bid-100-25-award.pdf

This is a Bid Summary and Award document issued by the New Hampshire Department of Administrative Services, Division of Procurement Support Services for Request for Bid #100-25 concerning a 4WD diesel tractor procurement for Carroll County. The procurement sought one unit of a 4WD diesel tractor as specified in the technical requirements, with a bid closing date of March 3, 2025. The solicitation attracted five responsive bids from competing vendors: United AG and Turf, Summa Humma Ent. LLC dba MB Tractor and Equipment, James R Rosencrantz & Sons Inc, Tiger Mowers LLC, and LMH Trading LLC. The award was made to United AG and Turf as the lowest responsive bidder meeting all technical specifications. The contract structure includes a mandatory delivery timeframe of 90 days after purchase order receipt to the delivery location at 2 Sawmill Road, Gilford, NH, with no renewal options as this is a one-time purchase order.

The awarded bid price from United AG and Turf was $119,529.63, resulting in a cost savings of $6,042.37 or 4.81 percent compared to the original estimate of $125,572.00. Payment will be made via Automated Clearing House (ACH) with net 30 days following delivery, inspection, and acceptance of the equipment. The procurement included no specific set-asides or restrictions on vendor participation and was conducted as an open competitive bid with electronic bid opening via Microsoft Teams. Nineteen sourced bidders were contacted during the solicitation process, with three solicitations ultimately received and all deemed responsive.