (WPCF).

B. The Scope of Work generally Includes:

Supplemental Pumping

1. The screw pumps operate in a lead-lag configuration with one pump managing the facility flow. The work shall be conducted such that 14 MGD pumping capacity is always maintained. In addition, the Contractor shall provide back-up pump capacity for the largest bypass pump, to maintain in reserve if required in an emergency condition.

a. The range of flows at the Main Screw Pump Station varies widely from 1.5 MGD to 14 MGD. The Contractor is responsible for providing and sizing their equipment accordingly.

b. Supplemental pumping equipment including pumps, piping, valves and appurtenances shall be in place and in normal working condition prior to execution of repairs to the screw pumps.

2. The Town has an existing standby, diesel-fueled bypass pump permanently located upstream of the Main Lift Pumping Station. The existing pump has a firm pumping capacity of approx. 7 MGD (approximately 50% of the full pumping capacity of one Screw Pump) and is available for standby use by the Contractor for the purpose of flow bypass of the pump station, as necessary. Operation of this pump must be coordinated directly with Town personnel at all times.

3. Temporary pumping system shall be rented and upon completion of all bypass pumping operations returned to the supplier. The Contractor shall include all anticipated costs associated with the temporary pumping equipment, including rental, setup, remote monitoring fees, and removal within his Bid.

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4. Site plan for the facility is included as Appendix 1. Refer to Drawings for existing piping to be utilized by the Contractor.

5. The Contractor is responsible for providing, installing, testing and operating the bypass equipment for the first three (3) days of normal operation. As stated above, normal operation is to consist of uninterrupted service.

The Town shall be responsible for operation of the system beyond the first three

(3) days. Operation shall be limited to monitoring equipment for functionality and identifying conditions where pump is not operating effectively.

Contractor shall be responsible for fueling pumping systems as required. An allowance value has been established in the BID as an estimated lump sum to facilitate comparison of bids only. The Contractor will be paid based on the actual PAID costs for fuel purchased/delivered to the work site for this purpose.

Contractor shall be responsible for conducting maintenance to bypass pumping systems and shall be available on-call 24 hours/day to address pumping system problems. Contractor shall include power-generating facilities capable of providing all power necessary to operate supplemental pumping systems.

6. The bypass pumps shall have the ability to regulate pump discharge rate (Pump RPM) to match/maintain level in wet well. The vendor shall demonstrate the bypass pumping equipment is automated and is capable of functioning without the assistance of an operator. The system shall also have the ability to regulate maximum pump motor speed, so as not to overwhelm the downstream treatment system.

7. Noise prevention measures for all equipment shall be used to insure minimum noise impact on surrounding areas.

Measures may include but shall not be limited to insulation, electric pumping units, and hospital grade silencers or mufflers.

Noise shall be kept to a minimum particularly if any night, Saturday, Sunday or holiday work be deemed necessary by the Engineer for work under this Contract.

Should at any time prior to or during the performance of above-mentioned work, the Engineer determines the noise prevention measures being used are not adequate, the Contractor shall at no additional cost to the Owner suspend all work until acceptable measures are incorporated.

8. The Supplemental Bypass Pumping System shall remain in place until the repairs and testing of both screw pumps is complete.

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Screw Pump Repair

1. Existing Pumps are Siemens, 72” Diameter Internalift Screw Pumps, Pump Manufacturer is now Evoqua Water Technologies – Refer to Appendix 6 for contact information.

Pump location within building is depicted on plan information included in

Appendix 1.

Operation and Maintenance Manual (for pumps and individual drive components) is included as Appendices 2 through 5.

2. The existing influent slide gates at the pumping station are inoperable and therefore are not available to the contractor to provide isolation of the pump station wet well. If entry into the wet well is required for construction of improvements, Contractor shall Design, fabricate and install temporary means for isolating the station’s wet well (bulkhead system, etc.). Isolation of the pump station’s wet well to facilitate the contractor’s access/construction of improvements shall be considered contractor means and methods and shall not be considered for extra payment. A drawing of the existing wet well is included in Appendix 1.

3. Schedule of Screw Pump Repairs followed by a Figure identifying the position of each is provided below.

Mfr Part Number

North Pump South Pump

Gear Reducer Dodge TRC10 Maintain in place (to be reused)

Replace

- Utilize Town’s existing

Spare Gear Box which is stored at the WPCF

- Remove, Repair, Renewal of existing Gear Box for utilization as stored Spare once repaired and returned to Owner

Paraflex Coupling W3T118653

PX280 HF

Replace with new Replace with new

Upper Bearing “D”-Size W2T320156 W3T97576

Replace with new Replace with new

Motor Sheaves W3T118653 Replace with New Replace with new

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4. Contractor to coordinate purchase and delivery of equipment.

Parts shall be fully coordinated with the pump manufacturer and certified as replacement parts. Manufacturer’s information provided in Appendix 6.

Substitutes will not be considered.

5. The Contractor shall design an appropriate support system and furnish all labor and materials necessary. Contractor shall construct complete a system to fully support the pump in place during the repairs.

The Contractor shall engage, at his own expense, the services of a fully competent and qualified Professional Engineer, hereinafter referred to as the "Contractor's Engineer", registered in RI, for the design of the support system required to complete the Work specified, and for supervising the proper on-site installation associated therewith. The Contractor's Engineer shall demonstrate a minimum of ten (10) years documented experience in the field.

The Contractor and Contractor's Engineer shall fully indemnify and save harmless the Owner and Engineer and their agents, employees and representatives, from and against any and all claims as stipulated under the Agreement, whether directly or indirectly arising out of, relating to, or in connection with the Work.

Quality assurances and proper safety procedures must be maintained at all times and be in strict accordance with the Contractor's Engineer's requirements and consistent with all federal, state and local regulatory agencies having jurisdiction

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SCREW PUMP REPAIR – MAIN LIFT PUMPING STATION

over the Work. Should any conflict in requirements, regulations, restrictions or codes exist between that which is specified by the Contractor's Engineer and any federal, state or local agency, the more stringent application shall prevail.

The System shall be designed such that it does not rely upon the roofing structure of the pumping station.

6. The Main Lift Pumping Station is classified as NEMA 7. Electrical work shall therefore meet the requirements and ratings of a NEMA 7 space.

7. The Town reserves the right to terminate operations at any time but will provide sixty

(60) days’ notice of said termination.

Gear Box Repair/Renewal

1. Existing Gear Box

Dodge, Maxum Concentric Shaft, Triple Reduction, TCR-10

Part No. 303167

INPUT SPEED: 1750 RPM

Output Speed: 39 RPM, Ratio 38.86: 1 Service Factor 1.50 on Motor HP (100 HP) Max Output Torque: 268,000 IN-LBS Weight: 2,550 lbs

2. The following tasks shall be covered under the Lump sum Bid Item:

Identify a minimum of two facilities that have experience with the maintenance of gear boxes. Submit qualifications to the Town for their review and approval.

Contractor shall remove the existing gear box from service and deliver to a maintenance facility selected by the Contractor and approved by the Owner.

The Contractor shall, upon completion of repairs, coordinate with the

Wastewater Treatment Facility personnel to deliver the repaired Gear Box to the facility in a location designated by the facility.

Contractor is responsible for supplying the gear oil and filling the Town’s existing spare gear box in preparation for operation (South Pump). Gear oil shall be Castrol Alphasyn-T220 in accordance with Owner preferences and compatibility with equipment manufacturer’s recommended lubricants.

3. An Allowance Item has been established for the Assessment, Repair, and Renewal of the existing Gear Box by an independent Maintenance Facility. The allowance shall cover the following:

Within 90 days of receipt conduct an analysis of the existing gearbox and identify required repairs in a quote. The quote shall provide an itemized list of

BID #1028

SCREW PUMP REPAIR – MAIN LIFT PUMPING STATION

parts, and the cost for parts and labor. The quote shall also identify the estimated time for repair, including lead times.

Upon Owner’s authorization, complete the required repairs, and coordinate with Contractor for delivery back to the Wastewater Treatment Facility.

The allowance value has been established in the BID as an estimated lump sum to facilitate comparison of bids only. The Contractor will be paid based on the actual PAID invoiced amount from the maintenance facility as approved by the Engineer. If the total cost for such charges is greater or less than the allowance amount stated under this item of the BID, a debit or credit of the difference in cost shall be to the Owner.

The manual associated with the existing gear box provides diagrams and part identification, and it is included in Appendix 5, as part of the Screw Pump O&M Manual.

4. An Allowance Item has been established to compensate the Contractor for the purchase of diesel fuel to fuel the bypass pumps during construction.

The allowance value has been established in the BID as an estimated lump sum to facilitate comparison of bids only. The Contractor will be paid based on the actual PAID costs for fuel purchased/delivered to the work site for this purpose. If the total cost for such charges is greater or less than the allowance amount stated under this item of the BID, a debit or credit of the difference in cost shall be to the Owner.

1.02 QUALITY ASSURANCE

A. CONTRACTOR QUALIFICATIONS:

1. The installation contractor shall have had previous experience in the installation and/or repair of screw pumps at least 4-ft in diameter. References of previous screw pump installations/repairs including contact names and telephone numbers must be submitted.

1.03 SUBMITTALS

Supplemental Pumping System

A. Submit detailed plans and descriptions outlining all provisions and precautions to be taken regarding the control and handling of existing sewage flows. Submission shall include such items as schedules, locations, elevations, capacities of equipment, materials, traffic maintenance plans, and all other incidental items necessary and/or required by the Owner to ensure proper protection of the facilities and compliance with the requirements herein specified.

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B. Submit detailed proposal for noise prevention measures for review of at least thirty

(30) consecutive calendar days prior to anticipated usage.

C. Submit shop drawings for all pumping, piping and appurtenances for type and size of equipment required to perform the flow diversion and/or bypass pumping work as required herein.

D. The Engineer reserves the right to limit and/or otherwise restrict the Contractor's overall proposal and/or operations without claim should the Engineer deem it to be in the Owner's or public's best interest to do so.

Screw Pump Repair

A. Contractor shall submit to the Engineer for documentation ONLY, detailed plans and descriptions outlining all provisions and precautions to be taken for support of the existing pump. Layout and detail drawings and descriptions shall be submitted bearing the Contractor's Engineer's State of Rhode Island Professional Seal and signature. Said submission shall be for informational purposes only as a means of documenting the work to be performed and will not be considered an approval or disapproval of the design and/or the implementation thereof. This submission will not relieve the Contractor of the sole responsibility for the adequacy of the system, nor shall it be construed as an approval or guarantee that the Contractor's proposed equipment, materials and methods for the sheeting, bracing or appurtenances will be adequate for the work required at the locations of and for the Work required by this Contract.

Weights and loads shall be fully coordinated with the pump manufacturer included as part of this submission.

Specific design calculations are not to be submitted to the Engineer. In the event design calculations are submitted to the Engineer, they shall be returned to the Contractor without review or checking by the Engineer.

B. Contractor shall submit manufacturer cut sheets for each piece of equipment, part, fastener, and appurtenance incorporated into the work.

Renewal of Existing Gear Box

A. Submit a minimum of two facilities that have experience with the maintenance of gear boxes. Submit qualifications to the Town for their review and approval.

B. Contractor shall submit to the Engineer manufacturer information on the list of parts to be incorporated into the renewal of the Gear Box.

END OF SECTION

BID #1028

SCREW PUMP REPAIR – MAIN LIFT PUMPING STATION

BID CONTENT AND DOCUMENTS TO BE RETURNED

The following documents must be completed and submitted on or before the Submittal Deadline for the Bid to be considered complete:

1. Bid Form – Attachment A

2. Non-Collusion Affidavit – Attachment B

3. Bidders Statement Regarding Insurance Coverage – Attachment C

4. Bidders Statement of Relevant Experience – Attachment D:

(a) The Proposal must provide: a narrative description of the experience of the Organization or Team in providing the services specified in the RFP;

and (b) a listing of at least five (5) references from other municipalities or similar clients for whom similar services have been performed.

5. Bidders Statement Regarding Contract Bonding – Attachment E

Additional information to be provided:

a. The Proposal must be from an Organization or Team that normally provides the services specified in the Invitation for Bid as a significant element of its business.

Company ownership. If incorporated, the state in which the company is incorporated and the date of incorporation.

b. Location of the company offices.

c. Name, address, and telephone number of the Bidder’s point of contact for a contract resulting from this Bid.

Responses to Bids must be submitted on preprinted forms supplied with this Bid. One (1) original bid marked “MASTER” and one (1) copy must be submitted on or before the Submittal Deadline.

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ATTACHMENT A

PRICE PROPOSAL

Item Estimated Brief Description: lump-sum Number Quantity price bid in both words and figures.

1 1 Completion of the Screw Pump Repair - Main Lift Pumping Station Contract complete, as specified in the RFP.

Dollars and cents $ .

2 1 Allowance for Renewal / Repair of existing Gear Box

Twenty Thousand Dollars and 00 cents ($ 20,000.00 ) $ 20,000.00

3 1 Allowance for Bypass Pump Fuel

Fifty Thousand Dollars and 00 cents ($ 50,000.00 ) $ 50,000.00

TOTAL in Figures:

TOTAL in Words:

NOTE: Total Bid must be written in both words and figures.

Bidder will be required to comply with Equal Opportunity Requirements and prohibitions against discrimination. Bidder shall abide by the prevailing wage rates for Public Work Projects for all employees on the job. It is the responsibility of respondent to inform themselves as to the local labor conditions, overtime compensation, health and welfare contributions, labor supply and prospective changes or adjustment of wage rates. Information is available at the Department of Labor.

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SCREW PUMP REPAIR – MAIN LIFT PUMPING STATION

NAME AND ADDRESS OF BIDDING FIRM:

I herein agree to abide by all requirements as detailed in the “Invitation for Bid #1028”.

Signature: _______________________________

Printed Name & Title: ___________________________________

Date: __________________

Address and Phone Number of Agent

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SCREW PUMP REPAIR – MAIN LIFT PUMPING STATION

ATTACHMENT B

Non-COLLUSION AFFIDAVIT

To Be Completed, Notarized, and Submitted With Bid

State of Rhode Island County of Bristol

“________________________________________________, Bidder, being first duly sworn, deposes and says that he or she is Owner of the party making the foregoing bid that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the Bidder has not directly or indirectly induced or solicited any other Bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any Bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the Bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the Bidder or any other Bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other Bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and further, that the Bidder has not , directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid."

Date (Signed at)

Bidder name Authorized Representative (Person, Firm, Corp.)

Address Representative's Name

City, State, Zip Representative's Title

BID #1028

SCREW PUMP REPAIR – MAIN LIFT PUMPING STATION

ATTACHMENT C

BIDDER'S STATEMENT

REGARDING INSURANCE COVERAGE

BIDDER HEREBY CERTIFIES that the Bidder has reviewed and understands the insurance coverage requirements specified in the Invitation for Bid No. 1028: Screw Pump Repair – Main Lift Pumping Station. Should the Bidder be awarded the contract for the work, Bidder further certifies that the Bidder can meet the specified requirements for insurance and agrees to provide the Town with a certificate of insurance which names the Town of Bristol as an Additional Insured for the work specified.

Insurance Required:

Workman's Compensation and Employer's As required by the Liability Insurance law of the State of

Rhode Island

General Liability including Contractor's Bodily Injury/Property Damage Protective, Completed Operations and including C.U. Coverage Contractual Liability _______________

$1,000,000 (Each Occurrence)

$2,000,000 (Aggregate) Blasting and explosion coverage shall be obtained if there is a need for blasting under the contract.

Personal Injury Insurance $2,000,000 (Aggregate)

Automobile Liability Bodily Injury/Property Damage including coverage for owned, hired or _____________ borrowed vehicles $1,000,000 Combined Single

Limit (Each Occurrence)

Owner's/Contractor’s Protective (OCP) Bodily Injury/Property Damage Liability & Property Damage _____________

$3,000,000 (Each Occurrence) $3,000,000 (Aggregate)

Excess/Umbrella Liability Coverage $5,000,000 (Each Occurrence) $5,000,000 (Aggregate)

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Name of Bidder (Person, Firm, or Corporation)

Signature of Bidder's Authorized Representative

Name & Title of Authorized Representative

Date of Signing

BID #1028

SCREW PUMP REPAIR – MAIN LIFT PUMPING STATION

ATTACHMENT D

BIDDER STATEMENT OF RELEVANT EXPERIENCE

List five (5) references for which your firm provided service within the last five years. Projects shall be of similar size and scope to that which is being requested under this Invitation for Bid.

Provide additional pages as required to comply with the requirements of the Invitation for Bid.

I hereby certify that I have performed the work listed below.

Signature of Bidder

DESCRIPTION DATES Price

CUSTOMER

CONTACT

CUSTOMER

TELEPHONE

BID #1028

SCREW PUMP REPAIR – MAIN…