Bearcat Repair Statement Of Work (SOW).docx

United States Department of State Bureau of International Narcotics and Law Enforcement Affairs (INL)

STATEMENT OF WORK (SOW)

Repair/Refurbishment and Restoration of Two Bearcat Armored Vehicles Place of Performance: Kingston, Jamaica Customer/End-User: Jamaica Constabulary Force (JCF) – Specialized Operations / SWAT Government Office: U.S. Department of State, INL – U.S. Embassy Kingston

1. Background INL, through U.S. Embassy Kingston, supports JCF operational readiness under U.S. foreign assistance programs. JCF SWAT operates two Bearcat armored vehicles introduced to JCF in/around 2013. Both vehicles currently exhibit critical mechanical, electrical, and safety-related deficiencies that reduce operational availability and tactical readiness.

INL seeks a vendor capable of conducting a structured assessment, repair, refurbishment, and functional restoration for both vehicles in Kingston, Jamaica, including provision of parts, labor, testing, and warranty support.

2. Objective Restore both Bearcat vehicles to safe, reliable, mission-capable condition by:

· diagnosing faults,

· repairing/overhauling key systems,

· replacing damaged components (including specialized Bearcat components as applicable),

· validating performance through testing, and

· providing warranty and documentation sufficient for sustainment.

3. Scope of Work The contractor shall provide all management, labor, tools, test equipment, parts, materials, shipping/logistics, and quality control necessary to complete:

1. a site assessment and diagnostic inspection;

2. a firm repair plan and parts list;

3. repairs/refurbishment;

4. functional testing and acceptance; and

5. closeout documentation and warranty.

Work is anticipated to be performed in Kingston, Jamaica, with an approach that may include:

· traveling technicians and/or

· qualified local repair facility support under contractor oversight, provided the contractor remains fully responsible for quality, schedule, and deliverables.

4. Vehicles Covered

· BearCat / BEARCAT Armored Vehicle

· VIN/Serial: 1FDAF5HT2CEB19119 (JCF ST# 5000)

· VIN/Serial: 1FDAF5HT2CEB19120 (JCF ST# 5001)

5. Known Deficiencies (Minimum Repair Baseline) At minimum, the contractor shall address the following (final scope to be confirmed during inspection):

Vehicle 1: 1FDAF5HT2CEB19119 (ST# 5000) – operable but degraded

· Hydraulic system leak affecting side compartments/lids

· Mirror and indicator light damaged

· Monitor/camera system inoperative (may be obsolete; diagnose and propose repair/replace)

· Gunner stand jammed

· Hatch release / retractable switch jammed

· A/C functioning but needs service

· Upper LED light not working

· Ballistic windshield/glass shows delamination; replacement needed (confirm which panels)

· Requires 4 run-flat tires

· Front door lock not working (confirm which door)

· No jack provided (provide suitable jack solution) Vehicle 2: 1FDAF5HT2CEB19120 (ST# 5001) – non-operational

· Mirror and indicator light damaged

· Monitor/camera system inoperative (may be obsolete; diagnose and propose repair/replace)

· Gunner stand not staying up; requires repair

· A/C inoperative; diagnose and repair

· Upper LED light not working

· Ballistic windshield/glass delamination; replacement needed (confirm which panels)

· Requires 4 run-flat tires

· Front door lock not working

· No jack provided (provide suitable jack solution)

6. Contractor Tasks Task 1 – Project Management & Mobilization The contractor shall:

· provide a project manager (single POC),

· submit a mobilization plan (travel, tools, workspace needs, security requirements),

· coordinate with INL and JCF for access and work windows,

· comply with all applicable safety, conduct, and security requirements at the work site.

Deliverable: Project Management Plan (PMP) within X days of award.

Task 2 – Initial On-Site Inspection & Diagnostic Assessment The contractor shall conduct a structured inspection for each vehicle, including at minimum:

· visual inspection and documentation (photos),

· hydraulic leak tracing and system assessment,

· electrical/lighting checks,

· turret/gunner stand functional inspection (mechanical + switches),

· door lock/actuator inspection,

· camera/monitor system diagnostics (root cause + obsolescence determination),

· A/C system diagnostics (leak test, compressor, refrigerant, controls),

· tire/run-flat evaluation and fitment verification,

· windshield/ballistic glass delamination mapping and measurements,

· roadworthiness and safety checks (as feasible/safe).

Deliverable: Diagnostic Inspection Report (DIR) for each vehicle, including:

· findings,

· recommended corrective actions,

· parts list (OEM vs equivalent options),

· labor estimate by task,

· schedule estimate,

· risks/assumptions.

Task 3 – Repair Plan & Parts Procurement Based on diagnostics, the contractor shall:

· provide a repair plan per vehicle (step-by-step, sequence, dependencies),

· procure parts/materials (OEM BearCat/Lenco parts where required; equivalent only where appropriate),

· manage shipping/import/export into Jamaica (including customs brokerage if needed),

· ensure compatibility/fitment (run-flat tires, ballistic glass, lighting, locks, hydraulics components, etc.).

Deliverables:

· Final Repair Plan + Bill of Materials (BOM)

· Shipping/logistics plan with expected arrival dates

Task 4 – Mechanical / Hydraulic Repairs The contractor shall repair/restore mechanical systems including:

· hydraulic leak repair (identify source, replace seals/lines/components, refill/bleed/pressure test),

· side compartment/lid operation restoration,

· gunner stand mechanical restoration (jammed/inoperable, locking/upright function),

· hatch release / retractable switch repair and validation,

· any additional mechanical issues discovered in diagnostics affecting safe operation.

Deliverable: Mechanical/Hydraulic Repair Completion Report with test results.

Task 5 – Electrical / Lighting / Controls Repairs The contractor shall:

· repair/replace damaged mirror and indicator light assemblies (left/right as applicable),

· repair/replace upper LED lights and verify all exterior lighting functions,

· troubleshoot and repair electrical faults contributing to non-operational conditions.

Deliverable: Electrical/Lighting Test Sheet.

Task 6 – Camera/Monitor System (Repair or Replace) Because the installed system may be obsolete, the contractor shall:

· identify root cause (power, wiring, camera failure, monitor failure, controller failure),

· propose either:

1. repair using compatible parts, or

2. replacement with a suitable modern equivalent (ruggedized vehicle camera system) compatible with the vehicle and operating environment,

· install and test end-to-end functionality.

Deliverable: Camera/Monitor System Recommendation Memo + Implementation Report (as applicable).

Task 7 – Air Conditioning (A/C) Service and Repair The contractor shall:

· service A/C on Vehicle 1 (at minimum: inspect, recharge if required, performance test),

· diagnose and repair A/C on Vehicle 2 to restore full function,

· verify cooling performance to an agreed acceptance standard.

Deliverable: A/C Service Reports with before/after readings.

Task 8 – Ballistic Windshield/Glass Replacement The contractor shall:

· identify which ballistic glass panels require replacement (windshield and/or other windows),

· provide replacement ballistic glass that meets or exceeds the vehicle’s required protection level and fitment requirements,

· remove/replace/install using correct procedures and seals,

· ensure water tightness, visibility, and safe mounting.

Deliverable: Ballistic Glass Replacement Report + fitment verification.

Task 9 – Tires / Run-Flat Replacement The contractor shall:

· confirm required tire size/spec and run-flat compatibility,

· provide 4 run-flat tires per vehicle (or full wheel assemblies if needed—contractor to recommend),

· install/balance tires and verify safe operation.

Deliverable: Tire Installation Report (specs + serials/lot + balancing confirmation).

Task 10 – Door Locks / Latches The contractor shall repair/replace non-functioning front door lock(s) (driver/passenger as applicable), confirm secure locking/unlocking operation, and verify any related latches.

Deliverable: Lock Function Verification Sheet.

Task 11 – Provide Suitable Jack and Basic Sustainment Items The contractor shall provide a suitable jack system and any necessary adapters to safely lift the vehicle for tire change, plus basic instructions.

Deliverable: Jack delivered + quick-use instructions (1–2 pages).

7. Quality Assurance / Testing / Acceptance The contractor shall perform and document functional testing after repairs, including:

· hydraulic operation and leak check,

· gunner stand/turret operation check,

· hatch/controls verification,

· lighting verification,

· A/C performance test,

· camera/monitor system verification,

· road test (as safe/authorized),

· final safety inspection checklist.

Acceptance: INL/JCF will conduct a joint acceptance walkthrough using the contractor’s test checklists and demonstrations.

8. Deliverables Summary

1. Project Management Plan (PMP)

2. Diagnostic Inspection Report (DIR) – Vehicle 1 & 2

3. Repair Plan + BOM + schedule

4. Mechanical/Hydraulic Repair Report

5. Electrical/Lighting Test Sheet

6. Camera/Monitor Recommendation + Implementation Report

7. A/C Service Reports

8. Ballistic Glass Replacement Report

9. Tire/Run-flat Installation Report

10. Lock Verification Sheet

11. Jack + instructions

12. Final Closeout Package (as-built notes, warranty, parts list, maintenance recommendations)

9. Warranty Contractor shall provide a minimum warranty for workmanship and installed parts (state duration and coverage). Warranty shall include:

· response time for support,

· process for replacement/repair of defective parts,

· exclusions clearly stated.

10. Constraints / Security / Access

· Work will occur at a secure JCF facility; contractor personnel may be subject to access controls.

· Contractor shall comply with all Embassy/JCF security and conduct requirements.

· Contractor shall not remove government/host-nation property from the site without written authorization.

11. Government Furnished Information (GFI) INL/JCF will provide available defect reports, photos/videos, and vehicle access for inspection and repair. Contractor shall validate all issues during diagnostics.

12. Vendor Response Guidance (for RFI phase) Vendors should respond with:

· Capability and relevant experience,

· Approach for Kingston execution (travel techs vs local partner),

· ROM cost ranges and key cost drivers,

· Estimated schedule (inspection lead time, parts lead time, repair duration),

· Recommended NAICS codes,

· Risks/assumptions.