Beaufort County Schools OFFICIAL NEW Milk Bid Invitation to Distributors 2026-2027.docx
DOCX document 37 KB Posted
- Attached to
- Beaufort County Schools Milk Bid for 2026-27
- Solicitation number
- 150-RFP043026
- Issued by
- Brunswick County, North Carolina
About this file
This is an Invitation for Bid (IFB) document issued by Beaufort County Schools in North Carolina for the procurement and delivery of milk for federally-funded Child Nutrition programs. The district is soliciting bids from qualified milk distributors for the 2026-2027 school year, with the contract structured as a one-year initial term followed by four optional one-year renewal periods. Sealed bids must be submitted via email to jkirven@beaufort.k12.nc.us with the subject line "BEAUFORT COUNTY SCHOOLS MILK BIDS" by April 28, 2026, at 10:00 AM ET. A virtual preliminary award announcement is scheduled for April 28, 2026, from 10:00 AM to 11:30 AM ET. The contract period runs from August 1, 2026, through July 31, 2027. Distributor specifications, including Buy American (BA) statements for fluid milk products, must be provided by June 1, 2026. Bid opening will follow local procurement procedures with witnesses present, and mathematical errors will be corrected by the school district and reported to vendors in writing.
Award of the contract is contingent upon completion of required actions including bid tabulation verification, distribution of preliminary award letters to all bidders showing verified bottom-line totals, signature of the Official Bid Certification and Agreement page following local school board approval, and issuance of a final Purchase Order to the awarded vendor. The procurement is federally funded through Child Nutrition programs and requires compliance with USDA Buy American regulations for fluid milk as a school meal component. Interested distributors should contact School Nutrition Director Joanne Kirven at 252-946-2012 or jkirven@beaufort.k12.nc.us for specifications and bid documents. The Beaufort County Schools Board of Education reserves the right to reject any and all bids or portions thereof.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Special Conditions 2026-2027 MILK.docx | DOCX document | |
| IFB Milk Spreadsheet 2026-27.xlsx | XLSX spreadsheet | |
| Beaufort County Schools OFFICIAL MILK BID SCHOOL DISTRICT PROFILE 2026-27.docx | DOCX document | |
| Beaufort County Schools OFFICIAL DISTRIBUTOR NEW BID ATTACHMENTS 2026-27.docx | DOCX document | |
| Beaufort County Schools OFFICIAL DISTRIBUTOR IFB MILK CONTRACT 2026-2027.docx | DOCX document |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
2026 -2027 OFFICIAL DISTRIBUTOR INVITATION NEW MILK IFB/CONTRACT
Beaufort County Schools 4-2-26
IFB/CONTRACT# 070- 2026 - 2027
This invitation is issued to Distributors with interest in submission of a NEW CONTRACT for the procurement and delivery of MILK as listed for federally-funded Child Nutrition programs operating in our School District. The awarded contract becomes the FIRST YEAR of a contract with the potential of four – one-year renewals provided Vendor and School District agreement terms are accepted.
BID DUE DATE AND TIME
BID DUE DATE AND TIME: April 28, 2026 – 10:00 AM ET TIME AND DATE OF VIRTUAL PRELIMINARY AWARD ANNOUNCEMENTS: April 28, 2021, 10:00 – 11:30 AM
DISTRIBUTORS SUBMITTING NEW IFB/CONTRACT BIDS:
· Information needed to complete this bid is found in the attached Distributor New Bid Documents, Attachments, Official IFB/Contract and Official Bid Spreadsheets. The 2026- 2027 New Bid Certification and Agreement details the required documents.
· Distributors will send Beaufort County Schools an email containing the following in the digital files as provided:
| 1) bid response documents |
| 2) bid spreadsheets |
· Subject line for each email should read as follows:
· BEAUFORT COUNTY SCHOOLS MILK BIDS
· The email MUST be received by 10:00 AM on April 28, 2026.
· Specifications for Distributor Bid Products must be provided, including the Buy American (BA) statement by June 1, 2026. NOTE: USDA requires BA only for products that are part of the school meal components: meat/meat alternate, grains, fruits/vegetables and fluid milk.
FOR DISTRIBUTOR INFORMATION: 2026-2027 BID OPENING PROCEDURES
· School District representatives will follow the local Procurement Procedures to open competitive bids. Witnesses are to be present and sign in at the bid opening. Sign in sheets are to be filed with bid process documents in the school district.
· The Distributor Bid Response email MUST be received by at 10:00 AM on April 28, 2026. Following the local procedures for opening Formal Bids, the School District may begin reviewing bids at any time after they arrive via email. REMEMBER TO REQUEST A DELIVERY RECEIPT FOR THIS EMAIL.
· The required (1) bid signatures and (2) evidence of contract language changes are reviewed by the School District representative at the opening. These are non – negotiable contract requirements and will result in immediate bid disqualification.
· The school district will report Distributor Bid Totals and the Apparent Preliminary Bid winner from the Official New Bid Tabulation Sheet.
ACTIONS REQUIRED PRIOR TO SCHOOL DISTRICT ANNOUNCEMENT OF BID AWARD
· Distributor bid tabulations by line items are reviewed, corrected and Distributor Bid Total is verified by the School District. Mathematical errors made by the Distributor are reported by the School District to the vendor in writing (e-mail) and corrected.
· Preliminary Award Letter is sent from the School District to ALL Distributors submitting bids noting the verified bottom line bid totals from each bidder.
· The Official Bid Certification and Agreement page is signed by School District Representative after local school board approval. One copy is filed by the School District and one copy is mailed to Awarded Distributor.
· Final Official Notification of bid award is the issuance of a Purchase Order to the Awarded Vendor.
BID QUESTIONS – SCHOOL DISTRICT CONTACT
Name: Joanne Kirven, SN Director
E-Mail: jkirven@beaufort.k12.nc.us
Phone: 252-946-2012
3/10/2026
File details come from the government source that posted it. Updated .