BEAR Base Support Performance Work Statement - Attachment 2.pdf

BASIC EXPEDITIONARY AIRFIELD

RESOURCES (BEAR)

TECHNICAL SUPPORT

PERFORMANCE WORK STATEMENT

HOLLOMAN AFB, NEW MEXICO

15 August 2023

TABLE OF CONTENTS

ITEM PAGE

1.0. Description of Services

2.0. Specific Task Descriptions

3.0. Services Summary

4.0. Data Deliverables

5.0. Government Provided Equipment

6.0. Travel

7.0. General Information

8.0. Contract Full Time Equivalent Reporting

1.0. DESCRIPTION OF SERVICES.

The contractor shall provide a broad range of technical support to the Basic Expeditionary Airfield Resources (BEAR) Base Systems Support Flight (SSF) with BEAR Base system and equipment product enhancement, improvement, and integration functions. BEAR is an Air Force (AF) recognized program and is a critical Agile Combat Support (ACS) capability. It provides vital equipment and supplies necessary to bed down and support combat forces at expeditionary sites with limited infrastructure and support facilities. At a minimum, each location must have a runway and parking ramp suitable for aircraft operations and a source of water that can be made portable. BEAR systems also provide mobility operational support, to include, humanitarian relief efforts and natural disasters.

BEAR consists of a variety of systems and equipment such as personnel shelters, aircraft shelters, food service facilities and equipment, mortuary, tactical field exchange, hygiene facilities, power and water production and distribution equipment, heating and air conditioning, and refrigeration equipment, vehicles, runway lighting, vehicle maintenance equipment, civil engineering equipment, and associated spares configured into Mobility Readiness Spares Packages (MRSPs). When combined, these systems and equipment make up the infrastructure needed to establish an air base in a deployed environment. Although BEAR is an AF program, the support is to the BEAR systems as defined in the specific task descriptions in Section 2.0.

The SSF has been established at Holloman AFB, New Mexico to work for the 635th Materiel Maintenance Group (MMG) and in turn assist the BEAR Base Integrated Product Team (BBIPT) and the BEAR Program Management Office (LCMC/WNZ) located at Warner Robins- Air Logistics Center (WR-ALC). The contractor will function under the 635th MMG System Support Flight (SSF).

The contractor shall provide technical assistance in evaluating equipment for suitability in BEAR Base use and ensure systems capability on BEAR Base assets being procured and/or evaluated. The contractor shall assist the SSF in integrating and field-evaluating proposed BEAR Base system/equipment changes and modernization. The contractor shall provide technical evaluation to aid in planning the logistics support for new and/or modified systems and equipment. The contractor shall also assist the SSF in developing and verifying effective solutions to identify equipment/material deficiencies on new systems being evaluated. The contractor shall have technical and system operations experience with mobile systems to include latrines and showers, Services systems (Kitchens/Feeding, Mortuary and Tactical Field Exchange), Water Fuels System Maintenance, plumbing, air-conditioning, heating, high and low electrical systems, power production, power distribution systems and mobile structures such as, personnel billeting and Large, Medium, and Small Shelter Systems.

2.0. SPECIFIC TASK DESCRIPTIONS. The contractor shall provide the technical support required to fulfill the requirements as described in Tasks 1 through 8:

2.1. Task 1 - Project Management: The contractor shall provide a single point of contact for all matters pertaining to project administration. The contractor shall be responsible for resolving all issues that cannot be resolved locally. Within 10 days, the contractor shall provide the name of the Contractor Lead to the Contracting Officer Representative (COR) via email. The COR and Contracting Officer (CO) shall be notified of any changes to the Contract Lead within 24 hours.

Project status and progress shall be documented through Monthly Status Reports (MSRs).

(CDRL A001)

2.2. Task 2 – Technical Evaluation Report: The contractor shall provide a Technical Evaluation Report for equipment considered for use in BEAR Base systems. Summarize interim findings from evaluations pertaining to assessment of BEAR equipment/systems i.e., electrical and mechanical interfaces, logistical requirements and life cycle logistic support requirements.

Evaluation shall consider multiple factors to include form, fit, function, suitability, inter-connectability, equipment’s ability to complex, system compatibility, operation, or support requirements, as well as costs over the anticipated life cycle of the equipment. The contractor shall perform the following functions listed in the subparagraphs as part of the technical evaluation. (CDRL A002):

2.2.1. Evaluate BEAR equipment and reconfigure packing plan designs when needed to ensure they are the best solution for intended purposes. Specifically, evaluate and offer solutions to the packing of the equipment and supporting items in cargo containers International Organization for Standards(ISOs) and Internal Airlift/Helicopter Slingable Unit (ISUs) or on 463L pallets for both air and surface shipment to the point of employment. Develop Tactics, Techniques, and Procedures (TTPs) for the packing/inventory. Initiate updates based on the War Plans Additive Requirements Report (WPARR) and Mobility Readiness Spares Package (MRSP) content authorization files in ILS-S and make changes as well as equipment modifications/substitutions (i.e., the dimensions of a newer version of the equipment has changed and therefore requires a change to how it and the other items in the container are packed).

2.2.2. Evaluate new and legacy BEAR equipment for ease of maintenance and deployability factors.

2.2.3. Determine if equipment containers meet specified Department of Defense (DoD) and Air

Force guidelines.

2.2.3.1. Coordinate with 635th MMG shops for evaluations and required support of equipment that is considered for procurement and evaluation.

2.2.4. Set-up and tear down BEAR equipment as needed for evaluation.

2.2.5. Coordinate with appropriate agencies to ensure proper load plans are followed.

2.2.5.1. Attend BEAR Program Office Test Plan Working Group Meetings via Teams, telecom or in person readying personnel for test sequences and submit summary report of meeting.

(CDRL A009)

2.2.5.2. Provide technical assistance (in the form of advice, expertise, and hands-on training as needed) in the verification and validation of equipment maintenance procedures/operations as outlined in the applicable technical order and document findings.

2.2.5.3. Assist the 635 MMG in validating Logistical Detail (LOGDET), Custodian Authorization Custody Receipt Listing (CA/CRL or R-14); Special Spares Listing (R-34) data against D0-40, War Plans Additive Requirements Report (WPARR); TTP and document those findings. Specifically, make sure that the Logistics Detail (what “should” be on-hand) matches the R-14 and R-34 items listed in the Supply System for that container and matches what the WPARR says should be there to ensure all are matching.

2.2.5.4. Provide assistance (in the form of advice, expertise, and hands-on training as needed) to 635 MMG personnel and mission partners in the verification of TTP packing/inventory against Unit Type Code and document findings.

2.2.6 Attend the BEAR Biennial UTC Review Workshop. Contractor shall provide input to 635 SCOW Readiness personnel and mission partners as required.

2.3 Task 3 – Weekly Assessment: Perform an assessment on shop UTC inspections, procedures and associated Technical Orders to ensure compliance with established guidance (i.e., Operating Instructions (OIs), Air Force Instructions (AFIs), etc.). Coordinate evaluations in advance with the proper entities and/or appropriate shops/offices. The contractor shall provide a Weekly Assessment Report of findings each week. (CDRL A003)

2.4 Task 4 – Integration, Testing, and Implementation: The contractor shall provide technical assistance in developing and verifying the effectiveness of various proposed replacements and upgrades to BEAR Base systems and equipment. Support shall include:

developing and accessing electrical and mechanical interfaces required to integrate replacement equipment and providing functional user based assessments of the technical suitability of the proposed replacements. The contractor shall support, the design, development, review, and coordination, as well as conduct the user-based evaluation to validate the effectiveness of proposed system changes. The contractor shall assist in planning and implementing approved projects to support the BEAR Base asset.

2.5 Task 5 – Technical Review: The contractor shall assist with the technical and functional reviews of blueprints/engineering drawings, technical orders, commercial manuals, operating instructions, parts lists, and other such documentations used for the design, manufacture, maintenance, modification, operations, or other user provided support of BEAR Base equipment.

The contractor shall also prepare estimates of fuels and other equipment or material used during test evaluations or training schedules. Changes will be proposed as necessary to ensure technical accuracy and functional clarity of proposed documents or other data prior to their submission for publication. The contractor shall also prepare and perform editorial review of various documents intended to support accomplishment of the SSF mission.

2.6 Task 6 – Life Cycle Logistic Support: The contractor shall develop user-based evaluation plans and procedures designed to validate the effectiveness of proposed system changes resulting in a Technical Evaluation Plan. (A004) The contractor shall use this plan to provide technical analysis and assistance necessary to define, evaluate, and document life cycle logistic support requirements of various BEAR Base systems proposed for modernization, replacement, upgrade, or modification. Technical consideration shall be given when evaluating the technical application and complexity, projected cost of life cycle support and alternatives to increase life cycles or reduce technical complexity or costs. The contractor shall also assist in preparing, analyzing, documenting, and implementing recommendations for improving operability, deployability, and/or sustainability of BEAR Base systems and equipment. Develop the following logistics support data: Equipment Mission Capability (MISCAP), Unit Type Code (UTC), Logistics Detail (LOGDET), Critical Items Lists, Spares, and Equipment Lists, Packaging Plans, and Technical Order reviews. The contractor shall provide provisioning suggestions for future upgrade. The contractor shall work with MMG shops to determine the most efficient packing plans for new or existing equipment to help reduce airlift and/or surface movement. The contractor shall provide system familiarization on new equipment. The contractor shall develop and update Tactics Techniques and Procedures (TTP) for BEAR assets.

(CDRL A008)

2.7 Task 7 – Resolving Equipment Deficiencies: The contractor shall provide technical assistance and submit Product Quality Deficiency Reports as required to verify, resolve, and document identified equipment/material deficiencies in the JDRS system. (CDRL A005)

2.8 Task 8 – Technical Support: The contractor shall provide technical support and administrative assistance by reviewing and assessing BEAR Base technical support requirements included in the operation and support plans, programming plans, acquisition plans, test and evaluation plans, and design documents/data, provisioning documents. The data shall be prepared to support meetings and presentations as requested from the 635 MMG commander or deputy (i.e., weekly Production Meetings and Group Staff Meetings). The contractor shall gather data, evaluate, and prepare background papers, staff studies, and/or presentation materials to support action/strategy or report status/progress recommendations. The contractor shall provide technical support/advice to help the 635 MMG meet taskings for background papers, staff summaries, and presentation materials related to the technical design, and operation of BEAR equipment. The contractor shall submit Weekly Activity Reports. (CDRL A006)

3.0. SERVICES SUMMARY

3.1. The Services Summary table below summarizes the most important performance objectives and performance thresholds as identified within the body of the PWS. The absence of any performance objective and threshold from this Services Summary shall not detract from its enforceability, nor limit the rights or remedies of the Government under any provision of the TO.

Metrics shall be calculated monthly unless otherwise specified.

Table 1: Services Summary

Performance Objective PWS Para. Performance Threshold

Provide expertise and project management support necessary to accomplish and resolve issues pertaining to project administration.

2.1 No more than two late Monthly Status

Reports within the agreed time period per year.

Provide technical evaluation report for equipment items considered for use in BEAR Base Systems..

2.2 No more than one late Technical

Evaluation Report within the agreed time period per month.

Prepare accurate and complete Weekly Assessment Report.

2.3

No more than one late Weekly Assessment Report within the agreed time period per month.

Evaluate and document life cycle logistic support requirements of various BEAR Base systems proposed for procurement, modernization, replacement, upgrade, or modification, recommendations for improving operability, deployability, and/or sustainability of BEAR Base system and equipment; provisioning suggestions for future upgrades.

Evaluation Plans.

2.6 No more than one late Technical

Evaluation Plan within the agreed time period per year.

Verify, resolve, and document identified equipment/material deficiencies.

2.7 No more than two late Product Quality

Deficiency Reports within the agreed time period per year.

Provide a Weekly Activity Report detailing weekly activities.

2.8 No more than one late Weekly Activity

Report within the agreed time period per month.

Prepare accurate and timely Trip Reports to the COR.

6.0 No more than one late Trip Report within

the agreed upon time per year.

4.0. DATA DELIVERABLES

All deliverables shall meet professional standards and meet the requirements set forth in contractual documentation. Products and documentation delivered under this PWS become the property of the Government.

Table 2: Data Deliverables

The following deliverables shall be provided in accordance with (IAW) Exhibits A:

CDRL Deliverable Title PWS Paragraph

A001 Monthly Status Report 2.1

A002 Technical Evaluation Report 2.2

A003 Weekly Assessment Report 2.3

A004 Technical Evaluation Plan 2.5

A005 Product Quality Deficiency Report 2.6

A006 Weekly Activity Report 2.7

A007 Trip Report 6.0

A008 Tactics Techniques and Procedures

(TTP)

2.2.1

A009 Meeting and Conference Minutes 2.2.5.1

5.0. GOVERNMENT PROVIDED EQUIPMENT: The Government will make available to the contractor any documentation or equipment as deemed necessary to complete the tasks in this PWS. This will include logistics data, equipment specifications, message text detail, software applications, and other such documentation the contractor formally requests. The Government will also provide office space (approximately 261.5 square feet) and office furniture. Office furniture will include one workstation with a computer and monitor, and office chair for each contractor employee. The Government will also provide two utility carts for transportation in and around the MMG compound. The contractor shall sign for Government provided equipment for employees and any additional Government provided equipment required for task completion. The contractor shall follow the established written property control system to monitor, protect, preserve, and maintain all Government property. The Government will make common mechanical tools, and test equipment available to the contractor. The Government requires the contractor to control such tools in IAW the AF Instructions governing Composite Tool Kit Management. The contractor shall be liable and responsible for safeguarding, inventory control of all Government provided equipment in their possession.

However, if Government provided equipment becomes unusable as a result of common wear, the Government is liable and will replace the item. All Government provided equipment and space will be on Government installation.

6.0. TRAVEL. Contractor personnel will be required to travel for performance of this PWS. The purpose of the travel is to provide technical support and evaluate BEAR processes and locations.

Contractor employees shall perform local travel between the contractor’s facility/work location, local manufacturing site visits and Holloman AFB during the performance period of this contract. The

Government will not reimburse local travel and related expenses to the contractor for ordinary daily travel to or from Holloman AFB. Local travel is defined as up to100 miles one way.

Contractor employees shall perform both CONUS and OCONUS travel during the performance of the contract. All travel arrangements shall be the responsibility of the contractor, to include airline, hotel, and rental car reservations. Travel is firm fixed price (FFP). Contractor shall provide the COR with a Contractor Travel Request prior to travel arrangements. Contractor must prepare accurate and timely Trip Reports to the COR after returning from each trip. (CDRL A007).

The Government requires the following annual trips:

Performance Period Location # of Trips Per Year

Estimated Days Per Trip

Base Period BEAR Base OCONUS (Germany, Oman, Korea)

4 4-7 Days

CONUS (Florida) 10 3-5

Option Period 1 BEAR Base OCONUS (Germany, Oman, Korea)

Option Period 2

Option Period 3

Option Period 4

7.0. GENERAL INFORMATION.

7.1. Required Knowledge & Skills

7.1.1 The Government requires a minimum of 10 years’ experience and job knowledge with BEAR Base Systems and 15 years in DoD for the purpose of evaluation and modernization of BEAR assets. The contractor shall possess an knowledge of BEAR Base equipment/system characteristics and properties in order to provide specialized information about equipment together with related advice to those who design, test, produce, procure, supply, operate, repair or dispose of equipment. The contractor shall possess knowledge of a wide range of maintenance concepts, principles, and practices of specific systems and skills in applying this knowledge to difficult and complex assignments. The contractor shall possess skills in analyzing and interpreting engineering drawings, technical manuals, and technical data associated with their associated equipment. This contract requires the skills in identifying and analyzing complex technical problems and developing innovative solutions. The contractor shall be able to plan, organize, and reprioritize work when facing changing deadlines and must be able to effectively write and author reports based on assessments and evaluations. The contractor shall be a Subject Matter Expert (SME) and must be capable of developing and verifying effective solutions for identified equipment/material deficiencies on new and legacy systems being evaluated. Knowledge base enables each individual to assist in integrating and field-evaluating proposed BEAR Base systems/equipment changes and modernization.

7.1.2. The Government requires a contractor with knowledge of the principles of electricity;

power generation, conversion, transformation, distribution, and utilization; types, capacity, and purpose of high and low voltage circuits, circuit breakers, switches, fuses, and meters associated with electric generation and distribution; interpreting instrument and meter readings; wiring diagrams, schematics, drawings, and technical publications; distribution panels, and accessory equipment; use and purpose of test equipment; safety rules and practices; environmental policies; principles of management; and operation and repair of electrical power distribution systems. Knowledge base and experience allows them to assist in integrating and field-evaluating proposed BEAR Base systems/equipment changes and modernization. The contractor shall be the electrical SME in all aspects of the electrical field to include high voltage (4160V) primary switching center (PSC), low voltage (120/208 V) secondary distribution (SDC), Emergency Airfield Lighting System (EALS), Remote Area Lighting System (RALS), Cable Reel Pallet Assembly (CRPA), 60- & 25-Kw Power Distribution Pannels (PDPs), installation, removal, operation, maintenance, and repair of all electrical and control systems and associated equipment.

7.1.3. The Government requires a contractor with knowledge in all aspects of the Water Fuels Systems Maintenance (WFSM) field; to include installing, removing, operating, maintaining, and repairing water production, distribution and wastewater collection systems. The contractor shall also have extensive knowledge of plumbing, water, wastewater, fire suppression and backflow prevention system requirements/standards, inspection requirements, recurring maintenance programs, and seasonal overhaul on systems and components. The contractor shall have the knowledge to troubleshoot malfunctions and to read and use drawings and schematics to analyze and isolate system malfunctions and modify equipment for specific missions or to increase efficiency. The contractor shall be the SME in all aspects of the BEAR Utilities Systems. Knowledge of systems integration and equipment is paramount. BEAR Base WFSM Systems equipment includes but is not limited to the Reverse Osmosis Water Purification Unit (ROWPU), Latrine, Field Deployable (LFD), Shower/Shave units, Self-Help Laundry, Expandable BiCon Shelter Hygiene System, numerous pumps and the 3K, 10K, and 20K bladders. Individual shall be knowledgeable of the BEAR UTCs to include: Initial Water Distribution System, Follow-On, Shower/Shave Latrine, 1500 Water Production, Self-Help Laundry, Source Run, Water Extension and the new Expandable BiCon Shelter Hygiene System. Knowledge base and experience allows them to assist in integrating and field-evaluating proposed BEAR Base systems/equipment changes and modernization.

7.1.4. The Government requires a contractor with knowledge of all aspects of the Heating, Ventilation and Air Conditioning (HVAC) field. The contractor shall have a broad knowledge of systems installation, removal, operation, maintenance, and repair of all mechanical systems and associated equipment. BEAR equipment includes but not limited to Field Deployable Environmental Control Units (ECU) -2 thru -5 and -9’s, Tricon Refrigerated Container System, Advance Design Refrigerator 300 and 130K Heaters. Knowledge base allows them to assist in integrating and field-evaluating proposed BEAR Base systems/equipment changes and modernization. In addition, the skills allow them to assist in integrating and field-evaluating proposed BEAR Base systems/equipment changes and modernization.

7.1.5. The Government requires a contractor with knowledge of the Power Production field and the principles of electronics and electricity, including generation, conversion, transformation, distribution, and utilization; types, capacity, and purpose of high and low voltage circuits, circuit breakers, switches, fuses, regulators, relays, instruments, and meters associated with electric generation and distribution; interpreting instrument and meter readings; wiring diagrams, schematics, drawings, and technical publications; techniques of operating and maintaining internal combustion engines, generators, generating plants, distribution panels, and accessory equipment; repair and maintenance of aircraft arresting systems; use and purpose of test equipment; safety rules and practices; environmental policies; principles of management; and operation and repair of electrical power production systems. Contractor must be the Subject Matter Expert in all aspects of the Power production field to include installing, removing, operating, maintaining, troubleshooting and repairing electrical power generating and control systems, aircraft arresting systems, and associated equipment to include but not limited to MEP 805/806, AMMPS 1060/1070, BEAR Power Unit, Interim BEAR Power Unit, Mobile Aircraft Arresting System, Mobile Runway Edge Sheave (MRES), and multiple load banks. Knowledge base and experience allows them to assist in integrating and field-evaluating proposed BEAR Base systems/equipment changes and modernization.

7.1.6. The Government requires a contractor with knowledge of structures and shall be capable of interpreting working drawings and schematics for maintaining, altering, and repairing structures.

Extensive experience in shelter layout, erection and striking, theory of squaring by equivalent measurements, construction, application of shop mathematics, building maintenance, repair, types and uses of metal hardware, fabrication and repair, interpret drawings and blueprints, metal measurement and layout devices, safety procedures, practices, and precautions required in erecting and striking shelters. The individual must be the BEAR Structures SME in all aspects of the Structures field to include Alaska Small Shelter Systems, Alaska Medium Shelter Systems, CAMSS Medium Shelter Systems, DOME Aircraft Shelter System and the Large Area Maintenance Shelter System, installation/erection, removal/strike, operation, maintenance, and repair of all associated equipment. Knowledge base and experience allows them to assist in integrating and field-evaluating proposed BEAR Base systems/equipment changes and modernization.

7.1.7. The Government requires a contractor with extensive knowledge of Services systems (Kitchens/Feeding, Mortuary and Tactical Field Exchange). Extensive knowledge of food service activities, mortuary affairs programs and Force Support readiness programs. Experienced in operating, inspecting, troubleshooting and maintenance of each system in order to perform evaluations for the modernization or upgrading of Services Assets. Knowledge base and experience allows them to assist in integrating and field-evaluating proposed BEAR Base systems/equipment changes and modernization.

7.1.8 The Government requires the contractor to operate Government vehicles IAW PWS para 7.8 and comply with AFI 24-301, Vehicle Operations.

7.1.9 Contractor personnel shall hold a current US Passport. The contractor is responsible for obtaining and submitting Passport application and all associated costs.

7.2. LOCATION OF WORK: Normal place of duty is at 635th MMG, Holloman AFB, New Mexico. This in Southern New Mexico which is a desert region. Contractors will be exposed to both very hot and cold environments while performing work that is physical and will require heavy lifting and exertion. Telecommuting is allowable during short periods of health or weather events/emergencies at the Government’s discretion. The individual continues to be covered by DoD component standards of conduct while working at the alternative worksite. The individuals telework location shall meet safety requirements. Telework will be terminated if performance or conduct do not meet standards or fail to meet organizational needs. Contract personnel are required to perform temporary duty (TDY) and travel in the performance of this contract to include overseas locations. Personnel may receive as little as 72 hours’ notice of travel for both CONUS and OCONUS locations.

7.3. DUTY HOURS: Standard duty hours are 06:30 AM - 15:30 PM (Mountain Time), Monday through Friday, excluding federal holidays. The contractor shall provide for non-standard duty hours support on an as required basis. Non-standard duty hours or additional hours or times for work to be performed shall be coordinated with the COR.

7.4. ENVIRONMENTAL: All environmental issues shall be brought to the attention of the 635th MMG Environmental Coordinator, the Contracting Officer, and the COR, and shall be treated IAW the regulations listed in the Environmental Guidance Handbook for Holloman AFB.

7.5 Information Assurance Workforce Training.

7.5.1 All personnel shall complete Annual Information Assurance training by on-line Computer Based Training. All personnel shall comply with DoD 8570.01-M, Information Assurance Workforce Improvement Program and AFMAN 33-285, Cybersecurity Workforce Improvement Program, as required in this PWS, and shall provide appropriate certification(s) within five work days after receipt of Common Access Card (CAC).

7.5.2 Contractor personnel who do not have proper and current certifications shall be denied access to DoD information systems for the purpose of performing Information Assurance (IA) functions.

7.6 Cybersecurity. The contractor shall ensure that personnel accessing information systems have the proper and current IA certification to perform IA functions in accordance with DoD 8570.01-M, Information Assurance Workforce Improvement Program and AFMAN 33-285 Cybersecurity Workforce Improvement Program.

7.7 Contractor Identification. Each contractor employee shall, while on duty, wear in plain view on the upper portion of the outer garment, a metal or plastic identification badge to be furnished by the contractor, containing the company name, employee name, and the section where the employee works. Contractor personnel are required to wear AF-approved or provided picture identification badges so as to distinguish themselves from Government employees.

Contractor employees shall clearly identify themselves as “Contractors” at all times, in all communications and representations, including in the workplace, at meetings, in conversations, telecommunications, mail, electronic mail (email), and faxes, whether with Government personnel, other contractor personnel, or with the public. Contractors with access to the base Local Area Network (LAN) or with an official Government email address shall clearly identify themselves as “Contractor” in the email signature block and the designation “CTR” in the global address. The contractor shall notify the Government if the “CTR” designation is not included in the global address.

7.8 SECURITY REQUIREMENTS.

7.8.1 Installation Commander designates contractor operations as installation cleared facilities, visitor groups or intermittent visitor. Upon designation of a contractor activity as a visitor group (90 days or more), the servicing Information Protection office will ensure the contractor is provided a written copy of relevant local security policies (e.g., via email, electronic media, or paper) applicable to the contractor’s on-installation access to classified information in support of the classified contract.

7.8.1.1 Security support provided by the AF to the contractor to include storage containers for classified information/material, use of base destruction facilities, classified reproduction facilities, use of base classified mail services, security badging, base visitor control, investigation of security incidents, the use of security forms, and conducting inspections required by DoDM

5220.22 V2 AFMAN 16-1406 V2, National Industrial Security Program: Industrial Security Procedures for Government Activities.

7.8.1.2 Security support requiring joint AF and contractor coordination includes packaging classified information, mailing and receiving classified materials, implementing emergency procedures for protection of classified information, security checks, and internal security controls for protection of classified material and high value pilfer able property.

7.8.2 Clearance Requirements. Contractor shall acquire all necessary base passes for contractor personnel. Contractor shall provide employee identification badges. The Government will provide security badges. Contractor personnel must possess a Security Clearance granted by the DoD and their parent contractor facility must also have the appropriate Facility Clearance in accordance with CFR Title 32, Subtitle A, Chapter 1, Subchapter D, Part 117) prior to performing work on any classified Government systems or products. The security clearance level for this acquisition is SECRET. Personnel requiring security clearances must possess the clearance prior to contract award. Contractor shall comply with all appropriate provisions of applicable security guidance. Specific security requirements are identified in the DD Form 254, DoD Contract Security Classification Specification. For access to unclassified AF networks only, contractor must, at minimum, have a completed verifiable Tier 1 (T1) investigation.

Contractor shall establish and maintain procedures to ensure this security level is maintained at all times.

7.8.3 Notification. The contractor shall notify the 49th Wing Information Protection Office (49 WG/IP), 490 First Street, Building 29/Suite 2500, Holloman AFB, New Mexico 88330-8277, 30 days before on base performance of the contract starts. The notification shall include:

• Name, address, and telephone number of company representatives.

• The contract number and contracting agency.

• The highest level of classified information contractor employees require access to.

• The location(s) of contract performance.

• The date contract performance begins.

7.8.4 Listing of Employees. The contractor shall maintain a current listing of employees. The list shall include the employee's name, social security number, and level of security clearance.

The list shall be validated and signed by the company Facility Security Officer (FSO) and provided to the COR and sponsoring agency (635 MMG) security assistant within five days of contract award. An updated listing shall be provided within five days after an employee’s status or information changes (i.e., terminated for cause, reassignment, retirement, etc.) or when a new employee is added.

7.8.5 Visit Request. Upon contract award, the Contractor shall designate, in writing to the CO, a FSO who shall be the contractor’s point of contact for all security matters. FSO will provide a visit request in DISS to the units SMO HS1CFWT56. Anytime the information changes it must be updated (terminated for cause, reassignment, retirement, etc.) or when new employees are added. The listing should include the employee’s name, social security number and type of investigation if contract requires.

7.8.6 Security Training. The sponsoring unit will provide contractor personnel with initial and annual security training as outlined in DoDM 5200.01 V3 AFMAN 16-1404, V3, Enclosure 5.

The contractor shall provide initial and follow-on training to contractor personnel who work in AF controlled/restricted areas. Air Force restricted areas and controlled areas are explained in AFI 31-101, Integrated Defense.

7.8.7 Pass and Identification Items. The contractor shall ensure the pass and identification items required for contract performance are obtained for employees. Employees shall only be granted access to the installation to perform functions directly related to their respective contract.

7.8.8 Retrieving Identification Media. The contractor shall retrieve all identification media, to include DoD Common Access Cards from employees who depart for any reason before the contract expires, e.g., terminated for cause, retirement, etc. The contractor shall notify the Government within 24 hours when unable to retrieve identification media from contract employees.

7.8.9 Traffic Laws. The contractor and its employees shall comply with base traffic regulations.

Traffic regulations include, but are not limited to:

7.8.9.1 Employees shall wear a seatbelt.

7.8.9.2 Speed limits on Holloman AFB are 30 miles per hour unless otherwise posted. Be aware of reduced speed limits and exercise caution when driving in base housing and school zones.

7.8.9.3 All vehicle operators on the installation shall not use cell phones unless the vehicle is safely parked or unless they are using a hands-free device. The wearing of any other portable headphones, earphones, or other listening devices (except for hand-free cellular phones) while operating a motor vehicle is prohibited.

7.8.10 Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned vehicle or privately- owned vehicle while on Holloman AFB.

7.8.11 Controlled Unclassified Information (CUI). The contractor shall comply with DoDI

5200.48 DAFI 16-1403, Controlled Unclassified Information (CUI), requirements. This publication establishes policy, assigns responsibilities, and prescribes procedures for CUI throughout the DoD and establishes the official DoD CUI Registry.

7.8.12 Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment.

7.8.13 Physical Security. The contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

7.8.14 Controlled/Restricted Areas. The contractor shall implement local base procedures for entry to AF controlled/restricted areas where contractor personnel will work. An AF Form 2586, Unescorted Entry Authorization Certificate, must be completed and signed by the sponsoring agency (635 MMG) security assistant before a restricted area badge will be issued. Contractor employees must have a favorably completed T3 investigation before receiving a restricted area badge. Interim access can be granted IAW DoDM 5200.02 AFMAN 16-1405, Air Force Personnel Security Program.

7.8.15 Photography. Photography in or within close proximity of an AF controlled/ restricted area, flight line, or taxiway is strictly prohibited. Contractor employees that wish to take photos shall coordinate with their sponsoring agency (635 MMG) that will coordinate with the appropriate unit commander, operations officer, senior maintenance officer, or maintenance superintendent for a photography clearance prior to taking photos.

7.8.16 Cell Phones with Digital Camera Capability. Cellular phones with integral digital cameras and other devices capable of capturing digital images are prohibited for use or possession, without written authorization, within any restricted or controlled area. The use or possession of handheld computers (Palm Pilots), electronic notebooks, or personal digital assistants (PDA) with cameras and/or voice recording capability and network camera surveillance equipment (Netcams, Webcams) are also prohibited, without written authorization, within any restricted or controlled area. The installation commander or his/her designated representative approves their use/possession in restricted and controlled areas.

7.8.17 Key Control. The contractor shall establish and implement methods of making sure all keys, codes, or combinations issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the Government.

7.8.17.1 The contractor shall immediately report to the COR or Program Manager, any occurrences of lost or duplicated keys, compromised codes or combinations, or use by unauthorized personnel.

7.8.17.2 In the event keys, other than master keys, are lost or duplicated, the contractor may be required, upon written direction of the contracting officer, to re-key or replace the affected lock or locks without cost to the Government. The Government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the contractor.

7.8.17.3 The contractor shall prohibit the use of keys, codes, or combinations, issued by the Government, by any persons other than the contractor’s employees and the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in performance of contract work requirements in those areas.

7.8.18 Lock Combinations. The contractor shall control access to all Government provided lock combinations to preclude unauthorized entry. The contractor is not authorized to record lock combinations without written approval by the Government Program Manager. Records with written combinations to authorized secure security containers, accredited secure rooms (open storage), or certified vaults, shall be marked and safeguarded at the highest classification level as the classified material maintained inside the approved containers.

7.8.19 Information Technology/Information Systems (IT/IS) Access. When required for contract performance, the Government will provide unclassified network access, to include, access to Government IT/IS. Contractor employees will be held strictly accountable for actions they initiate on the network and will conduct business in accordance with USAF, ACC, and Holloman AFB instructions and policies. The sponsoring agency (635 MMG) will ensure contractor employees receive Information Assurance training prior to network access.

Contractor employees must have a favorably completed National Agency Check and Inquiries (NACI) investigation or a DoD-determined equivalent investigation, or greater, prior to access being granted.

7.7.19. Antiterrorism Training. Within 30 calendar days after TO start, all contractor personnel shall complete Antiterrorism Level I Training, as required by DoDI 2000.16. Newly hired personnel shall complete Antiterrorism Level I Training within the first 30 calendar days of their employment. Refresher Antiterrorism Level I Training shall be completed and documented annually thereafter. The training is provided at https://lms-jets.cce.af.mil/moodle/search/index.php?context=2&q=antiterrorism+level+I, Force Protection Course (ZZ133079) is provided at https://lms-jets.cce.af.mil/moodle/search/index.php.

7.8. VEHICLE OPERATOR REQUIREMENTS.

7.8.1. Vehicle operators utilizing Government vehicles shall comply with AFI 24-301, Vehicle Operations. All vehicle operators will require a valid state driver’s license and AF Form 171.

7.8.2. Contractor employees are required to operate a forklift as part of the services provided under this contract. A contractor employee required to operate GMVs in the execution of a Government contract must be licensed by the state, on the vehicles they operate. It is the responsibility of the contractor, not the AF, to ensure operators are appropriately licensed as a condition of employment. A state or commercial license and contractor’s certification verified by the Contracting Officer is required before issuance of an AF Form 2293 to the employee.

The AF Form 2293 will be valid for the contract period only.

7.9. SAFETY AND ACCIDENT PREVENTION

7.9.1. The contractor is to record and report to the COR all available facts for each instance of accidental damage to Government property or injury to contractor. The contractor shall secure the scene of an accident and wreckage until released by the accident investigative authority.

Contact the Contracting Officer once the accident investigative authority has arrived at the scene of the accident. If the Government elects to conduct an investigation of the incident, the contractor shall cooperate fully and assist the COR until the investigation is finished.

7.9.2. Injured personnel will be stabilized by responding Emergency Medical Services (EMS) and then transported as required.

7.9.3. In performing work under this contract on premises which are under the direct control of the United States AF and/or the United States Government, the contractor shall comply with AFOSH standards. Nothing in this contract shall be construed to relieve the contractor of the requirements of the Williams–Steiger Occupational Safety and Health Act of 1970.

7.9.4. The contractor shall report any mishaps involving AF personnel and/or property/ equipment damage or contractor personnel injury occurring on his/her job, immediately to the https://lms-jets.cce.af.mil/moodle/search/index.php?context=2&q=antiterrorism+level+I https://lms-jets.cce.af.mil/moodle/search/index.php?context=2&q=antiterrorism+level+I

COR, who will notify the 635th MMG/QA Safety Office.

7.9.5. The contractor shall be responsible for providing all required safety equipment and clothing.

8.0 Contract Full Time Equivalent Reporting

8.1. Contractor Manpower Reporting. In order to support the requirements of title 10, U.S.C., section 235 and 2330a, DoD contractors will report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract, via the Service Contract Reporting (SCR) section of the System for Award Management (SAM) (http://sam.gov). Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. A DoD guidebook for Service contract Reporting in the SAM is available at https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr. The General Services Administration (GSA) has posted guidance at https://sam.gov, search the “HELP” section. Should contractors have issues using SAM, contact the Federal Service Desk at https://www.fsd.gov.

http://sam.gov/ https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr https://sam.gov/ https://www.fsd.gov/