Attachment_J.3.pdf

TSI-101: Robert E. Kamosa Transmitting Station October 4, 2013

101.1 ADMINISTRATIVE MAIL:

Name or Title/Station Manager International Broadcasting Bureau P. O. Box 504969 Saipan, MP 96950

101.2 POSTAL MAIL PACKAGES (i.e. U.S. Priority Mail, U.S. Express Mail):

Name or Title/Station Manager International Broadcasting Bureau P. O. Box 504969 Saipan, MP 96950

101.3 EXPRESS COURIER MAIL (i.e. DHL, FedEx and UPS):

There are no street numbers on Saipan, and no streets or street numbers on Tinian. Address descriptions are used:

International Broadcasting Bureau Resident Engineer Agingan Lane, San Antonio Saipan, MP 96950 Phone number: (670) 233-1624/Cellphone: (670) 989-4223

101.4 AIR FREIGHT:

All shipments for CNMI will be shipped to Tinian as the primary “ship to” point for all supplies and materials. If there is a large item that is Saipan specific, T/EON will advise the station.

Shipments should be Door to Door Shipment. JCM’s local Agent will contact the station to arrange the delivery.

FOR TINIAN:

International Broadcasting Bureau Northfield Resident Engineer Tinian Transmitter Site Tinian, MP 96952 Phone number: (670)234-5080/Cellphone: (670) 989-4223

FOR SAIPAN:

International Broadcasting Bureau Resident Engineer Agingan Lane, San Antonio Saipan, MP 96950 Phone number: (670) 233-1624/Cellphone: (670) 989-4223

101.5 SEA FREIGHT:

All shipments for CNMI will be shipped to Tinian as the primary “ship to” point for all supplies and materials. If there is a large item that is Saipan specific, T/EON will advise the station.

Shipments should be Door to Door Shipment. JCM’s local Agent will contact the station to arrange the delivery.

FOR TINIAN:

International Broadcasting Bureau Tel: Office (670)234-5080/Cell: (670) 989-4223 Northfield Fax: (670) 234-5079 Resident Engineer Tinian Transmitter Site Tinian, MP 96952

(DIPLOMATIC GOODS)

FOR SAIPAN:

International Broadcasting Bureau Tel: Office (670) 233-1624/Cell: (670) 989-4223 Resident Engineer Fax: (670) 233-1614 Agingan Lane, San Antonio Saipan, MP 96950

(DIPLOMATIC GOODS)

101.6 OFFICE TELEPHONE NUMBERS

The Robert E. Kamosa Transmitting Station local time is UTC +10 (EST +15) and in the summer is

UTC +10 (EDT +14).

Area Code Number SIS Ext.

Administrative Office 670 233-1624 SAI-100 Administrative Office Facsimile 670 233-1614 Resident Engineer’s Cell 670 989-4223 Resident Engineer’s Office (Order Wire) SAI-100

Station Manager (Philippines) 63 - 45 982-0255 PHT-101/100 Station Manager/Guest (CNMI/Cell) 670 989-4220

Saipan Transmitting Site 670 234-6515 Saipan T/S Facsimile 670 234-5452 Saipan Master Control SAI-211

Tinian Transmitting Site 670 234-5080 Tinian T/S Facsimile 670 234-5079 Tinian Master Control TIN-211 Resident Engineer’s Office (Order Wire) TIN-211 Resident Engineer’s Office (Cell) 670 989-4223 SIS Order Wire telephone numbers: TIN (846) + 211 or SAI (724) + 211 or + 100

The Saipan Administrative Office and the Tinian Transmitting Plant each have an Iridium Satellite Telephone. The assigned telephone numbers are:

Iridium Telephone - Saipan Admin Office: (8816) 41-494-534 Iridium Telephone - Tinian Transmitter Site: (8816) 41-494-596

101.7 HOME ADDRESSES & TELEPHONE NUMBERS

Station Manager William S. Martin Ascott Hotel Makati Glorietta 4, Ayala Centre 1224 Makati City Telephone no: (63)(2) 729-8888 Cellphone no: (63)(917) 688-4955

Resident Engineer (Saipan and Tinian) Mr. Derek L. Gifford P.O.Box 520656 San Jose Village, Tinian, M.P. 96952-0656 Home Phone No.: (670) 433-1234 Cellphone No.: (670) 989-4223

101.8 OTHER INFORMATION

Visa Information for Saipan:

The Northern Mariana Islands are a commonwealth to the United States but administer their own labor/immigration standards and internal laws.

All native residents are U.S. citizens and U.S. citizens traveling to the islands do not require a visa. It is mandatory that all U.S. citizens have a valid passport for entry.

Non-U.S. citizens entering the Commonwealth of the NMI require a U.S. visa for entry. Non-U.S.

citizens are also required to have a passport valid for at least six (6) months upon arrival, return or onward ticket, and sufficient amount of money or demonstrable means of support for the duration of stay in the CNMI. There are other requirements for citizens of certain countries, so it is recommended that non-U.S. citizen IBB personnel travelling into the CNMI must first contact the IBB Office on Saipan for entry clearance prior to travel.

Visa Information for Guam:

U.S. citizens traveling to Guam do not require a visa, but must have a valid passport or original birth certificate to support U.S. citizenship. Non-U.S. citizens (except Canadians and those traveling on a visa waiver) must obtain a US visa in advance before entering Guam. Under Guam’s visa waiver program, citizens of certain countries like Australia, Japan, New Zealand and Great Britain, may enter Guam for up to fifteen days for business or pleasure without a US visa. There are other countries included under the visa waiver but the list may vary from time to time, so it is recommended that inquiry be made regarding visa waiver from the U.S. Embassy or U.S. Immigration Office prior to travel.

Animal Quarantine Regulations:

The following is in regards to animal quarantine rules and regulations on dogs and cats intended for importation into the Northern Marianas. All dogs and cats from rabies infected areas intended for importation in the Northern Mariana Islands are required by law to undergo at least 120 days of quarantine in Guam, Honolulu or at the As Perdido Animal Quarantine facility in Saipan.

The reason behind this is to avoid the possible introduction of rabies, which we are quite fortunate not to have. All other quarantine places are not acceptable. Station will assist in acquiring the necessary entry permits if needed. Typical kennel fees are quite high, (e.g., a dog weighing over 80 lb. the fee is $5.00 per day). This fee does not cover the cost of drugs, medication, veterinary supplies and materials, deworming, examinations, bathing or grooming, vaccinations, treatment for any medical reason, surgery, veterinary care, or any other services needed.

Report Remarks Reference Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

Budget Year Estimate Sent via E/O FAXFAX TSI-103 May 20

Equipment Performance Measurements Results

Sent via E/O FAXFAX TSI-203 Dec 1

Financial Plan - Proposed Next (1st Quarter) Year Plan

Sent via E/O FAXFAX TSI-103 May 20

Financial Plan - Revised Next (1st Quarter) Year Plan

Sent via E/O FAXFAX TSI-103 Sep 5

Financial Plan for 2nd Quarter Sent via E/O FAXFAX TSI-103 Dec 5

Financial Plan for 3rd Quarter Sent via E/O FAXFAX TSI-103 Mar 5

Financial Plan for 4th Quarter Sent via E/O FAXFAX TSI-103 Jun 5

Financial - Monthly E/O Status of Funds Report

Sent via E/O FAXFAX E/O Guidance

Financial - Monthly BCI Coast (60) Report

Sent via E/O

FAXFAX

CFO

Guidance

Financial - Monthly GOE Coast (60) Report

Sent via E/O

FAXFAX

CFO

Guidance

FSN Position Descriptions - Annual Review and Certification

Copy to Local Files Copy to OHR

3 FAH-2

H-443.3

Last Work Day

FP/06-01 Overseas Specialists Evaluation Period Begins

BAM Title 5-B, 5-450 May 16

Date: November 19, 2009 Subject: TSI-102, Reports Calendar

Proponent: E/OT

5th Work Day Following the End of the Report Month

5th Work Day Following the End of the Report Month

5th Work Day Following the End of the Report Month

Date: November 19, 2009 Subject: TSI-102, Reports Calendar

Proponent: E/OT

FP/06-01 Overseas Specialists Work Requirements Due

Signed OER Form Retained By Rating

Officer

BAM Title 5-B, 5-450 Jun 30

FP/06-01 Overseas Specialists Mid-Period Review

Signed OER Form Retained By Rating

Officer

BAM Title 5-B, 5-450

15th Work Day

FP/06-01 Overseas Specialists Evaluation Period Ends

Evaluate Performance on

OER Form

BAM Title 5-B, 5-450 May 15

FP/06-01 Overseas Specialists Performance Evaluation Due

OER Form To E/O for Review or OHR for Files

BAM Title 5-B, 5-450 July 15

Foreign Service Specialist's Professional Experience Profile

Signed Form to

OHR

Form IBB-

10th Work Day

GS/01-06 & All WG Personnel Evaluation Period Begins

BAM Title 5-A, 5-450 Jan 1

GS/01-06 & All WG Personnel New Work Requirements Due

Signed Performance

Evaluation Form Retained by Rating

Officer

BAM Title 5-A, 5-450

1st Work Day

GS/01-06 & All WG Personnel Mid- Period Review

Signed Performance

Evaluation Form Retained by Rating

Officer

BAM Title 5-A, 5-450 Jul 1

GS/01-06 & All WG Personnel Evaluation Period Ends

Begin Finalizing Performance

Evaluation Form

BAM Title 5-A, 5-450 Dec 31

GS/01-06 & All WG Personnel Performance Evaluation Due

Evaluation Form Approved and

Forwarded to OHR

BAM Title 5-A, 5-450 Feb 15

Subject: TSI-102, Reports Calendar

Proponent: E/OT

GS/07-15 (Non-Supervisory) New Evaluation Period Begins

BAM Title 5-A, 5-450 May 1

GS/07-15 (Non-Supervisory) Work Requirements Due

Signed Performance

Evaluation Form Retained by Rating

Officer

BAM Title 5-A, 5-450

1st Work Day

GS/07-15 (Non-Supervisory) Mid- Period Review

Signed Performance

Evaluation Form Retained by Rating

Officer

BAM Title 5-A, 5-450

1st Work Day

GS/07-15 (Non-Supervisory) Evaluation Period Ends

Begin Finalizing Performance

Evaluation Form

BAM Title 5-A, 5-450 Apr 30

GS/07-15 (Non-Supervisory) Performance Evaluation Due

Evaluation Form Approved and

Forwarded to OHR

BAM Title 5-A, 5-450 Jun 15

GS/GM 13-15 (Supervisory) New Evaluation Period Begins

BAM Title 5-A, 5-490 Jul 1

GS/GM 13-15 (Supervisory) Work Requirements Due

Signed Performance

Evaluation Form Retained by Rating

Officer

BAM Title 5-A, 5-490

1st Work Day

GS/GM 13-15 (Supervisory) Mid- Period Review

Signed Performance

Evaluation Form Retained by Rating

Officer

BAM Title 5-A, 5-490

1st Work Day

GS/GM 13-15 (Supervisory) Evaluation Period Ends

Begin Finalizing Performance

Evaluation Form

BAM Title 5-A, 5-490 Jun 30

Subject: TSI-102, Reports Calendar

Proponent: E/OT

GS/GM 13-15 (Supervisory) Performance Evaluation Due

Evaluation Form Approved and

Forwarded to OHR

BAM Title 5-A, 5-490 Sep 1

Leases - Annual Report Sent via E/O FAXFAX TSI-116 Sep 1

Management Control Program - Statement of Assurance Due

Sent via E/O

FAXFAX

FMFIA

Handbook and BAM Title 2, 2-

Mobile Phone System - Monthly Test Results TSI-402 & 404

Motor Vehicle Acquisition Plan for the Upcoming FY

Sent via E/O FAXFAX TSI-111 May 20

Motor Vehicles Usage Report TSI-111 & 403

M&R Project Status Report TSI-201 & 402

Non-U.S. Citizen Staff Monthly Report

Sent via E/O

FAXFAX

BAM Title 5-B, 5-900 & 3

FAM 7280

Oil Analysis - Notify E/OT If Intend to Use Local or Washington Testing Services

Sent via E/O FAXFAX TSI-202 Jul 31

Operations Report for the Previous Month

Sent via E/O

FAXFAX TSI-402

Property - Annual Report Sent via E/O FAXFAX TSI-108 Apr 10

By the suspense date set by CFO , which is usually around June 30th.

Included in the Monthly Operations Report

5th Work Day Following the End of the Report Month

Included in the Monthly Operations Report

3rd Work Day Following the End of the Report Month

Included in the Quarterly and Annual Statistical Reports

Subject: TSI-102, Reports Calendar

Proponent: E/OT

Monthly Update on Capitalized Property TSI-108 & 402

Representation Fund - 1st Quarter Report

Sent via E/O FAXFAX TSI-104 Jan 10

Representation Fund - 2nd Quarter Report

Sent via E/O FAXFAX TSI-104 Apr 10

Representation Fund - 3rd Quarter Report

Sent via E/O FAXFAX TSI-104 Jul 10

Representation Fund - 4th Quarter Report

Sent via E/O FAXFAX TSI-104 Oct 10

Safety Committee Meetings

Copy of the Meeting Minutes

Are Retained in the Station Files

TSI-110

Safety Inspection - Quarterly Copy of Inspection Results Retained in

Station Files

TSI-110

Safety Report - Annual Sent via E/O FAXFAX System TSI-110 Nov 15

Station Emergency Plan - Updated Sent via E/O FAXFAX TSI-404 Nov 1

Statistical Report for 1st Quarter Sent via E/O FAXFAX TSI-403 Jan 20

Statistical Report for 2nd Quarter Sent via E/O FAXFAX TSI-403 Apr 20

Submitted Each Odd Numbered Year

Meets in accordance with the schedule established in the station's Safety Plan.

Included in the Monthly Operations Report

Performed Quarterly. The results are reported in the station's Annual Safety Report.

Subject: TSI-102, Reports Calendar

Proponent: E/OT

Statistical Report for 3rd Quarter Sent via E/O FAXFAX TSI-403 Jul 20

Statistical Report - Annual Sent via E/O FAXFAX TSI-403 Oct 20

Travel- Projected Travel Plan for the Upcoming FY

Sent via E/O FAXFAX TSI-107 May 20

Travel - Quarterly and Annual Report On Completed Travel TSI-107 & 403 Included in the Quarterly and Annual Statistical Reports

TSI-103

May 15, 2000

BUDGET ESTIMATE AND FINANCIAL PLANS

103.1 PURPOSE OF INSTRUCTION

To provide a procedure for preparation of budget estimates and quarterly financial plans. It applies to both overseas and domestic stations. (Domestic stations should ignore sections applying to FSN salaries, American allowances and exchange rate considerations.)

103.2 SCOPE

The instructions contained in this TSI apply to all transmitting stations. The proponent for this TSI is ER/EO.

103.3 GENERAL OVERVIEW

Throughout the fiscal year Washington headquarters requires budget submittals from the transmitting stations. These documents are used to prepare budget submissions to OMB for future funding requests, are used to plan budgets for the next fiscal year, and/or are used to update the funding needs of the stations in the current fiscal year.

Updates to current year funding requirements occur through submission of the Quarterly Financial Plans. Planning for the next fiscal year occurs through submission of the Proposed Next Year Financial Plan. Finally, planning for the Budget Year (current year +2) occurs through submission of the Budget Year Estimate.

103.4 REQUIRED SUBMITTALS

The budget estimate and financial plans are comprised of the following documents. Each plan shall be submitted to EO via email at engfreebal@ibb.gov by the date indicated. The following list is organized by due date in the fiscal year. Sample documents are contained in Appendices at the end of this TSI.

Note: Quarterly plans represent the annual requirements of the station that are in turn updated on a quarterly basis. They do not represent funding requirements for the quarter.

DECEMBER 5: SECOND QUARTER FINANCIAL PLAN for the current year. The submittal shall consist of:

Appendix 3 - Cover memo. The cover memo will provide an overall summary and provide additional details if needed.

mailto:engfreebal@ibb.gov

Appendix 4 - Explanation of increases and decreases required for the quarter. This report includes a summary of requested adjustments to International Broadcasting Operations (IBO) funds, Station held World-wide Procurement (WWP) funds, and U.S held WWP funds.

Appendix 5 - Contingency Report. This report will detail potential upcoming costs that are unconfirmed. For example, an expected but unconfirmed salary increase or an anticipated power increase.

MARCH 5 - THIRD QUARTER FINANCIAL PLAN for the current year. The submittal shall consist of:

Appendix 4 - Explanation of increases and decreases required for the quarter. This report includes a summary of requested adjustments to International Broadcasting Operations (IBO) funds, Station held World-wide Procurement (WWP) funds, and U.S held WWP funds.

Appendix 5 - Contingency Report. This report will detail potential upcoming costs that are

MAY 20 - PROPOSED NEXT (FIRST QUARTER) YEAR FINANCIAL PLAN for the upcoming fiscal year. (Example: The current year is FY-00, this submittal would be for FY-01). The submittal shall consist of:

Appendix 7 – Explanation of increases and decreases required for the Next Year. This report includes a summary of requested adjustments to International Broadcasting Operations (IBO) funds, Station held World-wide Procurement (WWP) funds, and U.S held WWP funds.

Appendix 5 - Contingency Report. This report will detail potential upcoming costs that are

Appendix 6 - Free Balance Quarterly Summary (Free Balance Budget Report). The quarterly summary will show the proposed Next Year funding requirements by quarter.

Foreign Service National and PSC Employee Staffing Patterns – Per the requirements of paragraph 103.8.

ICASS Costs – This report shall detail the proposed ICASS costs for the Next Year. Use the ICASS software to generate the “ICASS Specific Expenses Invoice” form showing the expected costs even though actual costs will not be determined until the December ICASS meetings.

See paragraphs 103.6 and 103.8 for additional guidance.

MAY 20 - BUDGET YEAR ESTIMATE. (Example: Current year is FY-00, next year is FY-01, Budget Year is FY-02). The submittal shall consist of:

additional details if needed. If desired, a single cover memo may be prepared for the Proposed Next Year Financial Plan and Budget Year Estimate submittals, thereby consolidating the two submittals.

Appendix 7 – Explanation of increases and decreases required for the Budget Year. This report includes a summary of requested adjustments to International Broadcasting Operations (IBO) funds, Station held World-wide Procurement (WWP) funds, and U.S held WWP funds.

Appendix 5 - Contingency Report. This report will detail potential upcoming costs that are

ICASS Costs - This report shall detail the proposed ICASS costs for the Budget Year. Use the ICASS software to generate the “ICASS Specific Expenses Invoice” form showing the expected costs.

See paragraphs 103.7 and 103.8 for additional guidance.

JUNE 5 - FOURTH QUARTER FINANCIAL PLAN for the current year. The submittal shall consist of:

Appendix 4 - Explanation of increases and decreases required for the quarter. This report includes a summary of requested adjustments to International Broadcasting Operations (IBO) funds, Station held World-wide Procurement (WWP) funds, and U.S held WWP funds.

Appendix 5 - Contingency Report. This report will detail potential upcoming costs that are

SEPTEMBER 5 – REVISED NEXT YEAR (FIRST QUARTER) FINANCIAL PLAN for the upcoming fiscal year. This document is used to provide an update to the Proposed Next Year Financial Plan that was submitted on May 20 of the current FY. The submittal shall consist of:

Appendix 4 – Using the May 20 submittal of the Proposed Next Year Financial Plan provide an update of increases and decreases required for the start of the new FY. This report includes a summary of requested adjustments to International Broadcasting Operations (IBO) funds, Station held World-wide Procurement (WWP) funds, and U.S held WWP funds.

Appendix 5 - Contingency Report. This report will detail potential upcoming costs that are

103.5 GUIDELINES TO PREPARE THE QUARTERLY FINANCIAL PLANS FOR THE

CURRENT YEAR

All financial plans are submitted in the same format but the third quarter plan is important as it becomes an instrument in Washington for developing the base or current services for the coming fiscal year. Also, the third quarter plan is the means for the station to make known current year unfunded requirements for consideration by Washington. Finally, the third quarter plan becomes the base for your estimate for the next and budget years.

Calculations on this and subsequent budget documents should be based on a uniform exchange rate. Preferably you should use the rate incorporated by in your last advice of allotment. State the exchange rate on the financial plan.

If there are some resources that are U.S. dollar based, such as American Allowances, and thus not subject to exchange rate fluctuation, identify the resource with an asterisk on the financial plan just to the left of the budget object code. (Note: It is the practice of BBG budget offices to automatically adjust station allotments, usually quarterly, for exchange rate fluctuations.)

Do not include anticipated increases in unit costs or wages. This would be included in Contingencies. In apportioning the current quarter by month, and the remaining quarter, take into account variations in obligations such as bonus salaries, allowances, fuel deliveries, and other contractual obligations.

As an attachment to the plan, complete the Contingency List. This list is your opportunity to inform the budget office of anticipated but unconfirmed requirements such as COLA's, currency revaluations, anticipated price increases, expected program schedule changes, and other anticipated funding requirements which are not included in your approved advice of allotment.

103.6 GUIDELINES TO PREPARE PROPOSED NEXT YEAR FINANCIAL PLAN

Use your Third Quarter Financial Plan (current fiscal year) as the base for projecting a plan for the next fiscal year. If there were wage rate increases, power fuel increases, or any other program startup , etc. that were effective for only part of the current year, be sure that you annualize these increases so your next year fiscal plan is fully funded.

Use the same exchange rate as used in your third quarter financial plan, and state the exchange rate on the plan.

The amounts shown in Appendix 4, column 3 should reflect the annual amounts requested in your March 5 submittal (Third Quarter Financial Plan) for the current year.

Prepare a Contingency List to identify anticipated funding requirements beyond the base level of your third quarter plan and through the next fiscal year.

Also, see the general guidance contained in paragraph 103.8.

103.7 GUIDELINES TO PREPARE BUDGET YEAR ESTIMATE

This document is in two parts, the first section for station IBO funds and station held WWP and the second part for Washington held WWP funds. The Next Year budget prepared in paragraph 103.6 is used as the base in preparing the budget year plan.

Use a uniform exchange rate (the same as used in your Proposed First Quarter Financial Plan) for calculations and indicate the rate used in the introduction.

The amounts reported in Appendix 4, Column 3 of the Budget Year Estimate must be the same numbers as reported in column 4 of the Proposed Next Year Financial Plan.

Also, see the general guidance contained in paragraph 103.8.

103.8 GENERAL GUIDANCE FOR NEXT YEAR AND BUDGET YEAR ESTIMATES

Keep the following in mind as you estimate the Next year and Budget year.

a. Salaries and Benefits - start from the annual salary rates on your staffing pattern and then take into account the future effect of anticipated promotions, step increases, upcoming classification surveys, cost of living adjustments and changes in local law. Do not list any increases that are projected but unconfirmed as these will be reported on the Contingency List.

For those cases where increases/decreases are not definite (i.e., a wage rate increase which has a definite implementation date and rate as opposed to those which are anticipated) include as much information as is known about the effective date and rate on the Contingency List, Appendix 5.

b. Allowances - Describe definite requirements due to American staff turnover and any known changes in allowance rates in the budget document and anticipated requirements on the Contingency List.

c. Power Costs - Where commercial power is used, include current rate structure and kilowatt usage. For generated power, include information about fuel storage capacity, availability of fuel, rates, gallons consumed and kilowatt generation. Anticipated changes in these factors influencing fuel consumption cost and commercial power should be reported on the Contingency List.

d. R&R Travel - If your station is entitled to R&R travel, indicate designated R&R location, round trip travel cost and list each person eligible for R&R within each of the two years.

e. Station travel - Identify proposed trips and cost for each year.

f. Service contracts - Guard, driver and B&G contracts may be subject to the cost of living increases authorized for foreign service national (FSN) employees. If so, identify any increases in the same manner as for salaries in "a" above.

g. Local Employee Staffing Pattern - The staffing pattern of Foreign Service National staff will include total FTE budgeted and should reconcile with your authorized FTE total.

There will be separate total for personal service contractors (PSC’s) for both fiscal years.

Include a column for each of the following data items:

- Name

- Position grade/Step

- Service Computation Date (SCD)

- DOB (Date of birth of incumbent)

- Annual salary rate (in local currency and U.S. Currency)

- Date of last step increase or promotion

Organize the staffing pattern by functional responsibilities:

- Manager's office

- Administrative Unit

- Transmitter Plant

- Facilities Unit (i.e., Power Plant, B&G, Riggers, drivers, etc., if not included under one of the foregoing functional areas).

Place an asterisk preceding the incumbent's name if covered by U.S. Civil Service Retirement System.

The total annual salary plus regular salary based allowance should equal the current year regular salary estimate in your 3rd quarter financial plan. If not, explain the difference (e.g. third quarter plan includes an anticipated wage rate increase).

Describe the pay plan annual and sick leave earning rules in a note at the end of the staffing pattern.

APPENDICES:

Appendix 1 - Definitions Appendix 2 – Budget Cycle Appendix 3 – Example Cover Memo Appendix 4 – Sample Quarterly Financial Plan, Increases and Decreases Appendix 5 – Contingency List Appendix 6 – Free Balance Quarterly Summary Appendix 7 – Sample Format, Proposed Next Year Financial Plan and Budget Year Estimate

APPENDIX 1 TO TSI-103

DEFINITIONS

Budget Year (BY) - Is the fiscal year which will begin nearly l8 months in the future (current fiscal year plus 2) and for which budget estimate planning begins each spring. For example, during the spring of 2000 you are planning the budget year FY-02 which begins October l, 2001.

Next Year (NY) - From the time frame of the spring, it is the fiscal year which begins the next October l and for which you are updating your estimates submitted a year ago as "budget year" estimates. For example, in the spring of 2000, you will be updating your estimate for the next year FY-01 which was estimated as a budget year one year earlier.

Current Year (CY) - Is the year in which you are operating. In the examples above, the current year is FY-00.

Prior Year (PY) - Is the previous completed fiscal year. In the examples above, the prior year is

FY-99.

Advice of Allotment - Is your current year's total annual fund availability as reported on BBG Form IA-l50 and signed by the BBG Chief Financial Officer (IBB Budget Officer for domestic stations).

It can only be issued after U.S. Congress passes an Appropriation Bill or a continuing resolution for BBG. Advice of allotments are revised, at least quarterly, to revise apportionments and reflect increase or decrease adjustments. Each revision is numbered sequentially as a change number to the initial advice. Changes to allotments are accumulated during the month and incorporated in a single change processed on the last day of the month.

Apportionment - Is the distribution of your annual advice of allotment by fiscal quarters.

Continuing Resolution - Is a resolution passed by Congress in the absence of an appropriation bill and it allows BBG to spend funds at the rate established in the prior year pending enactment of an appropriation.

Continuing Services or Going Rate - Is a technical budget term used to identify the base from which to make the best estimate for the next year based on known costs as of the spring of the current year. From this estimate, the next year and budget year levels are determined for the BBG budget submission to the President's office.

Financial Plan - Is a calculation of requirements by detailed accounts (budget object codes) for your allotment accompanied by an explanation of change from your current advice of allotment for each account.

Contingency list - Is an attachment to your financial plan in which you project anticipated requirements for your allotment. Such projections can reflect anticipated wage increases;

allowances for expected American assignments, anticipated price changes due to inflation, currency exchange rate shifts or other reasons. Contingency list items concurred in by BBG will be added to your allotment when you confirm and document that the anticipated event has occurred.

Mandatory Funded Items - Are funded from the Board of Governor’s reserve. Wage increases, exchange rate adjustments, BBG approved program changes and commodity price changes (i.e., most items identified on the Contingency List)are examples of items in this category.

Discretionary funded items - are funded by IBB by reallocation of resources. An illustration could be the added energy cost to shift transmitter time from a 50 KW to 250 KW to improve broadcast quality.

Mid-Year Review - The RMC normally meets after March 30 to consider reallocation proposals.

IBO Funds – International Broadcasting Operations (IBO) Funds are funds previously referred to as “Salaries and Expenses”.

BCI Funds – Broadcasting Capital Improvement (BCI) Funds are funds previously referred to as “Radio Construction”.

APPENDIX 2 TO TSI-103

BUDGET CYCLE

1. Current Services (or Going Rate) established June of for next year budget. Current year

2. An approved proposal for budget year is August of developed using the going rate of the current current year year as a starting point or base.

3. BBG submits budget year proposal to September the President’s Office of Management and Budget current year

4. The continuing services/going rate from step 1 October 1 is also used to allocate congressional appropriation or continuing resolution which becomes the initial advice of allotment for the current year.

5. President submits budget from step 3 to Congress January

6. Congress reviews budget proposals Feb/Jan

7. Congress passes appropriation bill and the Before

President signs the bill into law. If this Oct. 1 is not done before October 1 Congress passes a continuing resolution for that provides a short-term spending measure until the appropriation bill is signed by the President.

APPENDIX 3 TO TSI-103

EXAMPLE COVER MEMO

MEMORANDUM TO: EO - Mr. James Lambert

FROM: EO/PH - Terence J. Donovan

SUBJECT: FY-00 Second (2nd) Quarter Financial Plans - Local and U.S.

Procurements

I. Attached are the Station's FY-00 second (2nd) quarter financial plan submission as follows:

A. Explanation of Increases and Decreases - Local and U.S. Procurements in Lotus format B. Contingency List under WordPerfect format

II. Salaries and GOE:

This FY-00 second (2nd) quarter financial plan - local procurement reflects a net decrease of USDOLS $297,590 from our FY-00 revised first (1st) quarter financial plan submission of USDOLS $4,954,085 for a new FY-00 annual requirement of USDOLS $4,656,495.

A. The decrease is mainly due to the following:

1. Non-recruitment of FSN/PSC vacant positions at Poro Transmitting Facility.

2. Recruitment delay of security PIT position.

3. Based on current commercial power consumption and rates.

4. Based on current diesel fuel stock level at Poro Power Plant and gasoline fuel at

Tinang Transmitting facility.

5. Cancellation of planned purchase of batwing mower and computer optima projector in FY-00.

6. Decreased requirement of radio repair & replacement parts and supplies for the Poro

Transmitter Plant.

B. The decreases above are partially offset by increased costs as follows:

1. Emergency visitation travel of the Station Manager.

2. Planned FSN personnel training for FY-00.

3. Based on current telephone usage and rates.

4. Based on current cost of FSN/PSC transportation service in effect in FY-00.

5. Station’s current U.S. postage stamps requirement.

6. Based on current costs of special security service requirement with the local

Philippine National Police.

7. Based on current B&G stock level and usage rate.

C. Other decreases and increases are explained in the attached explanation of increases and decreases - local procurement.

D. Other anticipated requirements are not included in this financial plan but are listed in the attached list of contingencies.

III. WWP Procurement - Station Held:

A. This FY-00 second (2nd) quarter financial plan – WWP (Station held) requires no change compared to our FY-00 revised first quarter financial plan submission of USDOLS $428,935.

IV. WWP Procurement - Washington Held:

A. This FY-00 second (2nd) quarter financial plan - WWP (Washington held) reflects a net decrease of USDOLS $4,474 compared to our FY-00 revised first quarter financial plan submission of USDOLS $726,567 for a new annual requirement of USDOLS $722,093.

B. The decrease is mainly due to cancellation of vacuum tube and capacitor requirements at the Poro Transmitting Facility

C. The increase above is partially offset by planned purchase of replacement vehicle as reflected in the Station’s transportation plan.

IV. Summary:

This FY-00 second (2nd) quarter financial plan submission reflects the following Station funding requirement as follows:

Allotment 3314:

Salaries: $1,408,266

GOE*: $3,248,229

Total: $4,656,495

Note: *WWP procurement - Station held is USDOLS $428,935.

WWP - Washington held is USDOLS $722,093

APPENDIX 4 TO TSI-103

SAMPLE QUARTERLY FINANCIAL PLAN, INCREASES AND DECREASES

This example reflects the format to report increases and decreases in the quarterly financial plan.

The example shown below has the proper column titles for a second quarter financial plan.

EXPLANATION OF INCREASES AND DECREASES – STATION IBO FUNDS

______________ TRANSMITTING STATION

Date: May 20, 1999 Fiscal Year: 00 Exchange rate: ________ = $1.00

Revised Function/ CY CY Increase Explanation BOC Description 1st Qtr 2nd Qtr (Decrease) Increases/Decreases

1002 FSN SALARIES

1111 FS National Base Pay ______ ______ ______ _______________________ 1121 Temporary Base Pay Americans position. ______ ______ ______ _______________________ 1122 Temporary and Part-time Base Pay - FSN ______ ______ ______ _______________________ 1131 Overtime Pay - FSN ______ ______ ______ _______________________ 1132 Night Differential - FSN ______ ______ ______ _______________________ 1134 Holiday Pay - FSN ______ ______ ______ _______________________ 1161 Terminal Leave - FSN Employees ______ ______ ______ _______________________ 1181 Cash Incentive Award ______ ______ ______ _______________________ 1229 Medicare Hospital Insurance Tax ______ ______ ______ _______________________ 1244 Private Medical Hospitalization Plans - FSN ______ ______ ______ _______________________

TOTAL - 1002 ______ ______ ______

1004 FOREIGN SERVICE ALLOWANCES

1202 Foreign Transfer Allowances ______ ______ ______ _______________________ 1204 Separate Maintenance Allowance ______ ______ ______ _______________________ 1206 Dependent Education Allowances ______ ______ ______ _______________________

TOTAL - 1004 ______ ______ ______

3010 T & R OPERATIONS

2552 M&R - Radio Equipment ______ ______ ______ _______________________ 2553 M&R - Antennas ______ ______ ______ _______________________ 2676 Repair & replacement parts for Radio/TV ______ ______ ______ _______________________ 2686 Solid State Components - ______ ______ ______ _______________________

TOTAL - 3010 ______ ______ ______

3020 POWER OPERATIONS

2353 Commercial Power - Transmitting Stations _____ _____ ______ _______________________ 2670 Diesel Fuel - For Transmitter Use _____ _____ ______ _______________________ 2683 Power Plant Parts and Supplies _____ _____ ______ _______________________

TOTAL - 3020 _____ _____ ______

3030 OTHER EXPENSES

2111 Air Fares ______ ______ ______ _______________________ 2113 Other Fares and Mileage ______ ______ ______ _______________________ 2120 Per diem, Subsistence and Other Expenses ______ ______ ______ _______________________ 2161 Rest and Recuperation Travel/Home Leave/Ext. ______ ______ ______ _______________________ 2322 Telephone Tolls . ______ ______ ______ _______________________ 2325 US Postal Service, DHL and other Courier Service ______ ______ ______ _______________________ 2341 Postage ______ ______ ______ _______________________ 2361 Utilities ______ ______ ______ _______________________ 2372 Real Property Rental & Landlord Services - Resi. ______ ______ ______ _______________________ 2418 Printing, Composition and Reproductions ______ ______ ______ _______________________ 2450 Miscellaneous Printing ______ ______ ______ _______________________ 2511 M&R Short-term Leased Buildings ______ ______ ______ _______________________ 2519 Recruitment Advertising ______ ______ ______ _______________________ 2521 Motor Vehicle Repairs and Maintenance ______ ______ ______ _______________________ 2523 Training/Conference Costs ______ ______ ______ _______________________ 2531 Medical Care of Employees ______ ______ ______ _______________________ 2549 Expenses for housekeeping funct for real property ______ ______ ______ _______________________ 2559 M&R - Buildings & Grounds ______ ______ ______ _______________________ 2582 Overseas Representation ______ ______ ______ _______________________ 2585 M&R - Office Machine ______ ______ ______ _______________________ 2588 Vehicle Insurance ______ ______ _____ _______________________ 2589 Other Contractual Services (NOC) ______ ______ _____ _______________________ 2611 Automotive Fuels and Lubricants ______ ______ _____ _______________________ 2612 Automotive Parts and Other Supplies ______ ______ _____ _______________________ 2621 Ref. materials - (Newspapers, Periodicals) ______ ______ _____ _______________________ 2622 Office Supplies ______ ______ _____ _______________________ 2623 ADP Supplies ______ ______ _____ _______________________ 2652 Building Repair Supplies and Materials ______ ______ _____ _______________________ 2675 Residential Supplies/Furnishings ______ ______ _____ _______________________ 2681 Books ______ ______ _____ _______________________ 2682 Other Training Supplies - excludes books ______ ______ _____ _______________________ 2699 Miscellaneous Supplies and Materials (NOC) ______ ______ _____ _______________________ 3105 Motor Vehicles ______ ______ _____ _______________________ 3113 Buildings and Grounds Equipment ______ ______ _____ _______________________ 3121 Office Equipment & Machines ______ ______ _____ _______________________ 3123 Household Furnishings ______ ______ _____ _______________________ 3141 Miscellaneous Equipment ______ ______ _____ _______________________ 3151 ADP Equipment ______ ______ _____ _______________________ 3162 Communications Tools and Test Equipment ______ ______ _____ _______________________ 4120 Grants ______ ______ _____ _______________________ 4140 Gratuities ______ ______ _____ _______________________ 4190 Other Payments ______ ______ _____ _______________________

TOTAL - 3030 ______ ______ _____

EXPLANATION OF INCREASES AND DECREASES – STATION HELD WWP FUNDS

Date: May 20, 1999

BOC Description 1st Qtr 2nd Qtr (Decrease) Increases/Decreases

3050 WWP - ALLOTMENT-STATION HELD

2552 M&R - Radio Equipment ______ ______ ______ _______________________ 2595 M&R - Security Equipment ______ ______ ______ _______________________ 2612 Automotive Parts and Other Supplies ______ ______ ______ _______________________ 2622 Office Supplies ______ ______ ______ _______________________ 2623 ADP Supplies ______ ______ ______ _______________________ 2624 ADP Software ______ ______ ______ _______________________ 2652 Building Repair Supplies and Materials ______ ______ ______ _______________________ 2676 Repair & Replacement parts for Radio/TV ______ ______ ______ _______________________ 2679 Transmitting Tubes ______ ______ ______ _______________________ 2680 Vacuum Capacitors ______ ______ ______ _______________________ 2681 Books ______ ______ ______ _______________________ 2682 Other Training Supplies - excludes books ______ ______ ______ _______________________ 2683 Power Plant Parts and Supplies ______ ______ ______ _______________________ 2686 Solid State Components ______ ______ ______ _______________________ 2699 Miscellaneous Supplies and Materials (NOC ______ ______ ______ _______________________ 3105 Motor Vehicles ______ ______ ______ _______________________ 3107 TV/Radio Equipment ______ ______ ______ _______________________ 3113 Buildings and Grounds Equipment ______ ______ ______ _______________________ 3121 Office Equipment & Machines ______ ______ ______ _______________________ 3122 Office Furnishings ______ ______ ______ _______________________ 3123 Household Furnishings ______ ______ ______ _______________________ 3141 Miscellaneous Equipment ______ ______ ______ _______________________ 3151 ADP Equipment ______ ______ ______ _______________________

TOTAL - 3050 $_____ $_____ $_____

SUMMARY:

TOTAL SALARIES - 1002 $______$______ $______

TOTAL GOE - 1004/3010/3020/3030/3050 $______$______ $______

GRAND TOTALS $______$______ $______

EXPLANATION OF INCREASES AND DECREASES – U.S. HELD WWP FUNDS

Date: May 20, 1999

BOC Description 1st Qtr 2nd Qtr (Decrease) Increases/Decreases

3050 WWP - ALLOTMENT-U.S. HELD

2552 M&R - Radio Equipment ______ ______ ______ _______________________ 2595 M&R - Security Equipment ______ ______ ______ _______________________ 2612 Automotive Parts and Other Supplies ______ ______ ______ _______________________ 2622 Office Supplies ______ ______ ______ _______________________ 2623 ADP Supplies ______ ______ ______ _______________________ 2624 ADP Software ______ ______ ______ _______________________ 2652 Building Repair Supplies and Materials ______ ______ ______ _______________________ 2676 Repair & Replacement parts for Radio/TV ______ ______ ______ _______________________ 2679 Transmitting Tubes ______ ______ ______ _______________________ 2680 Vacuum Capacitors ______ ______ ______ _______________________ 2681 Books ______ ______ ______ _______________________ 2682 Other Training Supplies - excludes books ______ ______ ______ _______________________ 2683 Power Plant Parts and Supplies ______ ______ ______ _______________________ 2686 Solid State Components ______ ______ ______ _______________________ 2699 Miscellaneous Supplies and Materials (NOC ______ ______ ______ _______________________ 3105 Motor Vehicles ______ ______ ______ _______________________ 3107 TV/Radio Equipment ______ ______ ______ _______________________ 3113 Buildings and Grounds Equipment ______ ______ ______ _______________________ 3121 Office Equipment & Machines ______ ______ ______ _______________________ 3122 Office Furnishings ______ ______ ______ _______________________ 3123 Household Furnishings ______ ______ ______ _______________________

TOTAL U.S. HELD WWP - 3050 $_____ $_____ $_____

APPENDIX 5 TO TSI-103

CONTINGENCY LIST

Reporting Office: Philippines Transmitting Station Fiscal Year: 2000 Allotment 3314: Quarter January 1, 2000 Date of Submission:

Anticipated Effective % Estimated Summary By Function Code Increase Date Inc. Requirement Explanation

1002: Foreign Service Nationals Cost of Living 3% 25,000

3010: T&R Plant Operations None anticipated

3020: Power Operations Utility increase 5% 100,000 New rate structure

3030: Other Expenses None anticipated

TOTAL $125,000

APPENDIX 6 TO TSI-103

FREE BALANCE QUARTERLY SUMMARY (FREE BALANCE BUDGET REPORT)

INTERNATIONAL BROADCASTING BUREAU

_____________________ Transmitting Station

FREE BALANCE-FINANCIAL MANAGEMENT SYSTEM

FISCAL YEAR: 2000

1002 FSN Salaries Oct-Dec Jan-Mar April-June July-Sep

1111 FS National Base Pay 0 0 0 0 1121 Temporary Base Pay Americans position 0 0 0 0 1121 Temporary Base Pay Americans position 0 0 0 0

Annual Total: 0 0 0 0

APPENDIX 7 TO TSI-103

SAMPLE FORMAT, PROPOSED NEXT YEAR FINANCIAL PLAN AND BUDGET YEAR

ESTIMATE

This example reflects the format to be used for the proposed Next Year and Budget Year estimates.

The Third Quarter Financial Plan should be used as the baseline starting point for the Proposed Next Year Financial Plan. The Next Year funding allocation shall be used as the baseline for the Budget Year Estimate.

** Note: For Next Year estimates Column 3 will be titled “3rd QTR CY” and Column 4 will be titled “Next FY”.

For Budget Year estimates Column 3 will be titled “NY” and Column 4 will be titled “BY”.

EXPLANATION OF INCREASES AND DECREASES – STATION IBO FUNDS

______________ TRANSMITTING STATION

Date: May 20, 1999

Function/ 3rd QTR Next Increase Explanation BOC Description CY- FY- (Decrease) Increases/Decreases

1002 FSN SALARIES

1111 FS National Base Pay ______ ______ ______ _______________________ 1121 Temporary Base Pay Americans position. ______ ______ ______ _______________________ 1121 Temporary Base Pay Americans position. ______ ______ ______ _______________________ 1131 Overtime Pay - FSN ______ ______ ______ _______________________ 1132 Night Differential - FSN ______ ______ ______ _______________________ 1134 Holiday Pay - FSN ______ ______ ______ _______________________ 1161 Terminal Leave - FSN Employees ______ ______ ______ _______________________ 1181 Cash Incentive Award ______ ______ ______ _______________________ 1229 Medicare Hospital Insurance Tax ______ ______ ______ _______________________ 1244 Private Medical Hospitalization Plans - FSN ______ ______ ______ _______________________

TOTAL - 1002 ______ ______ ______

1202 Foreign Transfer Allowances ______ ______ ______ _______________________ 1204 Separate Maintenance Allowance ______ ______ ______ _______________________ 1206 Dependent Education Allowances ______ ______ ______ _______________________

TOTAL - 1004 ______ ______ ______

3010 T & R OPERATIONS

2552 M&R - Radio Equipment ______ ______ ______ _______________________ 2553 M&R - Antennas ______ ______ ______ _______________________ 2676 Repair & replacement parts for Radio/TV ______ ______ ______ _______________________ 2686 Solid State Components - ______ ______ ______ _______________________

TOTAL - 3010 ______ ______ ______

3020 POWER OPERATIONS

2353 Commercial Power - Transmitting Stations _____ _____ ______ _______________________ 2670 Diesel Fuel - For Transmitter Use _____ _____ ______ _______________________ 2683 Power Plant Parts and Supplies _____ _____ ______ _______________________

TOTAL - 3020 _____ _____ ______

3030 OTHER EXPENSES

2111 Air Fares ______ ______ ______ _______________________ 2113 Other Fares and Mileage ______ ______ ______ _______________________ 2120 Per diem, Subsistence and Other Expenses ______ ______ ______ _______________________ 2161 Rest and Recuperation Travel/Home Leave/Ext. ______ ______ ______ _______________________ 2322 Telephone Tolls . ______ ______ ______ _______________________ 2325 US Postal Service, DHL and other Courier Service ______ ______ ______ _______________________ 2341 Postage ______ ______ ______ _______________________ 2361 Utilities ______ ______ ______ _______________________ 2372 Real Property Rental & Landlord Services - Resi. ______ ______ ______ _______________________ 2418 Printing, Composition and Reproductions ______ ______ ______ _______________________ 2450 Miscellaneous Printing ______ ______ ______ _______________________ 2511 M&R Short-term Leased Buildings ______ ______ ______ _______________________ 2519 Recruitment Advertising ______ ______ ______ _______________________ 2521 Motor Vehicle Repairs and Maintenance ______ ______ ______ _______________________ 2523 Training/Conference Costs ______ ______ ______ _______________________ 2531 Medical Care of Employees ______ ______ ______ _______________________ 2549 Expenses for housekeeping funct for real property ______ ______ ______ _______________________ 2559 M&R - Buildings & Grounds ______ ______ ______ _______________________ 2582 Overseas Representation ______ ______ ______ _______________________ 2585 M&R - Office Machine ______ ______ ______ _______________________ 2588 Vehicle Insurance ______ ______ _____ _______________________ 2589 Other Contractual Services (NOC) ______ ______ _____ _______________________ 2611 Automotive Fuels and Lubricants ______ ______ _____ _______________________ 2612 Automotive Parts and Other Supplies ______ ______ _____ _______________________ 2621 Ref. materials - (Newspapers, Periodicals) ______ ______ _____ _______________________ 2622 Office Supplies ______ ______ _____ _______________________ 2623 ADP Supplies ______ ______ _____ _______________________ 2652 Building Repair Supplies and Materials ______ ______ _____ _______________________ 2675 Residential Supplies/Furnishings ______ ______ _____ _______________________ 2681 Books ______ ______ _____ _______________________ 2682 Other Training Supplies - excludes books ______ ______ _____ _______________________ 2699 Miscellaneous Supplies and Materials (NOC) ______ ______ _____ _______________________ 3105 Motor Vehicles ______ ______ _____ _______________________ 3113 Buildings and Grounds Equipment ______ ______ _____ _______________________ 3121 Office Equipment & Machines ______ ______ _____ _______________________ 3123 Household Furnishings ______ ______ _____ _______________________ 3141 Miscellaneous Equipment ______ ______ _____ _______________________ 3151 ADP Equipment ______ ______ _____ _______________________

3162 Communications Tools and Test Equipment ______ ______ _____ _______________________ 4120 Grants ______ ______ _____ _______________________ 4140 Gratuities ______ ______ _____ _______________________ 4190 Other Payments ______ ______ _____ _______________________

TOTAL - 3030 ______ ______ _____

EXPLANATION OF INCREASES AND DECREASES – STATION HELD WWP FUNDS

Date: May 20, 1999

Function/ 3rd Qtr Next Increase Explanation BOC Description CY- FY- (Decrease) Increases/Decreases

3050 WWP - ALLOTMENT-STATION HELD

2552 M&R - Radio Equipment ______ ______ ______ _______________________ 2595 M&R - Security Equipment ______ ______ ______ _______________________ 2612 Automotive Parts and Other Supplies ______ ______ ______ _______________________ 2622 Office Supplies ______ ______ ______ _______________________ 2623 ADP Supplies ______ ______ ______ _______________________ 2624 ADP Software ______ ______ ______ _______________________ 2652 Building Repair Supplies and Materials ______ ______ ______ _______________________ 2676 Repair & Replacement parts for Radio/TV ______ ______ ______ _______________________ 2679 Transmitting Tubes ______ ______ ______ _______________________ 2680 Vacuum Capacitors ______ ______ ______ _______________________ 2681 Books ______ ______ ______ _______________________ 2682 Other Training Supplies - excludes books ______ ______ ______…