BET ATCT SOW R1.pdf

Federal Aviation Administration Engineering Services

JCN: 1508626, 1703818

Statement of Work: Bethel Air Traffic Control Tower (ATCT) Controls Upgrade and HVAC Panel “M” Relocation

Bethel, Alaska

BET ATCT

January 21, 2021

Design-Build Scope of Work, BET ATCT, Bethel Alaska P a g e | i

TABLE OF CONTENTS

1. Project Overview

1.1 Building Automation System (BAS) Upgrades

1.2 Relocate HVAC Distribution Panel “M”

2. Scope of Work

3. Project Objectives

4. Operational Risk Management (ORM)

5. Miscellaneous

5.1 Coordination/Permitting

5.2 Schedule

5.3 Vendor Requirements

5.4 Government Furnished Property

6. Functional Requirements

6.1 Mechanical

6.2 Electrical

7. Warranty

8. Criteria for Design and Construction

8.1. Industry Codes and Standards

8.2. FAA Design Standards

8.3. Occupational Safety and Health

9. Deliverables

8.1 Hard Copy Deliverables

8.2 System Training

10. Points Of Contact

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1. PROJECT OVERVIEW

This statement of work defines the requirements to design and install a replacement Building Automation System (BAS) and relocate an HVAC distribution panel for the Bethel Air Traffic Control Tower (BET ATCT). The work will be procured under a firm fixed price, design-build contract and delivered in accordance with the provided template BAS specifications and other FAA Standards referenced in this document. The period of performance for this task is 120 days from contract award.

1.1 BUILDING AUTOMATION SYSTEM (BAS) UPGRADES

Design and install a new BAS to replace the existing legacy Barber Coleman Network 8000 control system.

1.2 RELOCATE HVAC DISTRIBUTION PANEL “M”

The existing HVAC distribution panel “M”, located in the building’s fan room, does not meet the required NEC face clearance in its current location. Install new panel in a suitable location to meet NEC clearance requirements, route new conduit, and pull new wiring.

2. SCOPE OF WORK

The scope of work for this project is as follows.

a. Review the following FAA provided information in preparation for site survey:

i. Floor plans and equipment lists.

ii. Sequence of operation.

iii. As-built control drawings of the existing BAS.

b. Conduct site survey of BET ATCT’ to collect the additional information needed to prepare BET ATCT’s 95% Design Package. During the site survey:

i. Provide the (FAA) BET ATCT team with an overview of the effort for each scope item, schedule, and objectives. Review the site-survey activities and schedule.

ii. Walk the project areas and mark-up existing drawings as needed.

c. Prepare and submit Site Survey Meeting Minutes.

d. As part of the site survey, conduct an on-site point-to-point verification of BET ATCT’s equipment to confirm functionality of the existing BAS, and note all deficiencies identified. Provide a Technical Assessment Report detailing point-to-point deficiencies.

e. Develop and provide 95% and 100% Design Package for BET ATCT. The Design Package will include:

i. Installation drawings and specifications including system network architecture, system piping and instrumentation (P&ID) flow diagrams, panel interior drawings, controller termination details, instrumentation & control (I&C) end device details, sequences of operations, control power information, and bill of materials.

ii. Site summary drawings of facility floor plans with network route and locations.

iii. Installation drawings and specification for relocation of HVAC distribution panel “M.”

iv. Hardware and software product data, including updated floor plans, power one-line diagrams, and panel schedules.

v. Installation/phasing plan.

f. Fixed indent Review and provide written responses with comment resolution to all FAA comments on 95% and 100% Design Package. Participate in teleconferences to discuss the Design Packages, during which comments and responses will be discussed. Provide a design review document with comments, written responses and final comment resolutions along with the revised design documents following each design package submittal. If

Design-Build Scope of Work, BET ATCT, Bethel Alaska P a g e | 3 comments aren’t adequately addressed in the revised design package, additional review teleconferences maybe required.

g. Develop and provide an implementation schedule based on the 100% Design Package.

h. Participate in Pre-construction meeting with Contracting Officer and other project stakeholders.

i. Coordinate anticipated system outages with FAA Resident Engineer (RE) and Contracting Officer’s

Representative (COR).

j. Mobilize to site and install new work as outlined in approved 100% Design Package and implementation schedule.

k. Submit daily construction progress reports to FAA RE and COR in accordance with approved specifications.

l. Conduct final commissioning, testing, and balancing of system.

m. Following the system commissioning, provide a complete system demonstration and verification of the sequence of controls. This demonstration must be scheduled 1 week in advance to allow for the facility operations personnel to attend.

n. Attend Contractor Acceptance Inspection (CAI) and Joint Acceptance Inspection (JAI) with FAA COR and facility personnel.

o. Clear any exceptions or punch list items.

3. PROJECT OBJECTIVES

Modernization of the HVAC control system with new, industry leading software and hardware.

Replacement of the existing panel M with a new power distribution panel in a new location within the fan room that provides the necessary FAA clearance.

Minimum planned design life of 15 years.

Maintain operational integrity of FAA systems and service. Construction to occur within an active Air Traffic Control Facility. Any interruption of service may result in loss of life or injuries. All work must be coordinated and planned to avoid impacts to service.

Any activity requiring an outage of any National Airspace System (NAS) equipment must be coordinated with FAA. FAA approval is required prior to proceeding. Notification for all outages must be requested and approved a minimum of 72 hours (3 working days) in advance of anticipated outage.

All electrical cutovers for power serving either essential or non-essential functions require an outage request and approval.

All requirements defined in the scope of work are mandatory minimum performance requirements. Innovative, creative, and life cycle cost-effective solutions are encouraged. Any solution which expedites the completion of the project is encouraged.

4. OPERATIONAL RISK MANAGEMENT (ORM)

BET ATCT is a critical air traffic facility. The contractor must not interfere with or disrupt air traffic operations, and must not damage equipment or limit access in the facility. The work will be performed while BET ATCT is in operation and coordination will be required with the FAA Project Team to develop and implement a project plan permitting minimal support infrastructure systems downtime and impact to the mission operation.

Any activities that may have the potential to affect FAA systems will go through Operational Risk Management (ORM) meeting and reviews. These activities will include work plans and briefing meetings with FAA

Design-Build Scope of Work, BET ATCT, Bethel Alaska P a g e | 4 stakeholders. Contractors proposed schedule and planned outages will be incorporated into the project plan and will be essential to the ORM process. Lead contractor employees may be called upon to participate in ORM meetings and discussions hosted by the FAA.

5. MISCELLANEOUS

5.1 COORDINATION/PERMITTING

To ensure seamless design and construction, the contractor must coordinate all facets of the project. All design and construction activities must be coordinated with the facility to minimize disruptions. The Contractor must ensure that ATCT operations are not compromised during the course of construction.

5.2 SCHEDULE

The Design-Builder’s schedule must be based on 6-day, 10–hours/day workweek and the shift start and stop times will be negotiated between the Design-Builder and the FAA COR. BET ATCT hours of operation are 0700-2200 Apr-Oct 31 & 0700-2000 Nov-Mar31. The Design-Builder acknowledges working nights, weekends, and holidays may be required to complete the project within the contract schedule parameters. Any work outside the agreed-upon shift time needs advanced approval, minimum of 48 hours (two working days) is required from the FAA COR. The Design-Builder acknowledges denial of work outside the agreed-upon shift time will not be used as justification for additional compensation of any kind. The Design-Builder acknowledges the additional cost borne by the FAA for work outside the agreed upon shift may result in a deductive contract mod for those costs.

Moratorium shutdowns will be considered non-work days for construction activities. The FAA has identified two

(2) annual construction moratoriums:

1) The week of Thanksgiving, beginning 12:00 am the Monday prior to Thanksgiving and concluding 12:00 am the Monday following Thanksgiving

2) Christmas/New Year’s weeks; beginning 12:00 am the Friday prior to Christmas and concluding at 12:00 am Monday following New Year’s Day.

The Design-Builder will develop a Critical Path Method (CPM) design and construction schedule. Schedules are required in PDF and MS Project format with each design deliverable and request for payment. The FAA will review and approve every schedule. Payment will not be processed if schedule is inaccurate, contains false or misleading information, or does not accurately depict progress to date. Contractor will revise and resubmit before payment processing will proceed. The Design-Builder will provide FAA with native format with each submission.

Under Acquisition Management System (AMS) Guidance, claims for design errors and delays are not allowed.

5.3 VENDOR REQUIREMENTS

For the duration of the warranty period, the contractor will have an in-place support facility in the State of Alaska with factory certified technicians and engineers, spare parts inventory and all necessary test and diagnostic equipment for the installed system. The control contractor will have 24 hours/day, 7 days/week emergency service available with on- site support in Bethel available within two days’ notice.

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5.4 GOVERNMENT FURNISHED PROPERTY

FAA will provide available sequence of operation and as-built drawings for BET ATCT; floor plans and equipment lists. Contractor will be responsible for field verification.

6. FUNCTIONAL REQUIREMENTS

6.1 MECHANICAL

Provide a BACnet based Building Automation System (BAS) to control and monitor the HVAC equipment in the facility. All existing HVAC equipment in the facility will be integrated into the new BAS control system.

BAS control system to comply with FAA A&E design manual.

Provide all necessary hardware, software and control devices to execute the sequence of operation and comply with the HVAC Control Diagrams and BAS Point Function Schedule shown on the FAA-approved engineering design package. The Operator’s Workstation (OWS), Building Controllers (BC), Advanced Application Controllers (AAC), Application Specific Controllers (ASC) and all input/output devices will communicate using the protocols and network standards as defined by ANSI/ASHRAE Standard 135–2004, BACnet. All controllers, including unitary controllers, will be BACnet-compliant and listed by the BACnet Testing Laboratory (BTL).

Non-BACnet-compliant or proprietary equipment or systems including gateways are not acceptable and are strictly prohibited.

Add all the necessary equipment, wiring or programming (points) for creating an emergency HVAC shutdown into the BAS. The emergency shutdown must allow for facility personnel to immediately shut off operation of system fans and close outdoor air intakes in the event of an emergency.

Building must have a stand-alone HVAC system. All work must be evaluated for optimizing efficiency and reliability of the respective systems.

The contractor is expected to sequence the work to limit HVAC system outages. Contractor must maintain temperatures in the Tower Cab and the electronic equipment rooms between 65˚ and 78˚ during outages.

Completely check out, calibrate and test connected hardware and software to insure that the system performs in accordance with the specified requirements and approved sequences of operation. Validation will be witnessed by COR.

6.2 ELECTRICAL

New power distribution panel must be installed in a new location to meet NEC clearance requirements.

New power distribution panel should be sized to accommodate all circuits without the use of sub panels.

The FAA has special requirements covering Earth Electrode Systems, Power Distribution System Grounding Compliance, and Surge Protection Device Requirements, and Bulkhead Connector Plates. These requirements are provided in Attachment 1 – FAA-STD-19f. The DBE will insert the language and figures of Attachment 1 into the construction drawings and specifications.

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The FAA has special requirements interior electrical work. These requirements are provided in Attachment 2 – FAA-C-1217H. The DBE will insert the language and figures of Attachment 2 into the construction drawings and specifications.

Attachment 1 and Attachment 2 may exceed the requirements of the latest edition of NFPA 70 National Electrical Code (NEC) and therefore take precedence. Electrical work not explicitly covered by Attachment 1 and Attachment 2 will comply with the NEC.

7. WARRANTY

Provide two year warranty for new BAS and electrical work. Include coverage for field programmable micro-processor based units. Provide four complete site inspections per year, one in each season, to inspect, calibrate, and adjust controls as necessary to improve system performance. Submit written reports. Warranty starts on the date of FAA acceptance via a signed CAI.

8. CRITERIA FOR DESIGN AND CONSTRUCTION

The work must be designed and constructed to adhere to the documents, codes, and industry standards and handbooks referenced as follows. When a conflict exists between the requirements of this document and its referenced documents, this document must take precedence. When the requirements of FAA documents conflict with other referenced documents, FAA documents must take precedence. In the event of conflict between any of the other referenced documents, the most relevant requirements must apply as determined by the FAA. The Contractor must notify the Contracting Officer when the proposed design conflicts with local code requirements.

8.1. INDUSTRY CODES AND STANDARDS

International Building Code

National Electrical Code (NFPA 70)

IMC

IFC

NFPA 72 (for HVAC system ties into the fire alarm system)

American National Standards Institute/American Society of Heating, Refrigeration and Air-Conditioning Engineers (ANSI/ASHRAE) Standard 135–2004, BACnet - Data Communication Protocol for Building Automation and Control Networks, including all published addenda

SMACNA Duct Construction Standards (for any duct revisions)

TAB IAW NEBB or other recognized TAB balancing standard

8.2. FAA DESIGN STANDARDS

FAA JO 6480.7E - Air Traffic Control and Terminal Radar Approach Control Facility Design Guidelines

FAA ATO Terminal Facilities Standard Designs – A/E Project Manual

FAA-STD-002C - Facilities Engineering Drawing Preparation

FAA-STD-019F - Lightning Protection, Grounding, Bonding, and Shielding Requirements for Facilities

FAA-C-1217H - Construction Specification for Interior Electrical Work

8.3. OCCUPATIONAL SAFETY AND HEALTH

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Occupation Safety and Health Act (OSHA), PL 91-596.

9. DELIVERABLES

The deliverables are identified in the following table.

Item Deliverable Due Date Delivered to Whom Acceptance Criteria

1. Site Survey Meeting Minutes

Ten (10) business days after completing the on-site survey of BET ATCT’s existing site conditions.

Program Office Project Manager (PM), Western Service Area (WSA) Engineering Services (ES), Program Implementation Manager (PIM), BET ATCT, and Support Contractors

[Electronic format only]

The meeting minutes are delivered on-time and document key site survey discussions.

2. Technical Assessment Report

Fifteen (15) business days after completing the on-site point-to-point inspection

Program Office PM, WSA ES, PIM, BET ATCT, and Support Contractors

[Electronic format only]

The report is delivered on-time and it details all point-to-point deficiencies identified.

3. 95% Design Package

Thirty-five (35) business days after completing on-site survey of existing site conditions

See Distribution table below The Design Package must 1) be delivered on-time; 2) include all of the items identified in the Scope of Work section of this Task Statement; 3) incorporate site specific information from the on-site survey; and 4) be free of significant typos and other errors.

FAA will review and respond with review comments within twenty-five

(25) business days of receipt.

4. Responses to FAA Comments on the 95% Design Package

Ten (10) business days after receipt of FAA comments

Program Office PM, WSA ES, PIM, BET ATCT, and Support Contractors [Electronic format only]

Responses are delivered on-time and comprehensively address all submitted comments.

FAA will review responses and schedule a comment adjudication teleconference to be held within ten

(10) business days of response receipt, during which comments and responses will be discussed as needed.

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Item Deliverable Due Date Delivered to Whom Acceptance Criteria

5. 100% Design Package

Twenty-five (25) business days after 95% comment adjudication teleconference

See Distribution table below The Design Package must 1) be delivered on-time; 2) include all of the items identified in the Scope of Work section of this Task Statement; 3) incorporate FAA comments on the 95% package as agreed to; and 4) be free of typos and other errors.

FAA will review and respond with review comments within twenty-five

(25) business days of receipt.

6. Responses to FAA Comments on the 100% Design Package

Ten (10) business days after receipt of FAA comments

Program Office PM, WSA ES, PIM, BET ATCT, and Support Contractors

[Electronic format only]

Responses are delivered on-time and comprehensively address all submitted comments.

FAA will review responses and schedule a comment adjudication teleconference to be held within ten

(10) business days of response receipt, during which comments and responses will be discussed as needed. Based on comment adjudication, a revised 100% Design Package will be provided if necessary.

7. Construction Schedule

Ten (10) business days after FAA agreement reached on 100% Design Package

Program Office PM, WSA ES, PIM, BET ATCT, and Support Contractors

[Electronic format only]

The Installation Cost Proposal and Implementation Schedule are delivered on-time.

8. Construction Submittals

Submitted with Design Package.

Program Office PM, WSA ES, PIM, BET ATCT, and Support Contractors

[Electronic format only]

Construction submittals are submitted on time. Submittals are complete, submitted with cover sheets, and with options/accessories clearly annotated.

9. Final Commissioning and TAB Reports

Fifteen (15) business days after final commissioning is completed.

point-to-point inspection

Program Office PM, WSA ES, PIM, BET ATCT, and Support Contractors

[Electronic format only]

The report is delivered on-time.

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Item Deliverable Due Date Delivered to Whom Acceptance Criteria

10 Operation & Maintenance Manuals

Submitted at project close out.

See distribution table below. Submitted on time.

O&M manuals are complete, and organized into binders.

Manuals contain, for each system component, submittals, manufacturers Operation & Maintenance data, warranties, and spare parts lists. Manuals also must contained complete updated controls drawings, to include old and new drawings.

11. Revised BAS System Training

First training session due at project close out. Subsequent sessions to be coordinated with

FAA.

BET ATCT Facility Technicians

Provide 35 hours of trainings over a 3 month period that adequately prepares facility personnel for operation of BAS.

8.1 HARD COPY DELIVERABLES

The table below identifies hard copy deliverable recipients and quantities. In addition, one copy of the deliverables in the table below is to be provided electronically to each of the recipients identified. Drawings are to be provided electronically in both AutoCAD and Adobe PDF formats, and all other deliverables are to be in Adobe PDF format (and available in Microsoft Word upon request). Half size drawings are “ANSI B” size, and Full size drawings are “ANSI D” size. O&M’s of equipment, balance report, final complete control drawing package which includes all existing and new sensors, controls etc for complete controls drawing package which can be used for system review (etc) without reference to any previous project’s control system drawings.

95% Design Package 100% Design Package Final Construction Closeout

Full Size Half Size Full Size Half Size As-builts / O&M

WSA ES 0 1 0 1 1 / 1

WSA PIM 0 1 0 1 0

BET ATCT 2 2 2 4 3 / 3

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8.2 SYSTEM TRAINING

Provide service engineer to instruct Government in operation of systems plant and equipment. Provide at least 35 hours of system training to a minimum of 3 FAA employees. The training will include a complete initial training at project closeout and 2 follow up training sessions, scheduled over a 3 month period as follows:

1. Initial Training – 3 students, 3 days, 5 hour sessions.

2. Follow Up Training #1 – 3 students, 2 days, 5 hour sessions.

3. Follow Up Training #2 – 3 students, 2 days, 5 hour sessions.

10. POINTS OF CONTACT

FAA Contracting Officer Darren Odegard, AMQ-530 206.231.3022 Darren.odegard@faa.gov

FAA Project Engineer Wilson Platt, AJW-W12A 907.271.5541 wilson.platt@faa.gov mailto:Darren.odegard@faa.gov mailto:wilson.platt@faa.gov