BBG50-R-15-0006_FBO.pdf

BBG50-R-15-0006

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PART I

THE SCHEDULE

SECTION B

SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 The Broadcasting Board of Governors (BBG) requires a Contractor to operate and maintain the Robert E. Kamosa Transmitting Station (REKTS) Facilities. These are U. S. Government radio transmitting plants located on the island of Tinian and the island of Saipan, in the

Commonwealth of the Northern Mariana Islands (CNMI). These facilities, hereinafter referred to as the Tinian Transmitter Plant and the Saipan Transmitter Plant, shall be operated in accordance with the policies and procedures established by the International

Broadcasting Bureau (IBB) Office of Technology, Services and Innovation and with all other terms and conditions contained within this solicitation document and the subsequent resultant contract. The policies and procedures are delineated in a set of publications identified as Transmitter Station Instructions (TSI’s). The salient requirements of the TSI’s are discussed herein. A list of the relevant TSI’s for this document is attached.

The Offerors technical proposal responses must comply with the latest “Issued” date of each TSI as shown in Attachment J.2. Offerors are encouraged to conduct an on-site visit to the Tinian and Saipan Transmitter Plants prior to the submission of offers.

The Tinian and Saipan Transmitter Plants are operated remotely from the Philippines

(Tinang) Transmitting Station Network Control Center in an automated broadcast mode, as detailed in Attachment J.1 of this document. Should the automated system as described malfunction or fail to operate at any transmitter plant, the station staff proposed must be capable of operating the Tinian and Saipan Transmitter Plants in a non-automated broadcast mode.

The following is the Base Period through Option Period Four (4) Price Schedule for the

Operations and Maintenance Support of the REKTS that includes the Tinian Transmitter

Plant and the Saipan Transmitter Plant, beginning September 28, 2015.

CLIN DESCRIPTION QTY UNIT FIRM-FIXED

PRICE

B.1 BASE PERIOD 1 EA $

(9/28/15 – 9/27/16)

B.1.1(a) Tinian Transmitter Plant $

B.1.1(b) Saipan Transmitter Plant $

B.2 OPTION PERIOD ONE (1) 1 EA $

(9/28/16 – 9/27/17)

B.2.1(a) Tinian Transmitter Plant $

B.2.1(b) Saipan Transmitter Plant $

B.3 OPTION PERIOD TWO (2) 1 EA $

(9/28/17 – 9/27/18)

B.3.1(a) Tinian Transmitter Plant $

B.3.1(b) Saipan Transmitter Plant $

B.4 OPTION PERIOD THREE (3) 1 EA $

(9/28/18 – 9/27/19)

B.4.1(a) Tinian Transmitter Plant $

B.4.1(b) Saipan Transmitter Plant $

B.5 OPTION PERIOD FOUR (4) 1 EA $

(9/28/19 – 9/27/20)

B.5.1(a) Tinian Transmitter Plant $

B.5.1(b) Saipan Transmitter Plant $

TOTAL FIRM-FIXED PRICE (B.1 thru B.5) $

NOTE: Offerors are required to complete the “Cost Breakdown Summary for Tinian and Saipan”

(Attachment J.7), AND shall submit their version of a detailed cost breakdown to support the firm-fixed-price (FFP) for the base and all option periods.

B.6 COST REIMBURSEMENT FOR PARTS AND MATERIALS $

(Contracting Officer Itemized Invoice Approval Required)

The Contractor must coordinate and obtain prior approval on any reimbursement for parts and materials from either the Contracting Officer Representative (COR) or Contracting Officer

(CO). This cost reimbursement is not to exceed $500 per contract period.

(End of Section B)

PART I

SECTION C

DESCRIPTION/SPECS./WORK STATEMENT

C.1 GENERAL INFORMATION

C.1.1 INTRODUCTION

The Broadcasting Board of Governors (BBG) requires a Contractor to operate and maintain the

Robert E. Kamosa Transmitting Station (REKTS) Facilities. The Contractor shall be required to provide a qualified staff that shall be capable of completing any and all of the labor tasks outlined in this document. These are U. S. Government radio transmitting plants located on the island of

Tinian and the island of Saipan, in the Commonwealth of the Northern Mariana Islands (CNMI).

These facilities, hereafter referred to as the Tinian Transmitter Plant and the Saipan Transmitter

Plant, shall be operated in accordance with the policies and procedures established by the

International Broadcasting Bureau (IBB) Office of Technology, Services and Innovation. These policies and procedures are delineated in a set of publications identified as Transmitter Station

Instructions (TSIs). The salient requirements of the TSI’s are discussed herein. A list of the relevant TSIs are included with this document (See Attachment J.2). An electronic copy of the relevant portions of the TSIs are included with this document (See Attachment J.3).

The Offerors technical proposals responses must comply with current version of each TSI as shown in Attachment J.2. Offerors are encouraged to conduct an on-site visit to the

Saipan and Tinian Transmitter Plant prior to the submission of offers. In addition, copies of station blueprints and other documents related to station construction will be available for viewing on a CD-ROM for the Offeror.

The Tinian and Saipan Transmitter Plants scheduled program broadcasts are now operated remotely from the Philippines (Tinang) Transmitting Station Network Control Center in an automated broadcast mode. Should the automated system as described malfunction or fail to operate at any transmitter plant, the station staff proposed must be capable of operating the Tinian and Saipan Transmitter Plants in a non-automated broadcast mode.

For a complete description of the REKTS and the federal government employee’s resident at

REKTS, who has offices at the Saipan and Tinian Transmitting Stations; please refer to Attachment

J.1 of this document. Attachment J.1 of this document references the “IBB Robert E. Kamosa

Transmitting Station Facilities Handbook” as an attached file.

C.2 OPERATING REQUIREMENTS

C.2.1 The Contractor is responsible for maintaining an operable transmitting facility to accommodate the US Government produced broadcasting or sponsored radio programming in accordance with the procedures set forth in the Transmitting Station

Instructions (TSIs) and the transmission schedule established by the IBB Office of

Technology, Services and Innovation. The Contractor is expected to maintain an operable transmitting facility with an average availability of 99.5%. This means that

99.5% of the scheduled programming is successfully broadcasted. Availability shall be calculated on a monthly basis by the following formula:

A - B

Availability (%) = ------------------- x 100

A

A = Total minutes of Scheduled Broadcasting Time in a given month

B = Total minutes of Program Outage Time in the given month

C.2.2 Scheduled Broadcasting Time is defined as the broadcast time of scheduled news and information programs.

C.2.3 Program Outage Time is defined as an irregularity and occurs when any portion of a scheduled program is not broadcast in accordance with the program schedule, or is broadcast outside the technical specifications as defined in TSI 401.

C.2.4 The Contractor shall be responsible for maintaining precise records of all irregularities, and reporting these irregularities in a timely manner as they occur. The

Contractor is required to make best efforts to report the irregularity on the same day it occurred. The irregularity may be reported no later than a twenty-four (24) hour period after it occurred if the reporting delay is due to Contractor staff shift changes that have been approved by a resident government official. In addition, irregularities shall be reported in a summary fashion in the Monthly Operations Report.

C.2.5 Transmission irregularities occur at random times at all of the BBG Transmitting

Stations. When an irregularity occurs it must be reported by the Contractor on the same day that it occurs in the on-line Enhanced Irregularity Tracking System (EITS) as specified in TSI 401. Further instructions are provided in the Web EITS User’s

Manual located in Attachment J.4.

C.2.5.1 The irregularity may be reported no later than a twenty-four (24) hour period after it occurred if the reporting delay is due to Contractor staff shift changes that have been approved by a resident government official. This provides sufficient time to the Contractor so that a daily irregularity outage review can be completed and the weekly RFA Outage Report can be prepared.

C.2.5.2 A reporting schedule document shall be prepared by the Contractor explaining their irregularity reporting schedule, noting any delays due to

Contractor staff shift changes. The Contractor shall provide a reporting schedule document thirty (30) days after contract award.

C.2.5.3 In addition, transmitter broadcast scheduled hours, irregularities or outage hours shall be reported at the beginning of the new month in a summary fashion in the EITS application within four (4) business days from the start of new month. This provides sufficient time to the Contractor so that the

Monthly Station Availability Report can be prepared and that the Monthly

Station Language Report can be kept up to date in the EITS application by the agency COR at the Washington DC Headquarters facility.

C.2.6 The Contractor is expected to work cooperatively with the Philippines Transmitting

Station or equivalent, regarding any Broadcast Program Operations that are managed and controlled from the Tinang Master Control Room. This involves any coordinated transmitter operation or maintenance requirement effort or any coordinated transmission irregularity reporting effort at the Saipan and Tinian Transmitter Plants

REKTS CNMI Transmitting Station to ensure that both operational and broadcast objectives can be achieved.

C.2.7 Program delivery requires that a minimum of 95% peak recurring modulation at a power level is no more than 1dB below the scheduled broadcast power that is established.

C.2.8 Program delivery requires that the transmitted audio total harmonic distortion at any audio frequency from 100 to 5,000 Hz shall not exceed 5% at 85% peak negative modulation.

C.2.9 TRANSMISSION IRREGULARITIES

Irregularities usually involve program disruptions as defined in TSI 401 by one or more of the following criteria:

C.2.9.1 Any failure of equipment in the program path;

C.2.9.2 Any loss of scheduled transmissions due to outside or unidentified causes;

C.2.9.3 Any transmission interruption of more than 30 seconds regardless of cause or method of restoration (manual, automatic or self-correcting);

C.2.9.4 Any transmission of unscheduled material (includes music fill, incorrect language, or dead air);

C.2.9.5 Use of any transmitter, antenna, program feed or power system other than specified in the transmission schedule or otherwise normally used (e.g., a power source). This criteria applies even if the substitute equipment is functionally identical;

C.2.9.6 Operation of the assigned transmitter at more than one decibel below assigned power output, or at less than 95 percent average recurring negative peak modulation during programming;

C.2.9.7 Operation of the assigned antenna at other than the assigned azimuth, elevation or beam width;

C.2.9.8 Any deviation in the broadcast time or assigned frequency that exceeds acceptable tolerances as listed in TSI-407;

C.2.9.9 Any transmission which includes noise, intermittent modulation, or any other anomaly which materially affects signal quality;

C.2.9.10 Use of any feed path, communications means, or other important service or capability, other than specified in the transmission schedule or normally used, whether or not functionally identical;

C.2.9.11 For statistical purposes, power, and program feed outages of 30 seconds or more shall be reported even when no program transmission was interrupted. A transmitter off-on is not considered to be a transmission irregularity.

C.2.9.12 A transmitter off-on is defined as a temporary loss of carrier transmission during scheduled program broadcast, that is restored (normally) without human intervention, and occurs within the standard recycle period for the transmitter. A transmitter disruption lasting for a period of 30 seconds or less can generally be considered to be a transmitter off-on.

C.2.9.13 The Contractor shall refer to the TSIs for complete technical specifications and requirements for transmitters and other audio equipment.

C.2.9.14 The Contractor shall respond to the additional specifications and requirements for transmitters and other audio equipment technically referred to in the TSIs.

C.2.10 The Contractor is expected to work cooperatively with any construction personnel that are completing other contracted work at both stations to ensure that both operational and construction objectives can be achieved.

C.3 LIQUIDATED DAMAGES:

C.3.1 Liquidated damages of $200 shall be assessed by BBG for each hour or fractional hour of lost programming or broadcasts, which do not meet the minimum specifications identified in Section C.2.1 due to Contractor negligence. This assessment shall be conducted on a monthly basis.

C.3.2 Liquidated damages will be waived by the BBG in the event that BBG determines that the broadcast irregularities were the result of program feed, power and other problems beyond the Contractor’s reasonable control, but only if the Washington, DC Network

Control Center (NCC) is notified by the Contractor within five (5) minutes of the problem occurrence.

C.3.3 During manned station hours, the Contractor will be granted either a five (5) minute or ten (10) minute grace period in the event of a commercial power failure only, if the transmitters were operating on commercial power at the time of the failure. The five

(5) minute or ten (10) minute variance is based on the transmitter and broadcast station location of the transmitter. For Saipan and Tinian Continental transmitters the broadcast grace period is five (5) minutes. The Tinian ABB transmitters have a grace period of ten (10) minutes. This provides sufficient time for the transmitters to restore to Standby mode. The station generators should be online and normal broadcasting resumed either within five (5) minutes or ten (10) minutes of a commercial power outage depending upon the transmitter type and transmitter broadcast station location.

C.3.4 The Government shall take into consideration any weather condition, typhoon occurrence, transportation delay, or other limitation that would prevent the Contractor from resuming station broadcast within the manned station hour limits listed in

Section C.3.3, during any unmanned station hours that the Contractor has chosen for their work schedule in support of station broadcast operations.

C.4 FACILITIES MAINTENANCE PLAN REQUIREMENTS:

C.4.1 The Contractor shall provide a final Facilities Maintenance Plan (FMP) within thirty

(30) days of contract award to the Contracting Officer and Contracting Specialist.

This should be consistent with all deliverables. The FMP shall identify the proposed approach to preventive and corrective maintenance of the power plants, administration and transmitter building, security guard facility, security gate, grounds, building and grounds facility, and other elements of the physical plant including any of the broadcast equipment and antenna infrastructure. The antenna infrastructure preventive and corrective maintenance shall include, but not be limited to, routine antenna, antenna support structure, transmission line, and antenna tower corrosion control maintenance and repair. Corrosion control includes the maintenance and repair of the antenna tower structure surface rust, which requires chemical conversion of surface rust before the top epoxy or equivalent coatings are applied.

C.4.2 Other equipment elements that must be included in the FMP are the open wire transmission lines, coaxial transmission lines, satellite ground station equipment, computers, and any other related broadcast equipment.

C.4.3 The FMP shall include any information related to periodic inspections and the frequency of these inspections, which are required to determine the physical condition of any equipment or systems located at the facility.

C.4.4 The FMP shall include, but not be limited to, activities such as cleaning, trash removal, lawn mowing, grass trimming (around structures, sidewalks, and fences), vegetation control, general grounds maintenance, sidewalk power wash maintenance, concrete structure maintenance (including power wash and painting if necessary), HVAC maintenance, electrical and plumbing maintenance, water and sewer systems, rodent control, fire protection equipment systems, emergency lighting systems, security systems, lightning protection systems, road and parking lot maintenance, and the performance of routine repairs.

C.4.5 The FMP shall specifically identify the frequency of all preventive maintenance activities including routine activities such as cleaning, floor polishing, replacing air filters, etc.

C.4.6 The FMP’s Table of Contents shall include a listing of the sections, subsections, attachments, appendices, and any other section of the document by a starting page number. All of the individual preventive and corrective maintenance procedures, instructions, and datasheets shall be included in this type of format. These procedure and reporting type sections, which can be a majority of the document page count and are often found in the appendix of the FMP, shall have consecutive page number listings similar to the main body of the document.

For instance:

Table of Contents Page # SubPage #

Section 1 1 of 56

Section 1a 3 of 56

Section 1b 7 of 56

Section 2 9 of 56

Section 2a 12 of 56

Section 2b 15 of 56

Appendix 1: 20 of 56

Preventive Maintenance Procedure 1 21 of 56 1 of 3

Preventive Maintenance Procedure 2 24 of 56 1 of 3

Preventive Maintenance Procedure 3 27 of 56 1 of 4

Preventive Maintenance Procedure n 55 of 56 1 of 2

C.5 EQUIPMENT MAINTENANCE AND REPAIR REQUIREMENTS:

C.5.1 The Contractor shall be responsible for the overall maintenance, repair work and general upkeep of the Saipan and Tinian Transmitter Plants. This shall include, but not be limited to, general buildings and grounds maintenance and repair, routine antenna, transmission line, and antenna tower corrosion control. Corrosion control includes the maintenance and repair of the antenna tower structure surface rust, which requires chemical conversion of surface rust before the top epoxy or equivalent coatings are applied.

C.5.2 The Contractor shall be responsible for preventive maintenance and repair of transmitters, power generating equipment, satellite ground station equipment, computers, and all other equipment in the broadcast chain. Maintenance and repair activities shall be performed in accordance with the requirements established by the

TSIs. If a conflict between the TSI and manufacturer manual occurs, the TSI takes precedence.

C.5.3 For equipment that is not covered by the TSI’s, the Contractor shall follow the manufacturer recommendations for maintenance and repair. A list of the major equipment installed at the Saipan and Tinian stations is attached herein as Attachments

J.5. Additional equipment may be added at the sole discretion of the Government.

C.5.4 The Contractor shall be responsible for developing maintenance procedures for any additional required transmitter plant maintenance. Once the procedure is developed, the Contractor shall document this information in a Standard Maintenance Procedure

(SMP) as detailed in TSI 305 Section 305.4.3 SMP.

C.5.5 The Contractor shall keep buildings clean, and presented in an orderly appearance.

The Contractor is responsible to keep all electrical, plumbing, and HVAC equipment in proper working order and in compliance with all applicable U.S. specifications and code requirements.

C.5.6 The Contractor shall take appropriate actions to maintain the grounds, including but not limited to, lawn mowing, grass trimming (around structures ,sidewalks and fences), irrigation, general landscaping and vegetation control, road/parking lot maintenance and repair, fence repair, painting, animal and insect infestation control, and minor repairs to buildings and structures.

C.5.7 The Contractor shall maintain detailed records of all maintenance and repair activities, and submit this information on a monthly basis as part of a Monthly Operations

Report.

C.5.8 The Contractor shall be responsible for the maintenance and upkeep of the tools and equipment that are provided by the Government under this contract and used by the

Contractor to service the buildings, grounds and broadcast equipment. Examples of this type equipment include vehicles, lawn mowing equipment, and electronic instruments. A list of the Government Furnished Equipment (GFE) for the Saipan and

Tinian Transmitter Plants is attached herein as Attachment J.5. Additional equipment may be added at the sole discretion of the Government.

C.5.9 The Contractor shall exercise reasonable care in the use of all GFE, and shall follow standard industry maintenance practices in order to avoid work slowdowns or work stoppage caused by neglected care of GFE equipment. The Contractor shall be liable for any damage to GFE resulting from loss, destruction, theft, negligence, misuse, willful misconduct, inadequate GFE management practices or improper maintenance of GFE. The Contractor shall provide substitute equipment, at its expense, if the care or loss of any of the GFE is determined by the Government to be the fault or negligence of the Contractor.

C.6 MAJOR MAINTENANCE PROJECT REQUIREMENT:

C.6.1 Major maintenance projects such as tower painting, repaving of roads, guy wire repair or replacement, major building, and major equipment modifications shall be conducted under separate contract(s) that will be administered by the Government.

C.6.2 To qualify as a major maintenance project, there cannot be any neglect of minor maintenance procedures, which can result in a major maintenance project. It will be the responsibility of the Contractor to resolve any resulting Major Maintenance Project from such neglect and to fully fund the completion of the project. This shall include the cost of all labor, parts, and materials required due to damage resulting from neglected minor maintenance effort.

C.6.3 It shall be the responsibility of the Contractor to make reasonable accommodations for other vendors to perform such work.

C.6.4 As part of the required monthly operations reports, the Contractor shall make recommendations for major maintenance projects as needed.

C.7 PARTS AND SUPPLY INVENTORY REQUIREMENT:

C.7.1 The Government will supply an initial component of spare parts, building and ground supplies, and administrative office supplies necessary to operate the Saipan and Tinian

Transmitter Plants. Before contract award, the Government will conduct an inventory to ensure that the parts and supply inventories to operate REKTS are at adequate levels. See Attachments J.5 for equipment lists.

C.7.2 It shall be the Contractor’s responsibility to assume control of the parts and supply inventory as follows:

C.7.2.1 The Contractor shall provide written acceptance of the inventory listing for all parts and supplies that the Contractor generated and that the

Government officials have approved. The Government officials include both the station management personnel and the T/EOS/N Logistics division management located at the Washington DC headquarters building. This is to be completed within 45 days of contract award and any option periods exercised at the Government’s sole discretion. The written correspondence of acceptance is to be forwarded by e-mail to both the on-site station management personnel, the Contracting Office Representative (COR) and the T/EOS/N Logistics division management personnel, the latter two, which are both located at the Washington DC headquarters building.

C.7.2.2 These responsibilities include, but are not limited to, maintaining the warehouse in an orderly and safe manner, submitting timely requisitions for new stock, maintaining accurate records using government supplied software, maintaining adequate levels of stock, and judicious use of supplies.

C.7.2.3 Requisitions prepared by the Contractor shall be submitted to the (COR) for approval.

C.7.2.4 Most parts and supplies will be shipped directly to the station. It shall be the Contractor’s responsibility to receive these shipments and ensure that the items are properly documented and stored.

C.7.2.5 Periodically, the Contractor will be required to ship items from Tinian or

Saipan to other locations. In such instances, it shall be the Contractor’s responsibility to pack the equipment in a manner that conforms to standard commercial shipping requirements/practices.

C.7.2.6 It is anticipated that occasionally the Contractor will have to travel off site to obtain items that are required for the Saipan and Tinian Transmitter

Plants or to deliver items. Under these circumstances, and with the prior written approval of the COR, a government vehicle may be provided.

C.7.2.7 If for any reason, travel beyond the island of Tinian or Saipan is required, the Contractor shall be reimbursed at standard federal Government rates.

However, travel beyond either island must first be approved in writing by the Contracting Officer in order for the Contractor to be reimbursed for the travel.

C.7.2.8 If the cost of mandatory parts and materials are approved in writing by the

Contracting Officer, the Contractor shall be reimbursed the actual reasonable cost of these mandatory parts and material purchases made in support of station operation. The parts and materials would be required in an expedited fashion to the station, due to the critical nature of the part or material, to keep all of the station transmitters broadcasting and meeting the IBB mission of broadcasting 100% of the time.

C.8 PROPERTY MANAGEMENT REQUIREMENTS:

C.8.1 Upon award of this contract and if the government, at its sole discretion, exercises the

Option Periods, the Contractor will be provided with a list of all Nonexpendable

Property associated with the Saipan and Tinian Transmitter Plants. Each item will be marked with a bar coded sticker, and will appear in a database file. Within the first sixty (60) days following award of this contract, the Contractor shall verify the accuracy of the list. The Contractor shall be responsible for maintaining the property database and performing the annual inventory in accordance with TSI 108. The

Contractor shall be required to sign a letter stating acceptance and responsibility for the list of all Nonexpendable Property. If there are any discrepancies in the list of all

Nonexpendable Property, such as missing or lost inventory, the Contractor is required to update the list of Nonexpendable property noting the missing or lost inventory and the reason for this discrepancy. In either situation the Contractor and Government staff at the station must sign this letter of acceptance stating that the list of all

Nonexpendable Property is the responsibility of the Contractor and attach the latest version of the Nonexpendable Property list. This letter must be forwarded to the COR for review and then sent to the Contracting Officer for acceptance. Although this typically occurs at the start of a contract award, this may also occur at any time a discrepancy occurs in the list of all Nonexpendable Property.

C.8.2 Any discrepancies with the list of Nonexpendable Property shall be resolved by the

Contracting Officer or his/her representative (COR). After both parties agree to the accuracy of the list, the Contractor shall assume full responsibility for the

Nonexpendable Property.

C.8.3 In the event that any Government Furnished Property is damaged, destroyed, lost or stolen, it shall be the responsibility of the Contractor to submit a written Property

Damage or Missing Report to the Contracting Officer within seven (7) days of the incident.

C.8.4 The Contractor shall be liable for any damage resulting from loss, destruction, negligence, misuse, theft, willful misconduct, inadequate management practices or improper maintenance of Government Furnished Property..

C.8.5 Additional items may be added or withdrawn from the Nonexpendable Property list throughout the term of the contract by the Government. The Contractor shall provide a written acknowledgment for all items to be added or removed, and their condition upon receipt. This action will occur in conjunction with the preparation of a Receiving

Report, which shall be submitted within seven (7) days following the receipt of inventory items. It is necessary for the Contractor to update the Property Inventory

Processing System (PIP’s) to reflect those inventory items that have been added or removed.

C.8.6 Prior to the completion of the contract, the Contractor shall accompany the

Contracting Officer and/or his/her authorized representative (COR) on an inspection of the site. The purpose of this inspection will be to verify the existence and condition of the Nonexpendable Property that the Contractor assumed responsibility for after contract award. If any or all Government property is lost, damaged, destroyed, or becomes no longer useable due to the fault or negligence of the Contractor the

Contractor shall be responsible for replacement of the property at the Contractor’s expense and the replacement property shall become Government Property.

C.9 SECURITY REQUIREMENTS:

C.9.1 The Contractor shall provide the Government with a list of all personnel who are assigned to this contract within ten (10) calendar days after contract award.

C.9.2 The “sensitivity” classification for Contractor personnel assigned to this contract regarding their suitability for employment shall be “noncritical-sensitive”. For those identified as noncritical-sensitive, a Tier 3 investigation shall be completed. This noncritical-sensitive classification applies to all Employee Types listed in the table shown in Section C.10.2. Investigations shall be coordinated and processed through u the Department of Defense Consolidated Adjudication Facility (DoD CAF).

C.9.3 It shall be the Contractor’s responsibility to obtain verification of investigative and security requirements and provide copies of the investigative paperwork to the

Contracting Officer.

C.9.4 Any Contractor employee assigned to this contract that fails to obtain noncritical-sensitive DoD CAF clearance shall not be permitted to enter the station property or engage in any work activities related to this contract.

C.9.5 The Contractor shall provide all personnel assigned to this contract with photo identification badges. The size and type of badge shall be approved by BBG’s Office of Security (BBG/SEC). The identification badges shall be worn in a manner that is clearly visible by all staff while on either site.

C.9.6 The Contractor shall provide a Management Plan containing a Site Security Plan approved by BBG/SEC.

C.9.7 It shall be the Contractor’s responsibility to maintain security at the site. This shall include, but not limited to, the following:

C.9.7.1 Perimeter protection to mitigate threat to site personnel.

C.9.7.2 Protection against theft and/or destruction of property including antennas, electronic controls, transmitters, modulators, fuel pumps, water pumps, generators, station power modules, transformers, regulators, vehicles, fuel/water supplies.

C.9.7.3 Controlled ingress/egress thru gate.

C.9.8 All Contractor employees responsible for maintaining security at the sites shall be provided a distinct uniform which shall include a duty belt with appropriate equipment for their shift. The Site Manager shall determine what equipment is appropriate for the duty belt.

C.9.9 All Contractor employees responsible for maintaining security at the sites shall maintain basic first aid certification.

C.9.10 All Contractor employees responsible for maintaining security at the sites shall be issued a two-way radio and cell phone by the Contractor for internal site communication and for use in official communication with local law enforcement.

C.9.11 Access to sites shall be restricted to U.S. Government approved personnel and those conducting official business.

C.9.12 Contractor shall provide 24/7 access control to the Saipan and Tinian sites. Periods that guards are not on site shall be coordinated with the Site Manager. At any time the guards are not on site, the Contractor’s administrative and maintenance personnel shall have the authority to open and close the gate allowing for access by personnel on official business. A qualified security guard must be posted whenever other

Contractor personnel are not present at the station. Coordination of station security control must be communicated between the Contractor station personnel staff and the

Contractor security guard staff.

C.9.13 The Contractor shall maintain a log of all visitors at both sites, and provide the contents of the log to the COR on a monthly basis.

C.9.14 Any damages resulting from the Contractor’s employees not following the contract’s security requirements shall be the borne by the Contractor.

C.10 PERSONNEL REQUIREMENTS:

C.10.1 The Saipan and Tinian stations are configured for automated operations that are monitored and controlled from the IBB Philippines Transmitting Station. Due to this remote control and monitoring, there is no requirement for the Contractor to provide operations staff at the Saipan and Tinian stations 24 hours/day, 7 days/week.

However, the Contractor must develop a clear strategy to rapidly respond to any failure in the broadcast chain in order to quickly restore transmissions and minimize lost broadcast time. The Contractor shall develop a simple notification process for the

IBB Philippines Transmitting Station to notify the key Contractor personnel of broadcast failures that may occur at any time, 24 hours a day. When so notified, the

Contractor shall then quickly mobilize operations and maintenance staff to report to the station, correct the fault and rapidly restore programmed broadcasts.

C.10.2 The Contractor shall assign only qualified personnel to perform the various tasks required to successfully operate and maintain the Saipan Transmitter Plant and the

Tinian Transmitter Plant. Currently, there are thirty-nine (39) contract employees supporting the REKTS facilities. There are fifteen (15) contractor employees at the

Saipan Transmitter Plant and twenty-four (24) contractor employees at the Tinian

Transmitter Plant. A recommended staffing pattern of thirty-nine (39) contract employees (including security) will continue to be the targeted amount of total employees. Refer to Attachment J.1 and J.8 for more staffing information. In addition, all offerors are strongly encouraged to visit the transmitting facilities to witness the site conditions. The following is a listing of the recommended contract employees:

Qty Employee Type General Employee Function

1 Site Manager Responsible for Tinian & Saipan with majority of time spent on Tinian.

Transmitter

Supervisors

One each Saipan and Tinian. Responsible for operation of each station respectively.

9 Tinian Technicians Maintenance shift 8 technicians; IT/TX technician

1.

7 Saipan Technicians

Maintenance shift 6 technicians; IT/SAT technician

1. (2 technicians must be capable antenna riggers for antenna maintenance and repair. 1 technician must be capable of power plant operation.)

Technician/General

Laborer, (Grounds, Antenna Maintenance, Power plant operation/maintenance and rigging)

Provide complete Grounds and Building

Maintenance of the entire Saipan and Tinian facility

(usable at Saipan and Tinian). (3

Technician/Laborers must be capable antenna riggers, for antenna maintenance and repair. 2

Technician/Laborers must be a capable of power plant operation, maintenance, and repair support to all diesel generators and high voltage power plant equipment. One (1) capable power plant technician must be a certified electrician and one (1) capable power plant technician must be a certified power plant mechanic.)

8 Technician/Laborers will be based on Tinian to cover rigging and power plant operation, electrician duties and general B&G labor.

3 Technician/Laborers will be based on Saipan to cover rigging and power plant operation and electrician duties and general B&G labor.

1 Admin General administrative/secretarial work, stock clerk.

8 Security Qualified 7x24x365 Security Employees, four (4) per transmitting station

39 Total Suggested Staff Total Staffing Pattern to Operate and Maintain the entire Saipan and Tinian Transmitting Stations.

C.10.2.1 It shall be the Contractor’s responsibility to provide appropriate and adequate training to all Contractor personnel assigned to the Saipan and

Tinian Transmitter Plants.

C.10.2.2 Contractor personnel charged with operating and maintaining the transmitters shall have the requisite knowledge and skills associated with contemporary high-power/high-frequency transmission systems.

C.10.2.3 Technicians having experience operating and maintaining the Thomcast

ABB Model SK55 C3-2P and the Continental 419-F2 shortwave transmitter are particularly desirable candidates.

C.10.2.4 The Contractor shall certify in its Technical Proposal that the technicians it plans to select to work under this contract have successfully completed training in the following areas: Basic Electronic Theory, Digital Theory, Radio Frequency (RF) Theory, Broadcast Communication Theory, High

Frequency (HF) or Shortwave (SW) Frequency Broadcast Theory, High

Power Transmitter Theory and High Power Tube and Capacitor Theory.

C.10.2.5 The skills that the Contractor’s technicians must possess include the use of sophisticated test equipment including, but not limited to, network analyzers, oscilloscopes, knowledge of digital logic and computer controlled control systems, knowledge of radio frequency transmission lines antennas, high voltage test equipment, electro-magnetic field measuring instruments, knowledge of medium and high voltage electrical supply sources, and the use of machine tools and acetylene welding equipment.

C.10.2.6 Contractor personnel engaged in other areas of specialization, such as building and ground maintenance, power plant operation/maintenance, warehousing, administration and site management shall possess similar levels of expertise in their respective disciplines.

C.10.2.7 The Contractor shall assume all responsibility for maintaining adequate levels of staffing in all areas to accomplish successful operations without compromising safety.

C.10.2.8 The Contractor shall meet the minimum safety guidelines detailed or established by the following: National Electrical Code (NEC), National

Electrical Manufacturers Association (NEMA), National Fire Protection

Association (NFPA), Occupational Safety and Health Administration's

(OSHA) Federal Regulations, Standards of the Commonwealth of Northern

Mariana Islands, and Standards of the Underwriters Laboratories (UL).

C.10.2.9 The Contractor shall comply with all applicable local and U.S. federal laws and regulations, including all local wage and labor laws of the CNMI.

C.10.2.10 While it is required that the Contractor provide a competent and capable staff, the Government may, at its option, choose to make training opportunities available to acquaint staff with new equipment procedures or to improve productivity. If such opportunities are made available, the

Contractor shall make a reasonable effort to make staff available to participate in the training. This training would be made available free of charge to the Contractor.

C.10.2.11 The site manager or station manager that works for the Contractor is required to work full time on this contract. The individual selected to be site manager or station manager:

C.10.2.11.1 Must be approved in writing by the Contracting Officer;

C.10.2.11.2 Can only work on this contract, and

C.10.2.11.3 Working on any other contract will qualify as sufficient grounds for termination of this contract.

C.10.2.11.4 The Contractor shall provide a list of all staff personnel including a running Station Location (Saipan or Tinian), Numeric Counter, Employee Name, Job Title/Labor

Category, Exempt/Non-exempt Nationality/Citizenship

(including CW1, Green Card status), Work Days, and

Work hours (including Full Time, Full Flexible, Part Time, Part Time %).

C.10.2.12 If there should be a suggested change of the Contractor’s employees list during the course of the contract, the contractor shall provide an updated list to the CO and COR within 72 hours of those changes.

C.11 REPORTING REQUIREMENTS:

C.11.1 The Contractor shall provide a Weekly Status Report from each Saipan and Tinian

Transmitter Plants. The status report shall include Preventive Maintenance, Corrective

Maintenance, Buildings and Grounds, Supply, Personnel, and Other tasks completed with reference to the daily and/or weekly completion of these efforts. A semi-annual contract status and performance review meeting will be held with the Contractor at the

Washington DC Headquarters facility. The Contractor is responsible for scheduling these semi-annual meetings with the Contracting Officer in conjunction with the

Contracting Specialist and Contracting Officer Representative (COR).

C.11.2 The Contractor shall be required to submit reports as listed in Section F and Section J of this document, including those reports referred to in the TSIs that are listed in

Attachment J.2 – “Listing of Transmitting Station Instructions (TSIs)” and attached in

Attachment J.3 – “Transmitting Station Instructions (TSIs)”.

C.11.3 These reports shall be submitted to the COR, and a copy of the cover letter shall be submitted to the Contracting Officer.

C.11.4 Although the standard formats for submission are shown in the TSIs, the Government is willing to entertain suggestions from the Contractor for improvements in both format and content. A reports calendar along with selected examples of these reports is attached in Attachment J.3. The Government may modify reporting requirements at any time.

C.11.5 The Contractor shall maintain a daily inventory, monthly inventory, and usage log for all hazmat materials (per Section H.5) and provide the following two reports i.e., the

Toxics Release Inventory (TRI) Report and the Tier II Report mandated by the

Emergency Planning and Community Right-to-Know Act (EPCRA) to the

Environmental Protection Agency (EPA). Typical hazmat items that are normally reported by the Ccontractor to the EPA are: stored Diesel fuel capacities by container and location, stored glycol products capacities (engine coolants), stored waste engine oil capacity, and any other stored hazmat capacity. The Tier II report includes inventories of hazardous and toxic materials in larger quantities (50 gallons or greater), including above ground fuel storage, waist oil storage, and glycol storage.

Information on the TRI reporting can be found at the following at the following EPA

URL: http://www2.epa.gov/toxics-release-inventory-tri-program.

Information on the Tier II EPCRA mandate reports can be found at the following EPA

URLs: http://www2.epa.gov/epcra and http://www2.epa.gov/epcra/tier-ii-forms-and-instructions.

C.11.1

C.12 SCHEDULE AND DURATION OF WORK:

C.12.1 The initial term of this contract shall be for a one-year period (Base period) with renewable options to extend at the Government’s sole discretion additional one year periods for up to a total of five (5) years (four (4) Option periods).

C.12.2 After receiving the written Notice to Proceed (NTP) from the Government Contracting

Officer, the Contractor shall have a thirty (30) day transition period to finalize all matters and be ready to operate the facilities.

C.12.3 The Contractor is expected to use this period to provide staff orientation, training, observe station operations, maintenance procedures, and other related activities.

C.12.4 The Government shall assume no liability whatsoever for the Contractor’s staff, visitors, or applicants..

C.13 WASTE DISPOSAL:

C.13.1 Operation of the Saipan Transmitter Plant and the Tinian Transmitter Plant will be impacted by a number of environmental restrictions some that are unique to this part of the world.

C.13.2 The Contractor shall operate the station in full compliance with all environmental provisions and laws identified herein.

C.13.3 Disposal of waste is an environmental concern that will impact station operations.

C.13.4 As described in Section H.5, the existing open dump on Tinian MAY NOT be used by the Contractor, or any third party associated with the Tinian Transmitter Plant for waste disposal.

C.13.5 The Contractor shall assist in the development and execution of alternative waste disposal methods to deal with Section H.5.

(End of Section C)

SECTION D

PACKAGING AND MARKING

D.1. PACKAGING AND MARKING

If there is a requirement to ship or return ship a broadcast component such as a high power tube, high power capacitor, or any other station based broadcast component or equipment, the Contractor shall adhere to the following procedures.

Material shall be packed for either domestic or export shipment as it was received and indicated on the original individual orders, in substantial commercial containers of the type, size, and kind commonly used for the purpose, so constructed to insure acceptance and safe delivery by common or other carriers at the lowest rate, to the point of final destination called for in the delivery order.

Shipping containers shall be plainly and indelibly marked to show as much of the following information that is available:

(i) Destination Address

(ii) Consignee

(iii) Contract Number

(iv) Delivery Order Numbers or Purchase Order Numbers

(v) Brief Description of Material being shipped

(vi) Quantity of Shipment

(vii) Contractor's Name

(viii) Any special markings that may be shown on the order

(ix) Photos of the uncrated and crated Tube, Capacitor, or Other component

For export shipments, domestic shipments, or return shipments the contractor shall follow the detailed procedures outlined in the following Transmitting Station

Instructions:

(1.) TSI302: Power Tubes

(2.) TSI303: Vacuum Capacitors

(3.) TSI304: WWP Requisitions

The Contractor shall electronically send a copy of the tube or capacitor service report and include two (2) copies of each form for each tube or capacitor in the shipping container.

Mail: Broadcasting Board of Governors

International Broadcasting Bureau

Attn: Richard H. Hoffman Jr., COR

IBB Engineering T/EOS/N, Rm. 4523

330 Independence Avenue, S.W.

Washington, DC 20237

Fax Number: 202-619-2331

E-Mail: logistics@bbg.gov and rhoffman@bbg.gov

SECTION E

INSPECTION AND ACCEPTANCE

E.1 52.246-4 INSPECTION OF SERVICES-FIXED PRICE (AUG 1996)

(a) Definition. "Services," as used in this clause, includes Services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the

Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterward as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The

Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by re-performance, the Government may-

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the

Government may-

(1) Contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service; or

(2) Terminate the contract for default.

(End of clause)

(End of Section E)

SECTION F

DELIVERIES OR PERFORMANCE

F.1 TERM OF THE CONTRACT - The term of this contract will be for a base period of one year, beginning September 28, 2015 through September 27, 2016, with four (4) standard

FAR Options to extend the term of the contract.

F.2 DELIVERABLES

(1)

– All reports, plans and other deliverables identified herein shall be sent to the addressees indicated herein:

F.2.1 Proof of Insurance (H.2) 10 days after contact award, CO

F.2.2 Kick-off Conference (H.1) 15 days after contract award, Washington, DC, and/or 15-60 days after contract award, CNMI

F.2.3 List of all personnel 10 days after contract award, COR assigned to project (C.9.1)

F.2.4 Final Safety Plan (H.4.B) 5 days after kick-off conference, COR

F.2.5 Waste Disposal Plan (H.5.C) 7 days after issuance of NTP, COR

F.2.6 Final Accident Prevention 30 days after contract award, COR

Plan (H.11)

F.2.7 Final Facilities Maintenance 30 days after contract award, COR

Plan (C.4.1)

F.2.8 Nonexpendable Property List 60 days after contract award, COR

(C.8.1)

F.2.9 Receiving Report (C.8.5) 7 days after receipt of inventory items, COR

F.2.10 Property Damaged or 7 days after incident, COR

Missing Report (C.8.3)

F.2.11 Monthly Operations Report 5th day of each month, COR

(C.2.3 and C.6.3)

F.2.12 Daily Irregularity Reporting The day of occurrence, no later than 24 hours

Of Station Outages in EITS (C.2) after occurrence, COR

F.2.13 Weekly Station Status Reports Monday of each week, COR

(C11.1)

F.2.14 Monthly Transmitter Hour 1-4 days after the end of each month, COR

Reporting in EITS (C.2)

F.2.15 Log of…