BECO Equipment Mx Sole Source Justification.pdf

DETERMINATION & FINDINGS

Authority to Solicit from a Single Source (at or below the SAT)

1. Agency and Contracting Activity: 5th Contracting Squadron

2. Nature and/or Description of the Action: $47,100.00

The 5th Communications Squadron is requesting annual preventive maintenance and out of cycle preventive maintenance for a CR-4KR solid state media cracker, SSMD-2mm solid state disintegrator, and a Compact Field CheckR. based off usage, routine service calls, and over and above repairs. This requirement will consist of a base year and four option years.

3. Citation to the Appropriate Regulation:

(Contracting Officer Instruction: Select the applicable authority for this acquisition)

RFO 8.401 and GSAR 538.7104-3(a) (FSS Orders): The circumstances of the acquisition deem only one source reasonably capable of providing the products, services, or solutions.

RFO 11.204(a)(2)(ii) (Brand Name): The particular brand name, product, or feature is essential to the Government's requirements, and market research indicates other companies' similar products, or products lacking the particular feature, do not meet the agency's needs or cannot be modified to meet the agency's minimum needs,.

RFO 12.102(a) (Commercial Products and Services): Only one source is available,.

RFO 13.101(b) (Noncommercial Products and Services): Only one source is reasonably available (e.g., urgency, exclusive licensing agreements, brand-name, or industrial mobilization),.

4. Findings:

Data Security, Inc. (DSI) is the sole manufacturer and retailer of this equipment. Only factory-trained and certified technicians with access to the latest technical bulletins, proprietary diagnostic tools, and software updates can perform maintenance on the equipment. Service by an unauthorized vendor could result in improper calibration, posing a risk to both the operator and the equipment's effectiveness. As such, the on-site preventive maintenance and extended warranty is only available through DSI.

5. Determination: Based on the findings above, the proposed sole source or brand name action is justified under the applicable regulation.

6. Signatory Authority: (Contracting Officer Instruction: In accordance with DAF Approval Authorities Matrix PM 26-C-11 Matrix Item 51 for RFO 13.101(b) actions and GSAR 538.7104-3(a) for FSS orders, the Contracting Officer is the approval authority for these determinations).

Nitra P. Latta, Contracting Officer

Jun 6, 2026

DETERMINATION & FINDINGS

Authority to Solicit from a Single Source (at or below the SAT)

3. Citation to the Appropriate Regulation:

(Contracting Officer Instruction: Select the applicable authority for this acquisition) 2024.07.10.1.

4. Findings:

5. Determination: Based on the findings above, the proposed sole source or brand name action is justified under the applicable regulation.

6. Signatory Authority: (Contracting Officer Instruction: In accordance with DAF Approval Authorities Matrix PM 26-C-11 Matrix Item 51 for RFO 13.101(b) actions and GSAR 538.7104-3(a) for FSS orders, the Contracting Officer is the approval authority for these determinations).